In the realm of efficient task management, we have two leading champions: Todoist and Trello. Both tools are highly popular as they go beyond simple list-based tasking and help you set priorities and maintain focus in a more sophisticated setup.
While they share the common goal of enhancing your day-to-day organization and planning, both products flaunt distinctive features that set them apart.
So, which platform will emerge victorious in this Trello vs. Todoist showdown? Join us as we explore their top features and weigh their pros and cons.
What is Trello?
Imagine having a dynamic pinboard at your fingertips where your tasks come to life. That’s Trello for you! It’s a visual task and project management tool that reimagines the way you organize and monitor your workflows.
Trello, like many of its competitors, is packed with intuitive features to foster team collaboration and progress tracking. But what makes it stand out is its numerous customization and automation options, giving you that extra oomph to stay on top of tasks no matter the nature of your project.
Coming to basic functionalities, the tasks you create on Trello are represented as digital sticky notes, known as Cards. And with a quick drag-and-drop, you wield the power to reorganize them effortlessly, much like rearranging items on a virtual pinboard. 🧙🏼♂️
This project management app caters to unique project requirements with a diverse range of layouts. Opt for the classic board view, or go for a calendar to track deadlines, a timeline for scheduling, a structured table for data—or maybe even a map for location-based tasks!
Trello comes with 100+ templates for various project management and creative tasks, helping you avoid dreadful blank-slate scenarios.
While Trello boasts a treasure trove of useful features, let’s dive into the top three that truly make it shine! 💎
1. Boards, cards, and lists
Trello’s interface revolves around boards, lists, and cards. They simplify your whole experience, offering you a crystal-clear view of what tasks are on the horizon and who’s doing them.
Consider Trello boards the anchor for each project. Each board stacks project tasks neatly, forming a centralized hub of planned and progressing work. With the ability to add, remove, and arrange tasks, it’s easy to keep a watchful eye on to-dos. 🧐
Boards are like palettes of lists, each capturing a unique stage in task journeys—from To-Do and Doing to Done. Trello lists offer a quick glimpse into your project’s evolution, empowering you to adjust priorities and refine workflows with ease.
Cards represent detailed task units, housing customizable information like assignees, due dates, and descriptions. You can use them to add contextual instructions for tasks or insert checklists for a series of subtasks.
While many project management tools reserve automation for premium plans, Trello makes it available even on the free plan. You get not only ready-made task automation but also the freedom to craft your own automation rules.
With Butler, Trello’s built-in no-code automation assistant, you get a handy interface to create rules, buttons, and commands that guarantee repetitive tasks don’t go unattended.
If you’re handling manual automation, just set rules in natural language, and Trello handles the desired action for you. Butler can also spot recurring processes and recommend automation solutions that can be applied with a single click.⚡
Thanks to Trello’s integration options with various third-party tools, you can automate actions like:
3. Diverse project views
Whether you’re an overworked task manager or simply handling a busy day, Trello’s seven different views provide a fresh perspective on project workflows and pending tasks.
For instance, take the quintessential Board view—it’s a visually oriented Kanban-style board that breaks down large-scale projects into simple deliverable tasks.
Use the Timeline and Calendar views to visualize everything from quarterly overviews to daily to-dos. Easily check due dates and schedule tasks based on team availability. 📅
Analyze key metrics and identify bottlenecks in the Dashboard view or open the Table view to streamline task sorting and filtering. The Map view is ideal for location-based task planning and is the go-to view for real estate professionals and event managers.
- Standard: $5/month per user
- Premium: $10/month per user
- Enterprise: $17.50/month per user
*All listed prices refer to the yearly billing model
What is Todoist?
Todoist is a renowned task management app focused on boosting productivity. It allows you to craft well-structured to-do lists, serving as the bedrock of your daily organization.
Whether you’re exploring Todoist as a personal task management tool or team software, you won’t be disappointed. Its day-planning features include creating tasks and subtasks, setting due dates, and establishing priorities, all designed to elevate your task management game. 🌞
With Todoist, you can categorize tasks into distinct categories and get custom reminders. Set recurring tasks for established routines and fast-track your day. While this tool does not have extensive project management features, you can still share to-do lists with friends, family, or colleagues for collaborative efforts!
Enhance task scheduling by integrating Todoist into your calendar software or email. And yes, the platform offers curated templates for common use cases like writing meeting agendas or classroom plans!
What sets Todoist apart from its competitors? Let’s unravel its standout features! 🕵️
1. Productivity tracking
Ever wondered how productive you’ve been recently? Todoist has the answer! Just set productivity goals and let the app track your performance trends on a daily or weekly basis.
With the Todoist Goals feature, work is all fun and games. Set targets, earn Karma points as you meet them, and watch your Karma level grow over time. It gives you a mental health boost to stay motivated, especially during challenging projects!
Take a walk down the productivity lane by viewing your activity history. Check your own efficiency or your team’s performance by filtering the data by project or person.
Todoist goes beyond displaying completed tasks—it also showcases accomplishments, helping you track progress and keep your morale high on crazy-busy days! 🏆
Creating to-do lists from scratch can be quite time-consuming. Luckily, Todoist understands the struggle and offers the perfect solution: task management templates with pre-loaded customizable tasks.
With 50+ templates spanning categories like management, marketing, and software development, Todoist has you covered in all departments. Scroll through neatly organized sections or use the search bar to find the perfect template using keywords.
Looking for personal task tracking? Organize your day-to-day goals with templates for managing finances, decluttering your home, or challenging yourself to stick to healthy habits. We love the lifestyle templates in the 2023 Goals section, as they turn vague resolutions into actionable plans! ✨
3. Kanban boards
Despite primarily being a task management software, Todoist offers versatile Kanban boards for agile project management. Unlock this feature by selecting the View as board option and watch your ordinary to-do list transform into an overview of the project pipeline. 🏞️
Much like Trello boards, Todoist Kanban boards group tasks as cards according to their status. You can customize the status columns to align with your workflow and update them with a drag-and-drop action. And when collaboration calls, the assignee dropdown menu lets you cooperate with your teammates efficiently.
- Beginner: Free
- Pro: $4/month
- Starter Workspace: Free
- Business Workspace: $6/month per user
*All listed prices refer to the yearly billing model
Trello Vs. Todoist: Features Compared
Trello and Todoist are both capable digital productivity tools created to assist individuals and teams. They share common features, such as Kanban Boards and templates, but their core focus may be different. Trello is more oriented toward visual project management, while Todoist serves as a high-end task manager.
Let’s take a closer look at their top productivity features to determine which tool might have an edge. 🏅
1. Collaboration features
While both tools offer a decent set of collaboration features, you must consider your needs to choose the right option.
Trello, for instance, excels in visual collaboration, making it an excellent choice for huge team projects. Its multiple views (available to paying users only) let you monitor tasks, their statuses, and assigned team members. It enables communication through comments, discussions, and shared files. The entire setup feels super business-like. 🧑💼
Todoist’s collaboration features are presented in a no-frills format. Although it doesn’t have as many views as Trello, you enjoy features like Shared Projects and accessibility based on team member labels, which makes it easy to control the flow of information. Plus, you get regular collaboration options like adding comments or priority labels.
Trello can be a vital tool for large teams, but smaller businesses or freelancers may lean toward Todoist, especially since it’s more affordable.
2. Task tracking
Trello delivers a highly visual task-tracking experience with its boards, lists, and cards. You can effortlessly shuffle tasks between lists, employ color-coded labels, and set due dates with handy notifications. Trello cards support checklists, and the platform’s no-code automation feature lets you automate tasks efficiently.
Todoist, on the other hand, stands out for contextual task tracking, allowing users to include details like task names, labels, and descriptions. Its natural language input simplifies setting due dates and priorities. Plus, it automates recurring tasks with adjustable frequencies, reducing the burden of manual management.
While the comparison looks like a tie, Trello may take the crown here because, unlike Todoist, it does not lock its reminders feature behind a paywall. 👑
Trello opens up a world of possibilities with 200+ integrations or Power-Ups—with options ranging from Pomodoro timers to popular work tools like Slack, Jira, Miro, Google Drive, and Zapier.
While Todoist offers a narrower selection of 60+ integrations, you get a rich range of options for productivity and communication like Google Calendar, Dropbox, PomoDone, and all top browsers. Additionally, you can link it with Zapier for automation options.
Trello emerges as the undisputed champion if you look at the number of options supported, although both products offer API-based custom integrations.
Trello Vs. Todoist on Reddit
Task management connoisseurs on Reddit must have a say in the Todoist vs. Trello showdown! The general opinion is that users valuing a minimalist approach typically prefer Todoist, but Trello looks peachier to those looking for integrations.
One user explained why they prefer Todoist due to its interface:
I settled on Todoist because its micro-interactions are much more streamlined and suitable for faster use, and its visual design is a lot cleaner and generally does a better job at making relevant information visible.
Here’s what a Trello supporter had to say:
Trello is a much more powerful tool and is well integrated with other things like dropbox, mail, zapier, and other programs.
But some users don’t find it very organization-friendly:
y main issue with Trello was the limited depth of its organization. Once I started having lots of tasks, my only options were either to have a ridiculous number of tags or to break things out into multiple projects, which ended up making things worse.
Meet ClickUp: The Best Alternative to Trello Vs. Todoist
Choosing between Todoist and Trello boils down to compromise. While Trello provides more integrations and views, Todoist emphasizes simplicity and detailed goal tracking.
The answer to this dilemma? ClickUp—the well-rounded task and project management software you’ve been searching for! Whether you’re immersed in large-scale projects, collaborating with smaller teams, or craving a streamlined to-do list to monitor your daily routines, ClickUp makes it happen! 💃
It boasts an impressive array of features for efficient planning, organization, task delegation, automation, and meticulous task tracking—all underscored by real-time collaboration and AI assistance!
But don’t just take our word for it! Let’s delve into some user-favorite features that make ClickUp the ultimate alternative to Todoist and Trello.
1. Become an organization pro with ClickUp Tasks
Embark on your productivity journey with task management as unique as your needs—craft your workflow seamlessly with ClickUp Tasks, ideal for both collaboration and personal task management. You can expect the finest features like:
- Flexible setup and tracking of Goals
- Milestones to stay motivated with achievements
- Automations for recurring tasks
- Color-coding and labeling options
- To-do list and time-blocking templates
Don’t miss a beat by creating task-specific Checklists to monitor everything, from intricate workflows to straightforward to-do lists. Overwhelmed with delivery items? Break down complex projects into bite-sized subtasks! Edit multiple tasks at once with the Bulk Action Toolbar.
Use Custom Fields for due dates, assignees, and priorities to leave no detail behind. Stay in the loop with Custom Statuses to get updates tailored to your workflow. What about prioritizing? Well, that’s covered with five urgency levels and customizable ClickUp Tags.
ClickUp Reminders keep you on track with notifications via email, desktop, or mobile. You can set basic reminders or customize them with photos, voice memos, or map locations. Sync notifications across platforms by integrating with tools like Google and Outlook Calendars, Zoom, Alexa, and Microsoft Teams.🔔
Busy leaders and team planners rely on 35+ ClickApps to customize workflows without code. Whether they want to assign tasks or send emails, ClickUp Automations step in to banish busy work. You can choose from 100+ pre-made options or create your own automation rules.
2. Enjoy spreadsheet-style management with ClickUp Table view
Turbocharge your productivity using the ClickUp Table view—it’s all about intuitive spreadsheets and dynamic visual databases for handling detailed to-do lists, budgets, inventories, and client data. 💥
Create Custom Fields to record any information you want, from task progress to priorities and product ratings, to minimize context switching. Organize your work by forging connections between tasks, documents, and dependencies. Edit tasks in bulk, export table data, or create publicly shareable table links to collaborate with external collaborators.
Manage team tasks or personal work like a pro with numerous filtering and grouping options. Tweak your view by hiding or pinning columns for streamlined tracking. For ultimate flexibility, leverage drag-and-drop columns to create your ideal view.
3. Stay focused with ClickUp Kanban boards
With ClickUp Kanban boards, you can turn basic lists into task cards and arrange them by status, due date, or any criteria you desire. Navigating these boards is a breeze, thanks to its intuitive drag-and-drop interface to adjust priorities and statuses. Customize your board for any workflow, whether it’s a sprint, product launch, or multi-stage delivery.
Got multiple boards to handle? The Everything view offers a centralized overview of all your Kanban boards. You can also filter boards by assignees to see who’s working on what. Talk about watching your projects like a hawk! 🦅
ClickUp: Your Personal Task Management Wizard
Choosing a decent task management tool shouldn’t feel like settling for the next best thing. All-in-one task managers like ClickUp have truly changed the game by streamlining the use of industry-best features through a clean, intuitive design.
With 1,000+ integrations, a native AI assistant, and a treasure trove of templates, ClickUp makes productivity all about maximum results with minimal effort.
Sign up for ClickUp’s robust free plan and start exploring its possibilities!