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The 50 Best Online Collaboration Tools For 2021 (Free and Paid!)

Looking for the best online collaboration tools to boost your team’s productivity?

Don’t worry – your search ends here.

In today’s shift toward the remote workplace, it is more important than ever for teams to find the best collaboration tools. With an almost infinite variety of mobile apps and collaboration platforms, the search can be overwhelming.

While selecting the right tools is only half the battle, the other half is not overwhelming your remote employees with too much technology. In fact, a recent study by ClickUp found that 46% of Americans expressed fear being burnt out from having to juggle too many tools.

Tools exist for almost every use case, and some online collaboration tools excel at one area while others are great all-around.

Some things to consider:

  • Your budget: are you looking for free collaboration tools or ones with more premium features and support?
  • Your use case: do you need communication tools that provide support for remote employees?
  • Your future projections: do you need collaboration software that can support unlimited users?

With these in mind, we’ll review the best online collaboration software to get your team firing on all cylinders. 

Productivity & Collaboration Tools

1. ClickUp

If you’re looking for online collaboration tools to take your productivity to the next level, then look no further than ClickUp. It’s a free project management and productivity tool, as well as a powerful team collaboration software, used by highly productive teams from startups to large corporations.

With features like subtasks, reminders, task priorities, time tracking, Gantt charts, goals, dependencies, and custom statuses, ClickUp has everything you could ask for from a top-notch project management app.

But what will make you and your team more organized and productive than ever before are these awesome collaboration features:

Powerful Commenting:

Want to have discussions with your team about a specific task?

ClickUp allows you to add comments to specific tasks and have detailed conversations – just like in Slack or FaceBook! Forget those confusing email threads!

You’ll be able to share important project-related information with your team in real-time such as: 

  • text messages 
  • images 
  • links 
  • files
  • videos

Assigned Comments:

How do you make sure people remember to take action on your comments?

ClickUp’s assigned comments feature allows you to assign a comment to a specific team member and convert the comment into a task. They’ll get a notification and the task will be automatically added to their task list.

Hard to forget that, right?

Custom Notifications

ClickUp has ultra-powerful notifications to always keep you and your team updated on everything. You have complete control over:

  • what platforms you receive notifications on – such via email, your mobile apps or through desktop notifications
  • what actions trigger notifications – such as when a task is completed or when someone comments on a task

With ClickUp’s notifications, your team will never forget anything ever again!

Multiple Assignees:

Unlike most other project management apps, ClickUp lets you add multiple assignees to a single task. 

This is super useful when a task has multiple subtasks where a number of people are working simultaneously. 

Chat View:

You often have important conversations that are unrelated to a specific task or project. What if there was a way to keep these conversations in your project management tool – without using an external app?

ClickUp’s unique Chat view does exactly that! Instead of conducting your project discussions on separate team communication tools like Slack, you can store conversations alongside your projects. You’ll never lose track of a comment again!

Custom Access Rights:

With customizable access rights, you can decide which project spaces each team member has access to. This allows you to add freelancers and clients to your project space. Since you can control what they have access to, you won’t have to worry about privacy issues. 

Docs Collaboration:

ClickUp Docs is a useful wiki tool for your company. You can store important company and project-related documents in a safe, accessible space. Your team can collaborate over these documents by making edits and leaving comments (depending on their edit access rights). You can even integrate ClickUp Docs with a customer service tool to use it as a self-service portal for customers.

Real-Time Collaboration

There’s nothing like actively working together on a project, right? 

With ClickUp, your team will be able to actively collaborate over projects and documents in real-time. With the real-time collaboration detection feature, you can see who’s active and work alongside them. 

ClickUp is also super easy to try. You can start with a forever free plan right away!

ClickUp is the perfect app for waterfall, agile, or whatever model works best for you and your team on any given project. It puts you in the driver’s seat and adapts to your personal approach and to anyone you’re collaborating with.

A project management tool should serve the user’s style, not govern it, and ClickUp’s user-friendly interface is designed just for that purpose.

What are you waiting for? Try ClickUp for Windows / Mac and your Android and iOS mobile device today.

Pricing: Free to $9 per user/month

User Ratings:

G2Crowd – 4.8/5 (900+ reviews)

Capterra – 4.7/5 (1500+ reviews)

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2. MeisterTask

Meistertask

MeisterTask is a Kanban board-based project management tool that’s good at streamlining project processes through its drag and drop interface. As each project is listed on a card, it’s easy for your entire team to collaborate over them and drag and drop them around to make quick scheduling changes.

Each MeisterTask user has access to a central hub where they can share files, images and ideas with the rest of the team. To keep everyone informed of what’s going on, MeisterTask gives you an activity stream to share assignments and deadlines. 

However, unlike ClickUp, MeisterTask doesn’t allow you to set up automatic reminders to ensure everything stays on track. 

Pricing: Free to $20.75/month.

User Ratings:

G2Crowd – 4.5/5 (35+ reviews)

Capterra – 5/5 (250+ reviews)

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3. Basecamp

basecamp

Basecamp is a decent project management tool in many ways. They have a top-notch instant messaging platform that promotes collaboration, a handy universal search, a central place for files, and a simple task management interface that’s great for small team collaboration.

Basecamp also has a great portal for outside clients to manage projects and deliverables with the main project team, without altering any of the plans.

While the tool is still quite popular for most devices, it’s one of the oldest project management tools in the market. Therefore, its features are rather basic and insufficient for modern project collaboration.

Read our full Basecamp review and see how ClickUp compares to Basecamp.

Pricing: $99 per month

User Ratings:

G2Crowd – 4/5 (2800+ reviews)

Capterra – 4.5/5 (10000+ reviews)

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4. Asana

Asana

Asana is one of the leaders of modern project management, having taken a very complex and rigid framework for team collaboration software and made it beautiful and easy to use.

In many ways, they brought project management and collaboration to the masses. Asana allows you to assign tasks to team members – making it easier to notify them of important project developments. It also allows team members to share goals and coordinate over milestones – making it easier to work as a team.

While Asana is a good option, it has a few problems such as not supporting multiple assignees and assigned comments. Luckily, ClickUp can solve those for you.

See how ClickUp compares to Asana.

Pricing: Free to $19.99 per user/month

User Ratings:

G2Crowd – 4.3/5 (4000+ reviews)

Capterra – 4.5/5 (7000+ reviews)

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5. Trello

Trello board

In a very similar way to Asana, Trello has also changed the face of project project management apps by taking a different route – with card and board views. This popular Kanban board look has really taken off with Scrum and Agile teams or as personal to-do lists.

Trello has a straightforward interface that’s standard across all devices. With the drag and drop Kanban board, you can get a quick view of any project and see who’s responsible for completing each task. This makes it easy to keep track of what everyone has on their plate. Each Trello card also has a functional comment section to facilitate simple, effective team communication. 

One issue with Trello is that they depend on lots of integrations. Now, that’s not necessarily bad – but what do you actually get? It’s a basic framework with lots of add-ons. You may be better suited to team collaboration tools that offer you everything in-built instead. 

Learn about Trello alternatives and see how ClickUp compares to Trello.

Pricing: Free to $20.83 per user/month

User Ratings:

G2Crowd – 4.4/5 (5000+ reviews)

Capterra – 4.5/5 (12000+ reviews)

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6. Wrike

Wrike dashboard

If you like folders, then Wrike is the project management software for you. They nest each of the project tasks and subtasks into more and more folders. This makes it easy for your team to organize themselves. 

With real-time editing and time-tracking capabilities, your team will have no trouble working together while staying productive in Wrike.

As with most online collaboration tools, Wrike isn’t perfect and doesn’t let you add multiple assignees to a project. It’s also not the most user-friendly  – which makes onboarding new team members difficult.

Check out how ClickUp compares with Wrike. Also learn about Wrike alternatives and our guide to Wrike project management.

Pricing: Free to $24.80

User Ratings:

G2Crowd – 4.1/5 (750+ reviews)

Capterra – 4/5 (1000+ reviews)

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7. Filestage

Filestage

Filestage is a creative project management software that allows you to review and approve content and streamline your creative workflow. The software will work seamlessly with your existing workflows by offering different (internal and external) review steps.

You can quickly get visual feedback from co-workers and clients. They can annotate videos, designs, and documents and add change requests. This will help speed up your collaborative review process and get things finished quickly.

Reviewers don’t need to sign up for an account but can comment in their browser directly.  Even if you’re running huge projects, Filestage’s documentation system ensures that you can keep track of all versions and comments. 

Pricing: $89 per month for 5 users

User Ratings:

G2Crowd – 4.7/5 (10+ reviews)

Capterra – 5/5 (10+ reviews)

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8. Week Plan

Week plan planner

Week Plan is a task management software that makes teams more productive and effective. Inspired from 7 Habits of Highly Effective People and OKR (Objective Key Results) framework, Week Plan is designed to make your team more effective.

Week Plan gives you a team-shared weekly tasks calendar to give your team an overview of what’s coming up. This allows them to easily schedule their workweek and coordinate over tasks. 

You also have an activity feed to keep up with your teammates are up to. This helps you keep up with your team’s progress without having to manually check on them. 

Trusted by over half a million users, Week Plan also provides native integrations with Google Calendar, Outlook Calendar, SMS integration and over 400+ enterprise collaboration apps via Zapier. 

Pricing: $2 to $3 per week

User Ratings:

G2Crowd – 5/5 (1 review)

Capterra – 4.5/5 (10+ reviews)

Bonus: Happeo

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Happeo is a Google intranet software, an Enterprise Social Network (ESN), and a digital workplace – all in one. Designed to keep employees connected by providing them with a place to communicate and collaborate, Happeo is great for remote work. It’s powered by Google Workspace and is deeply integrated with the entire Google toolset, and it doesn’t stop there – Happeo’s open API allows for a variety of other integrations.

Users can attach content in Happeo’s Channels directly from Drive, and you can send out new-post notifications through Happeo, Slack, or email. Speaking of Slack, Happeo’s integration with the chat tool lets you ping your colleagues directly from their Happeo profiles. By having everything one click away, Happeo connects workforces while boosting remote work collaboration.

Pricing: Request a custom quote

User ratings:

G2Crowd – 4.5/5 (70+ reviews)

Capterra – 4.5/5 (20+ reviews)

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Chat Tools

9. Slack

Slack

At ClickUp, we use Slack as our conference line and text communication tools. Its success is well-known, and it’s helpful to filter messages and conversations via channels. This keeps things organized and helps others stay on topic.

Replies also help when you want to take a conversation or comment deeper. As Slack has powerful Android and iOS mobile apps, you can stay connected on all your devices too.

The dangerous part of Slack as a collaboration tool is that you could include too many details about a project which could get lost.

We’ve integrated our Slack with our tasks in ClickUp, so we know exactly what we’re referring to. Their app integrations are one of the reasons why Slack has become such an essential tool for collaboration and chat. To aid you with project organization, read our guide on Slack project management.

Pricing: Free to $12.50 per user/month

User Ratings:

G2Crowd – 4.5/5 (16500+ reviews)

Capterra – 4.5/5 (15000+ reviews)

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10. Google Hangouts 

Google Hangouts chat

This is the Slack killer — or at least Google hopes it will be.

It’s Google entering the business communication tools arena. It’s no longer satisfied with being an instant messaging platform for your friends from college. I’m sure some businesses already use GChat to talk with colleagues, but Hangouts Chat adds channels and group functionality.

The real killer here is the (potential) seamless integration of Google Docs, Sheets and Drive files. How much easier would it be to have real-time collaboration tools with Hangouts Chat?

And what if Google killed any Slack API integrations? We’ll see how this plays out. Anyway, if you’re a heavy Google user but haven’t hopped onto the Slack collaboration platform, here’s your chance to download its mobile apps for Android and iOS.

Pricing: $5 to $25 per user/month for GSuite

User Ratings:

G2Crowd – 4.4/5 (800+ reviews)

Capterra – 4.5/5 (5500+ reviews)

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11. Chanty

Chanty team chat team collaboration

Chanty is a team chat app that lets you communicate and collaborate with your team. Besides exchanging text messages, you can also do audio and video calls and share your screen with other call participants.

In comparison to Slack, Chanty stands out because it’s very fast and you can get an unlimited search history, even in the free plan. The search function itself beats Slack at any time because it’s much easier to use.

There are still new features being developed every month and in time, hopefully, this will be a Slack alternative that many will consider choosing as their first choice.

Pricing: free to $3 per month

User ratings:

G2Crowd – 4.8/5

Capterra – 5/5

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Bonus: ProofHub

If you like keeping everything under one roof, ProofHub is the right tool for you. It has an easy-to-use interface and lets you assign tasks with a start and end date. You can communicate with team members using its in-built chat.

With kanban boards, managers can visualize their workflow and keep their teams productive. Custom reports let you plan and manage your projects and teams. And with file sharing and online proofing, streamlining your collaboration efforts becomes easy as pie.

While ProofHub has almost all the features to bring project management and collaboration efforts in one place, it integrates with only a limited number of other apps as those are under development at the moment.

Pricing: Starting at $45 per month

User ratings:

G2Crowd – 4.3/5

Capterra – 4.3/5

 
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Video Conferencing

12. Zoom

This longtime Skype alternative gives you the chance to easily have video calls, online demos or webinars with your virtual teams. Advanced features include selective screen sharing where some participants can see the presenter’s screen and others can’t.

If your remote teams use Microsoft Outlook, then this is a top selection: it’s easy to schedule video conferencing meetings from Outlook through the Zoom plugins.

It also has breakout rooms, meaning virtual teams can gather inside video calls without ever losing the main feed. This is very helpful to discuss remote work when running a large webinar or training session.

Pricing: Free to $19.99 per month/host

User Ratings:

G2Crowd – 4.5/5 (9000+ reviews)

Capterra – 4.5/5 (1500+ reviews)

Read our Zoom review and learn more about Zoom alternatives.

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13. Appear.in

appear.in video conference

Appear.in has simplified the process of logging on for video calls with your team. It’s taken away the clunky logins of competitors and instead directs you to a simple URL. Users can have their own audio and video conferencing “room” where you can then invite others.

You can claim the URL as your own (like in your own name) or set up specific spaces for virtual teams and departments. And there’s no extra software to download; everything happens right in your browser – making collaboration for remote teams as simple as possible.

For a browser-based application for remote teams, it’s remarkably stable even while handling that much data. I’ve used it for video calls and screen sharing with team members from across time zones with no difficulty. It’s one of the top team collaboration tools that you should definitely add to your arsenal.

Pricing: Free to $99.99 per month

User Ratings:

G2Crowd – 4.7/5 (150+ reviews)

Capterra – 4.5/5 (10+ reviews)

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14. ClickMeeting

Clickmeeting

Great webinar services don’t have to cost a fortune.

ClickMeeting’s webinars are backed up by secure data centers around the world, with massive bandwidth, a backup recovery system, and more. It’s easy to get started and you can customize your webinar room, host paid webinars, engage with clients, or host informational meetings with screen sharing for your organization.

Price:$25/month – $35/month

User Ratings:

G2Crowd – 3.9/5 (100+ reviews)

Capterra – 4.5/5 (10+ reviews)

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Document & File Sharing Tools

14. Dropbox

What made Dropbox the most essential cloud storage app to share documents for more than a decade? It has a user-friendly interface and simple experience that’s frictionless. It’s like you’re storing documents and notes right on your hard drive, by dragging the appropriate files over to that little blue and white icon.

It’s instantly familiar and instantly accessible. Also, you can share files and notes to non-Dropbox users with a simple link–which pulls more people into their ecosystem.

Dropbox has made its name on the consumer side of things, but they’ve been rapidly expanding their enterprise collaboration options too.

Pricing: $12.50-$20 per month

User Ratings:

G2Crowd – 4.4/5 (5500+ reviews)

Capterra – 4.5/5 (13000+ reviews)

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15. Google Drive

Google Drive

When Google Drive added Drive to the document collaboration apps field, it was a stroke of genius. They recognized an opportunity to create simpler tools than what standard bearers like Microsoft had been offering to share files and notes.

Moving easily between spreadsheets, presentations, and document collaboration is almost frictionless in Drive. They also offer a ton of storage for a low price, so implementing Google Drive and GSuite tools for your whole team is simple and definitely worth the price.

Pricing: $5 to $25 per user/month for GSuite

User Ratings:

G2Crowd – 4.6/5 (4000+ reviews)

Capterra – 5/5 (14500+ reviews)

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16. Microsoft OneDrive

Microsoft One Drive

This is Microsoft’s document collaboration software. It is indispensable, especially if you work at an organization that uses Microsoft365 and the web version of Outlook. It’s easy to share documents across platforms and to work together on a Word or Excel doc.

The downside comes with proofing, editing, and trying to share documents with clients outside of Microsoft365, which is where Dropbox or Box may be a better option.

Pricing: Part of Microsoft 365 Suite, $69.99 to $99.99 per year

User Ratings:

G2Crowd – 4.2/5 (4500+ reviews)

Capterra – 4.5/5 (6000+ reviews)

Read our guide on using Microsoft for Project Management and learn about Microsoft alternatives.

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17. Box

Box all files page

The difference between Box and Dropbox has been well-debated, but here’s the TL;DR version: Box is way more focused on security. It protects info such as personal identification and financial data while still sharing in the cloud.

This isn’t a tool for vacation photos and to-do lists; this is for companies that deal with top-secret stuff, HIPAA health info, and other fields with sensitive info.

Sharing that info is easier in the cloud, yes, but it’s also easier to hack. Box gives you the convenience of cloud-sharing with increased security and encryption to keep it safe.

Pricing: $5 to $25 per user/month

User Ratings:

G2Crowd – 4.2/5 (3500+ reviews)

Capterra – 4.5/5 (3000+ reviews)

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Knowledge Base Tools

18. Guru

This easy-to-use browser extension is a knowledge management solution that keeps your customer-facing teams up-to-date with knowledge that’s accessible in every business app you use.

Support teams can use this to remember product nuances, known issues, and saved responses. It’s a great way to keep responses consistent and is extremely helpful when you bring on a new team member as they can locate all business processes within one easy search.

Pricing: $380 for 20 users to $7,250 for 250 users per month

User Ratings:

G2Crowd – 4.5/5 (450+ reviews)

Capterra – 4.5/5 (10+ reviews)

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19. Confluence

Confluence dashboard

Unlike Guru, this is mostly an archive for internal documents that you and your team may need access to. You can record team meetings, memos, and more here so that they’re easily accessible. It acts sort of like many other knowledge base software.

You can also set permissions to allow access only to certain people. It’s also great for storing info about events or future plans for your team. However, its interface can sometimes get a little unwieldy that way. 

Pricing: $12,000 per year for 500 users

User Ratings:

G2Crowd – 4/5 (2500+ reviews)

Capterra – 4.5/5 (1000+ reviews)

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20. Github

Github

Github is the standard-bearer for version control and sharing your code and designs across the web. You probably know that already. 

Here’s what you may not know: Github integrates with ClickUp, too.

Yep, that’s right!

Your favorite place to store and share code also works with your favorite project management system and productivity platform. You can see a record of any pushes you to make to Github right away. Here’s more about how it works.

Pricing: Free to $9 per user/month

User Ratings:

G2Crowd – 4.6/5 (1000+ reviews)

Capterra – 5/5 (1500+ reviews)

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Customer Support

21. Help Scout

Help Scout

Help Scout makes customer service interactions personable. It’s a great way to file tickets, monitor customer conversations, record response times, and combine group inboxes.

Tagging, saved replies, and even collaboration detection protects against your team working on the same support tickets or giving contradictory answers.

And don’t forget: Help Scout integrates directly with ClickUp!

Pricing: $20-$32 per user/month

User Ratings:

G2Crowd – 4.3/5 (100+ reviews)

Capterra – 4.5/5 (100+ reviews)

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22. Intercom

Intercom

This platform makes it easy for sales teams to generate new leads and support teams to chat with new and existing clients.

A chat solution like intercom allows your team to engage with clients instantly in a personable way and put a face to the rep they’re currently chatting with.

The best part about the platform is how it integrates with other enterprise collaboration software, making working together even easier!

Pricing: $136 to $202 per month

User Ratings:

G2Crowd – 4.3/5 (500+ reviews)

Capterra – 4.5/5 (500+ reviews)

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23. Support Bee

ClickUp logo and Support bee logo

With Support Bee, you get a shared inbox that lets your whole team respond to support tickets when they come in.

If your support team needs backup or a more in-depth answer, it’s easy to tag and find an expert who can help right away.

You even get unlimited tickets in their free plan. And for ClickUp users, you can create tasks to follow-up on any tickets with this simple integration.

Pricing: $13-$17 per user/month

User Ratings:

G2Crowd – 4.2/5 (3 reviews)

Capterra – 4.5/5 (10 reviews)

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24. FrontApp

Front App

Front is a shared inbox that allows you to manage all customer conversations within one place. With this application, you have the ability to assign messages and emails to teammates, write comments for internal collaboration, quickly chat with clients, and create templates for common questions.

Front has all the necessary tools to ensure your entire client success team stays on the same page, remains on top of the bugs reported, and reaches out to the client in a timely manner.

Pricing: $15-$59 per user/month

User Ratings:

G2Crowd – 4.6/5 (50+ reviews)

Capterra – 4.5/5 (100+ reviews)

Learn how Front integrates with ClickUp.

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CRMs

25. Salesforce

This is the granddaddy of them all. Salesforce essentially pioneered cloud-based customer relationship management. How did people get company records straight before Salesforce? I guess in a folder in a file cabinet somewhere. 

But Salesforce lets team members see the activity and status for each of your key contacts, and even ranks them in priority. The big selling point for Salesforce these days is how many integrations it has–it can connect to your marketing automation, to your company message board, and more.

Their reporting dashboard will show you how close you are to meeting your sales goals, how individual sales reps are doing, and the strength of your pipeline.

Pricing: $25 to $300 per user/month

User Ratings:

G2Crowd – 4.2/5 (8500+ reviews)

Capterra – 4.5/5 (11500+ reviews)

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26. Hubspot

Hubspot dashboard

Meant for small and mid-size companies, Hubspot CRM offers a clear and simple way for your sales team to track their prospects, contacts, and sales without the messier usability issues of larger CRM systems (like Salesforce).

Oh yeah, it’s free to start, too. It doesn’t include product catalogs or standardized product quotes, but it does include email response templates.

These will help your salespeople craft interesting emails in a snap. Best of all, it coordinates with Hubspot Marketing Automation, adjusting the scores of your prospects based on what content they view or download.

NOTE: Read more about how marketing teams can use ClickUp!

Pricing: Free to $1200 per team/month

User Ratings:

G2Crowd – 4.2/5 (3000+ reviews)

Capterra – 4.5/5 (2000+ reviews)

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27. Pipedrive

Pipedrive dashboard

 

What sets Pipedrive apart? Their high-level overviews.

You’ll see where contacts stand in the sales process, what activity needs to take place and can use their drag and drop functionality to move contacts into different stages.

From there, you can take a deep dive into individual accounts. Pipedrive also gives you a big picture of how your pipeline is performing, who your best targets are, and the chance of them being closed.

Pricing: $12.50-$49.17 per user/month

G2Crowd – 4.3/5 (1000+ reviews)

Capterra – 4.5/5 (2000+ reviews)

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28. Close

Close dashboard

Close has a user-friendly interface that will shorten the learning curve for your sales team.

Sales activity is connected directly to the contacts, and you can even make calls right from the app. It threads email conversations together in one view to let perform mini-email blasts in a few easy clicks–possibly taking away your need for marketing automation.

Pricing: $65-$145 per user/month

User Ratings:

G2Crowd – 4.3/5 (50+ reviews)

Capterra – 4.5/5 (100+ reviews)

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Design Tools

MockPlus iDoc

 

29. MockPlus iDoc

Mockplus iDoc is a powerful product design collaboration software for designers and developers. It helps connect the entire product design workflow. It facilitates handoff by taking designs from Sketch, Adobe XD, PS and exporting it into a format that can generate code snippets, specs, and assets. Main features include:

  • Export designs in one click from Sketch, Adobe XD and Photoshop.
  • Generate accurate specs, assets, code snippets automatically.
  • Show design tasks and workflow in a full-view storyboard.
  • Communicate via comments on designs for instant feedback.
  • Build hi-fi interactive prototypes with real design files.
  • Support uploading various types of product documents and preview online.

Pricing: Free to $69 per user/month

User Ratings:

G2Crowd – 3.5/5 (2 reviews)

Capterra – 4.5/5 (4 reviews)

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30. Invision

Invision design tool

Invision lets you pass finished designs, web pages, or collateral mockups back and forth for review and approval. Invision also offers collaborative commenting with suggested edits.

This is for the finishing stages of your work–everything is set up and almost ready to go, except for a few more tweaks here and there. It also gives you a space to talk specifically about design ideas, improving your project collaboration and workflow.

Pricing: Free to $99 per user/month

User Ratings:

G2Crowd – 4.5/5 (550+ reviews)

Capterra – 4.5/5 (400+ reviews)

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31. Figma

Figma design tool

Figma is the dream of collaborative software for designers and marketers alike. It can draw basic shapes for mockups, draw prototypes and create high fidelity vectors and code pass-offs. This is the amazing shortcut your design team needs before committing any designs into the more complicated Adobe programs. 

At ClickUp, we use Figma in all stages of our design process. Figma holds a likeness to Google Docs of the design world, giving users real-time communication capabilities. We share a library of assets approved by our designers to speed up the process between wireframes and ready-to-code design!

Pricing: Free to $45 per user/month

User Ratings:

G2Crowd – 4.5/5 (50+ reviews)

Capterra – 5/5 (50+ reviews)

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32. Zeplin

Zeplin design tool

This designer-developer handoff tool is the most collaborative and accurate way to translate static images to interactive websites. Zeplin is the tool we use to pass off designs to our developers!

Thankfully using Figma is as simple as setting up your account in it! Since the marketers are the ones typically in charge of how a user thinks, the in-context team communication that Zeplin offers guards against miscommunication!

Pricing: Free to $129/month

User Ratings:

G2Crowd – 4.4/5 (10+ reviews)

Capterra – N/A

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33. Frame.io

Frame.io design tool

We use Frame.io for all of our video content versioning. We can communicate on exact time stamps for the editor to know what can be improved, and upload the new version with side by side views of the old version!

This tool is integrated with Adobe Suite and Final cut, allowing users to upload versions extremely easily without having to export. This keeps video brainstorming in context and collaborative.

Pricing: $17-$44 per month

User Ratings:

G2Crowd – 4.3/5 (10+ reviews)

Capterra – 4.5/5 (10+ reviews)

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34. Canva

Canva create a design page

Any marketer or business dev representative needs to have collaborative tools like Canva in their workflow. I love their take on the market, by creating an in-between product that’s more feature-rich than something like a sketch tool, but isn’t nearly as complex as Photoshop or other design tools.

It’s great for quickly brainstorming social media images, blog headers or charts in an easy way. Their template options are great with loads of stock photos and illustrations. Alternatively, you can always upload your own.

Pricing: Free to $12.95 per month

User Ratings:

G2Crowd – 4.7/5 (1500+ reviews)

Capterra – 4.5/5 (3500+ reviews)

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35. Balsamiq

Balsamiq Mockup

Don’t try to make complex design tools do something they weren’t meant to do. If you’re looking for a quick way to create mockups, wireframes, and MVP designs, then Balsamiq is it.

It’s stripped down for a reason–it’s only supposed to be for wireframes, nothing else. If your team works on a lot of product or feature pages, or if you work with clients who like an example of what you’re talking about without getting bogged down, try out Balsamiq.

Pricing: $9 to $199 per month

User Ratings:

G2Crowd – 4.2/5 (350+ reviews)

Capterra – 4.5/5 (200+ reviews)

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36. CloudApp

CloudApp is a screen grab app that allows you to communicate visually! You can create videos, gifs, screenshots, and annotated screenshots that can be embedded into conversations inside of ClickUp by pasting the link or dragging them from the Cloudapp extension.

We utilize the ‘business’ subscription options for brainstorming website changes, answering customer questions clearly, and capturing bugs to help the developers.

Price: Free to $51/month

User Ratings:

G2Crowd – 4/7/5 (600+ reviews)

Capterra – 4.5/5 (100+ reviews)

Bonus: Crello

Crello templates library

Marketers, entrepreneurs, and bloggers should definitely try Crello. This online design service offers a huge variety of ready-to-use templates. Anyone can take a hold of it in just a couple of minutes thanks to its simple and user-friendly UI. I like that their library of various photos and decorating objects is so big, you can always find exactly what you need.

Crello is perfect for making visuals for social media, ads, blog posts, and printables. But the coolest thing about Crello is the functionality to create videos and animations. You don’t need to have any experience to make good-looking clips for any purpose.

Pricing: Free to $7.99 per month

User Ratings:

G2Crowd – 4.5/5 (69 reviews)

Capterra – 4.6/5 (161 reviews)

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Time Tracking Tools

37. Time Doctor

Time Doctor not only tracks time but also takes screenshots of your team’s computers to ensure that they’re working when they’re supposed to. This helps your team’s productivity flourish as your team is working instead of browsing the Internet in non-productive ways.

You’ll also see where your team may be stuck in working or helping out a client, and learn which tasks are taking more time than they should be.

Pricing: $9.99 per user/month

User Ratings:

G2Crowd – 4.3/5 (100+ reviews)

Capterra – 4.5/5 (200+ reviews)

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38. Harvest

ClickUp logo and Harvest logo

Measure time, expenses, invoicing, and scheduling within one time-tracking app. You’ll also get great reports about how your team spends their time, which projects are taking the longest, and more.

This will help you estimate the time spent on future projects and where you may need more resources.

Another plus? Harvest also integrates with ClickUp.

Pricing: Free to $12 per user/month

User Ratings:

G2Crowd – 4.3/5 (350+ reviews)

Capterra – 4.5/5 (300+ reviews)

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39. Toggl

Toggl Timer dashboard

What’s super nice about Toggl is their browser extension. Instead of flipping back over to start and stop time for the tasks you’re working on, you can tap a button on your browser. 

Each user also receives visual reports to see where they’ve been spending their time. Users can then adjust to alter their schedule and their focus. You’ll also get a quick snapshot of estimated vs. actual time for a project, helping you plan for what’s next.

Does Toggl integrate with ClickUp? Oh yes.

Pricing: $9-$18 per user/month

User Ratings:

G2Crowd – 4.3/5 (400+ reviews)

Capterra – 4.5/5 (800+ reviews)

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40. Everhour

Everhour in ClickUp

Ever Hour is the drop-dead simple way to help your whole team measure the time they spend on projects. Each person on your team can track their time, which simplifies your payroll and gives you an idea of how much time a worker spends on tasks and assignments.

Managers and team leads will receive reports about what each team member worked on that day or week. You can drill down on specific tasks and set timers so that your team doesn’t exceed the set number of hours.

Pricing: $5-$8 per user/month

User Ratings:

G2Crowd – 4.7/5 (50+ reviews)

Capterra – 4.5/5 (150+ reviews)

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41. ClickUp

Yep, that’s right. ClickUp is not only a powerful productivity platform and project management tool; it’s an amazing way to track your time and estimates as well.

Install the ClickUp Chrome extension and you can track your time in ClickUp no matter what tabs are open or what task you’re working away at.

Pricing: Free to $17 per user/month

User Ratings:

G2Crowd – 4.8/5 (800+ reviews)

Capterra – 4.5/5 (1000+ reviews)

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42. ActiTime

ActiTime dashboard

Keep track of your employees in the field or remotely with the ActiTime app. With ActiTime’s enhanced capabilities, it helps accounts keep track of all billable hours, helps team managers with project scope and lets individual contributors improve their productivity.

You can also install a local version of ActiTime if your company feels more comfortable with that security, rather than just a cloud app.

Pricing: Free to $6.57 per user/month

User Ratings:

G2Crowd – 4.5/5 (10+ reviews)

Capterra – 4.5/5 (100+ reviews)

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43. SuperSaaS

SuperSaas

 

Use an online booking calendar like SuperSaaS to help with events that you need to schedule. You can accept online appointments for everything from appointments to reserving your guest lists.

You’ll get a customizable platform that also sends confirmations and reminders. You can also set updates for how far in advance or for how often they can book. SuperSaaS is also super easy to customize to match your website’s design.

Pricing: Free to $46 per 1500 appointments

User Ratings:

G2Crowd – 4.6/5 (50+ reviews)

Capterra – 4.5/5 (200+ reviews)

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Other Essential Tools 


44. Zapier

Zapier automation tool

Zapier automates a lot of the small tasks that you may do manually, such as archiving your Gmail attachments directly into Dropbox, auto-filling Google sheets with form entries, and more. It’s the workflow app that’s the perfect shortcut for your processes. 

You can start with the free version or pay a premium for even more complex workflows. Also, see what you can automate with Zapier and ClickUp.

Pricing: Free to $125

User Ratings:

G2Crowd – 4.5/5 (350+ reviews)

Capterra – 4.5/5 (1000+ reviews)

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45. AppOptics

AppOptics infrastructure tool

AppOptics empowers developers, operations engineers, DevOps practitioners, and IT professionals to better manage, optimize, and troubleshoot the full stack at every layer!

To do so, it offers broad application performance monitoring (APM) language support with auto-instrumentation and a host agent supported by a large open community. This supports expanded infrastructure monitoring capabilities and comprehensive visibility through converged dashboards. Check it out! 

User Ratings:

G2Crowd – N/A

Capterra – N/A

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46. Integromat

Integromat actions

Called the glue of the internet, Integromat is more for the technically minded than Zapier or IFTTT. It can manage JSON requests, transactions, and http / soap requests in addition to connecting your email to a spreadsheet.

Integromat also logs every action, letting you see the exact steps it took to make something happen. Here’s how you can connect Integromat and ClickUp together.

Pricing: Free to $299 per month

User Ratings:

G2Crowd – 4.8/5 (10+ reviews)

Capterra – 5/5 (100+ reviews)

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47. Scribendi

scribendi homepage

Use Scribendi for your document editing and proofreading. Have your annual reports, whitepapers, e-books, guides, press releases, and more edited to perfection. With Scribendi’s elite editorial team, you can avoid embarrassing grammatical and usage errors in your writing.

Pricing: Contact for pricing

User Ratings:

G2Crowd – 4.8/5 (10+ reviews)

Capterra – N/A

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48. Stackify

stackify dashboard

Stackify is one of the most affordable project collaboration apps for performance monitoring. With the Retrace feature, you can quickly assess what changes were made and the impact they’re having with centralized logging and bug tracking.

You’ll also get the info you need to make changes to fix the problem, rather than other types of tools that only inform you of an issue.

Pricing: $50 per month/server

User Ratings:

G2Crowd – 4.3/5 (50+ reviews)

Capterra – 4.5/5 (50+ reviews)

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Blink char dashboard

Blink has been around for a few years. It’s a mobile-first channel for two-way feedback that acts as an employer intranet app. It also keeps the daily tasks and check-in forms in one place for ease of access. Think of it as Google Drive and your favorite instant messaging app combined!

HR professionals and CEOs love Blink because it helps businesses directly increase revenues through actionable employee insight. Real-time messaging can also increase staff engagement with 81% of users opening the app every day!

Pricing: Free to $1.87 per user/month

User Ratings:

G2Crowd – 4.8/5 (10+ reviews)

Capterra – 5/5 (10+ reviews)

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50. Poptin

Poptin

Gain more leads from website visitors and improve your cart abandonment rates with collaborative tools like Poptin. Their selection of collaborative tools helps your lead conversion team even if they don’t know the code. Just tap into one of their great templates and watch more leads roll in.

User Ratings:

G2Crowd – 4.9/5 (6 reviews)

Capterra – 5/5 (10+ reviews)

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Conclusion

What do you think?

Which team collaboration tools and business applications are you ready to implement right away? Which of these project collaboration apps will be recommending to others? 

Remember, none of these online collaboration software will solve every problem, but ClickUp comes pretty close. It’s got everything you could ask for from a productivity platform and will get your team working together beautifully with its powerful comments, assigned comments, access rights, and other features. Why not download ClickUp and experience it for yourself?

More project collaboration resources and application resources:

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