We Tested the Best Wrike Alternatives & Competitors in 2025

When you’re on the hunt for a robust and user-friendly alternative to a widely recognized solution like Wrike, it can feel like you might need to settle for less. Whether you’re driven to find an alternative due to budget restraints, specific feature necessities, or a preference for a different user experience, finding the right tool that fulfills all your project management needs is a significant decision that could affect your entire business.

As a managing editor, and having worked with a multitude of project management setups across my clients, I know every tool has a unique approach to traditional features, streamlined collaboration potential, and the drawbacks of inefficient project management. In this blog, we’re going to delve into the top 15 best picks for alternatives and competitors to Wrike in 2024.

Each of these alternatives offer unique features and benefits, stirring up the competition for Wrike. You’ll learn all about them allowing you to make a well-informed decision for your team’s project management needs. So let’s find your team the best productivity platform for your workflow!

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Wrike Alternatives at a Glance

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15 Best Wrike Alternatives

1. ClickUp – Best all-in-one project management software

Visualize tasks, projects, and workflows the way that works best for you with ClickUp’s 15+ customizable views

ClickUp is an all-in-one productivity platform that allows every team to manage projects, collaborate smarter, and bring all work under one tool. Whether you’re new to project management apps or are a total power user, ClickUp’s customization can stretch to any team size—remote or in-office—for the best productivity of your life.

Your project team members aren’t forced into a certain way of working. Instead, it lets you naturally react to the work at hand and gives you helpful features along the way. Project managers are not locked into a fixed system. Instead, you can adapt it to fit your team. You can even set up ClickUp to handle Sprints, Scrum, and more Agile project management methodologies.

New to ClickUp’s extensive feature set is ClickUp Brain, a groundbreaking AI tool that utilizes artificial intelligence to enhance project management tasks. With ClickUp Brain, teams can automate routine processes, receive intelligent suggestions for task prioritization, and utilize the writing assistant to summarize notes, brainstorm, create action items and more. ClickUp Brain streamlines workflows, minimizes human error, and frees up time for teams to focus on creative and strategic tasks that require human ingenuity.

Popular views for simple or complex project management include:

• List view: Understand where all your work stands at a glance by organizing tasks with flexible sorting, filtering, and grouping options
• ClickUp Board view: Group boards by status, assignee, priority, and more to identify bottlenecks and keep your projects moving
• ClickUp Gantt view: Get a high-level overview of priorities, dependencies, and tasks to keep up with project changes
• Workload view: Set and track workload capacities for your team to easily see who is under or over capacity

Ideal for

Teams of 1–500+ who want to streamline tools, automate workflows, and centralize documentation, planning, and goals.

Who it’s best for

Remote teams, creative agencies, startups, marketing departments, and PMOs managing complex portfolios.

ClickUp best features

• 15+ customizable ClickUp views to assign tasks, projects, and workflows the way that works best for you
• Custom Fields to build ClickUp your way and manage anything you can imagine
• Multiple assignees to delegate a single task to more than one person
• Assigned comments to delegate comments that require an action
• Task Tray to minimize tasks instead of opening new browser tabs
• Templates for CRM, website management, sales, and more

Pros

• One platform for tasks, docs, sprints, and brainstorming—no need for multiple subscriptions
• Powerful free plan (unlike Wrike, which limits collaboration)
• Deep customization without needing IT support

Cons

• May feel overwhelming at first due to its extensive feature set
• Mobile experience still catching up to desktop functionality

ClickUp Pricing

ClickUp ratings and reviews

• G2: 4.7/5 (3,880+ reviews)
• Capterra: 4.7/5 (2,480+ reviews)

Do I recommend this tool?

Yes—enthusiastically. If Wrike feels like too much overhead for too little flexibility, ClickUp is a true upgrade. It centralizes everything your team needs to plan, execute, and collaborate—from strategy to sprints—while giving you the power to customize it to your exact workflow. And with ClickUp Brain, you’re not just managing work—you’re simplifying how it gets done.

2. Asana – Best for work management

If Wrike’s complexity is slowing your team down, Asana offers a clean, intuitive solution that balances structure with usability. While it doesn’t pack all of Wrike’s enterprise bells and whistles, it excels at helping small to mid-sized teams organize projects, collaborate asynchronously, and stay on top of deadlines—without needing a full-time admin to manage the tool.

Asana’s strength lies in its clarity. It makes it easy to visualize work with Timeline, Calendar, and List views, and automates routine steps using no-code workflows. Project templates, recurring tasks, and integrations with tools like Slack, Zoom, and Google Drive make it a great Wrike alternative for marketing, creative, and operations teams.

Ideal for

Teams looking for a user-friendly, reliable PM tool with structured planning and collaboration

Who it’s best for

Marketing teams, content creators, HR and ops, client-service firms

Asana best features

• Multiple views (Timeline, List, Calendar) to track different work styles
• Task dependencies and milestones for better project planning
• Rules and automation to reduce busywork
• Goal tracking and portfolios in premium plans
• Team-wide visibility into projects and deadlines

Pros

• Minimal learning curve compared to Wrike
• Robust feature set for mid-sized teams
• Rich template library for almost any project type

Cons

• Lacks native document creation or whiteboards
• Advanced features locked behind higher-tier plans
• Less suited for highly Agile or dev-focused workflows

Asana pricing

• Free: $0/month (up to 10 users)
• Starter (formerly Premium): $13.49/user/month
• Business (Advanced): $30.49/user/month
• Enterprise: Custom pricing/month

Asana customer ratings

• G2: 4.3/5 (8,000+ reviews)
• Capterra: 4.4/5 (10,000+ reviews)

Do I recommend this tool?

Yes—especially if your team is growing and needs an approachable alternative to Wrike’s steep learning curve. Asana is a great middle ground: structured enough for serious planning, but easy enough for any team to adopt. Just be aware that it may require pairing with a separate docs or collaboration tool if your workflows demand it.

3. Monday – Best for visualizing project timelines

Where Wrike can feel dense and overwhelming, Monday takes the opposite approach—simplifying project management through colorful boards, visual automations, and a modular interface. Monday’s drag-and-drop building blocks make it easy for teams to tailor their workflows without heavy setup, and its design-first UI is a welcome change from the utilitarian feel of many Wrike dashboards.

That said, Monday isn’t just about looking good—it’s a capable work OS that offers timeline views, automations, dashboards, and integrations with tools like Google Workspace, Slack, and MS Teams. It’s especially powerful for teams that manage multiple client projects or operational pipelines and want a Wrike alternative that’s both functional and visually engaging.

Ideal for

Teams who want a visual-first planning tool that can scale across departments

Who it’s best for

Marketing, content, operations, agencies, client services

Monday best features

• Visual boards with customizable columns (status, priority, people, numbers, tags)
• Views for all work styles: Kanban, Gantt, Calendar, Workload, and more
• Automation builder with 100+ prebuilt recipes
• Dashboard reporting for real-time KPIs and team progress
• Workdocs for internal documentation and planning

Pros

• Quick setup with drag-and-drop customizability
• Friendly UI that makes task tracking more accessible
• Powerful automation and visualization options

Cons

• Some key features (dashboards, workload) require Pro or Enterprise plans
• Not ideal for deep Agile planning or engineering use cases
• Workflow logic and hierarchy can get messy at scale

Monday pricing

• Free: $0/month (up to 2 users)
• Basic: $12/user/month
• Standard: $14/user/month
• Pro: $24/user/month
• Enterprise: Custom pricing

Monday customer ratings

• G2: 4.6/5 (3,290+ reviews)
• Capterra: 4.6/5 (2,540+ reviews)

Do I recommend this tool?

Yes—especially for teams frustrated with Wrike’s outdated UI or hierarchical rigidity. Monday gives you just enough structure to manage complex work while keeping things fun and approachable. It’s a solid fit for creative teams or small businesses—but if you need enterprise resource planning or native Agile features, you may need to integrate other tools.

4. Jira – Best for software teams

If your team has outgrown Wrike’s project templates but still needs structure, Jira may be the solution—especially if you operate in a development environment. Jira is designed for Agile software teams, giving them granular control over issue tracking, sprints, and backlog grooming. Where Wrike offers general project workflows and Gantt charts, Jira specializes in work that moves fast, breaks often, and needs precise versioning.

Unlike Wrike, Jira is purpose-built for managing bugs, feature releases, and product sprints. It’s also highly extendable, with thousands of plug-ins through the Atlassian Marketplace. That said, it’s not as intuitive for non-technical teams—and lacks the all-in-one platform feel you get with ClickUp or Monday.

Ideal for

Software and IT teams running Agile sprints and complex development pipelines

Who it’s best for

Engineering leads, DevOps teams, product managers, QA and support

Jira best features

• Agile boards: Scrum, Kanban, or hybrid workflows with customizable columns
• Backlog and sprint planning: Prioritize user stories, assign points, and set velocity
• Bug tracking and issue linking: Log, triage, and resolve bugs with detailed context
• Dev team integrations: GitHub, Bitbucket, Confluence, and CI/CD pipelines
• Advanced reporting: Burndown charts, cumulative flow diagrams, sprint reports

Pros

• Industry standard for Agile project management
• Rich plugin ecosystem (Marketplace)
• Role-based permissions for project governance
• Excellent version history and change tracking

Cons

• Steep learning curve for new or non-technical users
• Requires significant configuration for non-dev workflows
• Lacks whiteboards, docs, and visual planning features natively

Jira pricing

• Free
• Standard: $8.60/user/month
• Premium: $17.00/user/month
• Enterprise: Custom pricing

Jira customer ratings

• G2: 4.2/5 (4,440+ reviews)
• Capterra: 4.4/5 (11,180+ reviews)

Do I recommend this tool?

Yes, if you’re running Agile software projects and need precise issue tracking. Jira outpaces Wrike in sprint planning and technical workflows but comes with a usability trade-off. For cross-functional teams, pairing Jira with Confluence or another doc tool is usually necessary. If you’re not a dev team, you’re better off with a more generalist platform.

5. Smartsheet – Best for spreadsheet project management

Smartsheet is what happens when you cross a traditional spreadsheet with a full-featured project management system. For teams moving away from Wrike’s clunky interface or limited customization, Smartsheet offers a familiar grid view with advanced task tracking, automation, and reporting layers built in.

If your team is used to planning in Excel but needs real-time collaboration, dependencies, and resource allocation, Smartsheet feels like a natural upgrade. Unlike Wrike, it doesn’t try to force a specific project structure—you can build your own systems from the ground up. However, it lacks creative collaboration tools like docs and whiteboards unless you’re willing to bolt on additional apps.

Ideal for

Ops-heavy teams that live in spreadsheets but need more powerful planning and tracking

Who it’s best for

Project managers in construction, engineering, logistics, consulting, or finance

Smartsheet best features

• Grid-based planning with conditional formatting and column formulas
• Views for every workflow: Gantt, Card, Calendar, and Table
• Resource and capacity planning for workforce balancing
• Workflow automation for approvals, alerts, and updates
• WorkApps and dashboards for no-code apps and executive reporting

Pros

• Excel-like familiarity with advanced PM features
• Great for cross-functional programs, budgeting, and dependencies
• Built-in automation saves time on updates and notifications
• Trusted by large enterprises for compliance and reporting

Cons

• UI feels dated compared to Monday or ClickUp
• Limited real-time collaboration or creative ideation features
• Can become expensive with enterprise add-ons

Smartsheet pricing

• Pro: $12/user/month
• Business: $24/user/month
• Enterprise: Custom pricing
• Advanced Work Management: Custom pricing

Smartsheet customer ratings

• G2: 4.4/5 (7,220+ reviews)
• Capterra: 4.5/5 (2,250+ reviews)

Do I recommend this tool?

Yes—if your team is transitioning from spreadsheet-based planning and needs a Wrike alternative with real automation, dependencies, and enterprise-ready reporting. It’s not a creative workspace, but it’s a powerful engine for data-heavy project operations. Perfect for teams who need control and audit trails more than collaboration flair.

6. Notion – Best Wrike alternative for docs-first, flexible workspaces

Notion flips the project management script by starting with pages and databases, not tasks. For Wrike users who find the structure too rigid or documentation too fragmented, Notion provides a fluid, freeform environment to build wikis, plan projects, and document everything—from daily standups to company OKRs.

While Wrike excels at structured workflows, Notion thrives in flexibility. You’re essentially building your own operating system, combining to-dos with rich text, embeds, calendars, and databases—all in the same place. It’s not ideal for teams needing deep Agile features or Gantt-style control, but for startups, freelancers, and content-heavy teams, it’s a dream.

Ideal for

Small teams and individuals who prioritize documentation, collaboration, and customization

Who it’s best for

Writers, content marketers, founders, design teams, internal operations

Notion best features

• Linked databases for tasks, resources, wikis, and more
• Powerful templates for product specs, editorial calendars, and SOPs
• Custom dashboards to track project status using filters and rollups
• Multiple views: Board, Calendar, Table, Gallery, Timeline
• AI assistant: Summarize notes, brainstorm ideas, reword content

Pros

• Incredibly customizable without needing dev support
• Excellent for knowledge management and cross-functional visibility
• Combines notes, tasks, and databases into one flexible space
• Easy for individuals and small teams to adopt

Cons

• Not ideal for large-scale project portfolio management
• Lacks native time tracking or resource planning
• Performance can lag with heavy databases

Notion pricing

• Free: $0/month
• Plus: $12/user/month
• Business: $18/user/month
• Enterprise: Custom pricing

Notion ratings

• G2: 4.7/5
• Capterra: 4.7/5

Do I recommend this tool?

Yes—but with caveats. Notion is an excellent Wrike alternative if you’re frustrated by over-engineered workflows and just want a clean slate to build your own system. It shines for documentation, collaboration, and internal process tracking—but it’s not a plug-and-play solution for large project teams. If you’re OK designing your own system and supplementing with integrations, it’s powerful and delightful to use.

7. Trello – Best for Kanban boards

Trello excels with starting personal projects and making a quick to-do list. But there’s a downside to its bare-bones nature—it actually can’t do a lot on its own. Because of its integration, you have to layer tool upon tool just to get any complex projects done.

And unless it’s a cake, many layers aren’t fun. ?

Don’t get us wrong. We’re all for customization and integrations. However, Trello makes it almost impossible to get anything done without adding another integration.

Also, if you have a large and/or growing team, you’ll get through the features of Trello in a heartbeat.

Trello doesn’t perform well with a large workload, jumping from project to project, or any portfolio that requires multiple projects. It’s difficult to know what’s for you and what’s assigned to the team and communicate with project stakeholders.

Ideal for

Teams looking for a visual, no-fuss task tracker with drag-and-drop simplicity

Who it’s best for

Startups, freelancers, educators, creative and content teams

Trello best features

• Kanban-style board with cards, checklists, and attachments
• Butler automation to set up rules, due date reminders, and triggers
• Power-Ups for calendars, Gantt, custom fields, and integrations
• Team visibility into who’s doing what—at a glance
• Mobile-friendly UX that’s ideal for on-the-go updates

Pros

• Extremely beginner-friendly; minimal training required
• Flexible for all kinds of workflows (editorial, marketing, support)
• Free plan is generous and supports unlimited collaborators
• Integrates well with Google Drive, Slack, Jira, and more

Cons

• Lacks native reporting, workload, or time tracking
• Requires multiple Power-Ups for advanced functionality
• Not suitable for scaling cross-project or multi-team workflows

Trello pricing

• Free:
• Standard: $6/user/month
• Premium: $12.50/user/month
• Enterprise: $17.50/user/month

Trello customer ratings

• G2: 4.5/5 (20,410+ reviews)
• Capterra: 4.4/5 (12,390+ reviews)

Do I recommend this tool?

Yes—for smaller teams that feel Wrike is far too much for their needs. If your goal is simplicity, clarity, and easy team collaboration without enterprise-level reporting, Trello is a joy to use. But if you manage multiple projects with dependencies, budgets, or timelines, you’ll outgrow it quickly.

8. GanttPro – Best for Gantt chart

If you’re in love with Gantt charts for project management, you’ll love GanttPro. You’ll only need a few minutes to become proficient users because it’s that simple to understand.

You plan the projects, and GanttPro fits them on your timeline automatically. The drag-and-drop timeline is also an amazing feature to quickly reschedule your workflow if too many things overlap.

You can also prioritize tasks, indent and outdent, set dependencies, durations, and monitor the project progress on the Gantt chart.

GanttPro is one of the best Wrike alternatives, especially for those who prefer to use Gantt chart software.Ideal for

Teams that prioritize timelines, dependencies, and visual planning over complex dashboards

Who it’s best for

Construction firms, production teams, marketing departments, educators, event planners

GanttPRO best features

• Drag-and-drop Gantt editor for planning and rescheduling in real time
• Task prioritization, progress tracking, and dependencies
• Workload and team capacity view
• Time logging and estimation for task budgeting
• Ready-to-use templates for product development, construction, education, etc.

Pros

• Beautiful, interactive Gantt experience out of the box
• Intuitive interface with minimal learning curve
• Supports real-time collaboration and baseline tracking
• Ideal for deadline-driven teams that don’t need full PM suites

Cons

• Limited in broader project portfolio management features
• No built-in document collaboration or chat
• Higher-tier features (budgeting, time tracking) cost extra

GanttPro pricing

• Core (Basic): $9.99/user/month
• Advanced (Pro): $15.99/user/month
• Business: $24.99/user/month
• Enterprise: Custom pricing

GanttPro customer ratings

• G2: 4.8/5 (290+ reviews)
• Capterra: 4.8/5 (300+ reviews)

Do I recommend this tool?

Yes—especially if you’re using Wrike primarily for timelines or scheduling and don’t need extra fluff. GanttPRO is elegant, visual, and purpose-built for teams who rely on structured plans and deadlines. If you want more than just a Gantt view, though, you may need to pair it with a task or doc tool.

9. Teamwork – Best Wrike alternative for client work and billable projects

If Wrike’s internal-facing design doesn’t meet your external client needs, Teamwork is a strong alternative. It’s one of the few project management platforms built with client services in mind—offering client-facing permissions, time tracking, invoicing, and workload management all in one place. Whether you’re running a creative agency, consultancy, or dev shop, Teamwork lets you manage delivery and profitability under one roof.

Unlike Wrike, which treats time tracking and billing as integrations or afterthoughts, Teamwork bakes them into the core experience. It also feels lighter, faster, and more intuitive, especially for teams used to toggling between spreadsheets and chat tools.

Ideal for

Agencies and client-service teams juggling billable work and internal ops

Who it’s best for

Marketing firms, consultancies, dev shops, freelancers managing multiple clients

Teamwork best features

• Client access controls with custom permissions
• Integrated time tracking, invoices, and budgets
• Task dependencies, templates, and milestones
• Workload planner to avoid burnout and overallocation
• CRM and Chat add-ons for full-funnel collaboration

Pros

• Designed for external delivery and billing—unlike most PM tools
• Great resource planning and utilization dashboards
• Project templates tailored for agency workflows
• Easy onboarding and clean UI

Cons

• Not ideal for Agile software development or product teams
• Some advanced views require upgrades or add-ons
• Limited document collaboration and whiteboarding

Teamwork pricing

• Free
• Deliver: $13.99/user/month
• Grow: $25.99/user/month
• Scale: $69.99/user/month
• Enterprise: Custom pricing

Teamwork ratings

• G2: 4.4/5
• Capterra: 4.5/5

Do I recommend this tool?

Yes—especially for Wrike users in client services who need better visibility into budgets, timelines, and billing. Teamwork brings everything you need to manage and deliver client work in one workspace, which Wrike simply isn’t built for. It’s not the best for dev or Agile workflows, but for agency-style teams, it’s a serious upgrade.

10. Zoho Projects – A cost-effective Wrike alternative with Agile support

Zoho Projects is often overlooked—but it’s a surprisingly powerful Wrike alternative, especially for budget-conscious teams. As part of the broader Zoho suite, it offers core project management features like task tracking, dependencies, Gantt charts, issue tracking, and team chat—all wrapped in an interface that’s cleaner and easier to navigate than Wrike’s.

It also supports Agile features like sprints and timesheets, which is rare at its price point. While it’s not as flashy or customizable as tools like ClickUp or Monday, Zoho Projects gets the job done with minimal cost and clutter.

Ideal for

Teams that want structured project planning without paying Wrike’s enterprise price tag

Who it’s best for

SMBs, Agile teams, nonprofits, agencies on a budget

Zoho Projects best features

• Gantt and Kanban views with milestones and dependencies
• Sprints, timesheets, and issue tracking
• Task automation and reminders
• Built-in team chat and collaboration tools
• Part of the Zoho ecosystem (integrates with CRM, Books, Desk, etc.)

Pros

• Great value for cost
• Strong Agile and time tracking features
• Easily integrates with other Zoho tools for an all-in-one suite
• Ideal for teams graduating from spreadsheets

Cons

• UI feels a bit dated
• Limited third-party integrations compared to leading competitors
• Feature depth varies between pricing tiers

Zoho Projects pricing

• Free
• Premium: $5/user/month
• Enterprise: $10/user/month

Zoho Projects ratings

• G2: 4.3/5
• Capterra: 4.4/5

Do I recommend this tool?

Yes—for teams who want structured workflows and Agile support at a fraction of the cost of Wrike. It’s not the flashiest tool, but it’s reliable, capable, and integrates well with broader business systems. If you’re cost-sensitive and don’t need real-time dashboards or docs, Zoho Projects delivers great ROI.

11. Scoro – Best for managing projects and business ops

Wrike is a solid task and project management tool—but it falls short when you’re trying to manage billing, budgets, clients, and profitability from the same platform. Scoro fills that gap. It blends traditional project management with business management—offering everything from time tracking and CRM to invoicing, revenue forecasting, and dashboards.

Scoro is especially useful for professional services and medium-sized businesses that want visibility into both project progress and business performance. If you’re frustrated with Wrike’s lack of financial features or disjointed tracking, Scoro delivers a more comprehensive, top-down approach.

Ideal for

Teams who need one platform for project delivery, client collaboration, and revenue tracking

Who it’s best for

Consultancies, agencies, business operations teams, law/accounting firms

Scoro best features

• Project timelines with linked tasks, milestones, and phases
• CRM, quoting, and billing tools built into the same platform
• Time tracking and resource utilization dashboards
• Custom reports and business KPIs
• Permission controls for client and team access

Pros

• Combines project, time, and financial management
• Designed for business-minded project teams
• Great for client-facing work and service delivery
• Advanced reporting and forecasting tools

Cons

• Not ideal for Agile or software development teams
• Higher learning curve than simpler tools like Asana
• Can feel complex if you don’t need financial features

Scoro pricing

• Core (Essential): $19.90/user/month
• Growth (Standard): $32.90/user/month
• Performance (Pro): $49.90/user/month
• Enterprise: Custom pricing

Scoro pricing

• Essential ($26/month per user): projects, calendars, and dashboards
• Standard ($37/month per user): time tracker, project templates, and recurring tasks
• Pro ($63/month per user): track billable time, task matrix, and timesheet locking
• Ultimate (inquire with Scoro for pricing): single sign-on, unlimited custom fields, and customer portal

Scoro customer ratings

• G2: 4.5/5 (260+ reviews)
• Capterra: 4.6/5 (170+ reviews)

Do I recommend this tool?

Yes—if you’re using Wrike for client projects and constantly switching to external tools for billing, quoting, or timesheets. Scoro gives you a unified workspace for managing project delivery and the business around it. But it’s not a great match for dev or product teams who need sprints or story tracking.

12. LiquidPlanner – Best for portfolio management

LiquidPlanner is a project management app offering features such as automatic task scheduling, task prioritization, time-tracking estimates, and more. A key feature from LiquidPlanner project managers will find helpful is their Predictive Scheduling. Multiple simulations are run across all projects to create realistic and accurate forecasts.

Compared to Wrike, LiquidPlanner lacks visual collaboration tools like mind maps for teams conducting creative brainstorming sessions.

LiquidPlanner goes where Wrike doesn’t: into the future. Its predictive scheduling engine automatically recalculates project timelines based on task priorities, resource availability, and workload changes—making it ideal for teams managing multiple large-scale, interdependent initiatives.

Where Wrike gives you static timelines and manual dependencies, LiquidPlanner dynamically adjusts plans when things shift. That makes it a game-changer for PMOs and ops teams juggling lots of moving pieces. It’s more complex than Wrike or Monday, but also more powerful when it comes to scenario planning and risk management.

Ideal for

Teams managing large portfolios, shifting priorities, and complex resource allocations

Who it’s best for

IT departments, engineering programs, operations teams, PMOs

LiquidPlanner best features

• Predictive scheduling based on task priority, availability, and uncertainty
• Smart estimation ranges instead of fixed due dates
• Resource leveling to prevent overloading teams
• Dynamic Gantt charts and dashboards
• Time tracking and task costing built in

Pros

• Ideal for high-risk, multi-project planning
• Helps mitigate timeline and resource risks
• Real-time forecasting makes replanning easier
• Eliminates manual rescheduling across projects

Cons

• Overkill for small teams or linear projects
• Complex onboarding for non-technical users
• Not designed for creative workflows

LiquidPlanner pricing

• Essentials: $15/user/month
• Professional: $28/user/month
• Ultimate: $42/user/month

LiquidPlanner customer ratings

• G2: 4.2/5 (250+ reviews)
• Capterra: 4.3/5 (600+ reviews)

Do I recommend this tool?

Yes—if you’re running a portfolio where priorities and capacity shift constantly. LiquidPlanner is more strategic than Wrike and helps teams make smarter, data-backed decisions about where to focus. But it’s not for quick to-do lists or teams that prefer simplicity over control.

13. Paymo – Best for single users

While Wrike is built for enterprise complexity, Paymo is built for individuals and small teams who need a tight workflow: task → time → invoice. It’s a lean but capable platform that combines project planning, time tracking, and billing in one clean interface.

If Wrike feels too clunky or expensive for managing client work and you don’t need advanced portfolio or resource management, Paymo is a refreshing alternative. It lets freelancers and small firms manage their entire work lifecycle—from proposal to delivery to payment—without switching platforms.

Ideal for

Small teams or freelancers juggling projects, hours, and client billing

Who it’s best for

Designers, developers, consultants, and marketing agencies

Paymo best features

• Kanban and Gantt views for planning
• Built-in time tracking and invoicing
• Task templates and dependencies
• Budget tracking and reports
• Mobile apps for time logging on the go

Pros

• Clean interface with just the right amount of features
• Affordable pricing for small teams
• Combines task and time management without extra tools
• Great for freelancers or client deliverables

Cons

• Not ideal for large teams or deep project portfolios
• Limited collaboration features compared to tools like ClickUp
• Gantt charts and advanced features require higher plans

Paymo pricing

• Free
• Starter: $9.90/user/month
• Small Office: $15.90/user/month
• Business: $23.90/user/month

Paymo customer ratings

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.7/5 (400+ reviews)

Do I recommend this tool?

Yes—especially for freelancers, contractors, or boutique agencies who don’t need Wrike’s overhead. Paymo keeps your planning, tracking, and billing connected in one place. If you charge by the hour, it’s a great way to stay organized without bloated software.

14. Toggl – Best for time-tracking

Toggl is a project management software and sometimes one of the unknown Wrike alternatives. It’s comprised of three different solutions: Toggl Track, Toggl Plan, and Toggl Hire. Toggl Plan’s visual roadmaps complement change management when managing multiple projects in spreadsheets introduces more work than support.

Compared to Wrike, Toggl offers limited flexibility with reporting, doesn’t support website blocking, and requires you to purchase separate plans for time tracking, project management, and recruitment.

Ideal for

Teams who prioritize visibility and simplicity over features and fields

Who it’s best for

Agencies, marketing teams, editorial teams, HR, small ops teams

Toggl Plan best features

• Timeline view for planning team workloads
• Kanban board for simple task management
• Recurring tasks, color tags, and notes
• Team availability and workload tracking
• Integrates with Toggl Track for time logging

Pros

• Incredibly user-friendly
• Beautiful interface with no clutter
• Perfect for short-term planning and creative teams
• No training required to get started

Cons

• Not designed for Agile, resource forecasting, or documentation
• Lacks reporting, dashboards, and goal tracking
• Limited integrations compared to larger tools

Toggl pricing

• Free
• Starter: $10/user/month
• Premium: $20/user/month
• Enterprise: Custom pricing

Toggl customer ratings

• G2: 4.3/5 (30+ reviews)
• Capterra: 4.5/5 (100+ reviews)

Do I recommend this tool?

Yes—for teams that want simplicity and clarity above all else. It’s not trying to be Wrike—it’s trying to replace your whiteboard, and it does that well. Just don’t expect it to scale into a full work OS without heavy integrations.

15. Basecamp – Best for small teams

If you want to escape the Wrike folders, then Basecamp could be a good project management option to manage projects.

Unfortunately, Wrike has a real Gantt chart, whereas Basecamp integrates theirs into more of a calendar with due dates. Wrike also has an activity stream to get notifications and updates, whereas Basecamp opts for a forum model.

However, both Basecamp and Wrike are falling behind as solid project management tools in two key areas: design and usability.

Basecamp is super simple to use, no doubt about it. But they’ve opted to keep a no-frills interface that doesn’t allow for much creativity or collaboration. And Wrike’s design is similarly outdated, with far too many items overcrowding a screen.

Ideal for

Teams who care more about clarity and communication than rigid processes

Who it’s best for

Small businesses, creatives, client projects, internal teams

Basecamp best features

• Message boards and group chat
• To-do lists and due dates
• Campfire chat for quick convos
• Docs and file sharing
• Client-specific access controls

Pros

• One tool for tasks, communication, and docs
• Extremely simple to learn
• Flat pricing for large teams (no per-seat cost on Pro)
• Great for async collaboration

Cons

• Doesn’t scale well for enterprise or structured PMOs
• Lacks dependencies, workload tracking, or reporting
• No timeline views or Gantt charts

Basecamp pricing

• Free:
• Basecamp: $15/user/month
• Pro Unlimited: $349/month (flat rate, unlimited users)

Basecamp customer ratings

• G2: 4.1/5 (4,940+ reviews)
• Capterra: 4.3/5 (13,350+ reviews)

Do I recommend this tool?

Yes—for small, communication-first teams that feel overwhelmed by Wrike’s complexity. Basecamp is more about alignment than analytics, and that’s a great fit for teams that value simplicity, clarity, and async work. Just know what you’re trading off in features to get that peace of mind.

🏅 Special Mentions

1. Nifty — Best for Remote Project Collaboration

Nifty is an emerging favorite for fully remote teams that want structure without the bloat. It combines project timelines, team chat, documents, and task management—all in one place—while keeping the UI clean and intuitive.

Why it stands out:

• Combines Kanban, List, and Timeline views for flexible work styles
• Built-in chat, file sharing, and document editing (no jumping tools!)
• Project portfolios for high-level planning
• Affordable pricing for startups and growing remote teams

💡 Pro Tip: Nifty’s Milestones view is a great way to visualize sprint progress without switching to a full-blown Gantt chart tool.

2. MeisterTask — Best for Visual Thinkers

If you love colorful Kanban boards and drag-and-drop simplicity, MeisterTask is worth a look. It’s ideal for smaller teams that want to streamline task management without getting lost in complex project structures.

Why it stands out:

• Gorgeous, user-friendly Kanban interface
• Timeline and checklist-based task tracking
• Native integration with MindMeister for brainstorming
• Automations available even on lower-tier plans

🎉 Fun Fact: MeisterTask is part of the Meister Suite—a visual productivity system designed in Europe, focusing on clarity and focus.

3. KanbanFlow — Best for Focused Solo Work or Small Teams

KanbanFlow is a minimalist, browser-based task management tool with a twist: built-in Pomodoro timers and swimlane-based Kanban boards. It’s great for productivity nerds who like to combine task visualization with timeboxing.

Why it stands out:

• Fast, no-frills Kanban interface
• Built-in Pomodoro timer to encourage deep work
• Swimlanes help organize tasks by priority or category
• Lightweight and responsive—great even on older machines

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What to Look for in Project Management Tools like Wrike?

Still unsure which Wrike alternative to choose?

Here are some key features to look out for when choosing the right Wrike alternative:

1. User-Friendliness: A good Wrike alternative should be designed with users in mind and should be easy to use from the start. Look for platforms that offer step-by-step instructions on how to get started and customize user profiles quickly and easily. Additionally, features like drag-and-drop menus, task templates, and intuitive project management tools will help ensure a smooth transition away from Wrike.
2. Collaboration Tools: Strong collaboration tools are essential for any Wrike alternative you choose. Make sure to look out for platforms that offer real-time messaging between team members, project comments, file sharing and other collaborative features so that teams can work together no matter where they are located or what devices they have access to.
3. Integrations: Most streamlined workflows require a variety of applications and services to get everything done on time, so it is important to make sure any potential Wrike alternatives offer a range of integrations with popular third-party applications such as Slack, Gmail and Dropbox. This will help teams streamline project management processes even further by eliminating manual data entry and ensuring all relevant data received from external sources is available at a glance in one place.
4. Reporting & Analytics Features: Analytics and reporting features are essential for making informed decisions regarding tasks and projects within your organization’s workflow. Look out for platforms that provide insights into productivity levels across teams as well as performance metrics related to specific tasks or projects so you can identify areas that need improvement in order to increase overall efficiency when using Wrike alternatives.

For more check out our Comprehensive Wrike review!

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Find the Best Wrike Competitor for Your Team

If you’ve started looking for a Wrike alternative, you’ll soon find out one thing:

There. Are. So. Many. Options.

But while you’re looking, don’t foret the goal to get more done in a productive way that your whole team loves using.

The easier the project management software, the more time there is to actually get things done. Think about how you can streamline your workflow and file sharing, improve your collaboration, and dive into creative projects, all without a steep learning curve.

In essence, think about how a project management and productivity platform like ClickUp can truly transform the way you work and collaborate.

So get ClickUp for free today to say hello to the ultimate project management solution and wave goodbye to Wrike.

Everything you need to stay organized and get work done.

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