Hierarchy Guide for Project Management Software

ClickUp

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See how ClickUp is organized compared to other tools.

ClickUp

ClickUp’s Solution

ClickUp provides Custom Statuses, visualizing every step of your workflow. Custom Statuses promote transparency within your Workspace and drastically increase productivity.

Use Checklists to organize task processes in ClickUp. Checklists templates ensure the same process is completed throughly every time.

ClickUp allows you to have 10 different task views (List, Board, Box, Gantt, Mind Map, Timeline, Workload, Calendar, Activity and Table) as needed in each level of your hierarchy.

The hierarchy of ClickUp structures your Workplace into four different levels, allowing for greater organization.

Asana

Asana’s Pain Points

When it comes to more complex collaboration and transparency, Custom Statuses reign supreme.

Asana is essentially one big Checklist, which is great for groceries, but we’ve found that projects require something more robust.

Asana forces you in to only 4 choices of task views (List, Board, Calendar and Timeline) per project, which limits the ways you can work.

Having only one level prohibits the ability to organize, which restricts your teams ability to grow.

ClickUp

ClickUp’s Solution

ClickUp allows you to have 10 different task views (List, Board, Box, Gantt, Mind Map, Timeline, Workload, Calendar, Activity and Table) as needed in each level of your hierarchy.

We built Assigned Comments to quickly create action items out of a conversation. This brings accountability to simple messages.

The hierarchy of ClickUp structures your Workplace into four different levels, allowing for greater organization.

We’ve addressed this very frustrating issue by adding attachments in comments. That way, referencing a specific image is as simple as adding a comment.

Trello

Trello Pain Points

Trello is entirely structured on their rigid Board system, which makes it hard for teams to scale.

Trello only allows mentions inside comments, which lack action and accountability.

Having only one level prohibits the ability to organize, which restricts your teams ability to grow.

Trello’s attachment organization is clumsy at best. If there are many attachments in a board, it can be extremely difficult to sort and keep track of.

ClickUp

ClickUp’s Solution

ClickUp allows you to have 10 different task views (List, Board, Box, Gantt, Mind Map, Timeline, Workload, Calendar, Activity and Table) as needed in each level of your hierarchy.

ClickUp provides Custom Statuses, visualizing every step of your workflow. Custom Statuses promote transparency within your Workplace and drastically increase productivity.

The hierarchy of ClickUp structures your Workplace into four different levels, allowing for greater organization.

Basecamp

Basecamp Pain Points

Basecamp has only one view to manage your to-dos.

The only way to add statuses in Basecamp is to sacrifice a level of their hierarchy and use categories as statuses.

Basecamp only provides Projects and Categories.

ClickUp

ClickUp’s Solution

ClickUp’s hierarchy provides extensive customization for various industries and workflows.

ClickUp is unique in that it has spaces which offer much more customizable organization of the platform for any setup.

ClickUp allows you to have 10 different task views (List, Board, Box, Gantt, Mind Map, Timeline, Workload, Calendar, Activity and Table) as needed in each level of your hierarchy.

ClickUp holds the perfect balance of complexity while providing true customizability and simplicity.

Monday

Monday Pain Points

Monday is simply a high-level table, optimizied for seeing everything that’s going on in your Workplace.

Monday lacks spaces which doesn’t allow for users to tailor each level of their “Hierarchy” for their specific goals.

There is only one way to view a Monday Folder.

Monday is only as exciting as an Excel spreadsheet.

ClickUp

ClickUp’s Solution

The hierarchy of ClickUp structures your Workplace into four different levels, allowing for greater organization.

Use Checklists to organize task processes in ClickUp. Checklists templates ensure the same process is completed throughly every time.

ClickUp is dynamic enough to serve as both a basic checklist and as a complex Folder management platform. ClickUp offers checklists in both task descriptions and as a subtask option.

Todoist

Todoist Pain Points

Todoist is very limited in scope and makes managing many different projects difficult.

Todoist is essentially one big Checklist, which is great for groceries, but we’ve found that projects require something more robust.

Generally, Todoist does well as a to-do list more than it does as a Folder management platform. Despite Todist’s focus on being a geat to-do list, it still lacks even a basic checklist.

ClickUp

ClickUp’s Solution

By adding and removing the features you need, ClickUp Spaces can be used by businesses of all kinds.

ClickUp is clear and concise. You can even mark your favorite views for quick access.

ClickUp’s hierarchy provides extensive customization for various industries and workflows.

Jira

Jira Pain Points

JIRA requires a technical background to set up and use efficiently.

Advanced searches are required to navigate JIRA.

Not intuituve, the “hierarchy: seems to lack a true hierarchical structure with ascending and descending levels.

Compare ClickUp’s hierarchy to other platforms!

ClickUp	Asana	Trello	Basecamp	Monday	Todoist	Jira
Workplace
Space
Folder
List
Task
Subtasks
Checklist

The hierarchy is a foundation for how your Workplace will use ClickUp.
It was built for organization but lets you customize it however you like.
Spaces, Folders, and Lists each play their special role in organizing your Workplace.

Workplaces

Are large organizational units like companies, enterprises, small businesses and agencies.

Spaces

Customization here allows you to use Spaces for simple things (like content) and complex things (like engineering) in the same Workplace.

Folders

Categorize the Lists in your Spaces. We suggest Folders to group releases, campaigns, projects, or really anything that needs more organization.

Lists

Are the containers for tasks. They contain their own views, statuses, fields, and more! We use Lists to hold tasks related to specific releases, sprints, and marketing campaigns.

Tasks

Any assignable pieces of work that move through stages to completion. Tasks are where you'll add details, attachments, and comments.

Subtasks

Are essentially full tasks that live within a parent. They have all the features of a task but give you that extra layer of organization through. nesting.

The Master Guide to Project Management Hierarchy

The full equivalency chart