Best Productivity Tools ClickUp Blog

25 Best Productivity Tools & Software Apps in 2024

Struggling to get it all done? Not enough time? Too many distractions? Disconnected systems?

We’ve all been there—tangled in a web of things that need to be done with limited time, complicated or unorganized workflows, and add distractions on top of it all.

And while it’s impossible to clone yourself and stop time, you can turn to productivity tools to hack your time and get more done in less time! 👩‍💻⚡️

But we get it. With the abundance of productivity tools available, finding one that fits your needs can be as challenging as staying productive! Whether you’re looking to keep on task and manage time effectively or collaborate with remote teams—there’s definitely an app for that.

So, to save your precious minutes (which could very well add up), we did some digging and narrowed it down to 25 of the best productivity tools available today so you don’t have to. From task management apps to time trackers and more, we’re sure you’ll find what you’re looking for in this roundup!

But first, let’s cover what you should look for in your next productivity tools. 👀

What are Productivity Tools?

Productivity tools are platforms designed to help employees and teams work more efficiently and effectively. Productivity tools can help users manage tasks, stay organized, collaborate with others, automate repetitive tasks and streamline workflows.

What Should You Look for In Productivity Tools?

First things first—it’s good to know exactly what elements to look for to ensure you find a long-term match. ☝️

Here are a few basic criteria to keep in mind while you’re reviewing these tools:

Functional and easy to use

Is it easy to use and can you figure out how to use it without needing technical skills?

If a tool costs more of your time, energy, and even money to keep than the value it brings you, then it’s a no-go.

The tools you choose should be intuitive and easy to navigate. Most importantly, they need to be functional. These tools need to add value to your life by helping you fill in the gaps, connect workflows, and simplify your day-to-day.

Flexible and scalable

Everyone has their unique workflow and learning preferences. The productivity tools you choose should offer flexibility to accommodate your work styles and needs to enable you to work at your best.

Moreover, a good match should be compatible with your current needs and flexible enough to adjust to your evolving needs as you progress in your role.

Secure, reliable, and accessible

Can you save, edit, and access your work easily and at anytime? And are they secure—are your files, conversations, and personal data protected?

If your goal is to boost your productivity, then your tools need to be reliable, and accessible, and most importantly, they need to be secure and protect your privacy.

Enhances collaboration

Whether you’re working by yourself or with remote teams and clients, productivity apps that allow you to easily communicate and collaborate in real time are key to improving your work efficiency.

Pick tools with built-in communication and collaborative features to reduce time wasted on back-and-forth conversations, as well as speed up the feedback loop, solve issues quicker and get clarification right away.

Ready to meet your new office best friend? Here are the top tools to help you tap into your productivity mode! 👩‍💻⚡️

The 25 Best Productivity Tools in 2024

There are so many productivity tools out there—some specialize in helping with time management, reducing distractions, task organization, and project management, while others aim to improve collaboration, connect remote teams, and speed up communications among departments and teams. (And then some that do them all! 😉)

Take a good look at each one to see how you can use these tools to maximize your productivity, keep you motivated, and bridge the gap from where you are to where you need to be!

1. ClickUp

Best all-in-one productivity platform

ClickUp Docs, Chat, and List view in ClickUp
Monitor project updates, manage workflows, and collaborate with the team, all from your ClickUp Workspace

First up is ClickUp—your new sidekick and an all-in-one project management tool and ultimate productivity app that does it all. From managing simple to-do lists to complex projects, personal to business tasks, and everything in between, this app has you covered.👏

Best known for its advanced project management features mixed with productivity and collaboration tools, ClickUp can push you to get more done, manage your workload, and hit your goals.

Access productivity-boosting features for time tracking, task management, and custom automation to bring order to your workflow, along with a suite of tools, including ClickUp Mind Maps for brainstorming, ClickUp Docs for documentation, and Workload view to help you keep an eye on your capacity.

ClickUp Workflow Automation
Use pre-built automation recipes or customize them based on your needs, so your team can focus where it matters most

And if you work with teams or clients, you can use the collaboration features, such as ClickUp’s Chat view to allow you to exchange messages instantly, and Proofing for annotating images, videos, and PDFs to expedite the feedback process and ship faster.

Need to speed up communication and keep your conversations organized and accessible in one place? You got it. Email in ClickUp to send and receive emails without leaving the platform. Talk about efficiency.😌👌

Send and receive emails within ClickUp to streamline email management
Send and receive emails within ClickUp to streamline email management

Best of all, the platform is completely customizable. This means you can build ClickUp in any way that best supports your workflow, projects, and preferences, and even adjust it as your needs change—making this tool one of the most flexible productivity apps and functional project management tools out there today.

We barely scratched the surface of what this tool can do for your professional and personal productivity. Here are a few other key productivity-boosting features that you get with ClickUp. Take a look!

Best features

  • Custom ClickUp views: Choose from 15+ custom ways to view your work (List, Table, Gantt, Timeline, Calendar, Workload, and more)
  • ClickUp AI: Use ClickUp AI to save time on note taking, content creation, and more
  • Global time tracker: Track time spent on tasks, mark time as billable, and notes to your entries
  • Custom and pre-built automation: Put your work on auto-pilot—reduce manual and repetitive tasks, speed up your workflow, and create consistent and scalable processes
  • Custom Dashboards: Create a ClickUp Dashboard to give you a high-level overview of your work at a glance
  • Collaborative Whiteboards: Create and visualize your workflow, strategies, and more, and easily share them or collaborate on ideas with your team and clients
  • ClickUp Docs: Create wikis, SOPs, blogs, knowledge bases, and more, and use the focus feature within Docs to keep you zoned in on your work
  • Reminders: Always stay on top of what you need to do with Reminders that you can manage from your browser, desktop, or mobile devices
  • Integration capabilities: Connect ClickUp to over 1,000 work tools to streamline your workflow
  • Mobile app: Access ClickUp on the go from any device, including mobile
  • Custom and pre-built templates: Create your own or use ClickUp’s productivity templates, including a Simple Task Management Template by ClickUp to help you get started faster

Current limitations 

  • Not all ClickUp views are available on the mobile app yet 

Pricing

  • Free Forever
  • Unlimited: $7 per month/user
  • Business: $12 per month/user
  • Enterprise: Contact for pricing 
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

Customer ratings and reviews

  • G2: 4.7 out of 5 (5,720+ reviews)
  • Capterra: 4.7 out of 5 (3,553+ reviews)

2. Calendly 

Best for scheduling software

Scheduling meetings with Calendly
Scheduling meetings with Calendly

Calendly is a productivity tool that helps automate the process of scheduling appointments and meetings with customers, clients, and team members. 

It integrates with your calendar to check your availability and enables others to schedule appointments with you based on the availability you’ve set. This reduces the need for back-and-forth emails or phone calls to schedule appointments, freeing up time for other tasks and increasing productivity.

Calendly also integrates with other productivity tools on this list, including ClickUp. Connect ClickUp to Calendly to streamline productivity planning, tracking, and organizing meetings and work schedules within ClickUp. 

Best features

  • Customize your availability and easily block off days and time to avoid double-booking
  • Calendar connections allow you to sync your schedules across multiple calendars in real-time
  • Routing forms let you and your meeting attendees request information from website visitors or invitees and route them to the right person or resource
  • Quickly send meeting polls, find the most popular times, and book your meeting in one place

Current limitations 

  • Calendly does not have the capability to handle recurring events with different schedules for different weeks

Pricing

  • Basic: Free
  • Essentials: $8 per seat/month 
  • Professional: $12 per seat/month
  • Teams: $16 per seat/month

Customer ratings and reviews

  • G2: 4.7 out of 5 (1,581+ reviews)
  • Capterra: 4.7 out of 5 (2,617+ reviews)

3. Slack

Best team communication software

Slack Messaging App for Business
Send instant messages, share files, and streamline your team communications in Slack

Slack is a collaboration and communication platform designed for teams. It allows users to create channels for different projects or topics and facilitates real-time messaging, file sharing, and more.

By bringing all of these tools together in one place, Slack helps individuals and teams to stay organized and connected, allowing them to be more productive and get more done in less time.

Best features

  • Instant messaging lets teams discuss topics and solve problems quicker
  • Robust search and archive capabilities make it easier to retrieve past conversations or information
  • Custom channels allow teams to organize conversations by topic, keeping conversations focused 
  • Integration with other tools can keep your team’s work streamlined 

Current limitations 

  • Free plans have a limited amount of storage for files, which can be increased by upgrading to a paid plan
  • Slack notifications and conversations can be distracting if not handled properly

Pricing

  • Pro: $8.25 per person/month, billed monthly
  • Business+: $15 per person/month, billed monthly
  • Enterprise Grid: Contact for pricing

Customer ratings and reviews

  • G2: 4.5 out of 5 (30,927+ reviews)
  • Capterra: 4.7 out of 5 (22,828+ reviews)

Compare Slack Vs Asana!

4. Brain.fm

Best focusing enhancing app

Improve your focus with Brain.fm
Improve your focus with Brain.fm

Brain.fm is a music and sound-based productivity tool designed to improve cognitive function and overall productivity. 

It uses a combination of music, soundscapes, and rhythmic patterns specifically created to affect brainwaves, helping users to stay alert, focused, and productive. 

By providing users with the ability to customize their audio experience and choose from a variety of modes and genres, Brain.fm helps users to stay focused and productive throughout the day, no matter what task they are working on.

Best features

  • Science-based music and soundscapes are designed to help users focus
  • Customizable music play time allows users to adjust the length of time of their music accordingly 
  • The mobile app gives users access to music and soundscapes on the go
  • Regularly updated music library to keep a variety of music for users

Current limitations 

  • Effectiveness depends on the user

Pricing

  • Monthly: $6.99 per month
  • Yearly: $49.99 per year

Customer ratings and reviews

  • Product Hunt: 5 out of 5 (98+ reviews)

5. Hubspot

Best CRM software

HubSpot Task Management
Managing tasks with HubSpot

Hubspot is an all-in-one inbound marketing, sales, and customer service platform that helps businesses to attract, engage, and delight customers. 

It provides a suite of tools that help businesses to manage their marketing, sales, and customer service activities in one place, making it easier to stay organized and increase productivity. 

By bringing all these tools together, Hubspot helps businesses to streamline their processes, save time, and focus on what they do best–delivering an exceptional customer experience.

Best features

  • Marketing automation tools help teams streamline and scale their marketing efforts
  • Customization and personalization give teams a flexible solution to help tailor to meet their unique needs
  • Reporting and analytics allow businesses to monitor and track marketing and sales performance 
  • Hubspot integrates with a variety of other tools and systems, including ClickUp, Slack, and Zapier 

Current limitations 

  • Too many options could be overwhelming and may hinder productivity

Pricing

  • Marketing
    • Professional starts at $800 per month
    • Enterprise starts at $3,600 per month
  • Sales
    • Professional starts at $450 per month
    • Enterprise starts at $1,200 per month
  • Customer Service
    • Professional starts at $450 per month
    • Enterprise starts at $1,200 per month

Customer ratings and reviews

  • G2: 4.4 out of 5 (9,191+ reviews)
  • Capterra: 4.5 out of 5 (5,360+ reviews)

6. Loom

Best screen recording software

Record video messages and screen recordings with Loom
Record video messages and screen recordings

Loom is a video communication tool that helps individuals and teams to communicate more effectively and increase their productivity. 

With Loom, users can record video messages that combine their webcam footage with their screen recordings. This makes it easier to communicate ideas, provide feedback, share knowledge, communicate visually, and reduce lengthy email chains or in-person meetings. 

Best features

  • Record video messages and screen recordings and easily share them with your teams or anyone
  • Live captions provide captions in real-time, which can be helpful, especially for those with hearing impairments
  • Option to trim and edit recordings before you share them with others 
  • Privacy controls allow users to set access levels to ensure private information is protected and secured

Current limitations 

  • The free version has a limited number of videos

Pricing

  • Starter: Free
  • Business: $12.50 per creator/month
  • Enterprise: Contact for pricing

Customer ratings and reviews

  • G2: 4.7 out of 5 (987+ reviews)
  • Capterra: 4.7 out of 5 (338+ reviews)

Check out these Loom alternatives!

7. Shift

Best for organizing your web browser

Manage email and calendar accounts all from one place with Shift
manage email and calendar accounts all from one place

Shift is an email management app designed to help users increase their productivity by managing multiple email accounts from one central location. 

This app helps users reduce the time spent on switching between different email accounts, searching for specific emails, and managing inbox clutter. Users can access all of their email accounts in one place, quickly search for specific emails, and organize their inboxes with customizable labels, folders, and filters.

Best features

  • Multiple account management allows users to manage email and calendar accounts all from one place
  • Advanced email features such as snooze, follow-up reminders, and send later help users better manage their inboxes
  • Custom keyboard shortcuts help teams speed up processes and allow them to access apps quicker 
  • Integration capabilities let users connect Shift to other work tools to streamline their workflow  

Current limitations 

  • The app is not available on mobile

Pricing

  • Basic: Free
  • Advanced: $149 per year
  • Teams: $149 per year (per user)

Customer ratings and reviews

  • G2: 3.6 out of 5 (62+ reviews)
  • Capterra: 4.3 out of 5 (296+ reviews)

8. Habitica

Best habit tracking app

Form better work habits with Habitica
Form better work habits with Habitica

Habitica is a gamified productivity and habit-tracking app that helps users build and maintain good habits, reach their goals, and improve their overall well-being by transforming mundane tasks into adventure games.

With its fun and engaging approach, Habitica users can earn rewards, level up, and unlock new features to keep them motivated and help make meaningful changes in their lives, leading to increased productivity and a sense of fulfillment.

Best features

  • Gamifies the process of forming habits and accomplishing tasks to keep users motivated and engaged 
  • Quest and challenges provide a fun and motivating environment to meet goals 
  • Habit tracking, feedback, and rewards give users an engaging way to measure their progress, keep them on track, and celebrate their wins
  • Collaboration features allow users to experience the platform with other users, such as their teams, friends, and family members

Current limitations 

  • No free plan 
  • Since there are punishments in the game, it may make users fear failure, and users may revert to cheating

Pricing

  • General subscription: $5 per month
  • Group plan: $9 per month and $3 per member

Customer ratings and reviews

  • App Store: 4.1 out of 5 (1,000+ reviews)
  • Google Play 4.2 out of 5 (19,000+ reviews)

Related: Check out our top Habit Tracking Templates

9. Zapier 

Best for connecting your tech stack

Connect web services and automate repetitive tasks with Zapier
Connect web services and automate repetitive tasks with Zapier

Zapier is an online automation tool that allows users to connect their favorite web services and automate repetitive tasks, saving time and increasing productivity. 

With Zapier, users can integrate thousands of apps together and can create “Zaps” which are automated workflows between different apps to automate simple to complex workflows. 

By connecting your tools to Zapier and automating manual and repetitive tasks, Zapier users can focus on higher-value work, freeing up time and energy for more creative and strategic work and keeping individuals and teams productive.  

Best features

  • Workflow automation allows users to automate routine tasks
  • Create multi-step workflows to perform more complex tasks
  • Facilitates data transfers between different apps
  • Integrates with 5,000 cool apps including ClickUp, Gmail, Slack, and more

Current limitations 

  • Some users may find Zapier’s pricing structure to be expensive for their needs

Pricing

  • Free
  • Starter: $19.99 per month, billed annually
  • Professional: $49 per month, billed annually
  • Team: $399 per month, billed annually
  • Company: $799 per month, billed annually

Customer ratings and reviews

  • G2: 4.5 out of 5 (1,044+ reviews)
  • Capterra: 4.7 out of 5 (2,481+ reviews)

10. Weekdone

Best for OKR tracking

Keep track of goals and measure progress with Weekdone
Keep track of goals and measure progress with Weekdone

Weekdone is an OKR software and team management tool that is designed to help teams increase their productivity by aligning on their goals, tracking progress, and providing regular feedback.

Teams can create and assign tasks, set goals and objectives, and track their progress over time. The app also provides regular check-ins, where team members can report on their progress and share updates with their colleagues. This regular feedback loop helps teams stay informed and aligned and can lead to better collaboration, communication, and productivity.

Best features

  • Goal setting and tracking tools for measuring progress and identifying areas for improvement
  • Customizable templates allow teams to create progress reports that are aligned with their goals
  • Collaboration tools such as comments and team updates help keep everyone informed 
  • Team performance analytics gives leaders and teams a way to view performance on a simple dashboard 

Current limitations 

  • Only supports up to three people in the free plan
  • Setting up the app and creating teams can be challenging for new users
  • There are no monthly progress reports (only weekly reports)

Pricing

  • Pricing depends on the number of users

Customer ratings and reviews

  • G2: 4.1 out of 5 (24+ reviews)
  • Capterra: 4.5 out of 5 (57+ reviews)

11. Pocket

Best bookmarking app

Save articles, videos, and other web content to read or view later with Pocket
Save articles, videos, and other web content to read or view later with Pocket

Pocket is a content-saving and discovery app that allows users to save articles, videos, and other web content to read or view later, reducing the need to switch between different apps and distractions while working.

The app also provides a suite of tools for organizing and categorizing content, including tags, folders, and search, which makes it easier for users to find what they need when they need it. 

Best features

  • The save for later feature allows users to save articles, videos, and other content for later viewing 
  • Easily categorize and tag your saved content to make searching easier
  • Available on a variety of platforms, including iOS, Android, web browsers
  • Uses machine learning algorithms to recommend content that might be interesting to users

Current limitations 

  • Interface and search could be improved for better usability

Pricing

  • Premium monthly: $4.99 per month
  • Premium annual: $44.99 per year

Customer ratings and reviews

  • G2: 4.5 out of 5 (26+ reviews)
  • Capterra: N/A

12. Toggl

Best time tracking software

Track time and get insights on work habits with Toggl
Track time and get insights on work habits with Toggl

Toggl is a time-tracking tool that helps teams and individuals increase their productivity by tracking time spent time on tasks, organizing projects, and providing valuable insights into their work habits and performance. 

By tracking time accurately and providing valuable insights into work habits, Toggl can help users increase their productivity by reducing the time spent on manual time tracking, optimizing workflows, and improving communication and collaboration. 

Additionally, Toggl integrates with many other productivity tools, including project management apps, invoicing tools, and more. 

Best features

  • Track time spent across different tasks and projects, and customize timer to fit unique project needs 
  • Get a range of reports such as weekly and monthly summaries to show how time is spent on tasks
  • Integration capabilities allow Toggl to connect with other work tools like ClickUp, Zapier, Evernote, Slack, and more
  • Get reminders on when to start or stop the timer 

Current limitations 

  • Separate plans for time tracking, project management, and recruitment make it expensive compared to other Toggl alternatives

Pricing

  • Free 
  • Starter: $9 per user/ month
  • Premium: $18 per user/ month
  • Enterprise: Contact for pricing 

Customer ratings and reviews

  • G2: 4.6 out of 5 (1,514+ reviews)
  • Capterra: 4.7 (2,137+ reviews)

13. 1password

Best password vault

Create strong passwords, easily login to applications with 1Password
Create strong passwords and easily log in to applications with 1Password

1Password is a password management tool that helps individuals and teams create strong passwords, easily log in to applications without having to remember multiple passwords, and securely share passwords.

This app reduces the risk of password-related security breaches and simplifies password management.

Best features

  • Securely store your usernames, passwords, and other sensitive information  
  • Automatically fill in log information for faster and easy login
  • Generate strong and unique passwords to strengthen your login credentials
  • Regular security audits to alert you if any passwords were compromised or used

Current limitations 

  • Users have experienced problems between a browser extension and an integrated desktop client app

Pricing

  • Personal: $2.99 per month, billed annually
  • Family: $4.99 per month for five family members, billed annually
  • Business: $7.99 per user/month
  • Team starter pack: $19.95 per month, billed annually 

Customer ratings and reviews

  • G2:  4.7 out of 5 (1,217+ reviews)
  • Capterra: 4.7 out of 5 (1,904+ reviews)

14. Jasper AI

Best AI writing assistant 

Get AI-generated copy with Jasper
Get AI-generated copy with Jasper

Jasper is a platform designed to provide businesses and teams with an AI-powered virtual assistant that can automate routine tasks and improve productivity. 

The platform uses advanced natural language processing (NLP) and machine learning technologies to understand and respond to user requests, freeing up time for more strategic and creative work. 

Best features

  • Create captivating paragraphs with the paragraph generator 
  • Get a valuable framework for creating new marketing copy ideas with the Problem-Agitate-Solution (PAS) Framework 
  • Rewrite content and improve the writing quality with the Content Improver feature
  • Get answers to tough questions with the Quora Answers feature

Current limitations 

  • The pricing model can be expensive for some users

Pricing

  • Boss Mode: $99 per month estimated
  • Business: Contact for pricing 

Customer ratings and reviews

  • G2: 4.7 out of 5 (761+ reviews)
  • Capterra: 4.8 out of 5 (1,589+ reviews)

15. Pomofocus

Best time tracking and pomodoro app

Track time, reduce distractions, and increase focus with the PomoFocus app
Track time, reduce distractions, and increase focus with the PomoFocus app

Pomofocus is a time management tool that is based on the Pomodoro Technique, which is a popular method for increasing productivity. 

Productivity apps like Pomofocus can improve their productivity by breaking work into manageable chunks and taking regular breaks to recharge and refocus. The tool helps to reduce distractions, improve time management skills, and increase focus, leading to improved work quality and completion. 

Best features

  • Provides a timer to help users stay focused for 25-minute intervals with a 5 min break in between
  • Option to customize focus time, short and long breaks to fit any need 
  • Integrates with a variety of work tools such as task management apps, calendars, productivity tools and more for a seamless experience
  • Provides detailed statistics on where time is spent across tasks to help users identify patterns and areas of improvement

Current limitations 

  • No advanced task management features
  • Limited time tracking capabilities compared to other top-rated Pomodoro apps

Pricing

  • Pomofocus offers free and paid plans. Inquire with Pomofocus for pricing

Customer ratings and reviews

  • G2: N/A
  • Capterra: N/A

16. Strides

Best goal-tracking app

Track goals and form better work habits with Strides
Track goals and form better work habits with Strides

Strides is a habit-forming and goal-tracking app designed to help individuals and teams improve productivity and achieve their goals. The app provides a simple and intuitive interface for setting and tracking goals, as well as reminders and progress tracking to help keep users on track. 

Users can increase their productivity by setting and tracking goals related to their work and personal lives. It provides a clear view of progress, making it easy to see what’s working and what’s not and to make adjustments as needed. 

Best features

  • Includes a range of analytics and reports to monitor progress over time and identify which habits and routines are working well
  • Allows teams to share their goals and progress with each other, which helps increase accountability and motivation
  • Provides a flexible task management system to allow users to create, organize, and prioritize their tasks and to-do lists
  • Integrates with other work tools for a more efficient and seamless experience

Current limitations 

  • A to-do list format might be too simple for other users with complex goals

Pricing

  • Available as a free app 
  • Supported by in-app purchases ranging between $4.99 to $79.99 for a lifetime membership

Customer ratings and reviews

  • Apple store: 4.8 out of 5 (194+ reviews)

17. 15five

Best performance management software

Align on goals and track performance with 15Five
Align on goals and track performance with 15Five

15Five is a performance management platform that helps teams improve productivity by aligning employee goals, tracking progress, and providing regular feedback. 

Additionally, the app helps identify areas for improvement, allowing them to make data-driven decisions about how to allocate resources and optimize performance. 

Best features

  • Provides a range of analytics and reporting tools to help managers understand the performance of their team, identify areas for improvement, and track progress over time
  • Weekly check-in process that allows employees to share their progress and goals

Current limitations 

  • While the software is generally easy to use, there can be some confusion around the different types of feedback and goals that can be set

Pricing

  • Engage: $4 per user/month, billed annually 
  • Perform: $8 per user/month, billed annually
  • Focus: $8 per user/month, billed annually
  • Total Platform: $14 per user/month, billed annually

Customer ratings and reviews

  • G2: 4.6 out of 5 (1,736+ reviews) 
  • Capterra: 4.7 out of 5 (870+ reviews)

18. Hootsuite

Best social scheduling software

Stay on top of conversations on key topics, track the performance of your posts and brand mentions, and monitor competitor activities with Hootsuite
Stay on top of conversations on key topics, track the performance of your posts and brand mentions, and monitor competitor activities with Hootsuite

Hootsuite is a social media management platform that helps teams to streamline their social media presence and improve productivity. 

Using this app can improve productivity by reducing the time and effort required to manage multiple social media accounts. Schedule and publish posts in advance, monitor mentions and messages, track social media analytics, and collaborate with team members, all from one central location.

Best features

  • Manage incoming messages from multiple social channels 
  • Monitor activity and stay informed about market trends and competitors 
  • Promote organic content and manage paid ads
  • Analyze and measure results across all social networks 

Current limitations 

  • Expensive pricing model

Pricing

  • Professional: $99 per month
  • Team: $249 per month (three users)
  • Business: $739 per month (five users)
  • Enterprise: Contact for pricing

Customer ratings and reviews

  • G2: 4.1 out of 5 (3,786+ reviews)
  • Capterra: 4.4 out of 5 (3,371+ reviews)

19. Evernote

Best note-taking app

Organize and store notes in one centralized place with Evernote
Organize and store notes in one centralized place with Evernote

Evernote is a note-taking and organization app that helps teams to improve their productivity by providing a central location for storing and organizing information. 

Create notes, including text, images, audio recordings, and more, and organize these notes into notebooks. It also provides a range of tools for searching and organizing notes, making it easy to find the information you need when you need it.

Best features

  • Sync and organize your notes 
  • Create to-dos in your notes and turn them into tasks 
  • Keep your important papers with you by using the document scanner and save them to your notes
  • Save articles, web pages, and screen captures directly in the app

Current limitations 

Pricing

  • Professional: $10.99 per month 
  • Teams: $14.99 per user/month

Customer ratings and reviews

  • G2: 4.4 out of 5 (1978+ reviews)
  • Capterra: 4.4 out of 5 (7,735+ reviews)

20. Zoom

Best web conferencing software

Collaborate with teams and clients in real time with Zoom
Collaborate with teams and clients in real time with Zoom

Zoom is a video conferencing and collaboration platform that helps remote teams to improve productivity allowing them to easily host audio and video calls from anywhere. 

Additionally, this app provides various tools for screen sharing, recording, and annotation, making it easy for teams to present and collaborate on documents, presentations, and other materials. 

Best features

  • Enable screen sharing during meetings to allow the participants to see your screen as you present easily 
  • Translated captions to help remove language barriers
  • Unite your systems with Zoom integrations
  • Streamline and organize communication with the Zoom Chat sidebar tools

Current limitations 

  • The free plan limits time per meeting

Pricing

  • Basic: Free
  • Pro: $149.90 per user/year
  • Business: $199.90 per user/year

Customer ratings and reviews

  • G2: 4.5 out of 5 (52,532+ reviews)
  • Capterra: 4.6 out of 5 (13,455+ reviews)

21. Superhuman

Best email optimization software

Streamlining email communication with Superhuman
Streamlining email communication with Superhuman

Superhuman is a productivity and email management tool that helps teams improve their productivity by providing tools for scheduling and tracking emails. 

The platform provides a faster and more efficient way to manage email, reducing the time and effort required to sort through large volumes of emails and find the information you need. 

Additionally, it helps users stay on top of important tasks and follow-up items, reducing the risk of missed deadlines or forgotten tasks.

Best features

  • Keyboard shortcuts to speed up email management
  • Split inboxes to focus on one email account at a time
  • Scheduled follow-ups keep users on top of replies

Current limitations 

  • Lacks generic search functionality; users have to switch email accounts to view messages

Pricing

  • Growth: $30-45 per user/month 
  • Starter: $30 per user/month
  • Enterprise: Contact for pricing

Customer ratings and reviews

  • G2: 4.4 out of 5 (61+ reviews)
  • Capterra: 4.9 out of 5 (15+ reviews)

22. Todoist

Best simple to-do list app

Manage your tasks and to-do lists with Todoist
Manage your tasks and to-do lists with Todoist

Todoist is a task management and to-do list app that helps users improve their productivity by providing a centralized location for organizing and tracking tasks and projects. It also helps reduce the time and effort required to keep track of multiple lists and to-do items. 

Additionally, tools for collaboration and delegation make it easy for teams to work together, prioritize work, and ensure that tasks are completed on time and to a high standard. 

Best features

  • Quick add lets you capture and organize tasks instantly 
  • Recurring due dates help you remember important deadlines and build better work habits
  • Organize your tasks and projects by sections and subtasks 
  • Add priority levels to note which tasks are important and or urgent 

Current limitations 

  • Although the interface is simple and easy to use, it can sometimes feel a bit limited

Pricing

  • Free: Get up to five active projects
  • Pro: $4 per month, billed annually 
  • Business: $6 per user/ month, billed annually 

Customer ratings and reviews

  • G2: 4.4 out of 5 (743+)
  • Capterra: 4.6 out of 5 (2,081+ reviews)

Check out these Todoist alternatives!

23. OpenPhone

Best business phone software

Streamline business communications with OpenPhone
Streamline business communications with OpenPhone

OpenPhone is a business communication tool that helps businesses and teams streamline communication.

The platform provides a virtual business phone number that teams can use for all of their professional communication, reducing the time and effort required to manage multiple phone numbers and devices. 

Best features

  • Get virtual phone numbers without needing a new phone system
  • Customize voicemail greetings for each business phone number 
  • Send and receive text messages from virtual phone numbers 
  • Integrate it with Zapier to access over 4,000 other apps

Current limitations 

  • Some users have experienced poor call quality

Pricing

  • Standard: $17 per user/month
  • Premium: $25 per user/month
  • Enterprise: Contact for pricing

Customer ratings and reviews

  • G2: 4.8 out of 5 (1,274+ reviews)
  • Capterra: 4.6 out of 5 (46+ reviews)

24. Userguiding

Best onboarding software

Streamlining user onboarding and training processes with UserGuiding
Streamlining user onboarding and training processes with UserGuiding

UserGuiding is a user onboarding and product adoption platform that helps teams to improve their productivity by providing a simple and efficient way to educate and train users, reducing the time and effort required to provide in-person training or written documentation.

Additionally, UserGuiding’s in-app product tours and interactive guides can help users quickly and effectively adopt new products and features, reducing the time and effort required to resolve issues and answer questions.

Best features

  • Detailed analytics to help create effective product walkthroughs
  • Create personalized onboarding experiences with the segmentation feature
  • Capture important user insights with Net Promoter Surveys (NPS)

Current limitations 

  • Steep learning curve for some users

Pricing

  • Basic: $69 per month, billed annually 
  • Professional: $299 per month, billed annually
  • Corporate: $499+ per month, billed annually

Customer ratings and reviews

  • G2: 4.7 out of 5 (112+ reviews)
  • Capterra: 4.7 out of 5 (51+ reviews)

25. Canva

Best graphic design software

Canva Team Project Product Example
Easily create designs, marketing materials, more with Canva

Canva is a graphic design tool that helps teams to improve their productivity by providing an easy-to-use platform for creating a variety of visual content, including presentations, social media posts, flyers, and more, reducing the need for specialized design skills or the use of multiple design tools. 

The app also offers templates and design elements that can help to ensure that designs are visually consistent and aligned with brand guidelines, reducing the risk of mistakes and rework. 

Best features

  • Easily edit and convert PDFs into online designs
  • Drag and drop editor makes it convenient for all users to create and edit designs
  • Choose from a library of templates, images, and other assets 
  • Download designs and share them with your anyone via a link 

Current limitations 

  • Advanced features and assets are only available with a paid subscription

Pricing

  • Free
  • Pro: $12.99 per month for one person
  • Teams: $14.99 per month for the first five people

Customer ratings and reviews

  • G2: 4.7 out of 5 (3,844+ reviews)
  • Capterra: 4.7 out of 5 (10,973+ reviews)

Check out these Canva alternatives!

Unlock Productivity Guru In You with the Right Tools

Whether in the office or working from home, the right tools and productivity hacks can help you stay organized, motivated, and on track to get more done.

And luckily for you, there are plenty of options out there that can help you find what you need. It all boils down to taking the time to research and evaluate which tools fit best with your specific needs, workflow, learning styles, and goals.

Some productivity tools can help you stay focused, some can keep you on track with your goals, and others can streamline your workflow—with ClickUp, you could do it all. 😉

With hundreds of customizable features and powerful integrations, ClickUp will empower you to work your way and master your workflow.

It’s time to unlock the productivity guru in you. Bring all your projects and work to one place with ClickUp. 👌

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