Struggling to get it all done? Not enough time? Too many distractions? Disconnected systems?
We’ve all been there—tangled in a web of things that need to be done with limited time, complicated or unorganized workflows, and add distractions on top of it all.
And while it’s impossible to clone yourself and stop time, you can turn to productivity tools to hack your time and get more done in less time! 👩💻⚡️
But I get it. With the abundance of productivity tools available, finding one that fits your needs can be as challenging as staying productive! Whether you’re looking to keep on task and manage time effectively or collaborate with remote teams—there’s definitely an app for that.
So, to save your precious minutes (which could very well add up), I did some digging and narrowed it down to 25 of the best productivity tools available today so you don’t have to. From task management apps to time trackers and more, we’re sure you’ll find what you’re looking for in this roundup!
But first, let’s cover what you should look for in your next productivity tools. 👀
This Article Contains:
Summarize this article for me please⏰ 60-Second Summary
Looking to get more done in less time? Here are the 10 best productivity tools to help you work smarter, not harder.
- ClickUp (Best all-in-one productivity and project management tool)
- Calendly (Best for scheduling meetings effortlessly)
- Slack (Best for real-time team communication)
- Brain.fm (Best for enhancing focus with productivity-boosting sounds)
- HubSpot (Best CRM software for managing customer relationships)
- Loom (Best for quick video messaging and screen recording)
- Shift (Best for managing multiple email and app accounts)
- Habitica (Best for gamifying habit tracking and productivity)
- Zapier (Best for automating workflows across apps)
- Weekdone (Best for tracking OKRs and team performance)
Summarize this article for me pleaseWhat are Productivity Tools?
Productivity tools are platforms designed to help employees and teams work more efficiently and effectively. Productivity tools can help users manage tasks, stay organized, collaborate with others, automate repetitive tasks and streamline workflows.
Summarize this article for me pleaseThe 25 Best Productivity Tools
There are so many productivity tools out there—some specialize in helping with time management, reducing distractions, task organization, and project management, while others aim to improve collaboration, connect remote teams, and speed up communications among departments and teams. (And then some that do them all! 😉)
Take a good look at each one to see how you can use these tools to maximize your productivity, keep you motivated, and bridge the gap from where you are to where you need to be!
1. ClickUp
Best all-in-one productivity and project management tool
First up is ClickUp—your new sidekick and an all-in-one project management tool and ultimate productivity app that does it all. From managing simple to-do lists to complex projects, personal to business tasks, and everything in between, this app has you covered.👏
Best known for its advanced project management features mixed with productivity and collaboration tools, ClickUp can push you to get more done, manage your workload, and hit your goals.
Access productivity-boosting features for time tracking, task management, and custom automation to bring order to your workflow, along with a suite of tools, including ClickUp Mind Maps for brainstorming, ClickUp Docs for documentation, and Workload view to help you keep an eye on your capacity.
Best of all, the platform is completely customizable. This means you can build ClickUp in any way that best supports your workflow, projects, and preferences, and even adjust it as your needs change—making this tool one of the most flexible productivity apps and functional project management tools out there today.
We barely scratched the surface of what this tool can do for your professional and personal productivity. Here are a few other key productivity-boosting features that you get with ClickUp. Take a look!
Best features
- Custom ClickUp views: Choose from 15+ custom ways to view your work (List, Table, Gantt, Timeline, Calendar, Workload, and more)
- ClickUp AI: Use ClickUp AI to save time on note taking, content creation, and more
- Global time tracker: Track time spent on tasks, mark time as billable, and notes to your entries
- Custom and pre-built automation: Put your work on auto-pilot—reduce manual and repetitive tasks, speed up your workflow, and create consistent and scalable processes
- Custom Dashboards: Create a ClickUp Dashboard to give you a high-level overview of your work at a glance
- Collaborative Whiteboards: Create and visualize your workflow, strategies, and more, and easily share them or collaborate on ideas with your team and clients
- ClickUp Docs: Create wikis, SOPs, blogs, knowledge bases, and more, and use the focus feature within Docs to keep you zoned in on your work
- Reminders: Always stay on top of what you need to do with Reminders that you can manage from your browser, desktop, or mobile devices
- Integration capabilities: Connect ClickUp to over 1,000 work tools to streamline your workflow
- Mobile app: Access ClickUp on the go from any device, including mobile
- Custom and pre-built templates: Create your own or use ClickUp’s productivity templates, including ClickUp’s Personal Productivity Template to help you get started faster
Current limitations
- Not all ClickUp views are available on the mobile app yet
Pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Customer ratings and reviews
- G2: 4.7 out of 5 (5,720+ reviews)
- Capterra: 4.7 out of 5 (3,553+ reviews)
2. Calendly
Best for scheduling software
Calendly is a productivity tool that helps automate the process of scheduling appointments and meetings with customers, clients, and team members.
It integrates with your calendar to check your availability and enables others to schedule appointments with you based on the availability you’ve set. This reduces the need for back-and-forth emails or phone calls to schedule appointments, freeing up time for other tasks and increasing productivity.
Calendly also integrates with other productivity tools on this list, including ClickUp. Connect ClickUp to Calendly to streamline productivity planning, tracking, and organizing meetings and work schedules within ClickUp.
Best features
- Customize your availability and easily block off days and time to avoid double-booking
- Calendar connections allow you to sync your schedules across multiple calendars in real-time
- Routing forms let you and your meeting attendees request information from website visitors or invitees and route them to the right person or resource
- Quickly send meeting polls, find the most popular times, and book your meeting in one place
Current limitations
- Calendly does not have the capability to handle recurring events with different schedules for different weeks
Pricing
- Basic: Free
- Essentials: $8 per seat/month
- Professional: $12 per seat/month
- Teams: $16 per seat/month
Customer ratings and reviews
- G2: 4.7 out of 5 (1,581+ reviews)
- Capterra: 4.7 out of 5 (2,617+ reviews)
Check out these Calendly alternatives!
3. Slack
Best team communication software
Slack is a collaboration and communication platform designed for teams. It allows users to create channels for different projects or topics and facilitates real-time messaging, file sharing, and more.
By bringing all of these tools together in one place, Slack helps individuals and teams to stay organized and connected, allowing them to be more productive and get more done in less time.
Best features
- Instant messaging lets teams discuss topics and solve problems quicker
- Robust search and archive capabilities make it easier to retrieve past conversations or information
- Custom channels allow teams to organize conversations by topic, keeping conversations focused
- Integration with other tools can keep your team’s work streamlined
Current limitations
- Free plans have a limited amount of storage for files, which can be increased by upgrading to a paid plan
- Slack notifications and conversations can be distracting if not handled properly
Pricing
- Pro: $8.25 per person/month, billed monthly
- Business+: $15 per person/month, billed monthly
- Enterprise Grid: Contact for pricing
Customer ratings and reviews
- G2: 4.5 out of 5 (30,927+ reviews)
- Capterra: 4.7 out of 5 (22,828+ reviews)
Compare Slack Vs Asana!
4. Brain.fm
Best focusing enhancing app
Brain.fm is a music and sound-based productivity tool designed to improve cognitive function and overall productivity.
It uses a combination of music, soundscapes, and rhythmic patterns specifically created to affect brainwaves, helping users to stay alert, focused, and productive.
By providing users with the ability to customize their audio experience and choose from a variety of modes and genres, Brain.fm helps users to stay focused and productive throughout the day, no matter what task they are working on.
Best features
- Science-based music and soundscapes are designed to help users focus
- Customizable music play time allows users to adjust the length of time of their music accordingly
- The mobile app gives users access to music and soundscapes on the go
- Regularly updated music library to keep a variety of music for users
Current limitations
- Effectiveness depends on the user
Pricing
- Monthly: $6.99 per month
- Yearly: $49.99 per year
Customer ratings and reviews
- Product Hunt: 5 out of 5 (98+ reviews)
5. Hubspot
Best CRM software
Hubspot is an all-in-one inbound marketing, sales, and customer service platform that helps businesses to attract, engage, and delight customers.
It provides a suite of tools that help businesses to manage their marketing, sales, and customer service activities in one place, making it easier to stay organized and increase productivity.
By bringing all these tools together, Hubspot helps businesses to streamline their processes, save time, and focus on what they do best–delivering an exceptional customer experience.
Best features
- Marketing automation tools help teams streamline and scale their marketing efforts
- Customization and personalization give teams a flexible solution to help tailor to meet their unique needs
- Reporting and analytics allow businesses to monitor and track marketing and sales performance
- Hubspot integrates with a variety of other tools and systems, including ClickUp, Slack, and Zapier
Current limitations
- Too many options could be overwhelming and may hinder productivity
Pricing
- Marketing
- Professional starts at $800 per month
- Enterprise starts at $3,600 per month
- Sales
- Professional starts at $450 per month
- Enterprise starts at $1,200 per month
- Customer Service
- Professional starts at $450 per month
- Enterprise starts at $1,200 per month
Customer ratings and reviews
- G2: 4.4 out of 5 (9,191+ reviews)
- Capterra: 4.5 out of 5 (5,360+ reviews)
Check out these Hubspot alternatives!
6. Loom
Best screen recording software
Loom is a video communication tool that helps individuals and teams to communicate more effectively and increase their productivity.
With Loom, users can record video messages that combine their webcam footage with their screen recordings. This makes it easier to communicate ideas, provide feedback, share knowledge, communicate visually, and reduce lengthy email chains or in-person meetings.
Best features
- Record video messages and screen recordings and easily share them with your teams or anyone
- Live captions provide captions in real-time, which can be helpful, especially for those with hearing impairments
- Option to trim and edit recordings before you share them with others
- Privacy controls allow users to set access levels to ensure private information is protected and secured
Current limitations
- The free version has a limited number of videos
Pricing
- Starter: Free
- Business: $12.50 per creator/month
- Enterprise: Contact for pricing
Customer ratings and reviews
- G2: 4.7 out of 5 (987+ reviews)
- Capterra: 4.7 out of 5 (338+ reviews)
Check out these Loom alternatives!
7. Shift
Best for organizing your web browser
Shift is an email management app designed to help users increase their productivity by managing multiple email accounts from one central location.
This app helps users reduce the time spent on switching between different email accounts, searching for specific emails, and managing inbox clutter. Users can access all of their email accounts in one place, quickly search for specific emails, and organize their inboxes with customizable labels, folders, and filters.
Best features
- Multiple account management allows users to manage email and calendar accounts all from one place
- Advanced email features such as snooze, follow-up reminders, and send later help users better manage their inboxes
- Custom keyboard shortcuts help teams speed up processes and allow them to access apps quicker
- Integration capabilities let users connect Shift to other work tools to streamline their workflow
Current limitations
- The app is not available on mobile
Pricing
- Basic: Free
- Advanced: $149 per year
- Teams: $149 per year (per user)
Customer ratings and reviews
- G2: 3.6 out of 5 (62+ reviews)
- Capterra: 4.3 out of 5 (296+ reviews)
Check out these Shift alternatives!
8. Habitica
Best habit tracking app
Habitica is a gamified productivity and habit-tracking app that helps users build and maintain good habits, reach their goals, and improve their overall well-being by transforming mundane tasks into adventure games.
With its fun and engaging approach, Habitica users can earn rewards, level up, and unlock new features to keep them motivated and help make meaningful changes in their lives, leading to increased productivity and a sense of fulfillment.
Best features
- Gamifies the process of forming habits and accomplishing tasks to keep users motivated and engaged
- Quest and challenges provide a fun and motivating environment to meet goals
- Habit tracking, feedback, and rewards give users an engaging way to measure their progress, keep them on track, and celebrate their wins
- Collaboration features allow users to experience the platform with other users, such as their teams, friends, and family members
Current limitations
- No free plan
- Since there are punishments in the game, it may make users fear failure, and users may revert to cheating
Pricing
- General subscription: $5 per month
- Group plan: $9 per month and $3 per member
Customer ratings and reviews
- App Store: 4.1 out of 5 (1,000+ reviews)
- Google Play 4.2 out of 5 (19,000+ reviews)
Check out these Habitica alternatives!
9. Zapier
Best for connecting your tech stack
Zapier is an online automation tool that allows users to connect their favorite web services and automate repetitive tasks, saving time and increasing productivity.
With Zapier, users can integrate thousands of apps together and can create “Zaps” which are automated workflows between different apps to automate simple to complex workflows.
By connecting your tools to Zapier and automating manual and repetitive tasks, Zapier users can focus on higher-value work, freeing up time and energy for more creative and strategic work and keeping individuals and teams productive.
Best features
- Workflow automation allows users to automate routine tasks
- Create multi-step workflows to perform more complex tasks
- Facilitates data transfers between different apps
- Integrates with 5,000 cool apps including ClickUp, Gmail, Slack, and more
Current limitations
- Some users may find Zapier’s pricing structure to be expensive for their needs
Pricing
- Free
- Starter: $19.99 per month, billed annually
- Professional: $49 per month, billed annually
- Team: $399 per month, billed annually
- Company: $799 per month, billed annually
Customer ratings and reviews
- G2: 4.5 out of 5 (1,044+ reviews)
- Capterra: 4.7 out of 5 (2,481+ reviews)
Check out these Zapier alternatives!
10. Weekdone
Best for OKR tracking
Weekdone is an OKR software and team management tool that is designed to help teams increase their productivity by aligning on their goals, tracking progress, and providing regular feedback.
Teams can create and assign tasks, set goals and objectives, and track their progress over time. The app also provides regular check-ins, where team members can report on their progress and share updates with their colleagues. This regular feedback loop helps teams stay informed and aligned and can lead to better collaboration, communication, and productivity.
Best features
- Goal setting and tracking tools for measuring progress and identifying areas for improvement
- Customizable templates allow teams to create progress reports that are aligned with their goals
- Collaboration tools such as comments and team updates help keep everyone informed
- Team performance analytics gives leaders and teams a way to view performance on a simple dashboard
Current limitations
- Only supports up to three people in the free plan
- Setting up the app and creating teams can be challenging for new users
- There are no monthly progress reports (only weekly reports)
Pricing
- Pricing depends on the number of users
Customer ratings and reviews
- G2: 4.1 out of 5 (24+ reviews)
- Capterra: 4.5 out of 5 (57+ reviews)
11. Pocket
Best bookmarking app
Pocket is a content-saving and discovery app that allows users to save articles, videos, and other web content to read or view later, reducing the need to switch between different apps and distractions while working.
The app also provides a suite of tools for organizing and categorizing content, including tags, folders, and search, which makes it easier for users to find what they need when they need it.
Best features
- The save for later feature allows users to save articles, videos, and other content for later viewing
- Easily categorize and tag your saved content to make searching easier
- Available on a variety of platforms, including iOS, Android, web browsers
- Uses machine learning algorithms to recommend content that might be interesting to users
Current limitations
- Interface and search could be improved for better usability
Pricing
- Premium monthly: $4.99 per month
- Premium annual: $44.99 per year
Customer ratings and reviews
- G2: 4.5 out of 5 (26+ reviews)
- Capterra: N/A
12. Toggl
Best time tracking software
Toggl is a time-tracking tool that helps teams and individuals increase their productivity by tracking time spent time on tasks, organizing projects, and providing valuable insights into their work habits and performance.
By tracking time accurately and providing valuable insights into work habits, Toggl can help users increase their productivity by reducing the time spent on manual time tracking, optimizing workflows, and improving communication and collaboration.
Additionally, Toggl integrates with many other productivity tools, including project management apps, invoicing tools, and more.
Best features
- Track time spent across different tasks and projects, and customize timer to fit unique project needs
- Get a range of reports such as weekly and monthly summaries to show how time is spent on tasks
- Integration capabilities allow Toggl to connect with other work tools like ClickUp, Zapier, Evernote, Slack, and more
- Get reminders on when to start or stop the timer
Current limitations
- Separate plans for time tracking, project management, and recruitment make it expensive compared to other Toggl alternatives
Pricing
- Free
- Starter: $9 per user/ month
- Premium: $18 per user/ month
- Enterprise: Contact for pricing
Customer ratings and reviews
- G2: 4.6 out of 5 (1,514+ reviews)
- Capterra: 4.7 (2,137+ reviews)
13. 1password
Best password vault
1Password is a password management tool that helps individuals and teams create strong passwords, easily log in to applications without having to remember multiple passwords, and securely share passwords.
This app reduces the risk of password-related security breaches and simplifies password management.
Best features
- Securely store your usernames, passwords, and other sensitive information
- Automatically fill in log information for faster and easy login
- Generate strong and unique passwords to strengthen your login credentials
- Regular security audits to alert you if any passwords were compromised or used
Current limitations
- Users have experienced problems between a browser extension and an integrated desktop client app
Pricing
- Personal: $2.99 per month, billed annually
- Family: $4.99 per month for five family members, billed annually
- Business: $7.99 per user/month
- Team starter pack: $19.95 per month, billed annually
Customer ratings and reviews
- G2: 4.7 out of 5 (1,217+ reviews)
- Capterra: 4.7 out of 5 (1,904+ reviews)
14. Jasper AI
Best AI writing assistant
Jasper is a platform designed to provide businesses and teams with an AI-powered virtual assistant that can automate routine tasks and improve productivity.
The platform uses advanced natural language processing (NLP) and machine learning technologies to understand and respond to user requests, freeing up time for more strategic and creative work.
Best features
- Create captivating paragraphs with the paragraph generator
- Get a valuable framework for creating new marketing copy ideas with the Problem-Agitate-Solution (PAS) Framework
- Rewrite content and improve the writing quality with the Content Improver feature
- Get answers to tough questions with the Quora Answers feature
Current limitations
- The pricing model can be expensive for some users
Pricing
- Boss Mode: $99 per month estimated
- Business: Contact for pricing
Customer ratings and reviews
- G2: 4.7 out of 5 (761+ reviews)
- Capterra: 4.8 out of 5 (1,589+ reviews)
Check out these Jasper alternatives!
15. Pomofocus
Best time tracking and pomodoro app
Pomofocus is a time management tool that is based on the Pomodoro Technique, which is a popular method for increasing productivity.
Productivity apps like Pomofocus can improve their productivity by breaking work into manageable chunks and taking regular breaks to recharge and refocus. This pomodoro software helps to reduce distractions, improve time management skills, and increase focus, leading to improved work quality and completion.
Best features
- Provides a timer to help users stay focused for 25-minute intervals with a 5 min break in between
- Option to customize focus time, short and long breaks to fit any need
- Integrates with a variety of work tools such as task management apps, calendars, productivity tools and more for a seamless experience
- Provides detailed statistics on where time is spent across tasks to help users identify patterns and areas of improvement
Current limitations
- No advanced task management features
- Limited time tracking capabilities compared to other top-rated Pomodoro apps
Pricing
- Pomofocus offers free and paid plans. Inquire with Pomofocus for pricing
Customer ratings and reviews
- G2: N/A
- Capterra: N/A
16. Strides
Best goal-tracking app
Strides is a habit-forming and goal-tracking app designed to help individuals and teams improve productivity and achieve their goals. The app provides a simple and intuitive interface for setting and tracking goals, as well as reminders and progress tracking to help keep users on track.
Users can increase their productivity by setting and tracking goals related to their work and personal lives. It provides a clear view of progress, making it easy to see what’s working and what’s not and to make adjustments as needed.
Best features
- Includes a range of analytics and reports to monitor progress over time and identify which habits and routines are working well
- Allows teams to share their goals and progress with each other, which helps increase accountability and motivation
- Provides a flexible task management system to allow users to create, organize, and prioritize their tasks and to-do lists
- Integrates with other work tools for a more efficient and seamless experience
Current limitations
- A to-do list format might be too simple for other users with complex goals
Pricing
- Available as a free app
- Supported by in-app purchases ranging between $4.99 to $79.99 for a lifetime membership
Customer ratings and reviews
- Apple store: 4.8 out of 5 (194+ reviews)
17. 15five
Best performance management software
15Five is a performance management platform that helps teams improve productivity by aligning employee goals, tracking progress, and providing regular feedback.
Additionally, the app helps identify areas for improvement, allowing them to make data-driven decisions about how to allocate resources and optimize performance.
Best features
- Provides a range of analytics and reporting tools to help managers understand the performance of their team, identify areas for improvement, and track progress over time
- Weekly check-in process that allows employees to share their progress and goals
Current limitations
- While the software is generally easy to use, there can be some confusion around the different types of feedback and goals that can be set
Pricing
- Engage: $4 per user/month, billed annually
- Perform: $8 per user/month, billed annually
- Focus: $8 per user/month, billed annually
- Total Platform: $14 per user/month, billed annually
Customer ratings and reviews
- G2: 4.6 out of 5 (1,736+ reviews)
- Capterra: 4.7 out of 5 (870+ reviews)
18. Hootsuite
Best social scheduling software
Hootsuite is a social media management platform that helps teams to streamline their social media presence and improve productivity.
Using this app can improve productivity by reducing the time and effort required to manage multiple social media accounts. Schedule and publish posts in advance, monitor mentions and messages, track social media analytics, and collaborate with team members, all from one central location.
Best features
- Manage incoming messages from multiple social channels
- Monitor activity and stay informed about market trends and competitors
- Promote organic content and manage paid ads
- Analyze and measure results across all social networks
Current limitations
- Expensive pricing model
Pricing
- Professional: $99 per month
- Team: $249 per month (three users)
- Business: $739 per month (five users)
- Enterprise: Contact for pricing
Customer ratings and reviews
- G2: 4.1 out of 5 (3,786+ reviews)
- Capterra: 4.4 out of 5 (3,371+ reviews)
Check out these Hootsuite alternatives!
19. Evernote
Best note-taking app
Evernote is a note-taking and organization app that helps teams to improve their productivity by providing a central location for storing and organizing information.
Create notes, including text, images, audio recordings, and more, and organize these notes into notebooks. It also provides a range of tools for searching and organizing notes, making it easy to find the information you need when you need it.
Best features
- Sync and organize your notes
- Create to-dos in your notes and turn them into tasks
- Keep your important papers with you by using the document scanner and save them to your notes
- Save articles, web pages, and screen captures directly in the app
Current limitations
- Supports a limited number of file types
- Lacks productivity features compared to other Evernote alternatives
Pricing
- Professional: $10.99 per month
- Teams: $14.99 per user/month
Customer ratings and reviews
- G2: 4.4 out of 5 (1978+ reviews)
- Capterra: 4.4 out of 5 (7,735+ reviews)
20. Zoom
Best web conferencing software
Zoom is a video conferencing and collaboration platform that helps remote teams to improve productivity allowing them to easily host audio and video calls from anywhere.
Additionally, this app provides various tools for screen sharing, recording, and annotation, making it easy for teams to present and collaborate on documents, presentations, and other materials.
Best features
- Enable screen sharing during meetings to allow the participants to see your screen as you present easily
- Translated captions to help remove language barriers
- Unite your systems with Zoom integrations
- Streamline and organize communication with the Zoom Chat sidebar tools
Current limitations
- The free plan limits time per meeting
Pricing
- Basic: Free
- Pro: $149.90 per user/year
- Business: $199.90 per user/year
Customer ratings and reviews
- G2: 4.5 out of 5 (52,532+ reviews)
- Capterra: 4.6 out of 5 (13,455+ reviews)
Check out these Zoom alternatives!
21. Superhuman
Best email optimization software
Superhuman is a productivity and email management tool that helps teams improve their productivity by providing tools for scheduling and tracking emails.
The platform provides a faster and more efficient way to manage email, reducing the time and effort required to sort through large volumes of emails and find the information you need.
Additionally, it helps users stay on top of important tasks and follow-up items, reducing the risk of missed deadlines or forgotten tasks.
Best features
- Keyboard shortcuts to speed up email management
- Split inboxes to focus on one email account at a time
- Scheduled follow-ups keep users on top of replies
Current limitations
- Lacks generic search functionality; users have to switch email accounts to view messages
Pricing
- Growth: $30-45 per user/month
- Starter: $30 per user/month
- Enterprise: Contact for pricing
Customer ratings and reviews
- G2: 4.4 out of 5 (61+ reviews)
- Capterra: 4.9 out of 5 (15+ reviews)
22. Todoist
Best simple to-do list app
Todoist is a task management and to-do list app that helps users improve their productivity by providing a centralized location for organizing and tracking tasks and projects. It also helps reduce the time and effort required to keep track of multiple lists and to-do items.
Additionally, tools for collaboration and delegation make it easy for teams to work together, prioritize work, and ensure that tasks are completed on time and to a high standard.
Best features
- Quick add lets you capture and organize tasks instantly
- Recurring due dates help you remember important deadlines and build better work habits
- Organize your tasks and projects by sections and subtasks
- Add priority levels to note which tasks are important and or urgent
Current limitations
- Although the interface is simple and easy to use, it can sometimes feel a bit limited
Pricing
- Free: Get up to five active projects
- Pro: $4 per month, billed annually
- Business: $6 per user/ month, billed annually
Customer ratings and reviews
- G2: 4.4 out of 5 (743+)
- Capterra: 4.6 out of 5 (2,081+ reviews)
Check out these Todoist alternatives!
23. OpenPhone
Best business phone software
OpenPhone is a business communication tool that helps businesses and teams streamline communication.
The platform provides a virtual business phone number that teams can use for all of their professional communication, reducing the time and effort required to manage multiple phone numbers and devices.
Best features
- Get virtual phone numbers without needing a new phone system
- Customize voicemail greetings for each business phone number
- Send and receive text messages from virtual phone numbers
- Integrate it with Zapier to access over 4,000 other apps
Current limitations
- Some users have experienced poor call quality
Pricing
- Standard: $17 per user/month
- Premium: $25 per user/month
- Enterprise: Contact for pricing
Customer ratings and reviews
- G2: 4.8 out of 5 (1,274+ reviews)
- Capterra: 4.6 out of 5 (46+ reviews)
24. Userguiding
Best onboarding software
UserGuiding is a user onboarding and product adoption platform that helps teams to improve their productivity by providing a simple and efficient way to educate and train users, reducing the time and effort required to provide in-person training or written documentation.
Additionally, UserGuiding’s in-app product tours and interactive guides can help users quickly and effectively adopt new products and features, reducing the time and effort required to resolve issues and answer questions.
Best features
- Detailed analytics to help create effective product walkthroughs
- Create personalized onboarding experiences with the segmentation feature
- Capture important user insights with Net Promoter Surveys (NPS)
Current limitations
- Steep learning curve for some users
Pricing
- Basic: $69 per month, billed annually
- Professional: $299 per month, billed annually
- Corporate: $499+ per month, billed annually
Customer ratings and reviews
- G2: 4.7 out of 5 (112+ reviews)
- Capterra: 4.7 out of 5 (51+ reviews)
25. Canva
Best graphic design software
Canva is a graphic design tool that helps teams to improve their productivity by providing an easy-to-use platform for creating a variety of visual content, including presentations, social media posts, flyers, and more, reducing the need for specialized design skills or the use of multiple design tools.
The app also offers templates and design elements that can help to ensure that designs are visually consistent and aligned with brand guidelines, reducing the risk of mistakes and rework.
Best features
- Easily edit and convert PDFs into online designs
- Drag and drop editor makes it convenient for all users to create and edit designs
- Choose from a library of templates, images, and other assets
- Download designs and share them with your anyone via a link
Current limitations
- Advanced features and assets are only available with a paid subscription
Pricing
- Free
- Pro: $12.99 per month for one person
- Teams: $14.99 per month for the first five people
Customer ratings and reviews
- G2: 4.7 out of 5 (3,844+ reviews)
- Capterra: 4.7 out of 5 (10,973+ reviews)
Check out these Canva alternatives!
Summarize this article for me pleaseWhat Should You Look for In Productivity Tools?
It’s good to know exactly what elements to look for to ensure you find a long-term match. ☝️
Here are a few basic criteria to keep in mind while you’re reviewing these tools:
✅ Functional and easy to use
Is it easy to use and can you figure out how to use it without needing technical skills?
If a tool costs more of your time, energy, and even money to keep than the value it brings you, then it’s a no-go.
The tools you choose should be intuitive and easy to navigate. Most importantly, they need to be functional. These tools need to add value to your life by helping you fill in the gaps, connect workflows, and simplify your day-to-day.
✅ Flexible and scalable
Everyone has their unique workflow and learning preferences. The productivity tools you choose should offer flexibility to accommodate your work styles and needs to enable you to work at your best.
Moreover, a good match should be compatible with your current needs and flexible enough to adjust to your evolving needs as you progress in your role.
✅ Secure, reliable, and accessible
Can you save, edit, and access your work easily and at anytime? And are they secure—are your files, conversations, and personal data protected?
If your goal is to boost your productivity, then your tools need to be reliable, and accessible, and most importantly, they need to be secure and protect your privacy.
✅ Enhances collaboration
Whether you’re working by yourself or with remote teams and clients, productivity apps that allow you to easily communicate and collaborate in real time are key to improving your work efficiency.
Pick tools with built-in communication and collaborative features to reduce time wasted on back-and-forth conversations, as well as speed up the feedback loop, solve issues quicker and get clarification right away.
Summarize this article for me pleaseOptimize your Workflow with Productivity Apps
Whether in the office or working from home, the right tools and productivity hacks can help you stay organized, motivated, and on track to get more done.
And luckily for you, there are plenty of options out there that can help you find what you need. It all boils down to taking the time to research and evaluate which tools fit best with your specific needs, workflow, learning styles, and goals.
Some productivity tools can help you stay focused, some can keep you on track with your goals, and others can streamline your workflow—with ClickUp, you could do it all. 😉
With hundreds of customizable features and powerful integrations, ClickUp will empower you to work your way and master your workflow.
It’s time to unlock the productivity guru in you. Bring all your projects and work to one place with ClickUp. 👌
Everything you need to stay organized and get work done.
