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The 5 Best Organization Apps For 2021 (Pros, Cons, Pricing)

With all the apps on your phone, which ones are the best organization apps?

It’s no surprise that people are finding it more and more challenging to stay focused and organized. Let’s be honest, we’ve all been distracted by our favorite app on most days, whether it’s Netflix or social media!

The problem with being distracted and unorganized is that it stops you from finishing your daily tasks and decreases your productivity

On top of that, having poor organizational skills leads to tons of forgetfulness, lost documents, and missed deadlines. 

That’s precisely why you need to look for the best free organization apps!

But with so many organizational tools out there, how do you know which one suits your lifestyle?

Not to worry!

In this article, we’ll cover what organization apps are, and take a look at the five best organization apps along with their key features, pros, cons, pricing, and user ratings.

Now that we’ve organized the contents of this article for you, let’s get started!

What Are Organization Apps?

Organization apps help you stay organized, productive, and focused.

But how do they do this?

When you’re working without an organization app, it’s easy to forget about an upcoming task, a daily goal, or even a fantastic idea you had.

Here are just some of the useful features organization apps have to offer:

With all these features, it’s easy to stay focused and almost impossible to forget what you planned!

The 5 Best Organization Apps 

Here are the five best apps for organization that will help you turn into an organizational maestro like this:

woman smelling a new binder

1. ClickUp

ClickUp project management

ClickUp is the world’s leading project management and productivity app.

From providing you with advanced task management features to boosting your productivity, ClickUp is the ultimate organizational app.

With every feature you could possibly need, you can finally wave goodbye to the sea of business apps you’ve been using to stay organized. 🌊 

ClickUp key features

1. Multiple Views:

Keep track of your tasks anytime and anywhere with Mobile List and Board view.

When selecting List view, you get tons of customization options:

  • Filter your tasks to see the info you want to see 
  • Group your tasks by status, assignee, priority, tags, or due date for even more organization 

(iOS app on the left and Android app on the right)

List view in ClickUp

Use the Calendar view to see tasks that are due in the Space, Folder or List that you’re viewing.

Calendar view in ClickUp

You can also create tasks from the List, Board view, and Calendar view. These let you Add Assignees, Priorities, and more to your new task in seconds!

Here’s what the Board view looks like, in case you were wondering:

Board view in ClickUp

2. Inbox

Your Inbox is your centralized place to work.

Inbox in ClickUP

ClickUp lets you Set Reminders that only you can see or Delegate Reminders to team members. Whatever you choose, the main goal of your Inbox is to help you never forget a task again!

Homer Simpson with tattoo reminders gif

There’s also a Next Widget that shows all your future tasks and reminders.

The Done Widget displays all the tasks you’ve completed 

You can also look at your Unscheduled and Overdue Widgets to keep track of tasks that need attention right away!

You can also add start times and Due Dates for each task you create so you never lose sight of your tasks. 🔭🔭

3. Multiple Assignees 

You can Assign Tasks to Multiple Assignees like family members or team members.

For example, if you need your significant other to remember the grocery list for an upcoming family dinner, you can simply assign the shopping list as a task to them!🍴

grocery list gif

But that isn’t all.

You can also:

  • View any task that’s been loaded recently while you’re offline. 
  • Load your Inbox offline
  • Create Reminders while offline (they’ll automatically sync as soon as you’re back online)
  • View Notes offline (you’ll need an internet connection for changes to save)

This way, even if you’re on a deserted island, you can still remain productive. 

Homer Simpson floating on the water at sunset

More productive than that, for sure.

ClickUp pros

ClickUp cons

  • Can’t export Dashboards

Check out ClickUp’s roadmap here to see how we’re fixing these minor drawbacks and look at the exciting features that this free app has in store for you!

ClickUp pricing

ClickUp has a powerful free plan for unlimited users with paid versions starting at just $5 per user/month. 

ClickUp customer ratings:

Capterra: 4.7/5 (2000+ reviews)

G2: 4.7/5 (2000+ reviews)

2. Evernote

Evernote

Evernote is a powerful list app that’s available for Android and iOS users. You can add photos, drawings, audio, and web content to your notes.

But how many photos and audio can you really add to this note taking app with a storage limit of just 60MB? 👀?

Sandy from Spongebob saying there is not enough room for you

Evernote key features

  • Create checklists
  • Add photos to your notes
  • Add audio to your notes 
  • Easily find notes by searching for dates, keywords, titles, and more

Evernote pros

  • Sync notes across different devices seamlessly
  • You can create Notebooks to organize any important document in your mobile app
  • The app is very easy to use

Evernote cons

  • The free edition has a limited storage capacity of 60MB
  • Doesn’t support real-time collaboration over notes with other users
  • The app has limited offline functionality

Evernote pricing

This productivity tool has a free plan, and paid plans start at $7.99/user per month.

Evernote customer ratings

  • Capterra: 4.4/5 (6 000+ reviews)
  • G2: 4.4/5 (1 000+ reviews)

3. 24Me

24me smart personal assistant

24me is an award-winning home organization app with cool features like event reminders. 

On top of that, you can also send your special someone a gift via the 24me gift store. 🎁

But will this app be the organizational gift you’re looking for?

24me key features

  • Smart calendar with multiple views 
  • Their to-do lists come with colored labels, multiple reminders, and an email to task feature 
  • Capture and customize notes with videos, emojis, and photos
  • Use your voice to add tasks via Siri and Alexa

24me pros

  • Automatically generates personal reminders
  • Built-in navigation app that displays the meeting location and estimated arrival time
  • Available on Apple Watch

24me cons

  • No desktop app or browser version
  • The alarm for tasks and recurring tasks can be glitchy
  • No feature for goal or progress tracking

24me pricing

This tool has a free plan available, and its paid plans start at US$5.99/user per month.

24me customer ratings

  • App Store: 4.7/5 (100+ reviews)
  • Google Play: 4/5 (5 000+ reviews)

4. Calendly

Calendly

Calendly is a calendar app that lets you schedule meetings without all the back-and-forth emails. The app also integrates with video conferencing tools like Zoom and Microsoft Teams to help you organize your video conferences easily.

But will this app help you organize your life easier?

Calendly key features

  • Quickly pull up responses to your invitee questions, look up phone numbers, or even join video calls from your mobile device
  • Reschedule or cancel upcoming meetings with a few clicks
  • Push notifications on your iPhone or Android device inform you when a call is scheduled

Calendly pros

  • Available for your Android device and iPhone
  • Minimum scheduling notice lets you avoid last-minute meetings
  • People can see your availability in their time zone when scheduling meetings

Calendly cons

  • The free plan doesn’t have team functionality, and you can only schedule one event type (individual 45-minute meetings)
  • Syncing issues with non-G Suite products
  • Calendar reminders are only available on certain plans

Calendly pricing

This organization app has a free version and paid plans start at $8/user per month.

Calendly customer ratings

  • Capterra: 4.6/5 (1 000+ reviews)
  • G2: 4.7/5 (800+ reviews)

5. Todoist

Todoist

Todoist is a task management app that helps you plan personal tasks and collaborate with team members. 

Will this task manager help you, though?

Let’s find out:

Todoist key features

  • Plan your day by creating checklists
  • Built-in reminders to keep you on track
  • Create unique daily tasks with emojis 💇
  • Notifications that let you know when people post comments, complete tasks, and more

Todoist pros

  • Available on iPad, iPhone, Apple Watch and Android
  • Task and project comments to share info easily
  • Recurring due dates feature to help you build habits
  • Delegate tasks to team members for efficient collaboration

Todoist cons

  • Some of the essential features are only offered by the premium subscription plan
  • Limited team collaboration features
  • Lack of certain time management tools like time tracking and scheduling features

Todoist pricing

This organization tool has a free plan, and paid plans start at $3/user per month.

Todoist customer ratings

  • Capterra: 4.6/5 (1 000+ reviews)
  • G2: 4.4/5 (600+ reviews)

Time To Get Organized 📁

Organization apps help you build better systems and habits to make you more productive in almost every aspect of your life.

But to be your most productive self, you need the right organization app that suits you.

And while we did mention some decent free organization apps in this article, ClickUp has all the features the other apps have and more!

With features ranging from Goal tracking to advanced task management, ClickUp offers you everything you need to stay on top of your work.

Get ClickUp for free today to feel like this:

Monica from Friends saying she won awards for organizational skills

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