The Top 11 Free Project Management Software Solutions & Tools

The Top 11 Free Project Management Software Solutions & Tools

Two things that everyone loves a whole lot:

  • Best
  • Free

And what’s awesome is when you get best and free together in one package, especially if you’re looking for project management software.

Getting awesome project management software in one sweet, free package can’t be ignored.

What team doesn’t depend on project management software to manage tasks and get work done?

Nearly every team I’ve been on has used some type of project management software, and the other teams should’ve used project management software. And when it’s free, there’s no downside!

Let’s take a look at the top options and find the free project management software that will fit your team, your personality and your needs–no matter what task you need to accomplish!

1. ClickUp

What if you had one project management tool that the whole organization could use…for free?

And what if the tool were one of the most highly rated project management software toolsfor free?

Pretty good deal, right?

What you get in the free version of ClickUp:

Most companies demand premium prices for what ClickUp delivers for free. Enjoy access for unlimited users, tasks, multiple projects, and all of the product features in the forever free plan. There are no limits to which task management options or features you can use!

Customized Views: Each team member or user can include how they want to work. It’s that simple. See a box, board, or list and find a setting that matches you or your team and quickly find the task you’re working on. 

Priorities: Unsure which tasks are most imperative in order for your team to finish up the job? Set up custom priority levels and collaborate on various tasks based precisely upon how vital each task is to the project!

Drag and Drop: This is one of the key features, especially if you have multiple teams using spaces and projects in ClickUp. You can drag, drop, move, and re-assign tasks to people or teams in just a few steps. There are no annoying menus. You move the tasks to where they need to go and in any view.

Assign Comments: Have a great idea that your team is commenting on? Assign that comment right away as a subtask, and set up specific dates and times to follow up. Or convert it to a task. 

50+ Unlimited Features: In this list, you’ll see lots of solutions that cap you with their functionality. ClickUp limits your amount of storage on the free plan, but never limits what you can actually do using the tool. That way as you grow, ClickUp grows with you. Activate the features you want, and leave the rest. ClickUp makes your life simpler, not more complicated.

ClickUp is conscious of how work actually gets done, which sparked our motivation to obsessively create features to enhance productivity. And because ClickUp interacts with so many essential collaboration tools, your team will hum along as it’s always done–just faster and more efficiently. Everyone from individual users to project managers will enjoy using ClickUp.

There’s a forever free plan available to your team, along with an upgrade to unlimited storage for just a few dollars more a month.  Feel free to try out the free version with all the features, and upgrade to unlimited storage at any time!

What People Think About ClickUp:

“Our whole company just switched to using ClickUp from Trello. It’s so much better, and keeps getting better…Each new feature surprises me and improves your experience.” – Capterra Verified Review

Ready to try ClickUp? Start here.

2. MeisterTask

If you want to try out Kanban boards instead of Post-It notes, then take a look at MeisterTask. They try to make Kanban boards more practical. Your tasks, comments, notes, due dates, and more will be set up like Kanboard boards in one place. It’s a flexible project board that goes along with your workflow.

What you get in the free version of MeisterTask:

  • Unlimited number of projects, tasks and project members and users
  • Two integrations (such as with Slack or Zendesk)
  • Checklists, comments, tags, task and time tracking features
  • File attachments (up to 20MB)

What People Think About MeisterTask:

“Not a whole lot to dislike, especially the free version. The only annoying part is you’re constantly bombarded with pages prompting you to upgrade to a paid tier (almost every time you log in).” – Capterra Verified Review

3. TeamWeek

Okay, if you’re really into visualization and Gantt charts, then TeamWeek may be the option for you. You can see important deadlines and due dates in a calendar form right when you log in. That’s handy just for a quick view of what’s happening. Another selling point? You can use it as a resource management tool, as well. If you’re curious about who’s overloaded or what a certain team member’s schedule looks like, then TeamWeek will clue you in.

What you get in the free version of TeamWeek:

  • Unlimited projects
  • Unlimited tasks
  • Up to 5 team members/users

What People Think About TeamWeek:

“Good Project Management Tool that could use a bit more functionalities.” – Android Developer

4. Trello

Trello has become a popular free option in the last few years, bringing the board approach to the masses. The boards are projects, and the cards within the boards. Each task and set of tasks is then grouped on a board. You can then move the cards to different progress points, depending on the work that has been done and the tasks that still need to be done. You can add details, create checklists, and upload files onto the card. However, for the free version, it has basic features as far as integrations are concerned.

What You Get In The Free Version of Trello:

  • Unlimited boards, task lists, cards, users, checklists and attachments.
  • One integration per Board
  • Up to 10MB for files

What People Think About Trello:

“Favorite among individual users but not as popular at larger firms…” – Verified Capterra Review

5. Wrike

Wrike works well for small teams, and their folder system keeps everything organized. Their activity stream is helpful to see who is working on what tasks and projects. You can also store several projects within Wrike and quickly access them, but their file system can be overwhelming at times.  

Unfortunately, their free version is quite limited, as you lose out on their best features, and much more until you upgrade to their paid version. That’s a major consideration when you have so many other options with truly great task features and functionality. Before starting with Wrike, check out these top Wrike alternatives.

What People Think About Wrike:

“…There was no low-tier offer after the free version so if you want some of the premium functionalities, there’s a steep cost step to get them.” – IT Consultant

6. Bitrix24

Be a master of none or a niche player? That’s an age-old question!

Bitrix is an intuitive tool that’s an all-in-one solution that tries to solve multiple business needs at once. That’s great for some businesses, especially small businesses, but it kind of depends on both your personality and your team’s habits.

With Bitrix, features include a social intranet that includes chat, video, document storage, calendars, task management, mail, and more. The hard part is that you’re probably using several of those tools already, and integrating may be better than going all out for a one-stop shop solution (that’s confusing!).

But for project management, you get tasks, Gantt charts, and dependencies for free. The only cap is with the number of users and storage–so only part of your team can use it and you can’t store many documents.

What You Get In The Free Version of Bitrix24:

  • Task management
  • Kanban boards
  • Resource management
  • 5GB of storage
  • 12 users

What People Think About Bitrix24:

“For us, it is a bit of overkill: I was looking for CRM, and Bitrix24 has everything – it’s a curse and a blessing. CRM has advanced features, but they are very hard to find. Interface is nice, but a bit cluttered.” – Consulting Director

7. 2-Plan

Alright, this one is for certified project managers who need a more technical approach to getting things done. This free project management software program is the right fit if you’re searching for a direct alternative to Microsoft Project that can handle your project plans, dependencies, work breakdown structure, risk management, task management, mind maps, and more.

Design and user interaction aren’t the strong suit of 2-Plan, but it’s the perfect fit for a single project manager or project management team who keep the broad company goals in balance with the day-to-day realities of complex project planning, deadlines, and processes. There is no cloud-based version, but it’s open source and ready for you to use.

What You Get In The Free Version of 2-Plan:

  • Open source functionality
  • Scrum board
  • Mind maps
  • Resource allocation
  • Define dependencies
  • Tasks
  • Limited team size

What People Think of 2-Plan:

“I was looking for a Project Management software that has a Graphical WBS feature. This software has it and much more. I like the Gantt view and time tracking features.” – Telecommunications Project Manager

8. Asana

Asana is a very well-known project management software tool that’s used by a lot of teams. They got a huge boost as a company because their CEO was one of the early founders of Facebook. Users generally like Asana because it’s a visually appealing tool that utilizes projects and sections to keep work organized and gives team clarity over precisely who is in charge of what in your project planning. Asana is simple to use compared with most other project management software. It’s easy to move your task and assign work. Their drag-and-drop features are helpful and intuitive. One problem with Asana has been its reliability with its rapid growth. Before committing to Asana for the long-term, check out these Asana alternatives

Here’s What You Get In The Free Version of Asana:

  • Unlimited tasks, projects, and conversations
  • Basic dashboards
  • Basic search

For more about what you get (and don’t get!) in Asana, check out this comparison.

What People Think About Asana:

“Asana is tailored for medium to large-sized project teams. For smaller groups, especially ones who rely on other integrations and tools, Asana has a bit of a learning curve.” – Verified Capterra Review

9. Todoist

In Todoist, it’s easy to quickly capture thoughts and ideas on your phone and then get reminded about them later. You can also plug in deadlines, like pay bills in 3 days, and the app will automatically remind you. You’ll get a view of the week ahead and you can plan your to-do list accordingly. Premium features include creating your own tags, setting your own themes/views, and storing templates. Other task management apps don’t have all that. 

Todoist was built as a personal task management app, and not as project management software for businesses and collaborations. To easily manage all users and their tasks, you’ll have to opt for the paid version. You don’t get any collaboration features in the basic free version.

Here’s What You Get In The Free Version of the Todoist App:

  • Access on 10+ platforms
  • Recurring due dates
  • SSL secured connection
  • Sub-tasks & sub-projects
  • Task priorities (4 levels)
  • 80 Active projects
  • 5 People per project

What People Think About Todoist:

“…The functionality of the free version is severely curtailed. I do not want to buy a paid package immediately.” – Systems Engineer

10. Airtable

Airtable is a beautifully designed table meets database. It takes what you love about Excel and Google Sheets and puts a modern spin on it. Think of Airtable as a fancy spreadsheet that helps you track inventory, lists of reference items or as a bootstrap CRM.

If you’re used to the “workbook” concept in Excel, then in Airtable it’s called a “base.” Airtable bases can be saved as templates, empowering others to use it for their work as well.

Essentially, Airtable is a super-friendly, non-intimidating database for the 21st century, disrupting traditional database management systems that rely on SQL or other complex languages. The cells and design look like a spreadsheet, but you can also link records across tables, and reference files or attachments quickly and easily as well.

If you’ve used Excel as project management in the past, then you may want to look at Airtable as well, though we don’t usually recommend spreadsheets for project management. Compare Airtable and ClickUp for project management.

Here’s What You Get In The Free Version of Airtable:

  • Unlimited bases
  • Unlimited scheduling views
  • Rich field records
  • Commenting
  • 2 GB of storage
  • 2 weeks of historical data

What People Think About Airtable:

“I hate that it doesn’t have reminder/follow up capabilities especially knowing they advertise as a team collaboration tool that’s used for customer service.” — Validated review on G2Crowd

11. TeamGantt

If you’re looking for a high-quality, free project management software with a sole focus only on Gantt charts, then TeamGantt is your best option. The product is amazing at building out and visualizing Gantt charts to see what tasks may overlap and who is responsible for what.

It’s also a great tool for measuring team and individual progress against the project milestones.

Here’s What You Get In The Free Version of TeamGantt:

  • 1 project
  • Basic planning and collaboration
  • 3 users
  • Team availability and workload

What People Think About TeamGantt:

“The free version only allows one project. The next step up is not that expensive though.” — Validated review on G2 Crowd

Conclusion

You want the best. And you want it free.

And don’t forget, you also want your free project management software to do the job. Your whole team should be able to get onboard and use its advantages without even considering overpaying for project management software. Be careful and rank the features that you absolutely need in order to cultivate successful project management. The worst situation is when you enthusiastically embark on a new project – only to be stymied by its lack of features and functionality, baiting you into the paid version of the solution.

When comparing project management software, think carefully about those features before making a decision.



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