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8 Terrific Trello Alternatives in 2021

While Trello is a good kanban tool, it isn’t perfect. 

With limited functionality and a lack of comprehensive reporting, it’s not the ideal solution for most project managers.

In this article, we’ll go over eight of the best Trello alternatives to help you find one that suits you.

With top-of-the-line features, real-time reporting, and tons of integrations, they’re bound to solve all your project management needs and boost your team’s productivity.

Let’s go!

Why You Need A Trello Alternative + What You Should Look For

If you’re searching for Trello alternatives, you probably already know why you need one.

After all, everyone needs a new deck of cards every once in a while.

Spongebob playing card games

But it’s still a good idea to go over where the Trello app falls behind to give you a better idea of what you should look for in an alternative. 

1. Its interface is (too) simple 

Trello’s simple kanban interface is actually one of its biggest calling cards, especially since kanban boards are perfect for an agile team.

Although the app does have more than a kanban view, it still relies heavily on the kanban management style. And if you’re thinking about using the free plan, you’re really not gonna like the cards you’re dealt.

A. Limited views provide limited data

Trello has six views: calendar, timeline, dashboard, map, table, and board view.

There’s only so much you can do with limited views. At some point, you’ll need to go in deeper to tweak project requirements and break down tasks effectively. 

Unfortunately, with Trello, that’s not an option.

On top of that, sometimes, different team members prefer working with different layouts. Not having a list view limits the tool’s flexibility.

B. Limited free plan

Trello offers a free plan, but it’s super limited.

What do we mean?

Well, you don’t get the calendar, project timeline, map, table, or dashboard view in the free plan.

Yep, you guessed it; you only get the kanban board.

The problem with this is that different departments in your company will prefer different layouts.

For example, your software development teams would prefer a kanban board for task management, but your marketing teams might not be thrilled about kanban software

They’ll likely prefer a list-based tool for their projects.

Unfortunately, you can’t switch between multiple task views in Trello’s free plan.

a woman saying I guess I have no choice

Yep, even Supergirl can’t fix this one.

Your teams are forced to kanbanize their processes to get things done. They’ll be forced to adapt to use a Trello board, even if it slows their work down. 

What should you look for?

When looking at Trello alternatives, go for a kanban tool that offers you a powerful free plan with multiple views.

2. Poor team management capabilities

Another issue with Trello’s kanban methodology is that it makes team management difficult.

Here’s how:

A. Can’t add multiple assignees

Trello doesn’t allow project managers to assign more than one team member to a task. 

Let’s lay our cards on the table here; most complex projects require more than one person!

As you can’t add multiple assignees to a task, they’re forced to collaborate over a separate software instead. 

B. Managers can’t take stock of their team’s workload

Trello makes it difficult for project managers to keep track of their team’s workload. 

Although you can add links to another board, Trello users can’t view multiple boards at once. They have to go through each one individually. 

And it’s not like you can split your screen in half to view two boards at the same time.

Homer Simpson grunting and groaning

Homer, we don’t think that’s gonna work either… 

Without these overviews, you can’t instantly take stock of what everyone’s working on and reassign items in a flash. 

What should you look for?

Choose a Trello alternative that gives you excellent team management features. 

Features like project overviews and multiple assignees allow your project managers to distribute and monitor project work effectively.

3. Not built for complex project management

Trello cards aren’t built for complex project management.

Trello relies on paid ‘Power-Ups’ (add-ons) for most of their project management features. 

Some of these Power-Ups include:

While this (sort of) gets the job done, why should a Trello user have to pay for add-ons to manage multiple projects?

Shouldn’t your project management software already do that for you?

Of course, it should!

But wait, that isn’t all.

Unless you’re a Trello business class or Trello Gold user, you’re limited to just one Power-Up.

Want to use custom fields and Gantt charts?

Too bad. You have to choose just one. 😂

a woman saying I just can't

What should you look for?

Opt for a Trello alternative with enough built-in features to manage the type of projects you work with. 

These features will vary depending on the usual scope of your projects, so carefully go over the standard features of every tool. 

For example, Gantt charts are a must if you handle software development projects regularly. However, this feature may not be necessary if you generally manage content projects.

Now that we’ve got that out of the way, let’s go over some great Trello alternatives:

8 Best Trello Alternatives

Here are the eight best alternatives to Trello today. They’ve got all the features you need to manage your projects and boost your team’s productivity in no time.

1. ClickUp

ClickUp device 2021

ClickUp is one of the highest-rated productivity and project management tool used by highly-productive teams in small and large companies.

ClickUp has the functionality to help you manage both your business projects and personal tasks

From letting you create a custom workflow to providing you with comprehensive project Dashboards, ClickUp is the jack of all trades when it comes to task management.

Here’s why ClickUp is the ultimate Trello alternative:

With ClickUp, you’ll get:

with…

  • The user-friendliness of Trello

And with loads of features on the free version, it’s way better than any of the other free Trello alternatives!

Here’s a quick overview of what’s in store for you:

A. Views

Trello’s biggest problem is that it limits you to six views.

This forces all departments to compromise and tweak their workflows to comply with your project management tool.

Luckily with ClickUp, that isn’t an issue. 

ClickUp gives you tons of different project views to keep everyone in your company happy. This way, they don’t have to adapt to your kanban tool; your tool adapts to them!

However, that isn’t all.

ClickUp also lets you switch between views on the same project. This way, as your project passes through different departments, they can tweak the project interface to suit their preferences!

Here’s a closer look at these views:

1. Board view

Not ready to break things off with Trello’s kanban boards?

Well, you don’t have to!

The Board view in ClickUp is the perfect Trello alternative.

Its drag and drop interface resembles the Trello kanban interface and is perfect for moving things quickly.

 If you like to kanbanize task management, this is the view for you.

ClickUp's Board View
Moving tasks using the drop and drag feature in ClickUp’s Board View

2. List view

The List view is perfect for people looking to view their projects and tasks in a GTD-style to-do list. 

You can view all your task lists easily and check them off once you’re done!

List view in ClickUp
Viewing projects and tasks in ClickUp’s List view

3. Box View

As Trello doesn’t come with a large variety of project overviews, project managers will find it challenging to manage their team’s workload.

However, that isn’t the case with ClickUp.

The Box view gives project managers a high-level overview of what’s going on in their organization. 

As tasks are sorted by assignee, you quickly keep track of your team’s tasks and manage their workload. 

Box view in ClickUp
A high-level overview of tasks and workload in ClickUp’s Box view

This way, teams can think outside the box when it comes to capacity planning.

It’s way more efficient than managing Trello’s kanban workflow!

4. Calendar view

The Calendar view is the perfect place to plan, schedule, and manage your projects in a flash.💥

It’s nearly as powerful as your Google Calendar, and you even customize how you view it. 

You can toggle between:

  • Days: to view your scheduled tasks on a given date
  • 4-days: to view scheduled tasks over a rolling four-day period
  • Week: to view your weekly task schedule
  • Monthly: for a birds-eye view at your planned monthly activities
  • Work week (in mobile app): view Monday to Friday only
  • Schedule (in mobile app): view a multi-day continuous layout
Calendar view options in ClickUp's mobile app
Calendar view options in ClickUp’s mobile app

5. Me mode

Me mode is the perfect way to stay focused on well, you!

Me mode helps you focus solely on your assigned tasks and deliverables. 

This view only shows your folders and task lists assigned to you. This way, you won’t be distracted by items not assigned to you!

Me Mode in ClickUp
Viewing tasks in ClickUp’s Me Mode

You can also choose to view tasks where you have:

  • Assigned comments
  • Assigned subtasks
  • Assigned task list items

B. Organized Hierarchy

While Trello’s user interface is clean and straightforward, it can get cluttered.

Think about it.

How many Trello cards can you have on your kanban board until you say:

Phoebe from Friends saying it's too much

There’s no way to break your projects down and give each task and subtask the space it deserves. 

Unlike Trello, ClickUp has an organized, simple Hierarchy for managing projects. 

This is the structure: Workspace > Space > Folder > Lists > Tasks > Subtasks.

  • Workspace: this is the top-level Hierarchy where you break your company up into departments
  • Spaces: these are the major groups for your team, think “sales” or “web development”
  • Folders: this is where you store project-related lists
  • Lists: this is where individual projects are listed (Lists don’t have to be stored under folders; you can also create standalone Lists)
  • Tasks: tasks are where all your work happens. Each task has its own subtasks, description, comments, and much more
  • Subtasks: you can also break down each task into different subtasks
  • Checklists: you can add checklists to tasks or subtasks. For example, you could have checklists for a quality check process
Hierarchy structure in ClickUp
Robust Hierarchy structure in ClickUp

With this Hierarchy, you’ll have no trouble organizing your work and taking stock of deliverables in an instant.

C. Assigned Comments

Worried that your team isn’t taking action on your comments on time?

Don’t worry.

Assigned Comments will instantly notify a person of an important comment. You can convert any comment into a task and assign it to them immediately. 

The assignee will then receive a notification of this, and it’ll even pop up in their task tray

Once the task is done, they can even mark the task as resolved to save you the trouble of following up with them. 

Assigning comments within tasks in ClickUp
Assigning comments within tasks in ClickUp

D. Multiple assignees and Teams

Unlike Trello (and most other tools), ClickUp lets you assign tasks to multiple assignees and teams.

This is another reason why ClickUp is one of the best Trello alternatives!

This way, if you have a complex task that needs multiple inputs, you can add as many assignees as you need. 

E. Gantt charts

Sure, you can access Gantt charts in Trello.

But remember, it’s a Power-Up. 

And since Trello only allows one Power-Up, you can’t use anything else.

It’s basically like having to choose to rely on one Avenger.

Which is impossible, considering they all offer something different!

Thor saying is that the best you can do

It’s the best Trello can do, Thor. 💁

Why settle for that when you can use ClickUp’s built-in Gantt view instead?

The Gantt chart view will help you instantly take stock of your project’s progress to determine if things are on track or not. 

Viewing projects in ClickUp's Gantt chart view
Viewing projects in ClickUp’s Gantt chart view

You can use it to view your task dependencies, calculate your critical path and reschedule items in an instant! 

And there are some automations in Trello, our Gantt charts allows you to automate tons of processes:

  • It can automatically readjust a task dependency when you change due dates
  • It can automatically calculate your project’s progress percentage based on completed tasks against total tasks
  • It can automatically compare your current progress against your expected progress
  • It can also calculate your critical path to determine the most important tasks in a project

F. Home and Profiles

ClickUp’s Home feature is a centralized hub for all your most important items in one place!

My Work: View overdue, upcoming, and current tasks/reminders in a more organized way.

Calendar & Google Calendar Events: Find Tasks and Google Calendar events displayed alongside your tasks and reminders

Trending & LineUp: Prioritize the order of tasks, focus on what matters, and view what others are working on as well.

Mentions: Any uncleared mention you have will live at the top of this page for easy access.

Comments: See all of your assigned comments in one place so you always know which conversations are awaiting your follow up.

Home in ClickUp
Viewing LineUp, trending tasks, calendar, and more in ClickUp’s Home view

Use Home to get a snapshot of your immediate tasks, instantly keep track of your deliverables, prepare for the future, and never waste time searching for what you have to do next.


Best of all, you get to decide how your Home is organized! 

With drag and drop, you have full control to sort and rearrange everything to create the perfect daily agenda.

Just open your Home, and you’ll have everything you need!

And to further increase transparency and openness into what people are working on, all Workspace members in ClickUp can access and view Profiles anywhere in the platform! 


View a person’s description, LineUp, trending tasks, activity, and more!

Particularly, Profiles give managers a window into every person’s responsibilities; they help managers keep track of what each team member is working on and keep tabs on tasks that have just come up. And most importantly, they remind people of their to-dos to ensure that they don’t forget things!

This makes workload management easy as you can quickly add or remove items from their task trays in a flash!

Profiles in ClickUp
Viewing Profiles in ClickUp

G. Docs

Docs in ClickUp are a built-in cloud-based collaboration tool like Airtable and Taskworld. Use it to create and store detailed company and project-related documents. 

This can be anything from wikis to movie scripts. 🎥

With Docs, you can: 

  • Store documents alongside individual projects for easy document management
  • Nest pages within documents to create subsections and categories
  • Use rich text formatting options to create detailed documents
  • Set custom permissions for your Docs to maintain their security
  • Choose to make your Docs publically available or not
  • Let Google index your Docs for them to show up in search results

Oh, and collaborative editing lets you edit Docs alongside your teammates in real-time.

Collaborative editing in ClickUp Docs
Collaborative editing in ClickUp Docs

And to get things organized, collaboration detection informs you when someone is editing or viewing the same Doc as you. 

Other key ClickUp features

ClickUp pros

ClickUp limitations

  • No table view in the mobile app (yet)

Take a look at ClickUp’s roadmap to see how we’re fixing such minor drawbacks. We’ve also compiled a list of ClickUp alternatives to help you make an informed decision.

And don’t miss out on all the excellent additional features that this free Trello alternative has in store for you! 

ClickUp pricing

ClickUp offers three pricing plans:

  • Free Forever
    • Unlimited members
    • Unlimited tasks
    • 100MB storage
    • 50+ native integrations
    • And more
  • Unlimited ($5/month per member):
    • All “free” features
    • Unlimited list, board, and calendar views
    • Box view, a map view, Gantt charts
    • Edit permissions
    • Unlimited Dashboards
    • Goals
    • Dependencies
    • And more
  • Business ($9/month per member):
    • All unlimited features
    • 10,000 automations
    • Milestones
    • Real-time collaboration
    • All Dashboard widgets
    • Mind maps
    • And more

ClickUp customer ratings

  • G2: 4.7/5 (2000+ reviews)
  • Capterra: 4.7/5 (2000+ reviews)

Not convinced? Here’s a closer look at why ClickUp is the top Trello alternative.

2. Asana

Asana home page

Asana is a popular Trello competitor (we’ve compared the two side-by-side).

It’s a simple tool with tons of integrations to help you manage your work efficiently. 

When comparing Trello and Asana, you’ll find that Asana offers you more features with the same streamlined interface.

One of the drawbacks of this tool is that it doesn’t offer a built-in mind map view. 

Key features

  • View your task in a list, board, or timeline view
  • 50+ project templates to help you get started
  • Gantt charts with timelines
  • Create custom rules in seconds to automate common tasks and reduce errors

Pros

Limitations

  • No native time tracking feature
  • Can’t add multiple assignees
  • No custom fields or form view in the free version 

Pricing

Asana has three pricing plans:

  • Basic plan (Free)
    • List and board view projects
    • Assignees and due dates
    • Unlimited file storage (100MB per file)
    • Collaborate with up to 15 teammates
    • And more
  • Premium plan ($13.49/month per member):
    • Timeline
    • Dashboards
    • Milestones
    • Custom fields
    • And more
  • Business plan ($30.49/month per member):
    • Portfolios
    • Goals
    • Forms building and customization 
    • Advanced integrations with tools like Salesforce and Adobe Creative Cloud
    • And more

Customer ratings

  • G2: 4.3/5 (7,000+ reviews)
  • Capterra: 4.4/5 (9,000+ reviews)

Learn about the best Asana alternatives.

3. ProofHub

ProofHub home page

ProofHub is another great Trello alternative. With tons of helpful features, project managers will have no difficulty managing their projects effectively.

However, the app lacks features for complex project management. For example, Proofhub doesn’t have several automations or long-term project planning capabilities.

So if you’re a small team with expansion plans, this tool probably can’t scale with you.

So will you be using this tool for the long term?

Let’s see:

Key features

  • Detailed project reports
  • Powerful mobile apps for iOS and Android
  • Built-in notepad
  • Dependency management

Pros

  • Loads of customizability
  • Good security features like custom access rights
  • Two-factor authentication support

Limitations

  • No free plan
  • No custom roles or workflows in the essential plan ($50/month)
  • Limited integrations with popular tools like Evernote, Calendly, and Slack

Pricing

Proofhub offers two pricing options:

  • Essential ($50/month):
    • 40 projects
    • Unlimited users
    • 15GB storage
    • And more
  • Ultimate control ($99/month):
    • Unlimited projects
    • Unlimited users
    • Custom roles
    • White labeling
    • And more

Customer ratings

  • G2: 4.5/5 (30+ reviews)
  • Capterra: 4.4/5 (40+ reviews)

4. Workzone

Workzone home page

Workzone is a Trello alternative with simple project management features mixed with a user-friendly interface. 

Like Zenkit, it’s also one of the best real-time collaboration tools and will get your team working together efficiently.

Unfortunately, this is a no-go zone for startups, and small businesses since the app doesn’t offer a free plan.

Key features

  • Add comments to tasks to make sure no changes are missed
  • Workload reports that help you manage team capacity and resources
  • Powerful email notifications
  • Visualize project schedules with Gantt charts

Pros

  • To-do lists to help you organize your daily tasks
  • Native time tracking to help you manage time spent on tasks
  • Save any project as a template and reuse them to speed up tasks

Limitations

  • Can’t assign comments
  • Limited project views (no box or mind map view)
  • Steep learning curve

Pricing

Workzone has two pricing plans:

  • Team Account ($24/month per user):
    • Unlimited project and task management 
    • Project templates
    • Gantt charts
    • Task dependencies
    • And more
  • Professional Account ($34/month per user):
    • File share, review, and approval
    • Image mark-up
    • Advanced reporting
    • Time tracking and resource management
    • And more

Customer ratings

  • G2: 4.3/5 (45+ reviews)
  • Capterra: 4.7/5 (100+ reviews)

5. Podio

Podio home page

Podio is a simple alternative to Trello that gives you tons of powerful add-ons to manage your projects with ease. With its powerful API, you can add your own integrations to it like any other open source tool.

Unfortunately, this work management app only offers the essential project management features like reports, dashboards, and advanced workflow automation in its premium plan.

So basically, you have to get the premium plan?

woman saying basically yeah

Key features

  • Has tons of add-ons like file sharing and messaging apps
  • Built-in calendar
  • Integrated chat messenger
  • Powerful meeting scheduling

Pros

  • The software has real-time reporting features
  • Store, access, and share content using the Google Drive and Dropbox integrations
  • Create new tasks, attach files, and get reminders from your phone in seconds 

Limitations

  • No built-in Gantt charts (only available through an extension)
  • The limited free plan lacks automated workflows, contact syncing, and user management features
  • Can’t assign comments as tasks

Pricing

Podio has four pricing plans available:

  • Free:
    • Up to five employees
    • Basic task management
    • Apps and workspaces
  • Basic Plan ($9/month):
    • Task management
    • Unlimited items
    • Apps and workspaces
    • User management
    • And more
  • Plus Plan ($14/month):
    • Automated workflows
    • Read-only access
    • Unlimited external users
    • Light user role
    • And more
  • Premium Plan ($24/month):
    • Advanced workflow automation
    • Interactive sales dashboard
    • Visual reports
    • Contact sync
    • And more

Customer ratings

  • G2: 4.1/5 (300+ reviews)
  • Capterra: 4.3/5 (200+ reviews)

6. Wrike

Wrike home page

Wrike is another good option if you’re looking at alternatives to Trello. 

Like Jira, it has powerful, enterprise-level features to help you manage all your tasks. 

Learn about using Wrike for project management.

It’s also one of the best free Trello alternatives because of its powerful base variant.

Although it has a robust base plan, the app is challenging to navigate, especially for beginners.

So here’s a glimpse into your future:

man frustrated with the computer

Key features

  • Can integrate with apps like Zapier, Github, and Gmail
  • Detailed reports for real-time updates
  • Project newsfeed for team updates
  • Task priorities so teams complete tasks in the right order

Pros

  • Integrate the app with over 400 different SaaS apps with the Wrike Integrate add-on
  • Track time spent on tasks and projects with the built-in time tracker
  • The management tool can scale with your team

Limitations

  • No independent note-taking feature
  • The free plan only has basic integrations like Google Drive and MSFT Office 365
  • No proper chat integration for swift communication

Pricing

Wrike has three plans:

  • Free 
    • Board view 
    • File sharing 
    • Real-time activity stream 
    • Spreadsheet view
    • And more
  • Professional variant ($9.80/month per user): 
    • Task and subtask management 
    • Gantt chart 
    • Advanced integrations (MS Project, Excel, RSS)
    • Shareable dashboards
    • And more
  • Business variant ($24.80/month per user):
    • Graphical analytics 
    • Calendars 
    • Request forms 
    • Project and task approvals

Customer ratings

  • G2: 4.2/5 (1,400+ reviews)
  • Capterra: 4.2/5 (1,600+ reviews)

Learn about the top Wrike alternatives.

7. MeisterTask

MeisterTask home page

MeisterTask is one of the free Trello alternatives that comes with powerful kanban boards. 

Each board has a customizable drag and drop interface to make it a great agile project management tool.

You can only assign a task to one user since MeisterTask believes that having multiple assignees might make things complicated, and teams won’t get the job done.

But what if the task requires all hands on deck?

Peter Griffin from Family Guy saying no chance

Key features

  • Each board has an activity stream for team collaboration
  • Customizable project boards with real-time updates
  • Built-in notepad for jotting down ideas and important notes
  • Tag teammates in comments to keep everyone informed

Pros

  • Easy-to-use and straightforward drag-and-drop user interface
  • Use a recurring task template to automate repetitive tasks
  • Tons of integrations with apps like Slack, Microsoft Teams, Outlook, and more

Limitations

  • The mobile apps aren’t as powerful as the desktop app. For example, there are delayed notifications on the mobile app
  • The free plan is limited (you don’t get all the integrations or recurring tasks)
  • No dedicated task priorities feature. You have to set priorities using tags

Pricing

MeisterTask offers three pricing options:

  • Free plan:
    • Up to 3 projects
    • Unlimited project members
    • Customizable project boards
    • Up to 20 MB per file attachment
    • And more
  • Pro plan ($4.19/month per user):
    • Unlimited projects
    • Recurring tasks
    • Automations
    • Project groups 
    • And more
  • Business plan ($10.39/month per user):
    • Roles and permissions
    • Timeline view
    • Custom field feature
    • Team-wide project sharing
    • And more

Customer ratings

  • G2: 4.6/5 (100+ reviews)
  • Capterra: 4.7/5 (900+ reviews)

8. Airtable

Airtable home page

Airtable is a database and spreadsheet software. The app basically aims to be a more user-friendly version of Google Sheets and MS Excel combined.

Unfortunately, if you want essential task management features like time tracking and Gantt charts, you’ve gotta upgrade to the pro plan ($24/month).

Will this task management tool still be on the table once we’ve checked out what it can do?

Let’s find out:

Key features

  • Multiple project views like calendar view, grid view, form view, gallery view, and more
  • Collaborate on shared data with other Airtable teams
  • Build your own progress reports with a no-code interface
  • Build your own automations to speed up project processes

Pros

  • Schedule and plan tasks using the Gantt chart view
  • Track your progress with a simple drag-and-drop kanban board
  • Integrates with popular tools like GSuite, Slack, Facebook, and Twitter

Limitations

  • Steep learning curve due to many features and the difficult onboarding process
  • Not as intuitive as MS Excel or Google Sheets
  • The mobile apps don’t perform as well or have the same features as the full version

Pricing

Airtable has three pricing plans:

  • Free
    • Unlimited bases
    • 1,200 records per base
    • 2GB of attachments per base
    • Grid, calendar, kanban, form, and gallery views
    • And more
  • Plus ($12/month per seat):
    • 5GB of attachments per base
    • 6-month revision and snapshot history
    • One synced table per base
    • Automatic table syncing
  • Pro ($24/month per seat):
    • 20GB of attachments per base
    • Unlimited apps
    • Personal and locked views
    • Field and table editing permissions
    • And more

Customer ratings

  • G2: 4.6/5 (900+ reviews)
  • Capterra: 4.7/5 (1,000+ reviews)

Time to Remove Trello from the Board

While Trello is a good task management tool for fans of the kanban method, it’s not perfect.

Why settle for Trello’s limited offerings when you can get so much more for free with another project management solution?

While every tool on this list has something to offer, why not start with ClickUp?

It’s got the simplicity of kanban mixed with the functionality of enterprise solutions

It’s an all-in-one solution for any project manager!

Join ClickUp for free today to experience a free Trello alternative that’ll help you ace all your tasks. 🂱

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