How To Be More Productive

The Ultimate Guide To Productivity

The Ultimate Guide To Productivity
How can we all be more productive?
This question has always pushed us in our mission to build the first and only productivity platform.
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Yes, we want to provide you with the tools for better productivity, but also to become an indispensable resource to get you there. Think of ClickUp as that productivity coach that you’ve always wanted. A productivity platform is a place to manage your work life.And, your personal life. Really, it’s about managing your whole life. It’s about making you more productive. Saving you time. Making you generally happier and more successful.
A productivity platform wants to answer questions like:

  • Why can’t my reminders be in the same place as my calendar?
  • Why can’t my calendar and reminders be with my tasks?
  • Why can’t my work life and my life outside of work be in the same place, but partitioned enough so they don’t mix?
  • Why can’t my whole company work in the same platform?
  • Why can’t I just have everything in one simple and beautiful platform?
Read more about how ClickUp breathes new life into productivity and project management software.
Enjoy the best productivity tips from the world’s favorite Productivity Platform!
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1. Sub out music for motivational videos and triple your productivity.
What if you replaced your favorite beats with motivational mantras backed up by inspiring music? It will help you focus and give you the confidence to take on that day’s tasks.
2. Create a system to help you remember things.
This seems pretty obvious, but do you find yourself writing things down multiple times, trying to coordinate across multiple apps and still not getting your work done? Then you need a system to connect your tasks and collaborate with your team.
3. Embrace social project management.
Your question: What is social project management? My question: How often do you finish projects? Ha, touché! Social project management is more efficient than the classic approach because it gets a few crucial elements right – collaboration, ownership and adaptability. It lets your team use comments, hashtags, emojis and tags to stay organized in a way that’s familiar to you, while also accounting for adaptability, flexibility and other unseen factors.
4. Find tools that fit how your team works.
Changing team habits is one of the hardest things to do, especially when you’re talking about workflows and preferences. People like to do things their way. There are ways to collaborate together and still let people customize how they personally contribute to the overall team goals and projects--such as viewing projects through a board or list. You’ll need a productivity platform and project management software that will help you do that.
5. Offer solutions to problems.
Anyone can look around and identify a problem. Equally, anyone can offer a solution, it just requires a higher level of thought and is more productive than always complaining. Instead of telling your boss the company is about to lose an account, offer a solution as to how you can fix the situation and keep the relationship. Your idea doesn’t have to be mind-blowing. Simply showing that you’re concerned with the next step will showcase your ability to think constructively. Once you become the master of offering solutions, rather than just finding problems, then you may just get that raise you’ve been looking for.
6. Change from customer service to customer success
Even if you’re not in sales or support or the customer service department, helping customers and prospects is part of your job. Really, it’s your top mission. But how is that part of productivity? Once you really understand the end goal and who you’re trying to serve, you’ll enhance your productivity as you learn how your work is adding value to others. If you’re part of a customer success team, these tools will help you get the most out of your interactions.
7. Find and keep the rockstar employees.
Often better workplace productivity starts before your employees even enter the office. Finding, hiring and keeping the best employees is what every organization supposedly strives for, but few manage to establish the right culture, environment and challenges to keep employees engaged. A rockstar performer is 4x more productive than an average employee. In a startup or a small business, having rockstars in your corner means the difference between massive growth or abysmal failure. Getting A-players will give you a headstart on productivity before they even begin.
2. How To Improve Your Personal Productivity
1. Create an amazing to-do list.
David Allen, the creator of the Get Things Done methodology, pointed out a simple solution for remembering tasks. Capture all your tasks in your to-do list, even if you have a fantastic memory and don’t need any reminders. Writing it down gives your brain the liberty to forget about it, and use its limited attention to focus on the task at hand. This post will help you prioritize, batch tasks together and even think about your energy levels associated with various tasks and projects. Make organized plans for special events and more. Staying organized, especially with life events can be difficult. But there’s also great value to creating an awesome birthday party for your significant other or even challenging yourself with a new hobby. A lot of us may make a to-do list, but you could go beyond that and create a real plan for getting something done. Like planning that birthday party, trying out a new recipe or organizing a collection. A productivity platform shouldn’t just be limited to your work life, there’s real value for your personal life as well.
2. Keep your phone in another room or space.
Phones aren’t necessarily the problem, but all of the notifications are. That’s why physically separating yourself from your phone and then only checking it at certain levels will help you concentrate on the task at hand. Focus leads to more productivity.
3. Simplify your workflow
When you’re juggling tasks in different applications, on different computers, and with different groups of people, you get confused. By trying to learn and balance 6 different user-interfaces at your job since each has something the others lack, you’re wasting both time and energy. However, if you can simplify the number of tools you use and the places that files/information exists, you are setting yourself up for success. With ClickUp, you don’t need Google inbox, email, InVision, and multiple project management apps notifying you individually – instead, you can have everything flowing through a single communications hub.
4. Set up a successful home office
If you telecommute, work from home or spend a few weekday mornings at home before arriving at the office, then you know the importance of having a great workspace at home. There are two parts to a successful home office--the first is understanding how your body and mind work together, and the second is understanding your individual personality traits. Click on the link in the heading above to read more about creating an organized and productive home office.
5. Filter your personal tasks from team tasks
It’s easy to get lost in the noise of your team’s overall progress and forget what’s exactly in front of you. Productivity tools like ClickUp offer filtered views to help you focus on your tasks, and even record what you’ve been working on recently. This is a solid way to stay focused while also documenting your successes and past activity.
6. Enjoy the process.
If you find yourself not enjoying your work and checking off your to-do list: take a deep breath, envision the satisfaction of completing the task, and get back to work. Don’t forget you always have the choice to enjoy the process.
3. The Best Productivity Apps and Tools
Want to connect and integrate your apps all in one place? That’s a great idea. We all get a little fatigued having to constantly change tasks and tabs. A little legwork up front to connect your tools can pay huge dividends in time down the road when you don’t have to always switch back and forth between various tools.

Once you have your tools integrated via ClickApps and API integrations, then your work becomes a lot smoother.
1. ClickUp
There are tons of project management apps out there. Doesn’t matter. ClickUp is by far the best. Once set up, ClickUp will reduce internal email, make it easy to delegate tasks, and display the status of all projects from one central dashboard. It’s simple to integrate with the other tools you use most (see below) and it’s super easy to import your tasks over from other productivity tools. And did we mention it’s one of the highest-rated project management platforms out there? It’s true.
2. Best To-Do List Apps
See the top to-do list apps that you should download right away to improve your work and personal efficiency.
3. Top Collaboration Tools
Because collaboration tools keep changing and the possibilities continue to expand, it’s always important to review a list like this to ensure you stay on the cutting edge and find the best tools to improve your team collaboration.
4. Zapier
The only way you haven’t heard of Zapier is if you’ve been living under a rock or off the grid. They connect to thousands of tools that you probably use and automate a lot of the simple tasks. And that saved time can really add up. With ClickUp and Zapier, you can connect your email tasks, Slack communication, Google calendar, Webhooks and more. To get started with Zapier plus ClickUp, check out this handy guide.
5. Slack
Slack is liked a hyped-up instant messenger. You have the ability to setup public channels with your team as well as private, one-on-one chats. There are a ton of apps that allow you to integrate with Slack which enables you to centralize all notifications into this intuitive software! Having these channels creates open communication between our team members and helps to get instant feedback or answers on questions that we may have. Slack’s integration with ClickUp means team members stay informed, managers can see progress in real time, and project organization is kept tight. No more confusion or lost information, and everyone saves valuable time.
6. Front
This application is a shared inbox that allows you to manage all customer conversations within one place. With Front, you have the ability to assign messages to teammates, write comments for internal collaboration, snooze emails to respond later, quickly chat with clients, and create templates for common questions.
7. Guru
This browser extension is a knowledge management solution that keeps your customer-facing teams up-to-date, consistent, and confident with trusted knowledge that’s accessible in every application you use. Support teams can use this to remember product nuances, known issues, and saved responses.
8. Github
If you’re a developer, then Github is totally familiar to you. However, do you know how to use it to its full potential? There’s an easy way to track commits and branches, without using a complicated tool like JIRA. ClickUp makes using Github easier and helps you remain on the task at hand without jumping over to another platform.
9. Harvest
One of the easiest ways to track time is through Harvest. It’s a dynamic tool which is especially helpful if you’re a consultant, agency or freelancer that needs to bill clients--or if you just want to prove to your boss how much work you’re actually doing (ha!). If you’re using ClickUp, then you can automatically associate your time in Harvest with tasks in ClickUp. Nice! See how ClickUp quickly and easily connects to all of the productivity apps that you depend on.
4. Life Hacks
Want to achieve your goals? How can you get there in the shortest, most productive path possible? We’re all looking for that extra insight or hack to take us over the top. Here are the top suggestion from ClickUp to help you stay healthy, alert and productive during your work days.
1. Exercise can make you more productive
You don’t necessarily need to join SoulCycle or that Crossfit gym you pass by on the way home from work to be more productive. What works for me may not work for you. A lot of people have the ability to boost productivity by simply taking a walk or a quick jog around the neighborhood. However, if you’re having trouble finding motivation to get out and be active, I would definitely recommend joining a class of some sort. Classes hold you accountable and can act as a support group.
2. Set up a great morning
This looks different for everyone based on work schedules, families and commute times, but establishing a routine that makes you ready for the day is important. Part of that is waking up early, meditating and eating the right kind of breakfast (not necessarily a lot!). Planning your mornings will help you be more productive once you sit down to focus in on your tasks.
3. Stay hydrated
The brain is basically just a gooey water-blob. Without water, you have no brain. A profound insight with important lessons: Drink lots of water, dummy. Most people don’t drink near the actual amount of water they need per day (at least a half gallon) and suffer an enormous range of physical and mental consequences as a direct (and entirely foreseeable) result. Keep water close by and sip it constantly. It keeps you alert and healthy – both good things if you want to be productive.
4. Take a walk to get more done
Instead of sitting around inside, Steve Jobs, the famous founder of Apple, took colleagues on long walks which provided his favorite setting for energetic discussion and debate. It was on these walks that many of his most significant products and ideas were conceived, and where the ugliest of Apple’s problems were solved. In Jobs’ own words, “I think better when I’m on a walk”. But just don’t take it from a business genius--there are also great health benefits to walking during the day. Increased brainpower, more creativity, better mood and “flow” all from walking.
5. Think about your motivation
What makes work more fulfilling? According to Daniel Pink (who literally wrote the book on fulfillment—a New York Times bestseller called Drive), extrinsic motivation (money, bonuses, candy, etc.) doesn’t work. Instead, intrinsic motivation is what matters. Specifically, he focuses on: autonomy, purpose and mastery of a certain skill or expertise. Connecting an internal motivation to how you work will increase your drive, which will also help with your productivity.
Get things done.
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5. Be Productive with ClickUp
Getting Started:
Finally ready to conquer your projects once and for all? ClickUp is your ticket to finishing and organizing your work to maximize your productivity. Organizing your teams, spaces and more is the key to more efficient projects.
The set up of your teams, spaces, lists and tasks is at the heart of improving productivity. In this post, see how to set up your project management software for easier workflows and project management.
Projects & Lists:
Other platforms lack organization and structure required to maintain manageable work. Yes, you can start out okay but as your tasks increase, things get out of control. Projects and lists give you more flexibility and control over how to do your work.
Checklists & Templates:
Never miss a step of a task and knock them out one by one. This works great for tasks with multiple steps that have to be done by different people on your team. You can also save the checklists as templates to use again and again. Awesome!
6. Other Productivity Resources
The Top Productivy Blogs
What can help you be more efficient and focused on personal productivity? Check out these top productivity blogs for extra motivation.
You Can Be More Productive!
Because ClickUp is the #1 productivity platform, we’re constantly experimenting, tweaking and refining our approach to not only the software, but also to the ways in which we ourselves are productive. If you’ve got a suggestion for us, we’d love to hear it!
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