Time Tracking Templates ClickUp Blog Feature Image

10 Free Time-Tracking Templates

One way or another, we all track our time during the day.

Whether it’s by diligently watching the clock, time blocking your schedule, or yelling “Alexa! Set a timer for 25 minutes!” We all do it. 🙃

These methods might be convenient enough or simply get the job done when we’re in a pinch, but they’re actually not the most productive use of your time and can cost more in the long run! Plus, different industries use the same time management techniques in different ways, which makes custom time-saving processes crucial for any business’ efficiency and profitability.

The hard part is actually building those custom processes in the right way. This takes research, trial and error, attention to detail, and most of all, a lot of time. That’s why you need a time tracking template in your life. 🙌🏼

Time tracking templates are the ideal resource to help teams know how long tasks take, how much they’ve completed, how much it costs, and more. They’re also customizable to any use case! So whether you’re an attorney, freelance writer, consultant, or stay-at-home dog mom, your time tracking template will meet your specific needs.

Read along to learn more about time management using templates, how to find the best ones, and the top 10 time tracking templates for ClickUp, Excel, and Google Sheets. 🤓

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What is a Time Tracking Template?

Time-tracking templates are pre-built tables, spreadsheets, folders, or lists to help businesses and employees stay on top of how their time is spent at work. Like a cookie cutter, templates layer on top of different time management tools to help teams use the software more efficiently and to the fullest extent.

Global Timer in ClickUp
Using ClickUp’s Global Timer shortcut to track time on a task from your List

These templates may come already tailored to a specific use case or be easily customized to align with your team’s existing processes.

Like timesheet templates or other scheduling templates, time-tracking templates gather key insights into the time you spend at work, on different tasks, entire projects, or with clients, making it easy to identify areas for improvement and visualize your productivity over time.

Project time tracking is a key part of managing productivity for any business, regardless of size or industry, but time tracking templates offer much more than a simple timer—they grant you the ability to add notes, labels, edits, and additional data to your entries with ease.

The best templates will even include automated formulas to calculate time-based salaries or billable hours. But what else should you look for in a top-tier time-tracking template?

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What Makes a Good Time Tracker Template?

Even if you’re the team’s time-blocking expert, there are a lot of additional moving parts that go into proper project time management, and your template is here to help! Here are the top must-have features to look for in your next time-tracker template:

  • Multiple views to see your calendar, tasks, projects, and time from every angle
  • Flexible time tracking that allows you to manage the time you spend in different apps, tasks, and windows
  • Custom fields to keep key time-related information handy and calculate invoices accurately
  • Time reporting for a high-level look at your productivity on a daily, weekly, or monthly basis
  • Integrations to extend the functionality of your template and keep your upcoming meetings, events, and appointments together
Manual time tracking in ClickUp
Record time as you go or enter it manually with time tracking in ClickUp

It sounds like a lot, but these five features only scratch the surface when it comes to the number of time tracking available to managers today! The trick is finding a template that has them all and is designed to help you use them in the most efficient way possible.

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10 Time Tracking Templates

Your time tracking template will act as a knowledge base for all time-related information—and time is money! So this decision is a big one. But you’re not alone, we’re here to help you. 🙂

We’ve combed the web for the top time tracking resources for different use cases, and we’re here to share 10 of our favorites! Whether you’re working alone or with a team, here are the 10 best time tracking templates for ClickUp, Excel, and Google Sheets.

1. ClickUp Consultant Time Tracking Template

Ideal for: All consultant-related work

Track how you’re spending time on every client project with this template by ClickUp

Consultants track the time they spend on client services to accurately bill their clients and keep a record of completed tasks. Doing this manually can be a tedious process, but fortunately, there are several tools available to help streamline the process! 🛠

One of these tools we want to put on your radar is the ClickUp Consultant Time Tracking Template—specifically designed to capture tasks, meetings, and every client-related activity.

ClickUp gives consultants the flexibility to track time via the web, desktop, or mobile app. It also enables them to gather data and insights into how they’re spending their time, allowing them to adjust their strategies accordingly.

For project managers, they’ll have a complete view of all tasks and projects in progress. (Bonus: If your Accounts Payable team needs a digital trail to verify consultant invoices, they’ll have a List view to check task details!)

2. ClickUp Time Allocation Template

Ideal for: Establishing time estimates to meet deadlines

ClickUp’s Time Allocation Template is designed to help you better manage your time and resources

Time allocation is essential because it helps individuals and organizations work within a given timeframe. It will motivate you to complete tasks faster and ensure that nothing gets overlooked or forgotten.

Before starting any work, set goals and figure out how long each task will take, and figure out when it’s done. It helps to ensure that tasks don’t stay unfinished for too long, which makes getting things done faster and more efficient. ⚡️

ClickUp’s Time Allocation Template makes this strategic process easier. Download it as an onboarding tool for managers to set work expectations or offer time recommendations on everyday tasks:

  • Sales teams: Prospecting, preparing sales plans, and attending sales meetings
  • Marketing teams: Managing contractors, creating content, and researching competitors
  • Software development teams: Generating reports, writing code, and gathering requirements

3. ClickUp Personal Time Management Template

Ideal for: Time bucketing to help meet productivity goals

Maximize your days and achieve your goals with ClickUp’s Personal Time Management Sheet Template

Use the ClickUp Personal Time Management Template to get more done in less time and avoid feeling overwhelmed. Organize your life categories (Fitness, Family, Self Care, Work, Breaks, Social, and Finances) into individual tasks. From there, add Custom Fields to capture the most important information—start and due dates, time estimates, time tracked, and more!

This timesheet template doubles as a time tracker and to-do list all in one place. With the task you’ve created, switch over to a Calendar view to see the day or week breakdown.

As you complete tasks, check them off the list to help you stay on track and stay focused. Review your List at regular intervals to ensure you are making progress and adjust your schedule as needed. 🔍

Pro tip: All ClickUp templates are fully customizable. Simply set it up once and make any changes to the template along the way without starting from scratch! 

4. ClickUp Gantt Time Tracking Template

Ideal for: Gantt chart enthusiasts and tracking time for complex project schedules

View multiple projects on a single Gantt chart in ClickUp

Gantt charts help monitor complex projects by providing a quick representation of the project’s timeline, dependencies, and milestones. This makes it easy to identify potential scheduling conflicts, delays, and areas where additional resources may be needed.

Static Gantt chart spreadsheets leave out a key component of a project schedule—automatic time tracking! ⏲

If you’re a Gantt chart enthusiast, you’ll love the ClickUp Gantt Time Tracking Template. The template offers three separate views (Weekly, Monthly, and Yearly) to view one or multiple project schedules at any time. You can start the task timer or manually log the time tracked—without leaving your Gantt chart! 

5. ClickUp Time Management Schedule Template

Ideal for: Any stage in your time management journey

Plan your week with precision, ensuring every task is accounted for using ClickUp’s Time Management Schedule Template

The ClickUp Time Management Schedule Template is designed to help you build a habit of estimating your time. With this data, you’ll be able to make changes to your schedule and create space for meaningful work and experiences. 🌱

By prioritizing your work, you can manage your time more effectively by focusing on the most important and urgent tasks first. Completing them before moving on to less critical tasks will also help you protect your creative energy and brainpower for the needle-moving work.

This timesheet template has three different ClickUp views to get you started on your time management journey:

  • The Activity Log List summarizes all your activities by day
  • The Workload view shows all your time estimates
  • The Daily Activities Table view groups your categories by Activity Type

6. ClickUp Hourly Time Tracking Template

Ideal for: Time tracking for hourly freelancers, contractors, and employees

Create a work-to-do schedule that fits your team’s needs with ClickUp’s Hourly Schedule Template

The ClickUp Hourly Time Tracking Template is designed to help managers make sure employees and contributors get paid for their regular and overtime hours. With a visible payroll hourly schedule in ClickUp, managers and contributors have full transparency into payroll activities. 

In the Getting Started guide, grab tips on how to personalize your template. Then, explore the Calendar and List views, and choose one (or a few) that you feel is most useful for day-to-day visibility. 🗓

Pro tip: Reduce the clutter in your ClickUp Calendar view by changing task card settings, so only the most relevant information is displayed at a glance! 

7. ClickUp Fillable Timeline Template

Ideal for: Building a custom project schedule from the ground up

Create a project timeline using a ClickUp List in this simple fillable template

A blank timeline is a great tool to lay out the sequence of your project, event, lesson, or activity. Especially for projects that don’t quite fit the mold of your workflows and processes.

ClickUp’s Fillable Timeline Template provides multiple views as well as Custom Fields to let you visualize tasks and track time as they are being completed. Here are a few features included in this template for your inspiration: 

  • Timeline view: A linear way to visualize and schedule your tasks
  • Board view: An agile tool with a drag-and-drop interface to easily move task cards from one column to another
  • Money Custom Field: A formatted amount of money in any currency to view allocated and actual costs
  • Progress Bar Custom Field: An automatically calculated progress bar that tracks the completion of subtasks, checklists, and assigned comments

There are several steps involved in creating a custom project schedule. First, gather as much information about the project as possible: goals, tasks, resources, budget, and timeline. Then, organize all of the tasks that need to be accomplished into phases and create tasks. Next, determine how tasks are interdependent, and what tasks must be completed before the next can be completed.

As soon as a rough timeline is established, the schedule can be refined as you go! ⚡️

8. ClickUp Attorney Time Tracking Template

Ideal for: All attorney-related work

Managing your time effectively is easy with ClickUp’s Attorney Time Tracking Template

Time tracking for busy attorneys might happen at the end of the week, month, or closing of a case. But with powerful time tracking software, making time tracking a daily habit gets easier. 💪

If you’re experiencing app fatigue, try ClickUp’s Attorney Time Tracking Template. This tool makes it easy for any attorney to manage weekly, bi-weekly, and monthly timesheets in organized views.

The Folder template also comes with suggested Custom Fields to get you started right away:

  • Day of the Week: A dropdown field with options, including the days of the week
  • Attorney’s Name: A people field to specify which attorney, paralegal, or legal assistant is tracking billable hours
  • Case Number: A text field to put the case number of which case an attorney or group of attorneys are working on
  • Client’s Name: A people field to specify the client
  • Rate Per Hour: A money field to input the rate per hour

Pro tip: Track time, create tasks, and view your schedule on the go with the ClickUp mobile app!

9. Excel Time Tracking Template

Ideal for: Freelance and contract work for small projects

Time tracking templates in Excel are best to use if you are a freelancer or contractor and want to track your time in, time out, and meal breaks every day of the week.

This time tracker spreadsheet is beautifully designed. It has organized sections for a person’s contact information, client details, and task-tracking summary. It doesn’t have an automated time tracking tool, so plan an extra thirty or so minutes to gather your data and calculate total hours. 📈

Once you have tracked your hours, you can use this information to create invoices for your clients. These invoices will show the amount of time spent on their project, and the total amount due. 

Check out Excel alternatives to increase personal and team productivity!

10. Google Sheets Time Tracking Template

Ideal for: A user-friendly experience better than Excel

If your client needs additional information like task descriptions and project deliverables, a time tracking Excel spreadsheet might look cluttered. Google’s daily timesheet template is perfect for capturing a detailed view of all hours worked on tasks and projects. 🔎

The template can be used to help individuals and organizations understand how they are spending their time. In addition to the fixed costs, estimated hours, and actual hours sections, it also provides a dedicated section that can be used to help identify areas where efficiencies, resources, and productivity may be improved.

Learn about Google alternatives for project management!

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Take Back Your Productivity With Time Tracking Templates

A lot more goes into project time tracking than a simple timer can handle—that’s why you need a time tracking template to take care of the heavy lifting! But not every time tracking template can offer you the same functionality…

Your industry, use case, team size, and work style are big deciding factors in the search for your next template. But luckily, there are enough time management resources on the market to ensure you won’t have to make any sacrifices on your template search! While the search itself can be daunting, it doesn’t have to be! Especially if you choose a template from one of today’s highest-rated productivity platforms—ClickUp. 🙂

Over 15 views in ClickUp
Visualize your time from every angle with over 15 views in ClickUp including List, Board, and Calendar

With hundreds of time-saving features, a vast Template Library, and over 1,000 integrations, ClickUp is the only software powerful enough to bring all of your time, projects, and team together in one centralized work hub.

Sign up for ClickUp and let it take the hassle of time tracking off your hands. 🙌🏼

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