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7 Best Trello Alternatives in 2020

7 Best Trello Alternatives in 2020

Looking for the best Trello alternatives?

While Trello is a good Kanban tool, it isn’t perfect. With limited functionality and a lack of comprehensive reporting, it’s not the ideal solution for most project managers.

In this article, we’ll go over seven of the best Trello alternatives – both paid and free. With top-of-the-line features, real-time reporting and tons of integrations, they’re bound to solve all your project management needs and boost your team’s productivity.

This Article Contains:

(Click on the links to jump to a specific section or tool)

Let’s get started.

Why You Need A Trello Alternative + What You Should Look For

If you’re searching for Trello alternatives, you probably already know why you want to switch. 

But it’s still a good idea to go over where Trello falls behind to give you a better idea of what you should look for in an alternative. 

1. Its Interface Is (Too) Simple 

Trello’s simple Kanban interface is actually one of it’s biggest calling cards.

It’s sleek, quick and easy to use.

So why is the simple Kanban interface a problem?

Because that’s all it is.

A. Limited View Provides Limited Data

There’s only so much you can do with a Kanban board. At some point, you’ll need to go in deeper to tweak with project requirements and break down tasks effectively. Unfortunately, with Trello boards, that’s not an option.

Sure, Trello users can move cards around; but there’s only so many Trello cards you can have on your screen at a time, right?

B. Not Suitable for All Departments

Different departments in your company will prefer different tools.

For example, your software development teams would prefer a Kanban boards for task management, but your marketing teams might not be thrilled about Kanban software. They’ll likely prefer a list-based tool for their projects.

Unfortunately, you can’t switch between multiple views in Trello.

Your teams are forced to Kanbanize their processes to get things done. They’ll be forced to adapt to the Kanban approach of Trello boards – even if it slows their work down. 

What Should You Look For

When looking at Trello alternatives, go for a tool that offers you multiple views to adapt to different departments in your company – such as list and calendar views.

2. Poor Team Management Capabilities

Another issue with Trello’s Kanban method is that it makes team management difficult.

Here’s how:

A. Cannot Add Multiple Assignees

Trello doesn’t allow project managers to assign more than one team member to a task. This is a problem when you’re dealing with complex tasks that need to be handled by more than one person. As you can’t add multiple assignees to a task, they’re forced to collaborate over a separate software instead. 

B. Managers Can’t Take Stock Of Their Team’s Workload

Trello makes it difficult for project managers to keep track of their team’s workload. Trello users can’t view multiple boards at once – they have to go through each one individually. 

Without these overviews, you can’t instantly take stock of what everyone’s working on and reassign items in a flash. 

What Should You Look For

Choose a Trello alternative that gives you good team management features. Features like project overviews and multiple assignees allow your project managers to distribute and monitor project work effectively.

3. Not Built For Complex Project Management

Trello cards aren’t built for complex project management.

Trello relies on paid ‘Power-Ups’ (add-ons) for most of their project management features. Some of these Power-Ups include:

  • Gantt Charts
  • Calendars
  • Priorities

While this (sort of) gets the job done, why should Trello users have to pay for add-ons to manage their projects?

Shouldn’t your project management software already do that for you?

But wait, that isn’t all.

Unless you’re a Trello business class or Trello Gold user, you’re limited to just one Power-Up.

Want to use custom fields and Gantt Charts?

Too bad. 

You have to choose just one.

What You Should Look For

Opt for a Trello alternative that has enough built-in features to manage the type of projects you work with. These features will vary depending on the usual scope of your projects, so carefully go over the standard features of every tool.

For example, Gantt Charts are a must if you handle software development projects regularly, However, if you generally manage content projects, this feature may not be necessary.

7 Best Alternatives To Trello

Here are the seven best alternatives to Trello today. They’ve got all the features you need to manage your projects and boost your team’s productivity in no time.

1. ClickUp

ClickUp is the world’s best project management tool. It’s used by companies like Google, Apple and Airbnb and has all the features you need to manage your projects effectively.

With ClickUp, you’ll get:

  • The functionality of a fully-fledged project management tool

with…

  • The user-friendliness of Trello

And with loads of features on the free version, it’s way better than any of the other free Trello alternatives!

Let’s take a closer look at some key ClickUp features:

A) Multiple Views

Trello’s biggest problem is that it limits you to one view.

This forces all departments to compromise and tweak their workflows to comply with your project management tool.

Luckily with ClickUp, that isn’t an issue. 

ClickUp gives you multiple views to keep everyone in your company happy. This way, they don’t have to adapt to your tool, your tool adapts to them!

However, that isn’t all.

ClickUp also allows you to switch between views on the same project. This way, as your project passes through different departments, they can tweak the project interface to suit their preferences!

Here’s a closer look at these views:

1) Required Task Views

ClickUp gives you two required task views to handle the two most common task management approaches:

Board

ClickUp’s Board View is the perfect Trello replacement. It’s drag and drop interface resembles the Trello Kanban interface and is perfect for moving things quickly. If you like to Kanbanize task management, this is the view for you.

List

The List View is perfect for people looking to view their projects and tasks in a GTD-style to-do list. You can view all your task lists easily and check them off once you’re done!

2) Box View

As Trello doesn’t come with project overviews, project managers will find it difficult to manage their team’s workload easily. 

However, that isn’t the case with ClickUp.

The Box View gives project managers a high-level overview of what’s going on in their organization. As tasks are sorted by assignee, you quickly keep track of your team’s tasks and manage their workload. 

It’s way more efficient than managing Trello’s Kanban workflow!

3) Calendar View

ClickUp’s Calendar View is the perfect place to plan, schedule and manage your projects in a flash. 

It’s nearly as powerful as Google Calendar and you even customize how you view it. You can toggle between:

  • Days: To view your scheduled tasks on a given date
  • 4-Days: To view scheduled tasks over a rolling four day period
  • Week: To view your weekly task schedule
  • Monthly: For a birds-eye view at your planned monthly activities

4) Me Mode

ClickUp’s Me Mode is the perfect way to stay focused on your assigned tasks and deliverables. This view only shows your folders and task lists assigned to you. This way, you won’t be distracted by items not assigned to you!

You can also choose to view tasks where you have:

  • Assigned comments
  • Assigned subtasks
  • Assigned task list items

B) Organized Hierarchy

While Trello’s user interface is clean and simple, it can get cluttered.

Think about it.

How many Trello cards can you have on your Kanban board until you say:

There’s no way to break your projects down and give each task and subtask the space it deserves. 

Unlike Trello, ClickUp has an organized, simple hierarchy for all your work. 

This is the structure: Workspace > Space > Folder > Lists > Tasks > Subtasks.

  • Workspace: This is the top-level hierarchy where you break your company up into departments
  • Spaces: These are the major groups for your team, think “sales” or “web development”
  • Folders: This is where you store project-related lists
  • Lists: This is where individual projects are listed (Lists don’t have to be stored under folders – you can even create standalone lists)
  • Tasks: Tasks are where all your work happens. Each task has its own subtasks, description, comments, and much more
  • Subtasks: You can also break down each task into different subtasks
  • Checklists: You can add checklists to tasks or subtasks. For example, you could have checklists for a quality check process

With this hierarchy, you’ll have no trouble organizing your work and taking stock of deliverables in an instant.

C) Assigned Comments

Worried that your team isn’t taking action on your comments quick enough?

Don’t worry.

ClickUp’s assigned comments will instantly notify a person of an important comment. You can convert any comment into a task and instantly assign it to them. The assignee will then receive a notification of this and it’ll even pop up in their task tray. 

Once they’re done, they can even mark the task as resolved to save you the trouble of following up with them. 

D) Multiple Assignees

Unlike Trello (and most other tools), ClickUp lets you add multiple assignees to a task.

This way, if you have a complex task that needs multiple inputs, you can add as many assignees as you need. They’ll all have access to the task and can collaborate to get things done together.

But what if you want someone working solo on a project?

No problem.

You can always add solo assignees to a task as well.

E) Gantt Charts

Sure, you can access Gantt Charts in Trello.

But it’s a Power-Up.

And since Trello only allows one Power-Up, you can’t use anything else.

Why settle for that when you can use ClickUp’s built-in Gantt Charts instead?

ClickUp’s Gantt Charts will help you instantly take stock of your project’s progress to determine if things are on track or not. You can use it to view your task dependencies, calculate your critical path and reschedule items in an instant! 

ClickUp’s Gantt Charts can also automate tons of processes:

  • It can automatically readjust task dependencies when you change due dates
  • It can automatically calculate your project’s progress percentage based on completed tasks against total tasks
  • It can automatically compare your current progress against your expected progress
  • It can also calculate your critical path to determine the most important tasks in a project

F) Inbox and Profiles

ClickUp’s Inbox is a centralized hub for your task lists, reminders and notifications. Use it to instantly keep track of your deliverables and prepare for the future. 

As all your assignments are stored here, you won’t be wasting time searching for what you have to do. Just open your inbox and you’ll have everything you need!

With ClickUp Profiles, managers can track what each team member is working on and has coming up. This makes workload management easy as you can quickly add or remove items from their task trays in a flash!

G) Docs

ClickUp Docs is a built-in cloud-based collaboration tool like Airtable and Taskworld. Use it to create and store detailed company and project-related documents. With ClickUp Docs, you can: 

  • Store documents alongside individual projects for easy document management
  • Nest pages within documents to create subsections and categories
  • Use rich text formatting options to create detailed documents
  • Edit the access rights of your docs to maintain their security
  • Choose to make your docs publically available or not
  • Let Google index your docs for them to show up in search results

However, those aren’t the only features ClickUp has. You also get:

(Click on the links for detailed breakdowns on each one)

Click here for a detailed breakdown of every ClickUp feature.

ClickUp Pros

  • Feature-rich free version
  • Custom views with saveable layouts
  • Intuitive user interface
  • Powerful comments with tagging
  • Native time tracking
  • Custom access rights
  • Powerful task and project templates
  • Powerful integrations with apps like Slack and Dropbox
  • Powerful desktop apps for Windows and Mac
  • Fully functional apps for iOS and Android
  • Great customer support

ClickUp Cons

  • No native language translations
  • Relatively new in the market

Pricing

ClickUp has three pricing options.

  • Free – Unlimited projects and people + 100Mb of cloud storage space
  • Unlimited ($5/month per team member) – Unlimited projects and people + unlimited number of integrations + real-time reporting
  • Business ($9/month per team member) –  Unlimited projects and people + two-factor authentication + Google single sign-on

Customer Ratings

G2Crowd – 4.7/5 (850+ reviews)

Capterra – 4.5/5 (1300+ reviews)

Take a closer look at why ClickUp is the perfect Trello alternative.

2. Asana

Asana is one of the most popular Trello competitors. It’s a simple tool with tons of integrations to help you manage your work efficiently. When comparing Trello and Asana, you’ll find that Asana offers you more features with the same streamlined interface.

Key Features

  • Can Kanbanize task management
  • Has List views too
  • Detailed project overviews
  • Gantt Charts with timelines
  • Native time tracking
  • Tons of integrations with file sharing and messaging apps

Pros

  • Very user-friendly
  • Good collaboration tool with real-time collaboration features
  • Manages project timelines well

Cons

  • No customizable statuses
  • Can’t add multiple assignees
  • Limited features on the free version

Pricing 

The Asana platform has four options to choose from

  • A basic free version
  • A Premium version ($9.99/month per user) for smaller teams
  • A Business version ($19.99/month per user) for additional features

Customer Ratings

G2Crowd – 4.3/5 (3500+ reviews)

Capterra – 4.5/5 (7000+ reviews)

Compare Trello vs Asana here!

3. ProofHub

ProofHub is another good Trello alternative. With tons of helpful features, project managers will have no difficulty managing their projects effectively.

Key Features

  • Simple user interface
  • Detailed project reports
  • Powerful mobile apps for iOS and Android
  • Native time tracking
  • Built-in Notepad
  • Dependency management

Pros

  • Loads of customizability
  • Good security features like custom access rights
  • Two-factor authentication support

Cons

  • No free plan
  • Cannot switch between views on a project
  • Cannot tag people in comments

Pricing

The ProofHub platform gives you two pricing variants

  • Essential Version ($55/month) – for 40 projects, 15GB of cloud storage space and an unlimited number of users
  • Ultimate Control Version ($99/month) – for additional features, an unlimited number of projects and 100GB of cloud storage 

Customer Ratings

G2Crowd – 4/5 (10+ reviews)

Capterra – 4.5/5 (25+ reviews)

4. Workzone

Workzone is one of the world’s best Trello competitors. It has simple project management features mixed with a user-friendly interface. Like Zenkit, it’s also one of the best real-time collaboration tools and will get your team working together efficiently.

Key Features

  • User-friendly UI
  • The software comes with loads of customizability
  • Detailed reports with real-time updates
  • Powerful email notifications
  • Good Scrum management features
  • Single sign-on support

Pros

  • Quick setup and onboarding
  • Good collaboration tool
  • Good customer support

Cons

  • No free plan
  • The tool cannot assign comments
  • Doesn’t have multiple project views

Pricing

The Workzone platform has three different pricing plans:

  • Team Account ($24/month per user): For 100GB of cloud storage for uploads
  • Professional Account ($34/month per user): For 150GB of cloud storage for uploads and some additional features

Customer Ratings

G2Crowd – 4.4/5 (25+ reviews)

Capterra – 4/5 (40+ reviews)

5. Podio

Podio is a simple Trello alternative that gives you tons of powerful add-ons to manage your projects with ease. With its powerful API, you can add your own integrations to it like any other open-source tool.

Key Features

  • Has tons of add-ons like file sharing and messaging apps
  • The tool has a simple interface
  • Powerful Podio API
  • Built-in calendar
  • Integrated chat messenger
  • Powerful meeting scheduling

Pros

  • Good workflow management
  • The software has real-time reporting capabilities
  • Streamlined activity stream for collaboration

Cons

  • The tool cannot handle complex project management
  • The software cannot switch between project views
  • Even though the API is helpful, it’s not as comprehensive as dedicated open source tools

Pricing

There are four Podio versions available

  • Free – for basic project management and access to the app store
  • Basic Plan ($9/month) – for an unlimited number of projects and users
  • Plus Plan ($14/month) – for automated workflow management 
  • Premium Plan ($24/month) – for detailed reports and interactive dashboards

Customer Ratings

G2Crowd -4.1/5 (240+ reviews)

Capterra – 4.5/5 (200+ reviews)

6. Wrike

Wrike is another good option if you’re looking at Trello competitors. Like JIRA, it has powerful, enterprise-level features to help you manage all your tasks. It’s also one of the best free Trello alternatives because of it’s powerful base variant.

Key Features

  • Can integrate with apps like Zapier, Github and Gmail
  • Real-time collaboration support
  • Detailed reports for real-time updates
  • Built-in time tracking
  • Project newsfeed for team updates
  • Task priorities

Pros

  • The software can track time
  • Two-factor authentication support
  • Good workflow management

Cons

  • The user interface can be confusing
  • The software cannot assign comments 
  • Onboarding and setup can be difficult

Pricing

Wrike has three plans:

  • Free – for teams of up to five members
  • Professional variant ($9.80/month per user) – for teams up to 15 members
  • Business variant ($24.80/month per user) – for teams up to 200 members 

Customer Ratings

G2Crowd – 4.1/5 (600+ reviews)

Capterra – 4/5 (1300+ reviews)

7. MeisterTask

MeisterTask is one of the best free Trello alternatives that comes with powerful Kanban boards. Each board has a customizable drag and drop interface to make it one of the best Kanban apps today.

Key Features

  • Each board has an activity stream for team collaboration
  • The software has customizable project boards
  • The tool comes with tons of integrations for file sharing and messaging apps
  • Built-in notepad
  • Supports tagging in comments
  • Tons of integrations with social media apps

Pros 

  • Each board comes with real-time updates
  • Good collaboration tool
  • Drag and drop interface is very easy to use

Cons

  • The Kanban software is only meant for small teams
  • Mobile apps aren’t as powerful as the desktop apps
  • The tool has no customizable statuses

Pricing

The MeisterTask software offers you four different versions

  • A free variant – for unlimited users + projects
  • A Pro variant ($8.25/month per user) – for additional features and unlimited integrations
  • A Business variant ($20.75/month per user) – for additional security features

Customer Ratings

G2Crowd – 4.5/5 (35+ reviews)

Capterra – 5/5 (250+ reviews)

Conclusion

While Trello is a good Kanban tool for fans of the Kanban method, it’s not perfect.

Why settle for Trello’s limited offerings (even on the Trello business version), when you can get so much more for free on other tools?

While every tool on this list has something to offer, ClickUp is easily the best task management tool for you. It’s got the simplicity of Kanban mixed with the functionality of enterprise solutions. It’s an all-in-one solution for any project manager!

Sign up for ClickUp today and experience it for yourself!

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