Coda Vs. Notion: Which is Better for Your Team?
When the search for efficient workspaces began, there were documents and spreadsheets. These were two different tools until project management and advanced to-do list apps became an everyday necessity.
With so many options becoming readily available, the debate between Coda vs. Notion has risen.
Both Coda and Notion provide unique workflow solutions that combine structured data and long-form documents, but the main differences between the two tools are important to know!
Notion Vs. Coda: the Buzz on Digital Collaboration
Notion and Coda are two leaders in digital documentation and knowledge management solutions. These note-taking apps allow you to perform traditional tasks, whether organizing information or simply editing and creating docs.
Additionally, both perform as advanced to-do lists, which is ideal if you’re looking for thorough note-taking strategies. Or you can use these web apps to scale more complex processes and workflows, highlighting them more as project management apps.
The tools work by blending writing, notes, and spreadsheets into an accessible, centralized hub for individuals and teams. Coda and Notion both have their own benefits and features to set themselves apart.
What is Coda?
Coda is a project management tool launched in 2019. Even though it’s been around for a few years, its creation was in response to the fact that spreadsheets and documents used physical analogs to pull data. The time had come to reimagine how to link data between spreadsheets and docs.
The flexible platform allows creating Coda docs with information from different sources and in various formats into a single document, all customized for specific tasks or projects.
Coda makes moving between docs a breeze. It comes in handy for times when remote working has become a reality for many companies, and it offers the following:
It allows you to add Like buttons from within your pages. With Coda’s plug-in, Packs, you can connect your docs to third-party apps such as Github, Figma, Shopify, and Gmail in your workspace. In addition, you work with real-time data since you can push updates or pull live data automatically from the tools on the platform to the document you are tackling.
When managing timelines for tasks, plug-ins link to Slack and email to send you alerts and reminders, giving you periodical views daily or weekly. The doc gallery handles all concerns arising from published documents, which you can copy, store for future reference or share with other users on Coda.
As you explore your options, the software allows you to choose a suitable template from its template gallery to use on the platform based on your needs and goals. The software adapts its functions to different fields ranging from professional tasks like HR and marketing to personal tasks like managing domestic tasks to boost productivity.
It works on various devices powered by iOS, Android, and Web platforms. All these options allow you to customize the app to your company’s or personal needs as you grow your platform from the blank page you started. Moreover, with such live updates, you can make decisions on issues because Coda is the support your team needs for brainstorming and decision-making.
Coda allows data editing in tables and information on docs to raise a conversation between the information and the team members. In addition, all updates sync automatically, which you need for your project tracking and management needs.
If you opt for Coda, you will start with a document page on which you upload the documents and tables you will use. This page blends text and tables into a workspace that facilitates seamless project management. You can apply formulas on any of your documents besides spreadsheets and retrieve data from any document section.
Coda comes with several limits on its free plan. It has different pricing plans, including the pro, enterprise, and team options.
- It accommodates numerous integrations
- You can store your Coda docs in an organized manner
- It allows the creation of subpages that ease tracking of all tasks and documents
- It eases collaboration
- The onboarding period is a long learning curve
- It can interfere with a document’s format
- The interface needs updating
What is Notion?
Notion is a note-taking tool with collaborative project management tools and task management features that has more than 20 million users.
The database functionality from Notion was essential to its 2016 launch after realizing paper and file cabinets were an outdated approach to managing workflows.
Notion will keep your teams in multi-time zones on the same page or up to speed. The collaborative aspect of Notion evolves in the workspace you create. Here you can create a team by inviting collaborators to your workspace.
You can create multiple workspaces for different objectives, switch between those workspaces, and delete those you no longer need. These workspaces enable you to separate different types of content. In these collaborative spaces, your options include the ability to invite other participants as guests so that they can view, edit, comment on, or share some pages in your workspace.
You can replicate the software’s functionality on tablets or phones. The replication enhances productivity since you can work on pages on the platform from any location on the supported devices so that team members can work virtually with each other.
This synchronizing promotes remote working because it provides real-time information to your team members, giving notifications and updates on various projects so that they work within deadlines.
The main difference between Notion and Coda is that Notion has a desktop app. Therefore, it’s easier to transit between workspaces with Coda than in Notion. (Conversely, Coda excels if you need an app that goes between a doc maker and spaces.)
It is possible to transfer content across Notion accounts in case you have several. Going online for your tasks will no longer bother you as the Notion interface allows you to embed online content virtually within Notion pages and manage integrations with Notion’s API.
Some say Notion’s structure brings to mind the Lego concept. It’s made of text blocks, databases, images, and any other information that interacts with each other. You’ll find these blocks on the platform in tables, to-do lists, images, text, embeds, headers, and toggle lists.
With Notion’s Block handle, you can move the blocks you created by dragging and dropping them to your desired location. Use the handle to reshape, reorder, or rearrange the information or your thoughts captured in the block.
Even with all these functions, Notion has more to offer still, as seen in its Kanban-style boards. These boards guide the movement of tasks through the different stages leading to their completion.
Notion has a sidebar to easily navigate the platform. The Quick Find search function on the software lets you move through your information to find what your team needs.
The collaborative aspect remains expansive with its ability to help you create public pages out of any page on the platform. For example, you can create a fully navigable website on the platform with links if you need a website! Notion’s versatility stretches to support publishing like blogs, landing pages, and portfolios.
Storage and security
As with any software meant for document processing, concerns about storage limits are legitimate. Notion does not disappoint since it offers a limitless storage capacity on all its plans, but there are limits on file uploads.
Additionally, Notion offers special permissions to guide sharing information to protect documents.
Notion has a free forever plan, which includes unlimited pages and blocks for personal use. You can also share with a maximum of five guests and sync docs across various devices.
A step up from the personal use free plan is the personal pro plan that comes in at $4/month. This includes three added features and unlimited guests with version history lasting 30 days.
Notion for teams runs at $8/month and provides a collaborative workspace, API integration, and advanced permissions with an unlimited amount of users.
- It is easy to run with simple instructions and procedures
- It has extensive collaborative qualities making it apt for document sharing
- Accommodative free plan and more bang for the buck
- It has an array of templates to host teams from different industries
- It logs you out abruptly, sometimes
- Bothersome bugs
Related: Notion Vs. Obsidian
ClickUp: the Winning Alternative to Coda Vs. Notion 2022
If you’re not entirely convinced Coda or Notion strikes the right balance between document management and project management, you’re not alone! However, there’s an important category these tools fall short in: personal and team productivity.
ClickUp is an all-in-one productivity platform to easily manage projects, collaborate smarter, and bring all work under one tool. Whether you’re new to project management apps or are a total power user, ClickUp’s customization can stretch to any team size—remote or in-office—for the best productivity of your life.
ClickUp Docs prove the platform’s scalability to accommodate different sizes and types of teams and tasks. (This means convenience and efficiency for you and your team!)
Next to ClickUp Docs, the platform offers other free features available to you right now:
User-friendly mobile app
ClickUp does not disappoint in providing real-time access to its platform from different devices! The browser functionality extends to mobile phones, making it convenient for tracking the progress of tasks and receiving essential updates at the swipe of the screen and on the go.
Over 15 customizable views
Need a low-maintenance portal for OKR planning and tracking? Try a Dashboard view.
Want to organize resources without the tech headache? Add a Workload view.
Need to visualize what’s in the queue for the design team? Open a Board view.
Views in ClickUp combined with powerful features like Custom Fields give you a high-level overview of multiple projects side-by-side or one at a time with flexible sorting.
The Big Picture
It’s difficult for Notion and Coda to give users the scalability ClickUp offers. If you had to select one free project management tool to personalize your workflow for every season of life, choose ClickUp.
Check out our on-demand webinars, tutorials, or self-paced online learning in the Help Center to discover how to make ClickUp your best productivity system!