Hierarchy Guide for Project Management Software

ClickUp

ClickUp’s Solution

ClickUp provides Custom Statuses, visualizing every step of your workflow. Custom Statuses promote transparency within your team and drastically increase productivity.

Use Checklists to organize task processes in ClickUp. Checklists templates ensure the same process is completed throughly every time.

ClickUp lets you quickly switch between both List and Board views, and gives you a third option for a high level overview with Box view.

The hierarchy of ClickUp structures your team into four different levels, allowing for greater organization.

Asana

Asana’s Pain Points

When it comes to more complex collaboration and transparency, Custom Statuses reign supreme.

Asana is essentially one big Checklist, which is great for groceries, but we’ve found that projects require something more robust.

Asana forces you to choose between a Board and a List, without a way to switch.

Having only one level prohibits the ability to organize, which restricts your teams ability to grow.

ClickUp

ClickUp’s Solution

ClickUp lets you quickly switch between both List and Board views, and gives you a third option for a high level overview with Box view.

We built Assigned Comments to quickly create action items out of a conversation. This brings accountability to simple messages.

The hierarchy of ClickUp structures your team into four different levels, allowing for greater organization.

We’ve addressed this very frustrating issue by adding attachments in comments. That way, referencing a specific image is as simple as adding a comment.

Trello

Trello Pain Points

Trello is entirely structured on their rigid Board system, which makes it hard for teams to scale.

Trello only allows mentions inside comments, which lack action and accountability.

Having only one level prohibits the ability to organize, which restricts your teams ability to grow.

Trello’s attachment orgaization is clumsy at best. If there are many attachments in a board, it can be extremely difficult to sort and keep track of.

ClickUp

ClickUp’s Solution

ClickUp lets you quickly switch between both List and Board views, and gives you a third option for a high level overview with Box view.

ClickUp provides Custom Statuses, visualizing every step of your workflow. Custom Statuses promote transparency within your team and drastically increase productivity.

The hierarchy of ClickUp structures your team into four different levels, allowing for greater organization.

Basecamp

Basecamp Pain Points

Basecamp has only one view to manage your to-dos.

The only way to add statuses in Basecamp is to sacrifice a level of their hierarchy and use categories as statuses.

Basecamp only provides Projects and Categories.

ClickUp

ClickUp’s Solution

ClickUp’s hierarchy provides extensive customization for various industries and workflows.

ClickUp is unique in that it has spaces which offer much more customizable organization of the platform for any setup.

ClickUp offers a List, Board, and Box view, that you can switch between at any time.

ClickUp holds the perfect balance of complexity while providing true customizability and simplicity.

Monday

Monday Pain Points

Monday is simply a high-level table, optimizied for seeing everything that’s going on in your team.

Monday lacks spaces which doesn’t allow for users to taylor each level of their “Hierarchy” for their specific goals.

There is only one way to view a Monday project.

Monday is only as exciting as an Excel spreadsheet.

ClickUp

ClickUp’s Solution

The hierarchy of ClickUp structures your team into four different levels, allowing for greater organization.

Use Checklists to organize task processes in ClickUp. Checklists templates ensure the same process is completed throughly every time.

ClickUp is dynamic enough to serve as both a basic checklist and as a complex project management platform. ClickUp offers checklists in both task descriptions and as a subtask option.

Todoist

Todoist Pain Points

Todoist is very limited in scope and makes managing many different projects difficult.

Todoist is essentially one big Checklist, which is great for groceries, but we’ve found that projects require something more robust.

Generally, Todoist does well as a to-do list more than it does as a project management platform. Despite Todist’s focus on being a geat to-do list, it still lacks even a basic checklist.

ClickUp

ClickUp’s Solution

By adding and removing the features you need, ClickUp Spaces can be used by businesses of all kinds.

ClickUp is clear and concise. You can even mark your favorite views for quick access.

ClickUp’s hierarchy provides extensive customization for various industries and workflows.

Jira

Jira Pain Points

JIRA requires a technical background to set up and use efficiently.

Advanced searches are required to navigate JIRA.

Not intuituve, the “hierarchy: seems to lack a true hierarchical structure with ascending and descending levels.

Compare ClickUp’s hierarchy to other platforms!

ClickUp	Asana	Trello	Basecamp	Monday	Todoist	Jira
Team
Space
Project
List	List
Task
Subtasks
Checklist

The hierarchy is a foundation for how your team will use ClickUp.
It was built for organization but lets you customize it however you like.
Spaces, Projects, and Lists each play their special role in organizing your team.

Teams

Organize which company you are working for, and allow you to use ClickUp for many companies (for all you freelancers out there).

Spaces

Are used typically for the various departments within a company, for example one team may have both a development space and a marketing space.

Projects

Exist within each space and are used to categorize the responsibilities of a department For example a project would be used for the front end and backend of a development space.

Lists

Serve as an additional layer of categorization where each task lives. Lists can be used for the functions specific to a certain project. For example within a front end Project, the list can be used for design section.

Tasks

Tasks are what make up everything you need to get done. When all tasks are complete you can consider the List or Project complete! For example, creating a blog post would be a Task.

Subtasks

Are used as large items that must be completed before the parent task can be considered done. Subtasks have all the same functionality as a standard task. This makes subtasks more robust than checklists or assigned comments.

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The Master Guide to Project Management Hierarchy