It’s no surprise that people are finding it more and more challenging to stay focused and organized. Let’s be honest, we’ve all been distracted by our favorite app on most days, whether it’s Netflix or social media!
The problem with being distracted and unorganized is that it stops you from finishing your daily tasks and decreases your productivity. On top of that, having poor organizational skills leads to tons of forgetfulness, lost documents, and missed deadlines.
That’s precisely why you need to look for the best free organization apps!
In this article, we’ll cover what organization apps are, and take a look at the 15 best organization apps along with their key features, pros, cons, pricing, and user ratings.
This Article Contains:
- What Are Organization Apps?
- 15 Best Organization Apps in
- 1. ClickUp – Best for Advanced Task Management
- 2. Evernote – Best for Note-taking and Storage
- 3. 24Me – Best for Personal Organization and Scheduling
- 4. Fellow – Best for Facilitating Team Meetings
- 5. Calendly – Best for Scheduling Meetings
- 6. Todoist – Best for Daily Task Management
- 7. Taskque – Best for Task Automations
- 8. Flow – Best for Customizable Task Management Views
- 9. HiTask – Best for Team Collaboration and Deadlines
- 10. Trello – Best for Visual Project Management
- 11. Google Calendar – Best for Calendar Management
- 12. Smartsheet – Best for Spreadsheet Project Management
- 13. Monday – Best for User-friendly Project Planning
- 14. Asana – Best for Collaborative Task and Project Management
- 15. Notion – Best for Professional Note-Taking
- Choosing the Best Organization Apps for Your Work-Life
Summarize this article for me pleaseWhat Are Organization Apps?
Organization apps are software applications that help individuals, teams, and companies improve their productivity. These apps can be used to manage tasks, schedule meetings, store files, share documents, and collaborate on projects.
They provide users with a streamlined way to work more efficiently and effectively. In addition to these core features, many organization apps offer additional tools such as task management, task delegation, project management, and collaboration features.
Let’s dive into the best organization apps for your team!
Summarize this article for me please15 Best Organization Apps in
1. ClickUp – Best for Advanced Task Management
With ClickUp, organizing your work day has never been easier. You can use ClickUp for everything, giving you a centralized hub for task planning, scheduling, and tracking individual assignments.
One of the features that make our task management process incredibly intuitive and data-rich is the Custom Task Status. Here at ClickUp, we categorize our tasks by type and set each task status from ‘To Do’ to ‘Done’ which makes tracking them so much less of a chore. We use Custom Fields to set deadlines, add assignees, and define any other details we need. Some more features of ClickUp Tasks are:
- Adding links and comments to centralize knowledge and discussions
- Specifying task dependencies for clear visibility of the schedule
- Defining subtasks and checklists for more complex deliverables
- Using @mentions and action items for delegation and updates
Our Task View, by default, is a pop-up window, but it also has the versatility to be minimized to a sidebar or Task Tray. This helps to keep our individual to-do lists easily accessible and allows us to track our time.
When workload seem overwhelming, we can prioritize tasks effectively with ClickUp Task Priorities and its color-coded tags. We also automate time-consuming tasks like email checks or document organization with ClickUp Automations.
Now let’s break down the key features of ClickUp that make it an indispensable tool for advanced task management and organization.
ClickUp key features
- ClickUp Brain to manage ClickUp Tasks with AI to predict project data, improve decision making, and summarize Tasks
- Calendar View to plan out your tasks and organize your week
- A flexible Hierarchy to organize complex projects down to the last subtask
- Collaborative ClickUp Whiteboards to organize your ideas and instantly turn them into tasks
- ClickUp Docs to organize all your notes in one place
- Multiple Assignees and watchers on tasks for full transparency into task statuses and progress
- Threaded comments with @mentions to quickly turn thoughts into action items you can delegate to the team
- Task priorities to set a clear order of operations in your daily workload
- Task automations to eliminate extra clicks and keep your workflows organized
- Instant insights and custom reporting with Dashboards in ClickUp
- ClickUp’s Organizing Schedule Template to organize your day into these statuses: Cancelled, Done, Missed, Rescheduled, and To Do!
ClickUp cons
- Can’t export Dashboards
Check out ClickUp’s roadmap here to see how we’re fixing these minor drawbacks and look at the exciting features that this free app has in store for you!
ClickUp pricing
- Free Forever Plan
- Unlimited Plan ($7 per user, per month)
- Business Plan ($12 per user, per month)
- Enterprise Plan (contact for custom pricing)
- ClickUp Brain is available on all paid plans for $5 per Workspace member per month
ClickUp customer ratings:
- G2: 4.7/5 (4,800+ reviews)
- Capterra: 4.7/5 (3,100+ reviews)
2. Evernote – Best for Note-taking and Storage
Evernote is a powerful list app that’s available for Android and iOS users. You can add photos, drawings, audio, and web content to your notes.
But how many photos and audio can you really add to this note taking app with a storage limit of just 60MB? ??
Evernote key features
- Create checklists with Evernote templates
- Add photos to your notes
- Add audio to your notes
- Easily find notes by searching for dates, keywords, titles, and more
Evernote cons
- The free edition has a limited storage and notes
- Doesn’t support real-time collaboration over notes with other users
- The app has limited offline functionality
Evernote pricing
- Limited free plan that holds free plan users to 1 notebook and 50 notes
- Limited use for project or task management
- No unlimited storage, unlike most other wiki tools
Evernote customer ratings
- Capterra: 4.4/5 (6 000+ reviews)
- G2: 4.4/5 (1 000+ reviews)
3. 24Me – Best for Personal Organization and Scheduling
24me is an award-winning home organization app with cool features like event reminders. It allows users to easily manage their calendar and tasks in one place. 24me helps you get more organized with its smart algorithms that sync up your phone, Google Calendar, Outlook, Facebook, Twitter and other accounts.
It also offers intuitive goal-setting tools so you can stay on track of your goals and progress.
24me key features
- Smart calendar with multiple views
- Their to-do lists come with colored labels, multiple reminders, and an email to task feature
- Capture and customize notes with videos, emojis, and photos
- Record voice memos to add tasks via Siri and Alexa
24me cons
- No desktop app or browser version
- The alarm for tasks and recurring tasks can be glitchy
- No feature for goal or progress tracking
24me pricing
This tool has a free plan available, and its paid plans start at US$5.99/user per month.
24me customer ratings
- App Store: 4.7/5 (100+ reviews)
- Google Play: 4/5 (5 000+ reviews)
4. Fellow – Best for Facilitating Team Meetings
Fellow.app is a meeting note app where teams gather to have productive team meetings and meaningful 1:1s, build collaborative meeting agendas, record decisions, and keep each other accountable.
Fellow key features
- Track action items By tracking action items, your team will be kept organized and held accountable. This will help your team build great meeting habits through collaborative agendas and real-time note-taking.
- Give and request meaningful feedback The instant feedback feature allows you to request or gather real-time feedback from your team.
- Facilitate growth opportunities within your team
Fellow cons
- Somewhat limited free trial
- Slight learning curve and unintuitive at first
- Integration features with other tools sometimes glitchy
Fellow pricing
Fellow is free for a maximum of 10 users. The Pro plan is $5 per user per month, and custom-priced plans are also available.
Fellow customer ratings
- Capterra: 4.9/5 (25+ reviews)
- G2: 4.7/5 (500+ reviews)
5. Calendly – Best for Scheduling Meetings
Calendly is a calendar app that lets you schedule meetings without all the back-and-forth emails. Calendly also integrates with video conferencing tools like Zoom and Microsoft Teams to help you organize your video conferences easily.
But will this app help you organize your life easier?
Calendly key features
- Quickly pull up responses to your invitee questions, look up phone numbers, or even join video calls from your mobile device
- Reschedule or cancel upcoming meetings with a few clicks
- Push notifications on your iPhone or Android device inform you when a call is scheduled
Calendly cons
- The free plan doesn’t have team functionality, and you can only schedule one event type (individual 45-minute meetings)
- Syncing issues with non-G Suite products
- Calendar reminders are only available on certain plans
Calendly pricing
This organization app has a free version and paid plans start at $8/user per month.
Calendly customer ratings
- Capterra: 4.6/5 (1 000+ reviews)
- G2: 4.7/5 (800+ reviews)
6. Todoist – Best for Daily Task Management
Todoist is a task management app that helps you plan personal tasks and collaborate with team members. It allows you to create tasks and assign them to yourself or others, set due dates and reminders, track progress, and get insights into how your team is working.
Todoist key features
- Plan your day by creating checklists
- Manage to do lists
- Built-in reminders to keep you on track
- Create individual tasks daily with emojis ?
- Notifications that let you know when people post comments, complete tasks, and more
Todoist cons
- Some of the essential features are only offered by the premium subscription plan
- Limited team collaboration features
- Lack of certain time management tools like time tracking and scheduling features
Todoist pricing
This organization tool has a free plan, and paid plans start at $3/user per month.
Todoist customer ratings
- Capterra: 4.6/5 (1 000+ reviews)
- G2: 4.4/5 (600+ reviews)
See how Todoist compares to Asana and ClickUp!
7. Taskque – Best for Task Automations
Taskque is a task management tool that is great for organization. Taskque allows users to easily and quickly manage their tasks, complete projects on time, track progress and share resources.
Taskque also offers real-time collaboration with team members, allowing for easy communication and tracking of progress across the entire organization.
With its intuitive interface, powerful features and comprehensive reporting tools, Taskque is the perfect solution for busy teams looking to stay organized.
Taskque key features
- Automatic task assignment
- Discussions
- Calendar view
- A powerful to-do list app
- Workflow management features
Taskque Cons
- Limited integrations
- Limited customization options, which may not be suitable for users who require more flexibility in how they organize and manage their tasks
- Missing advanced features like time tracking, and visual project timelines.
Taskque Pricing
Taskque’s free plan allows up to 10 users. Paid plans start at $5/user/month.
8. Flow – Best for Customizable Task Management Views
Flow is an organizational app that helps individuals and teams to manage their tasks and projects in a more efficient way. The app allows users to create, assign, and track tasks, set deadlines, and collaborate with team members in real-time.
Flow offers a clean and intuitive design, making it easy for users to navigate and use. It also offers several customization options that allow users to tailor the app to their specific needs. For example, users can choose to view and organize their tasks in a list or Kanban board format.
Flow key features
- Task management
- Customizable Views like Kanban to tailor the app to specific needs
- Integrations
Flow cons
- No Free Plan
- Steep Learning Curve
- Flow doesn’t support custom fields, which can be a major limitation for companies seeking to tailor their tool to their specific business needs
Flow pricing
Flow’s plans start at $6/user/month. Flow does not offer a free plan.
Take a look at our ClickUp and Flow comparison.
9. HiTask – Best for Team Collaboration and Deadlines
HiTask is a task management tool designed to help individuals and teams manage their work and be more productive. The app allows users to create, assign, and prioritize tasks, set deadlines, and track progress.
HiTask also offers team collaboration features such as commenting, file sharing, and notifications. With HiTask, teams can communicate, share files, and work on tasks together in real-time, no matter where they are in the world.
HiTask key features
- Templates: Create repeating lists and use custom templates.
- Time Tracking: Track time spent on individual tasks or projects.
- Notifications: Receive reminders for deadlines and upcoming to-dos.
HiTask cons
- Limited integrations
- Customization options are limited compared to other applications.
- Reports lack depth and detail, making it challenging to analyze business progress or team productivity adequately
HiTask Pricing
HiTtask offers a free plan for up to 5 users. Paid plans start at $5/user/month.
10. Trello – Best for Visual Project Management
Trello is a visual project management tool designed to help individuals and teams stay organized and work collaboratively. The app is based on the concept of boards, lists, and cards, which represent a project, its stages, and individual tasks.
Trello has a drag-and-drop interface that allows users to move cards from one list to another to indicate progress. The app also offers several customization options, such as adding labels, assigning team members, and setting due dates.
Take a look at the best Trello alternatives, and don’t forget to compare Trello with ClickUp!
Trello key features
- Kanban boards to organize work
- Integrates with more than 100 other cool apps and services, including Slack, Google Drive, and Dropbox
- Pre-made to help users quickly start with a board
Trello cons
- Trello has no built-in time-tracking capabilities
- No Gantt Charts or Resource Management
- Limited automation features compared to other project management tools
Trello Pricing
Trello offers a free plan. Paid plans start at $5/user/month.
11. Google Calendar – Best for Calendar Management
With Google Calendar, users can create multiple calendars, view schedules in daily, weekly, or monthly format, and even share calendars with others for easy coordination. It’s especially great for tracking personal tasks alongside shared work tasks, ensuring that nothing gets overlooked in the hustle and bustle of a busy schedule.
Google Calendar key features
- Events and reminders integration with Gmail
- Ability to share calendars and events with others and manage permissions
- Color coding for better organization and viewing of different calendars
- Automatic schedule adjustment according to different time zones
- Syncs across all devices for easy access
Google Calendar cons
- Lacks advanced scheduling features found in other platforms
- Syncing issues may occur occasionally, especially with third-party apps
- Layout design may appear too simple for some users, providing limited customization options.
Google Calendar Pricing
- Free
- Business Standard: $12/month per user
- Business Plus: $18/month per user
- Enterprise: Contact for pricing
Check out these Google Calendar alternatives!
12. Smartsheet – Best for Spreadsheet Project Management
For those looking for a versatile and comprehensive organizational tool, look no further than Smartsheet. This spreadsheet-based platform offers a wide range of features for project management, task tracking, and resource planning. With its familiar interface and powerful capabilities, Smartsheet is a go-to solution for teams looking to streamline their workflows and increase productivity.
Smartsheet key features
- Customizable project templates and workflows for efficient task management
- Collaboration tools for real-time editing and commenting on sheets
- Automated alerts and reminders to keep teams informed and on schedule
Smartsheet cons
- User interface can feel overwhelming for new users
- Advanced features may require additional training for full utilization
- Limited customization options compared to more specialized project management tools
Smartsheet Pricing
There are three price tiers, including a free trial.
- Pro: $7 per user per month
- Business: $25 per user per month
- Enterprise: Custom pricing
Check out these Smartsheet alternatives!
13. Monday – Best for User-friendly Project Planning
Looking to streamline your project management and team collaboration efforts? This powerful organization app is recognized for its user-friendly interface and customizable workflows that cater to teams of all sizes. From task assignments to progress tracking, Monday.com offers a seamless experience for planning and executing projects efficiently.
Monday.com key features
- Customizable boards and templates for easy project planning
- Integration with popular tools like Slack, Zoom, and Google Drive for enhanced productivity
- Color-coded tags and labels for visual organization and clarity
Monday.com cons
- Pricing plans can be on the higher end for small businesses or individuals
- Advanced features may require a learning curve for new users
- Limited automation options compared to some competitors
Monday.com pricing
- Free: Accommodates up to 2 seats
- Basic: $12 per seat/month ($36 billed monthly)
- Standard: $14 per seat/month ($42 billed monthly)
- Pro: $24 per seat/month ($72 billed monthly)
Note that Monday has a 3 seat minimum for all their paid plans.
Check out these Monday alternatives!
14. Asana – Best for Collaborative Task and Project Management
Get ready to level up your project management game with Asana. This popular organization app is designed to streamline your team’s workflows and keep everyone on the same page. From assigning tasks to setting deadlines and tracking progress, Asana has got you covered.
Asana key features
- Intuitive task and project management interface
- Ability to create subtasks, add attachments, and set dependencies
- Collaborative features such as commenting, file sharing, and task assigning
- Integration with other popular tools like Slack, Google Drive, and Zoom
Asana cons
- Steeper learning curve for new users
- Limited customization options for task views
- Requires a stable internet connection for real-time updates
Asana pricing
Asana offers a free trial, free plan, and paid plans starting at $10.99/month per user
Check out these Asana alternatives!
15. Notion – Best for Professional Note-Taking
Notion is a versatile all-in-one workspace app that combines note-taking, project management, and database functionalities in one platform. Known for its flexibility and customization options, Notion appeals to users looking for a comprehensive solution to organize their personal and professional lives.
Notion key features
- Dynamic content blocks for creating interactive and visually appealing pages
- Customizable templates for various workspaces, including task lists, databases, and knowledge bases
- Notion AI to manage tasks with AI
- Seamless integration across devices
Notion cons
- Steeper learning curve for new users due to its extensive range of features and customization options
- Limited offline access, requiring an internet connection to sync changes and updates
- Lack of advanced formatting options compared to traditional word processing software
- Pricing plans may be considered expensive for individual users or small teams with basic needs
Notion pricing
Notion offers a free plan. The paid plans start at $4/month for personal use and $8/user per month for teams.
Check out these Notion alternatives!
Summarize this article for me pleaseChoosing the Best Organization Apps for Your Work-Life
Now that we have explored some of the best organization apps available, you might wonder, “How can I choose the best one for me?” There are several pointers to consider that will help you make an informed choice when selecting an organization app for managing your tasks:
- Good User Experience: The best organization apps provide an easy and straightforward user experience. They require minimal technical knowledge and are designed for fast learning. Consider using the free trial versions of the apps that interest you to understand if their user experience suits your needs.
- Features: Before you opt for an app, make sure it has all the features you need. Basic features should include task management, project management, document storage, and collaboration tools. More advanced features may include time tracking, workload balancing, and integrations with other platforms you use.
- Flexibility: Your organization app should be adaptable enough to meet your changing needs. For instance, if your team grows, your app should easily incorporate the new team members without disrupting your workflow. Flexibility also includes the ability to customize settings and organization structures according to your requirements.
- Integrations: A good organization app should offer integrations with other tools and apps that you frequently use. This will enhance your productivity and make data management seamless.
- Security: The app you choose should prioritize the safety of your data. Look for apps with robust security measures in place, such as two-factor authentication, data encryption, and compliance with GDPR and other relevant laws.
- Pricing: While many apps offer free versions, these often come with limited features. Make sure to consider your budget and the cost of the app at scale. Is it affordable if your team grows? Does the cost justify the features offered?
- Customer Support: Good customer supports can be a lifesaver when you encounter issues or have queries. Check if the app has a responsive support team that can provide quick assistance when needed.
- User Reviews: Lastly, always check the reviews and ratings put up by other users. They offer firsthand information about the pros and cons of the app and can guide you in making an informed decision.
Remember that there’s no one-size-fits-all app. The best organization app for you depends on your specific needs, work style, and goals. Take the time to assess your requirements, and don’t hesitate to experiment until you find the platform that works best for you.
Summarize this article for me pleaseFind the Best Organization App for Task Management
Organizational apps are crucial tools in helping you maintain productivity and stay on top of your tasks. But finding the perfect app that matches your unique needs can take some trial and error. With options ranging from basic task management apps to more comprehensive platforms like ClickUp that combine numerous features, the choice is yours to make.
At the end of the day, any tool is only as helpful as its usage. Take time to understand and explore each tool, utilizing trial versions to assess user experience and functionality. Remember, your goal is to find an app that complements your workflow, enhances your productivity, and ultimately, makes your life easier.
Among the numerous organization apps available, ClickUp stands out with its extensive features, user-friendly interface, and robust capabilities. Try ClickUp for free today and experience a streamlined approach to managing your work-finally say goodbye to clutter and hello to organization and productivity!
Everything you need to stay organized and get work done.
