10 Free Employee Timesheet Templates in Excel, Word, and ClickUp

Leila Cruz

Content Partnership Specialist

March 6, 2023

Max 9min read

You know those days when you open your laptop at 8 a.m. and before you know it, it’s 5:30 and your desk is coated in crumbs and sticky notes?

It happens to the best of us. 😵‍💫

Instead of racking your brain, wondering where the day went, save your energy with a template designed to curb this exact problem.

Time management is key to staying present during the day—and timesheet templates are the holy grail when it comes to implementing the proper strategies as efficiently as possible.

From recording the time spent at your desk to time-blocking your entire calendar, there’s a timesheet template for everything! The challenge is finding the one that doesn’t just align with your workflow but teaches you how to take your productivity further.

The good news is—you’ve come to the right place. 🙂

No matter your title, team, or tech stack, we’ve got the template for you. Follow along to learn what you should look for in your next timesheet template and access 10 of the best free templates on the market today. ⏱

What is a Timesheet Template?

Timesheet templates are pre-built documents, forms, or tables that help teams keep track of their time spent at work, on tasks, with clients, and more. Timesheet templates vary in complexity and can be really powerful resources for streamlining time-related processes, managing schedules, and overseeing budgets.

Think of your employee timesheet template as more than a time-tracking resource, but as a way to share effective time management tips across the team.

What to Look for in a Timesheet Template

Your timesheet template will offer more than a simple spreadsheet with names and times running down the page. The best templates will build on your project management software to make it even more valuable with features to bring additional context and information into every entry.

While there is a plethora of time-blocking apps to help you tighten up your time management techniques, finding a timesheet template designed with those strategies in mind is the best way to get the most bang for your buck.

Plus, your timesheet template should reflect the type of work your team does. Do you work with contractors or consultants? Does your team record billable time? Are time entries shared with and approved by management?

These are critical factors to consider before diving into your next template and will ultimately decide which template will be best for your employees.

There are so many pre-made resources floating around the web that you can afford to be picky when it comes to the non-negotiable features of your next timesheet template. Here are a few of our favorites to look for before downloading:

• Time tracking
• Labels, tags, or categories
• Custom fields
• Collaborative
• Integrations

The sky is the limit, though! Looking for any (or all) of these five features will guide you to a solid timesheet template, but before you take to the web, start here! We’ve already done the work to bring you some of the best free employee timesheet templates for any team.

10 Employee Timesheet Templates

Time management strategies are a great way to stay on top of your productivity and ensure you’re allocating your personal resources in the most efficient way.

But the best strategy? Starting with a template to guide your next steps.

Start saving time ASAP with this curated list of the 10 best free timesheet templates for ClickUp, Excel, Word, and more!

1. ClickUp Daily Employee Timesheet Template

A daily timesheet is a document to record the hours worked by an employee during each shift or day.

The process for approving daily timesheets can vary from business to business. It typically involves a manager reviewing the hours logged by each employee and verifying everything’s accurate.

If there are multiple employees who report to a single manager then, approving daily timesheets is a tedious task! ⌛️

The ClickUp Daily Timesheet Template makes it easy for employees and managers to stay consistent with tracking time! It’s packed with features to centralize the process so your Human Resources and Accounting departments can view the digital trail when they need to. Here’s how it works:

1. The employee completes the ClickUp Form with the required information and then submits it for review
2. Their Form submission routes to a List (also included in the template!) and becomes a task
3. From there, you can view all form submissions and approve or comment on the task to resolve any issues

With ClickUp, you’ll have peace of mind knowing records are accurate and traceable!

2. ClickUp Weekly Timesheet Template

A weekly timesheet is a document to record the hours worked by an employee on a weekly basis. 

It typically includes columns for the day of the week, the hours worked, and any additional notes about the day’s activities. The timesheet should be completed by the employee at the end of each week and submitted to their manager or supervisor for review.

The ClickUp Weekly Timesheet Template summarizes the hourly rate, total hours, total pay, signature, and approver per person on a weekly view. You can also edit the details if corrections need to be made by clicking on a specific field.

If you edit the Total Hours or the Hourly Rate, the Total Pay will automatically compute based on your entered data. 🤖

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Pro tip: Permissions and access can be a delicate situation for businesses managing employee timesheets. Simply go into the settings of any ClickUp view and customize Sharing & Permissions to prevent unwanted changes!

3. ClickUp Monthly Timesheet Template

A monthly timesheet is a document to record the hours worked by an employee on a monthly basis. The ClickUp Monthly Timesheet Template is the same as the Weekly Timesheet view, but the details are organized by month.

Monthly timesheets also allow managers to easily plan ahead and create more accurate estimates on upcoming projects by providing them with a better understanding of employee availability and resource utilization. 

They are also useful when planning vacation requests since they can help managers assess which employees may need additional coverage during periods of high demand. Or when someone is taking leave from work! 🏝

Learn how to use time tracking to finish projects faster!

4. ClickUp Timesheet Approval Template

Timesheet approval is a process for employers to approve or reject the submitted timesheets of their employees or contractors. The ClickUp Timesheet Approval Template in Board view gives you a different perspective to keep track of your team’s time and group submissions by status. 

Statuses in this template include:

• To Review
• Reviewing
• Needs Attention
• Approved

With ClickUp’s Board view, it’s easier to visualize your workflow. And with a simple drag-and-drop action to move a submission from one status to the next, you’ll work through your submissions in less time and with complete accuracy. ⚡️

^{ACCESS CLICKUP ANYWHERE}
Pro tip: You want employees to get paid on time and having access to approve them anywhere is crucial. ClickUp’s Board view is accessible on the ClickUp mobile app, so you can approve time-sensitive submissions on the go!

5. ClickUp Consultant Time Tracking Template

Consultants typically keep track of their time by using software that allows them to record client meetings, billing hours, and project milestones. 

The ClickUp Consultant Time Tracking Template provides examples of meetings and tasks related to a consultant’s time spent with a company. Add your consultants to your ClickUp Workspace so they can track their time directly within the task in real-time, or manually add time entries. 

To maximize the value of this template, use ClickUp’s Custom Fields to indicate the estimated cost of a task and the amount payable to the consultant. These are computed with the following formulas:

• Time Estimate x Hourly Rate = Estimated Cost
• Time Tracked x Hourly Rate = Amount Payable

You can even integrate ClickUp with your favorite time-tracking apps—Toggl, Hubstaff, Everhour, Harvest, and more!

6. ClickUp Consultant Time Tracking Board View Template

Create a Board view within ClickUp’s Consultant Time Tracking Template to group your consultant’s tasks and meetings by status, due date, or any Custom Field of your choice!

Having this information at hand allows you or your consultant to adjust schedules accordingly if something is taking longer than expected or if certain tasks could be delegated more effectively.

A powerful productivity platform like ClickUp is invaluable for consultants, enabling them to easily coordinate simple to complex projects. This template helps streamline the process of communication and collaboration between team members and stakeholders, ensuring all parties are up-to-date!

Check out the best time-tracking tools!

7. ClickUp Attorney Timesheet Template

An attorney’s bill typically consists of a combination of both fees and expenses related to the attorney’s work:

• Fees are generally charged for the services an attorney provides, such as advice and other legal representation
• Expenses are costs incurred by the attorney while representing their clients, such as filing fees, photocopying costs, court reporter fees, fees associated with obtaining documents, or travel

The ClickUp Attorney Timesheet Template folder includes weekly, bi-weekly, and monthly timesheets so an attorney is not burdened with administrative setup for every task or activity. 🧑‍💻

Additionally, ClickUp offers the flexibility to customize your billing structure depending on the specific needs and requirements of each client!

8. Excel Employee Timesheet Template

Employee timesheet templates in Microsoft Excel are done-for-you tools to report regular and overtime hours worked. While this may not be ideal for mid-size companies to enterprises, independent contractors and freelancers can use this simple template to complete it at the end of the work week. 

If you’re looking to make the time-tracking process easier, a traditional spreadsheet in Excel might be a time waster. Try a timesheet template in ClickUp to improve your productivity!

9. Excel Employee Timesheet Template

For a weekly, monthly, and even yearly timecard, this employee timesheet in Excel can calculate hours in just a few clicks. You can customize the look and feel of this Excel spreadsheet and adjust the columns to reflect daily hours or pay periods applicable to your employee or contractor. 

Using this template for payroll processing might become burdensome. To avoid this, guide your team on best practices and stick with accurate time tracking. This could involve providing additional training or resources so they have a better understanding of how the system works, as well as providing feedback on their efforts in order to keep them motivated.

10. Microsoft Word Employee Timesheet Template

The daily timesheet template in Word helps employees and contractors track billable hours. Anyone can download, customize, and export as a PDF to get approval signatures. 

This template is organized into five sections so you can maintain consistency for payroll processing:

• Pay period
• Company information
• Name and contact information
• Time card (covers 7-days)
• Employee and manager signatures

Pro tip: Paper timesheets are not the most reliable in a remote workforce. Consider using employee time tracking software for a proper digital trail and frictionless experience!

Start Using Timesheet Templates

While each of these templates shares a few key features and will get your team’s time back on track, not all timesheet templates pack the same punch, and some are guaranteed to take your time management strategies even further. Which templates, you ask?

The ones attached to a dynamic productivity platform are strong enough to centralize all of your work across apps into one collaborative hub.

AKA, ClickUp. 🙂

With over 15 unique views, a rich set of time-tracking features, and hundreds of templates for every use case, ClickUp is the ultimate solution for saving time and staying intentional with every second of your day.

Even on its Free Forever Plan, ClickUp is loaded with every feature tool needed to take your productivity to new heights and integrates with over 1,000 other work tools to streamline your processes even further.

Sign up for ClickUp today and start saving time in no time. ✅