Need to find the best task management software for you and your team?
You’ve come to the right place.
In this article, we’ll go over the 13 best task management solutions available today. You can use these tools for managing tasks, to-do lists and projects to get the best out of your team and your business.
By the end of the article, you’ll have all the information you need to pick a management tool that’s right for you!
This Article Contains:
(click on the links to jump to a specific section)
- What Is Task Management?
- Why Do You Need Task Management Software?
- The 13 Best Task Management Tools
Let’s get started.
What Is Task Management?
Task management is more than just a task manager checking off items on a to-do list!
It’s an organized system for identifying, monitoring and managing the work you and your team does. Task management involves:
- Tracking task progress
- Delegating work to team members
- Setting deadlines
- Adjusting work schedules
- And so much more!
Why Do You Need Task Management Software?
1. It Helps You Organize Work
I know you and your team work on tons of tasks every day!
Project tasks, HR activities, social media posts, invoicing – the list goes on.
Now try and imagine handling all of that with a pen and paper, or even an Excel sheet.
There’s no way you can keep track of every task, meet your deadlines and manage your team without a dedicated tool.
Luckily, task management tools were designed for this – as a safeguard against going crazy!
It’s a dedicated space to monitor your task progress, assign tasks and manage schedules. This prevents you from losing track of tasks and subtasks so that you meet your deadlines.
2. It Helps Your Team Collaborate Effectively
Your task management tool will also improve your team’s collaboration over tasks.
As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody’s going to be left out of the loop.
Your team can easily share ideas, files and feedback to collaborate over tasks and get things done quickly.
3. It Helps You Prioritize Tasks
All tasks were not created equal.
While every task needs to be addressed, some are more important than others.
So what do you do?
You start prioritizing tasks.
For example, finishing a project for a client is probably more important than deciding what the theme for your office party is, right?
Your task management tool will help you prioritize tasks to work on what’s most important immediately.
The 13 Best Task Management Software
Here are the 13 best tools for managing tasks efficiently:
ClickUp is the world’s best task management tool and is used by companies like Google, Nike and Airbnb.
It’s got all the features you need to skyrocket your productivity and manage your tasks super-smoothly
I mean like James Bond fighting 10 guys without getting a single tear on his tuxedo!
However, that isn’t all.
Unlike other management tools, it’s also incredibly easy to use!
Here’s a closer look at some of the features of this free task tool:
(click on the links for a detailed breakdown of each feature)
Why waste time creating project plans and task lists every time you start a new project? With ClickUp, you can save your task lists as templates to instantly add them to future projects. You can even set up recurring tasks for your projects. You can edit the time interval between these recurring tasks to customize how often they appear.
ClickUp’s priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.
ClickUp comes with powerful reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop or mobile – ClickUp will inform you of everything at the right time.
ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear.
Instead of adapting to a tool’s interface, let the management tool adapt to you! ClickUp gives you multiple views for managing tasks the way you’d like to:
- Board View: to view your tasks in a handy Kanban board
- List View: to view your tasks in GTD-style list app
- Box View: to check what everyone’s working on and delegate tasks
- Calendar View: to quickly manage your task schedules
- Me Mode: to only focus on tasks assigned to you
Sure, many project management tools allow you to add comments to task.
But ClickUp does way more!
ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their task tray. Once they finish the task, they can even mark it as resolved!
A task manager can use ClickUp to set goals to track what they’re working towards. You can even break down your goals into smaller targets to make them more achievable.
Pricing: Free to $5/month per user and up!
I’ve used this task management solution before and it’s a breeze. Like the Swift to-do list app, it has a simple, no-frills interface, built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapting to small business needs.
In Todoist, users get:
- Recurring due dates
- Android iOS mobile apps
- Task labels and reminders
- Email notifications
- Automatic backups
- Collaborate on tasks via email
Pricing: Free to $2.99/month per user.
This might be the to-do list app and task management app that you’re searching for. Any. Do labels items as today, tomorrow, and upcoming – giving you a quick overview of the tasks that you need to complete.
Unlike other management tools, it also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.
In Any.do, users get:
- Planner for your daily to-do list or grocery list
- Time tracking add-ons
- To-do list reminders
- Daily planner to organize items
- Android iOS mobile apps
- Unlimited attachments
- Location-based reminders
- Task color-coding to organize your work
- Customized recurring tasks
Price: Free to $2.99/month per user.
The Culture Code team has recently redesigned the Things app to emphasize larger categories in their task management process.
The drawback of this app?
Only available on Mac.
The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.
A bonus about this task management solution?
It separates your day into parts. So it’s not only what you have to do all day, it’s what you have in the morning, afternoon and evening.
And remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.
In Things, users get:
- Calendar events
- Morning, afternoon, evening slots
- Section headings
- Reminder settings
- Mac OS shortcuts
This management solution is definitely a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member.
This works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero in your work.
In Taskque, you get:
- Automatic task assignment
- A powerful to-do list app
- Workflow management
- Exclusive permissions
- Expanded workspaces
Price: Free to $5/user per month.
If you’re a task manager who likes using a Gantt chart for your tasks, then Flow could be the task-tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow.
Templates and repeat projects help users maintain the details if they need to do a project repeatedly or stage another event.
One drawback of this management app?
Don’t use it if you’re looking for a free task management tool – there’s no free plan available.
In the Flow task tracking software, you get:
- A list of tasks with card views
- Drag and drop timeline
- Workflow management
- Public & private projects
Price: $4.79/user/month and up
Note: Compare ClickUp and Flow
Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by due date, project or team.
Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task and it becomes part of their workflow.
In Hitask, you get:
- Task management
- File storage
- Time tracking
- Email task creation
- Mobile apps for iOS and Android
- Workflow management
- Selective permissions on tasks
- Calendar sync
- Unlimited storage
Pricing: Free to $120/month
Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.
You then move the card to a different status once you’ve finished work on that particular task. Trello’s Kanban interface is simple and visually appealing, but can be insufficient for more complex tasks and projects. Trello’s interface is better suited to a simple workflow because of its social features, like stickers and photos.
In Trello task management, you get:
- Android iOS mobile apps
- Unlimited integrations
- Collections for teams
- Public/private boards
- More onboarding support
Price: Free to $20.83/user/month
Compare Trello with ClickUp!
Quire breaks down online task management into its smallest components – giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.
This management solution lets you start with a task and then add or break down those tasks into smaller parts as your idea germinates. Quire nests tasks within cards in a kanban board, to unfurl your next steps within each card.
Like VIP Task Manager, this management software also has powerful filtering options to help you pick out the tasks that need to be completed first.
In Quire task management, you get:
- Tasks and subtasks
- Progress reports
- Recurring tasks
- Apps for iOS and Android
- Kanban boards
The goal of this management software is to help you meet your task deadlines and determine the priority of those tasks. Its interface is simple and straightforward. You can even integrate it with time-management software to add time tracking to your tasks.
However, Asana has some drawbacks, like its sharing features, where it’s hard to see all of your tasks in one place.
Asana is a good option for online task management, in that smaller teams can use it effectively, but it may not scale as well across the whole organization.
In Asana task management, you get:
- Basic dashboard
- Basic search
- Unlimited dashboard
- Custom fields
- Task dependencies
- Private teams and projects
- Start dates
- Google SSO
Price: Free to $9.99/user/month and up
Compare Asana and ClickUp!
This management software has a task board that will automatically show you overdue tasks for today, for tomorrow, and beyond. This gives you a helpful glance at every task that you and your team need for work. In this view, you can also recalibrate tasks by viewing the workload of team members.You can see who has too much and reassign their tasks.
Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software – you name it. Accelo also helps you monitor estimates, invoicing, scheduling and billing more so than any other task management app.
In Accelo task management, you get:
- Team scheduling
- Automated timesheet
- Recurring tasks
To be quick to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)
So…if you enjoy the layout of Trello but need a few more features, than Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.
In Taskworld task management, you get:
- Task lists
- Task points
- Task assignments delivered by email
- Activity log
- Multiple assignees
- Image previews
- Repeating tasks
- Mobile apps for iOS and Android
- Direct messaging
- Burndown charts
If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. The interface is set up similarly to a web browser with tabs that help you toggle in between tasks.
It’s also great for inviting different collaborators or clients because they have an unlimited number of guests. Each task is set up in a different Kanban board as a status, with individual tasks listed under those statuses.
Like other management apps, you can use Wimi to track task statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.
In Wimi task management, you get:
- Gantt chart timeline for lean visual management
- Task assignments organized as post-it notes
- Critical path
- Multiple workplace tools
- Task estimations
- Activity feed
- Task filters
- Task history
- Unlimited projects
- Up to 500GB of storage
- User training and onboarding
Price: Free plan + paid plans up to $18/per user/month
ProofHub is an all-in-one project management and team collaboration software. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects and communications.
You get the option to select from multiple views in ProofHub (List view, Kanban board view, Gantt chart/timeline view, and also Calendar view). There are powerful collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox and Box to give you a central place to access all your files and data.
In ProofHub, users get:
- To-do lists
- Custom workflows and kanban boards
- Gantt charts
- Online proofing tool
- In-built chat app
- Dedicated space for real-time collaboration
- Timer and timesheets
- Custom reports
- File sharing
- Mobile app (both iOS and Android)
Price: $89 per month (unlimited users)
Conclusion: Which Online Task Management Software Will You Choose?
You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store.
So here are some suggestions for deciding which task management software is right for you:
- Try a free plan before you buy it. You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Try free task software like ClickUp to help you decide on what you like and don’t like. Some online task solutions offer free trials. Be wary of those tools, because you know a sales pitch will be coming at the end!
- Read the reviews of task management apps. Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software, too.
- Check out the roadmap. Just because an online task management software doesn’t have the features you want, doesn’t mean it won’t be there tomorrow. The best task management software companies are constantly iterating and releasing new features on a regular basis.
Use these tips to help you find the right task management software for your personal projects and needs. In the meantime, why not sign up for ClickUp to manage task assignments, streamline your workflow and boost your productivity?