Asana is a go-to project management tool for small teams and beginners, but its simplicity can be a double-edged sword. While it’s easy to use, it lacks the scalability and advanced project management features to manage complex projects. No single solution fits every team, and if your team is growing or juggling multiple projects, Asana might feel limited.
While Asana is a popular project management tool, several powerful alternatives offer comparable or even superior features. Platforms like Trello, ClickUp, monday.com, Smartsheet, Jira, and Notion each bring unique strengths to the table—whether it’s visual planning, agile workflows, or all-in-one workspace capabilities. The best Asana alternative for your team depends on your specific collaboration style, feature priorities, and workflow needs.
In this blog post, we’ve rounded up the 15 best options you can choose instead of Asana. Let’s take a look!
Top 15 Asana Alternatives and Competitors
- The 15 Best Asana Alternatives
- 1. ClickUp (Best for comprehensive project management and collaboration)
- 2. Trello (Best for Kanban boards)
- 3. Wrike (Best for dynamic request forms)
- 4. Smartsheet (Best for customizable spreadsheets)
- 5. Jira (Best for Agile project management)
- 6. Basecamp (Best for staying in the loop with team activities)
- 7. Monday (Best for sales conversation insights)
- 8. Todoist (Best for individual task tracking)
- 9. Airtable (Best for extensive automations)
- 10. ProofHub (Best for proofing documents)
- 11. Hive (Best for fully-integrated email)
- 12. MeisterTask (Best for collaborative document)
- 13. Zoho Projects (Best for Gantt charts)
- 14. Teamwork (Best for project time management)
- 15. Notion (Best for useful templates)
- What Should You Look for In Asana Alternatives?
Summarize this article for me please⏰ 60-Second Summary
Here are the 15 best alternatives to Asana you should try out:
- ClickUp: Best for comprehensive project management and collaboration
- Trello: Best for Kanban boards
- Wrike: Best for dynamic request forms
- Smartsheet: Best for customizable spreadsheets
- Jira: Best for Agile project management
- Basecamp: Best for staying in the loop with team activities
- Monday: Best for sales conversation insights
- Todoist: Best for individual task tracking
- Airtable: Best for extensive automations
- ProofHub: Best for proofing documents
- Hive: Best for fully-integrated email
- MeisterTask: Best for collaborative document
- Zoho Projects: Best for Gantt charts
- Teamwork: Best for project time management
- Notion: Best for useful templates
Summarize this article for me pleaseThe 15 Best Asana Alternatives
Let’s go over our top picks for Asana alternatives:
1. ClickUp (Best for comprehensive project management and collaboration)
ClickUp is at the top of this list for a simple reason—it’s the everything app for work.
Work today is broken. Our projects, knowledge, and communication are scattered across disconnected tools that slow us down. ClickUp fixes this by combining your projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter.
ClickUp’s robust project management features are truly a perfect fit for all kinds of workflow.
From managing team communication and handling complex projects to visualizing task progress, ClickUp takes care of the multiple moving parts of project management.
ClickUp Tasks are as detailed as you need them to be, with subtasks, dependencies, and recurring task options. Task details, such as due dates, priorities, and attachments, can be captured in ClickUp’s Custom Fields, ensuring your team always has enough context to get their work done.
With ClickUp’s native AI, ClickUp Brain, everyone on your team has an assistant. From getting instant answers to your project-related queries and writing automated standup reports to summarizing your task details or email threads, Brain can help you save hundreds of hours of manual work.
Learn more ways to apply AI to project management through this video explainer:
Want to simplify your work further? Enable ClickUp Automations to automatically change task statuses, assign work, and send notifications when certain conditions are triggered. For example, once a team member marks a task as complete, set up a rule to automatically move that task from In Progress to Review.
Get started quickly with the ClickUp Project Management Template. It lets you track your projects, priorities, and deadlines in a unified space, so you never have to build a workflow from scratch.
How can you make project management more productive? Think about tracking your goals.
With ClickUp Goals, your team can break down goals into smaller, actionable targets and track progress without getting overwhelmed. It is satisfying to see how each little step feeds into a larger objective. The tool also encourages employees to understand their contributions to fulfilling organizational goals.
Want to create documents alongside your remote team? ClickUp Docs has you covered. Whether your team is in-house or scattered across the globe, live collaboration and commenting in ClickUp make teamwork a breeze.
There’s also no need to switch to another communication tool to connect with a colleague or the entire team. ClickUp Chat is connected to your work. Create chat channels right within your ClickUp Spaces, Folders, and Lists, and attend to your tasks, assign issues, and track progress from within the chat.
Jump on audio-video calls with SyncUps in ClickUp Chat, let AI transform messages into actionable tasks, and stay in the loop with AI CatchUps when you miss a conversation thread.
ClickUp best features
- Integrate ClickUp with 1000+ tools like Google Drive, Microsoft Teams, GitHub, and Figma to sync work effortlessly
- Build shareable ClickUp Dashboards with 50+ custom cards to track project health, team capacity, and milestones
- Brainstorm in real time, map ideas, and turn them into tasks instantly with ClickUp Whiteboards
- Collect and route customer or internal requests seamlessly using ClickUp Forms
- Manage client relationships, track sales, and organize customer data efficiently with ClickUp CRM
- Choose the best way to track progress—a high-level Gantt chart or a detailed Board View, with 15+ Custom Views in ClickUp
- Manage billable for client work and optimize team productivity with ClickUp’s Project Time Tracking. It integrates with tools like Toggl, Harvest, Everhour, and Clockify, allowing users to log hours quickly from anywhere
ClickUp limitations
- Setting it up may involve a small learning curve
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
📮ClickUp Insight: Think your to-do list is working? Think again. Our survey shows that 76% of professionals use their own prioritization system for task management. However, recent research confirms that 65% of workers tend to focus on easy wins over high-value tasks without effective prioritization.
ClickUp’s Task Priorities transform how you visualize and tackle complex projects, highlighting critical tasks easily. With ClickUp’s AI-powered workflows and custom priority flags, you’ll always know what to tackle first.
2. Trello (Best for Kanban boards)
If you’re a fan of Kanban boards, Trello is an excellent choice. Although Asana includes a Kanban view, it’s not as refined as Trello’s since it’s not the app’s primary focus,
Bonus: Trello’s Power-Ups (built-in app modifiers and integrations with other tools) offer great flexibility and customization. Plus, they’re available even on the free plan.
Trello best features
- Switch between concise project overviews and detailed insights with Timeline, Table, Calendar, and Map views
- Access no-code automations built into every Trello board
- Pick editable project management templates from Trello’s archives. Choose from options such as marketing, HR, and engineering teams
Trello limitations
- Not ideal for complex projects
Trello pricing
- Free forever
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: $17.50/month per user (billed annually)
Trello ratings and reviews
- G2: 4.4/5 (13,600+ reviews)
- Capterra: 4.5/5 (23,300+ reviews)
What are real-life users saying about Trello?
3. Wrike (Best for dynamic request forms)
When it comes to managing projects efficiently, Wrike’s dynamic request forms are one of the best options. Unlike Asana, which only allows you to create tasks, Wrike takes it further by automatically generating tasks and workflows from these forms and even completing projects.
This feature can save your team hours of planning and manual setup. And with pre-built project management templates for everyday tasks and basic projects, you never have to start from scratch.
Wrike best features
- Proof various file formats, including images, documents, web pages, and videos
- Analyze trends over different periods (monthly, quarterly, or annually) through project dashboards
- Give voice commands to the tool via your smartphone and assign tasks to AI
Wrike limitations
- Dashboards may become slow while using multiple widgets simultaneously
Wrike pricing
- Free forever
- Team: $10/month per user
- Business: $24.80/month per user
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 (3,700+ reviews)
- Capterra: 4.3/5 (2,700+ reviews)
What are real-life users saying about Wrike?
Also Read: Wrike Vs. Asana—Which PM Wizard to Choose?
4. Smartsheet (Best for customizable spreadsheets)
Thanks to its Grid View, Smartsheet is perfect for those who prefer managing projects through spreadsheets rather than lists.
Teams of all sizes enjoy the flexibility to customize columns for various data types—like text, dates, dropdowns, and checkboxes—making it easy to tailor the layout to suit the specific needs of their projects.
Smartsheet best features
- Leverage workflow automations to allow multiple sheets to interact with one another
- Process large amounts of data without lag
- Get business insights with AI-generated charts and metrics
Smartsheet limitations
- More advanced features, such as automations and formulas, come with a steep learning curve
Smartsheet pricing
- Pro: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing
Smartsheet ratings and reviews
- G2: 4.4/5 (18,500+ reviews)
- Capterra: 4.5/5 (3,400+ reviews)
5. Jira (Best for Agile project management)
For software development teams that need a central hub, Jira is a popular choice. It enables Scrum teams to manage tasks efficiently while providing clear visibility into sprint progress.
Tech teams can easily track completed work, identify overcommitments, and spot scope creep before it derails large-scale projects.
Jira best features
- Monitor team member progress at each step of the workflow with project boards
- Visualize task sequences to prevent potential bottlenecks from escalating into major obstacles
- Track organizational objectives and progress toward achieving them using the summary view
Jira limitations
- An overload of features can make the tool difficult to navigate
Jira pricing
- Free forever
- Standard: $8.6/month per user
- Premium: $17/month per user
- Enterprise: Custom pricing
Jira ratings and reviews
- G2: 4.3/5 (6,000+ reviews)
- Capterra: 4.4/5 (15,000+ reviews)
What are real-life users saying about Jira?
6. Basecamp (Best for staying in the loop with team activities)
Basecamp is a simple project management tool suited primarily for small businesses, startups, and solopreneurs. It includes the Card Table, a take on Kanban boards designed for more granular task management. Like other popular project management tools, the drag-and-drop functionality offers a smooth, intuitive experience.
The Watch feature is another valuable addition that keeps team members informed. It sends notifications whenever a new card is added to a watched column, making it easy to stay on top of project updates.
Basecamp best features
- Get a detailed overview of projects in action with The Lineup
- Use All-access to allow anyone in your Basecamp account to see and join projects
- Create quick reports on project-related activities (such as a specific team member’s activities/assignments, to-dos added/completed, upcoming important dates, etc.)
Basecamp limitations
- Difficult to manage large, long-duration projects with complex dependencies
Basecamp pricing
- Free forever
- Plus: $15/month per user
- Pro Unlimited: $299/month
Basecamp ratings and reviews
- G2: 4.1/5 (5,000+ reviews)
- Capterra: 4.3/5 (14,000+ reviews)
What are real-life users saying about Basecamp?
🧠 Fun Fact: When it comes to long-running projects, few can compete with Barcelona’s Sagrada Familia—the largest unfinished Catholic church in the world. Construction began in 1882, and more than 140 years later, it’s still a work in progress—making it one of the longest ongoing projects in history!
7. Monday (Best for sales conversation insights)
Popular as a project management tool, Monday’s strength lies in its versatility and customizability.
For instance, it can act as your software development tracker as well as CRM. AI-powered features in Monday’s CRM streamline interaction tracking by summarizing Zoom calls and logging contact activity automatically. Details are organized within the timeline for easy reference.
A standout feature, sentiment analysis, detects whether a contact’s tone is positive, negative, or neutral, enabling teams to refine their outreach strategies.
Monday best features
- Build custom no-code dashboards with widgets like charts and timelines to visualize data and track project progress
- Monitor how long tasks take and ensure smooth workload management across your team to prevent burnout
- Work on documents in real-time, add comments, and link them to projects for seamless collaboration
Monday limitations
- Reporting features could be more powerful
Monday pricing
- Free forever
- Basic: $12/month per user
- Standard: $14/month per user
- Pro: $24/month per user
- Enterprise: Custom pricing
Monday ratings and reviews
- G2: 4.7/5 (12,800+ reviews)
- Capterra: 4.6/5 (5,400+ reviews)
What real-life users are saying about Monday
🧠Fun Fact: The term “milestone” comes from ancient Rome. Roman roads had literal stone markers to track distances—like checking off tasks in a Gantt chart!
8. Todoist (Best for individual task tracking)
For personal task management, Todoist offers a streamlined and user-friendly experience. Unlike Asana, which is designed for team collaboration and complex projects, Todoist focuses on simplicity.
Its clean interface makes it easy to track tasks without unnecessary features creating distractions or overwhelm.
Todoist best features
- Sort tasks into time-based categories like Today, Upcoming, etc., or use custom filters
- Offer a shared space for your team to collaborate (separate from your personal tasks and projects)
- Create new projects with 50+ templates from Todoist’s library
Todoist limitations
- Not suitable for complex projects
Todoist pricing
- Todoist Beginner: Free
- Todoist Pro: $2.50/month
- Todoist Business: $8/month
Todoist ratings and reviews
- G2: 4.4/5 (800+ reviews)
- Capterra: 4.6/5 (2,000+ reviews)
What real-life users are saying about Todoist
9. Airtable (Best for extensive automations)
Airtable’s project management solution simplifies automation with notifications and multi-step workflows. Using trigger-and-action logic enables instant notifications when records are updated, or new entries are added.
For more advanced workflows, automated sequences can be set up. For example, when a new lead is added, Airtable can automatically send a follow-up email through Google Workspace and post an update in Slack.
Smoother integrations eliminate manual updates, keeping workflows efficient and streamlined.
💡Pro Tip: If you frequently use certain views in Airtable, add them to your Favorites. This pins them to the top of your view sidebar for quick access, and since it’s personalized, it won’t affect other collaborators.
Airtable best features
- Create a custom interface for your data with simple drag-and-drop actions
- Use AI to build apps in seconds with CodeBuilder
- Set granular permissions to protect sensitive information
Airtable limitations
- The mobile app is useful for quick edits, but it’s not as smooth as the desktop version
Airtable pricing
- Free pricing
- Team: $24/month per user
- Business: $54/month per user
- Enterprise Scale: Custom pricing
Airtable ratings and reviews
- G2: 4.6/5 (2,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
Also Read: Airtable vs. Asana: Which Tool Is the Best?
10. ProofHub (Best for proofing documents)
ProofHub offers a strong alternative to Asana with its stand-out proofing features. It streamlines the review and approval process by allowing users to add comments, mark annotations, and suggest edits directly on images, PDFs, and videos.
The platform keeps everything in one place, eliminating back-and-forth emails and version confusion. On-time approvals ensure projects stay on track, speed up turnarounds, and create a better collaboration experience.
ProofHub best features
- Hold topic-specific interactions with team members via Discussions
- Access frequently referenced projects, task lists, or files using ProofHub bookmarks
- Collaborate with people who are not on ProofHub—share files via an easy link
ProofHub limitations
- Notifications can disrupt your flow of work
ProofHub pricing
- Essential: $50/month
- Ultimate Control: $99/month
ProofHub ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.5/5 (100+ reviews)
What real-life users are saying about ProofHub
11. Hive (Best for fully-integrated email)
A clean interface, built-in time tracking, and visual project management tools make Hive a strong choice. But its standout offering is Hive Mail, which keeps everything in one place. It lets users access their inboxes, send messages, and follow up on conversations.
Turning emails into follow-up actions is quick, with the option to link them directly to existing tasks. With email and project management under one roof, there’s no need to juggle multiple tools to stay organized.
Hive best features
- Track time for individual employees or the team
- Create goals for your team and share them using the goals dashboard
- Set up no-code intake forms with Hive’s drag-and-drop Form Builder
Hive limitations
- Initial setup may take a while
Hive pricing
- Free forever
- Starter: $1.50/user
- Teams: $5/user
- Enterprise: Custom pricing
Hive ratings and reviews
- G2: 4.6/5 (570+ reviews)
- Capterra: 4.4/5 (200+ reviews)
💡 Pro Tip: To clarify progress, pick a project tracker template that fits your workflow and customize it with key details—tasks, deadlines, and automation.
12. MeisterTask (Best for collaborative document)
The Notes feature on MeirsterTask makes consolidating teamwork in one place easy. It allows documents to be built with simple content blocks for solo and group projects. As a result, everything stays organized and accessible without added complexity.
Teams can be invited to view and contribute in real time, keeping everyone on the same page and eliminating the need for the constant back-and-forth.
MeisterTask best features
- Ensure data privacy and safety. The tool is hosted in the EU and is GDPR-compliant
- Stay in control of your projects on the go with the mobile app
- Visualize workflows easily with an elegant user interface
MeisterTask limitations
- Not many options for task board customization
MeisterTask pricing
- Free forever
- Pro: $9/month per user
- Business: $16/month per user
- Enterprise: Custom pricing
MeisterTask ratings and reviews
- G2: 4.6/5 (170+ reviews)
- Capterra: 4.7/5 (1,100+ reviews)
13. Zoho Projects (Best for Gantt charts)
Gantt charts in Zoho Projects make it easier to manage interconnected tasks and ensure they follow the correct sequence. Task dependencies can be set up, adjusted, or modified as needed, keeping project timelines flexible.
A major advantage is identifying critical tasks—those that, if delayed, could impact the entire project. With a clear workflow visual, Zoho Projects helps your teams stay on top of deadlines and manage potential bottlenecks effectively.
Zoho Projects best features
- View all work items in the project calendar for a clear overview of deadlines and schedules
- Collaborate with teammates by adding comments and attachments directly within an interactive feed using Zoho’s collaboration tool
- Create personal or group chat rooms within Zoho Projects to streamline communication
Zoho Projects limitations
- The mobile app isn’t as functional as the web version
Zoho Projects pricing
- Free forever
- Premium: $5/month per user
- Enterprise: $10/month per user
Zoho Projects ratings and reviews
- G2: 4.3/5 (400+ reviews)
- Capterra: 4.5/5 (700+ reviews)
👀 Did You Know? The concept of the Gantt chart originated with Polish engineer Karol Adamiecki in the mid-1890s. However, Henry Gantt’s version, developed in the 1910s, gained widespread popularity in the West.
14. Teamwork (Best for project time management)
Teamwork’s Time Reports make tracking project hours much more manageable. With built-in time tracking, it’s simple to see where the team’s hours are going and stay focused on billable work.
The weekly breakdown shows precisely which tasks are taking up the most time. Need to check who’s logging hours regularly, who might need a nudge, or who’s close to their limit? The filters make it quick and easy.
Teamwork best features
- Get a clear overview of estimated, allocated, logged, and available hours
- Analyze your team’s workflow to manage both short-term tasks and long-term resources efficiently
- Set up automated alerts to remind employees to log their time on schedule
Teamwork limitations
- Exporting reports is a tedious task
Teamwork pricing
- Deliver: $13.99/month per user
- Grow: $25.99/month per user
- Scale: $69.99/month per user
- Enterprise: Custom pricing
Teamwork ratings and reviews
- G2: 4.4/5 (1,000+ reviews)
- Capterra: 4.5/5 (900+ reviews)
15. Notion (Best for useful templates)
Notion offers a flexible alternative to Asana, combining project management with robust documentation and database features.
While Asana’s project management templates provide structured workflows, Notion is great for customization, with its vast template library for tasks, documentation, and collaboration.
Its adaptable workspaces let teams organize projects, notes, and databases in one place, making it an excellent choice for those who need more than just task tracking. Notion stands out as a versatile option for teams looking for a balance of structure and flexibility.
Notion best features
- Organize wikis faster with the drag-and-drop feature
- Verify pages to ensure you access the latest information
- Integrate the tool with ClickUp, Asana, GitHub, GitLab, Jira, Calendly, Figma, and more
Notion limitations
- Limited automation can slow down complex workflows
- No built-in time tracking for task management features
Notion pricing
- Free forever
- Plus: $12/month per user
- Business: $18/month per user
- Enterprise: Custom pricing
Notion ratings and reviews
- G2: 4.7/5 (5,900+ reviews)
- Capterra: 4.7/5 (2,400+ reviews)
What are real-life users saying about Notion?
Summarize this article for me pleaseWhat Should You Look for In Asana Alternatives?
When evaluating Asana alternatives for team management needs, prioritize these features:
- Time tracking: Essential for monitoring billable hours with contractors, ensuring accurate invoicing and fair compensation. Helps track time spent on each task for better productivity management
- Collaborative document features: The tool should enable real-time editing, easy sharing, and seamless teamwork to maintain workflow efficiency and deliver quality work without delays
- Goal tracking: Breaking big goals into manageable tasks keeps long-term objectives on track. A clear roadmap ensures steady project progress and milestone completion
- Advanced task management: Subtasks, dependencies, and automation enhance organization, especially when managing multiple projects
- CRM integration: Connecting project work with client interactions provides a complete view of timelines, feedback, and communications in one place
- Customization options: Flexible views—Kanban, calendar, or list—allow teams to organize projects in a way that best fits their workflow
Summarize this article for me pleaseWant a Slimmer Project Management Tech Stack? All You Need Is ClickUp
The Asana alternatives in this article offer similar core functionalities. Still, each shines in a specific area—Trello for Kanban boards, Smartsheet for customizable spreadsheets, ProofHub for project proofing, and Zoho Projects for Gantt charts.
Juggling multiple tools, however, can be overwhelming and clutter your tech stack. The smarter choice? All-in-one project management software that does it all—and does it well.
That’s exactly what ClickUp offers. With the best task management tools, built-in docs, goal tracking, automation, and powerful integrations, ClickUp surpasses project management. It streamlines your workflows, chat, and knowledge into a single, efficient platform.
Get started with ClickUp today and simplify the way you work!
Everything you need to stay organized and get work done.
