20 Best Trello Alternatives and Competitors in 2025

Sorry, there were no results found for “”
Sorry, there were no results found for “”
Sorry, there were no results found for “”
When I first started managing projects, Trello was my go-to tool. It was simple to use and had almost no learning curve, and the drag-and-drop interface of its Kanban boards made organizing tasks effortless.
But as our team grew and projects became more complex, I started running into its downsides. Coordinating tasks with dependencies, managing tighter timelines, and juggling multiple deliverables and client accounts became challenging.
That’s when I realized we needed more capable, more robust task management software to keep up with the demands of larger, more intricate workflows.
Over the past few years, I’ve tested dozens of project management software, each promising to solve the gaps I had experienced with Trello. After trying them and weighing their pros and cons, my team and I have narrowed it down to the top 20 Trello alternatives that can seamlessly handle growing teams’ needs.
Let’s walk you through them.
If you’ve tried Trello, you know it doesn’t scale well. Features like time tracking, in-depth reporting, and analytics aren’t built in, so I had to rely on third-party integrations to get the functionality I needed for some of our more demanding projects.
Trello templates didn’t offer the level of customization I was looking for. Team communication felt restricted—I could only post comments on Trello cards.
I also struggled with the lack of native task dependencies and Gantt chart options, which would have made our monthly and quarterly planning much smoother.
While Trello’s add-ons or Power-Ups help bridge some gaps, they would be much more useful if they were part of Trello’s core features.
Most other tools on our list have such features, so you don’t have to look elsewhere to complete the basics.
| Project management software | Best for | Standout feature(s) | Pricing |
| ClickUp | Overall project management with customizable views | Board View, Gantt Chart View, ClickUp Dependencies, ClickUp Automations, ClickUp Brain | Free forever Unlimited: $7/month per user Business: $12/month per user Enterprise: Contact for pricing ClickUp Brain: Add to any paid plan for $7 per member per month |
| Asana | Managing work updates | Customizable inbox | Individuals and small teams Personal: Free Starter: $8.5/month per user Advanced: $19.21/month per user Businesses and enterprises Enterprise: Custom pricing Enterprise+: Custom pricing |
| Monday.com | Time management | Tag and label data using AI | Free Basic: $12/month per user Standard: $14/month per user Pro: $24/month per user Enterprise: Custom pricing |
| Basecamp | Intuitive task management | Card Table, The Lineup, All-access | Basecamp: $15/month per user Basecamp Pro Unlimited: $299/month (flat rate) |
| Jira | Managing project timelines | Calendar view, summary view | Free Standard: $7.53/month per user Premium: $13.53/month per user Enterprise: Custom pricing |
| Airtable | Resource allocation | Timeline view | Free Team: $24/month per user Business: $54/month per user Enterprise Sales: Custom pricing |
| Wrike | Approval management | Trends comparison using dashboards, voice commands | Free Team: $10/month per user Business: $24.80/month per user Enterprise: Custom pricing Pinnacle: Custom pricing |
| Microsoft Project | Dynamic scheduling | Dynamic scheduling, Power BI integration | Project Online Essentials: $7/month per user Project Online Professional: $30/month per user Project Online Premium: $55/month per user Project Standard (Project Managers): $589.99Project Professional (Project Managers): $1159.99 |
| Microsoft Planner | Daily planning and goal-setting | Real-time dashboards, project planning templates | Project Standard 2024: $679.99 |
| Todoist | Productivity tracking | Todoist Karma, intuitive date recognition | Beginner: $0 Pro: $5/month per user Business: $8/month per user |
| Teamwork.com | Client support | Shared inbox, automatic escalation of client requests | Deliver: $13.99/month per user (minimum three users) Grow: $25.99/month per user (minimum five users) Scale: $69.99/month per user (minimum five users) Enterprise: Custom pricing |
| ActiveCollab | Batch editing task details | Bulk editing, default visibility for clients | Plus: $11/month per 3 users Pro: $9/month per user Pro+Get Paid: $14/month per user |
| ProofHub | Streamlining team discussions | Discussions, private topics | Essential: $50/month Ultimate Control: $99/month |
| Taiga | Visual project management | Different zoom levels | Free |
| nTask | Project management with budget tracking | Financial Summaries | Premium: $4/month per user Business: $12/month per user Enterprise: Custom pricing |
| LiquidPlanner | Deadline and risk management | Smart Schedule Bars | Essentials: $15/month per user (billed annually) Professional: $28/month per user (billed annually) Ultimate: $42/month per user (billed annually) |
| Hive | Time tracking | Timesheet management, Hive Mail | Free Starter: $1.5/month per user Teams: $5/month per user Enterprise: Custom pricing |
| Pipedrive | Analytics | Smart Contact Data, customizable reports | Essential: $14/month per user Advanced: $29/month per user Professional: $59/month per user Power: $69/month per user Enterprise: $99/month per user |
| Zoho Projects | Customizable templates | Custom layouts and fields for projects and tasks, Zoho invoice integration | FreePremium: $4/month per user Enterprise: $9/month per user |
| Nuclino | Collaboration | Built-in collaborative canvas, quick search function | Free Starter: $8/month per user Business: $12/month per user |
As the everything app for work, ClickUp goes beyond task management and integrates knowledge management, document management, and AI into its powerful suite of features. We proudly drink our own champagne and use ClickUp to track projects, foster collaboration, and establish clear communication–all under one roof, all without paying the excessive toggle tax of attention-switching.
Unlike Trello, which is limited to Kanban boards, ClickUp offers multiple Custom Views to get visibility into our projects the way we want (more on that in a bit!).
Here’s a quick glimpse of how we use ClickUp to stay on top of massive projects:
ClickUp’s Kanban Boards (or Board View) offer a more customizable version of Trello’s Kanban boards. This feature makes it easier to manage projects that move through multiple phases, allows us to visualize work in progress, and lets us collaborate on tasks seamlessly.
With Board View, we can
💡Pro Tip: Running short on time? Speed up work with ready-to-use, customizable Kanban board templates!

While Kanban boards help with visual task management and tracking tasks through stages in Agile or iterative workflows, Gantt charts come in handy when we have to visualize tasks over a set timeline.
We often work on time-sensitive projects with multiple dependencies, so ClickUp’s Gantt Chart View is a lifesaver.
The convenient cascading views help us focus on what’s most important, and the quick sorting and filtering allow us to locate the exact information we’re looking for.
We can create tasks, add dependencies, and identify the Critical Path (the sequence of tasks that determines the project’s minimum duration—delays here will delay the whole project) and Slack Time (the amount of time a task can be delayed without affecting the project’s overall timeline).

Our workflows need a high level of customization, which ClickUp Tasks helps us attain.
For example, we use Custom Task Statuses in ClickUp to monitor progress and align our team. In most cases, simple statuses like To Do, In Progress, and Complete are not enough to define our tasks, so Custom sSatuses prove useful.
Let’s say we’re writing a blog post. The Custom Statuses for this task would be Brief Ready, Writing, First Draft, Editing, Second Draft, Revision, Approval, Published, and Closed.

ClickUp also lets us tailor our tasks with custom data fields that align with our unique business requirements. We can choose from fields like Text, Website, Dropdown, Email, Tasks, Date, Checkbox, and more, and even make automatic calculations between numeric ClickUp Custom Fields (e.g., for determining the cost of a new product).

When the beginning of one task depends on the competition of another (e.g., the editor can edit a blog post only after the first draft is ready), we can set task dependencies (Waiting On/Blocking) to establish a relationship between them.
It allows every team member to understand how different tasks impact each other, and identifying bottlenecks becomes easier.

We can’t afford to waste time when the task list is overloaded and the deadlines are approaching yet necessary. That’s why we use ClickUp Automations to automate the routine tasks in our schedule. With the mundane–yet necessary–jobs taken care of, we can focus on tasks that move the needle.
ClickUp Automations empower us to:

ClickUp is a more robust and effective tool for project and task management than Trello because of its effective use and customizability of ‘statuses.’ The UI/UX is far more intuitive and easy to use. There are a greater number of features and a lower or comparable price point.
ClickUp offers a more complete solution. For Trello, it is simple task management with drag-and-drop and labeling. ClickUp can handle that just fine with a more convenient web app interface.

A constant flow of notifications and the few options to control them granularly can make Trello overwhelming.
In comparison, Asana’s highly customizable inbox allowed me to better manage work-related notifications, keeping distractions at bay. I could sort and filter my messages and prioritize what’s most important.
The simple project management tool also allowed me to set default notifications for projects, such as for new messages, status updates, or when I got assigned new task(s).
Individuals and small teams
Businesses and enterprises

Monday.com helped me manage my time and workload better. I could assign task owners, prioritize each item, and set due dates, ensuring everything stayed on track. Tracking the exact time spent on each project and task clarified where my (and my teammates’) efforts were going.
The platform’s data analysis tools were especially helpful. I could break down time by project, client, and task, which allowed me to spot trends and adjust my schedule where needed.

To accommodate the more granular user needs that Trello missed out on, Basecamp has introduced the Card Table. It’s their unique take on Kanban boards.
The experience of using the drag-and-drop feature felt the same as using any other tool. Two features stood out for me: first, I could choose whether I wanted/didn’t want notifications on the task progress of a particular card, which saved me from many distractions.
Second, I found the ‘Not Now’ section to be a thoughtful addition. If a task that’s not a priority came up in my triage section, I could easily move it to the ‘Not Now’ section (as opposed to permanently deleting it).
(Source: Capterra)
I’ve used Basecamp to manage development projects, marketing programs, product management, company calendars, and basic HR/company policy documentation for several years. I’ve always found it to be reliable and easy to use.

I get it. Jira can be complex and painful to use but it definitely has some helpful features, especially for software development projects. My favorite bits about Jira are the calendar and timeline views.
When I used the calendar view, it was easy to see my work spread out over time, which helped me and my team stay on track to meet every deadline together. (Though it’s not as flexible as ClickUp’s Calendar View!)
With the timeline view, I could see how each piece of work fit into the bigger picture. I could also better manage project timelines, track duration, and handle dependencies across projects.

While using Airtable’s project management features, I loved how easily allocating and managing resources across projects and teams was.
I could seamlessly track weekly working hours for individual employees or the entire team, holidays/time off, average task completion times, and more. Estimating project completion times and allocating resources accordingly became a smoother process.
The most fun feature for us, though, was Airtable Cobuilder. We could instantly create hyper-tailored apps and connect our most critical data to our workflows.
Airtable allows me to build digital tools on my own. Year by year, or rather month by month, more and more advanced features are available.
Thanks to Airtable, Digital Transformation in my organization is fast and fun. Our activities aim to improve work efficiency and satisfy users and participants of digitalized processes.

Wrike solved a critical issue in our day-to-day operations—managing (and fast-tracking) approvals.
When a document requires approval from a certain team member and the approval process gets delayed or lost in other tasks, it pushes back deadlines.
To address these situations, we tested Wriketest. The project management tool helped us keep approvers in the loop throughout. All we did was select what needed approval, set the due date, share in-context information, and attach files for sign-off. Approvals got prioritized automatically based on due dates—no more delays!
Ideal for Microsoft ecosystem users, Microsoft Project is a more powerful alternative to Trello, especially if you’re managing large projects.
I particularly liked its dynamic scheduling feature. It allowed me to get an accurate estimate of a project’s length based on specific criteria such as effort required, project duration, and assigned team members.
This tool also made deciphering complex data a breeze, thanks to Power BI (Microsoft’s interactive data visualization tool).
Designed to help teams with day-to-day task planning, Microsoft Planner drew me in with its neat interface and three clear views—My Day, My Tasks, and My Plans. With all my to-dos in one place, it became easier to understand what I should focus on now and what could wait.
The tool’s integrated AI chatbot, the Microsoft 365 Co-Pilot, helped me plan for my goals (at the organizational, team, or project levels) and created buckets and tasks based on my objectives.
Subscription plans
One-time purchase
When a team member tried Todoist to keep up with their personal goals, I couldn’t help but feel curious. And then I did try it out, but for my work goals.
What I love the most is how the tool gamifies work and promotes productivity: Every time I complete a task, I get rewarded with Todoist Karma (points). I could also visualize productivity by week or month, and looking at my progress pushed me further to tick the remaining tasks off my list.
Todoist’s simplicity, combined with its powerful attributes is an outstanding feature. The user interface is tidy and user-friendly, which makes it easy to create, organize, and prioritize tasks. The capability to create projects, set due dates, and categorize jobs with labels helps us handle both personal and professional tasks effortlessly. The cross-platform synchronization is smooth, permitting us to gain access to our tasks through various devices, making certain we never skip a beat.Â

This project collaboration tool also simplifies client communication. The shared inbox helped our customer support team get visibility into all client emails, and custom views allowed specific team members to investigate specific issues.
I could also set automations to sort, prioritize, and escalate client requests automatically, saving a ton of manual work.

What differentiates good project management software tools from great ones are the little touches that make the user experience more intuitive. On ActiveCollab, I could select multiple tasks and edit their properties at once—no more wasting time on repetitive work.
The app also made it easy to get back on track with my tasks after a long holiday. It showed me my list of assignments (visible only to me) so I could better organize my day. Thanks to this feature, I could ensure no task got left behind.

I loved ProofHub’s Discussions feature. It kept all our conversations related to a specific topic in one place, making it easier to catch up on conversations without scrolling through hundreds of unrelated messages. (I wish it also had the AI CatchUps of ClickUp Chat to summarize those discussions quickly!)
I could also set the privacy levels for different discussions. For confidential conversations, I could create private topics to which only those invited could view and contribute.
I use ProofHub because it keeps things simple and easy for me. It brings all I need to manage the work of my remote team in one place: projects, documents, team communication, and tools.

This open-source free Trello alternative impressed me with its visual project management features. It’s great for larger teams to maintain a unified vision.
At the same time, Taiga also allows different zoom levels (for personal Kanban boards). I could choose from compact, default, detailed, and expanded views. They helped me focus on specific tasks without being overwhelmed by a long list.
Taiga has a simple interface with a combination of solid project management features. It supports Kanban, Scrum, and hybrid workflows, thus allowing teams to tailor their project management experience. Additionally, it has a task board, and sprint planning tools that makes it easy to track progress, and the team members can communicate easily.

Budget overruns are a common issue for project managers, and this Trello alternative offers a way out. You can use nTask to create Financial Summaries for each project.
I set an automated email alert to notify me if the actual project cost exceeded a certain percentage (based on my preference) of the estimated cost.
We often have to work with strict deadlines, so accurately forecasting project start and completion dates is essential.
LiquidPlanner helped us with this. The tool ran simulations on our entire project portfolio, taking into account which tasks are priorities and how much work our team members can do.
Based on this simulation, we could confidently forecast scheduled dates with little risk of deviating from them.

Trello lacks time-tracking features, which is an essential part of our workflow.
So, while trying out different Trello alternatives, I wanted to find a tool to simplify time tracking, timesheet management, and hourly billing. Hive turned out to be a reliable option.
It gave me the option to track my working hours automatically or manually. I could compare actual working hours against the estimated time. It helped me understand my productivity levels and make better estimates for future tasks.
I also used the tool to track my team’s working hours and allocate resources better based on their current workload and availability.

Trello is designed for managing projects but lacks the capabilities of a customer relationship management (CRM) tool, such as reporting, sales automations, or email integrations.
As an alternative, I tried Pipedrive, a CRM that doubles as a project management solution. I loved the detailed analytics. Customizable reports helped me track team performance–how many leads my team has generated, achieved, and converted over a specific period.
I like how easy it is to view your pipeline as a whole in different views. Grid view makes it easy to see all deals with the deal amount and what stage it is in. Forecasting view is great for seeing when you are anticipating closing and what your pipeline looks like for the future. Really love the ease of moving from one stage to another as well.

When I had similar projects that followed the same set of tasks, Zoho Projects helped me create custom templates–a great way to save time and keep everything consistent!
Instead of rebuilding project schedules from scratch each time, I set up a common template for these projects. I could convert an existing project into a template or select from Zoho’s industry-specific templates.
For instance, the Digital Marketing template and Event Planner were my most used ones.

The first thing that stood out about Nuclino was its speed—there was virtually no loading time, even when my dashboard was replete with tasks.
Within Nuclino’s workspace, each item/task serves as a collaborative document. I could add notes, embed files, assign tasks to team members, add flowcharts, and ensure we always stay on top of context.
This app helps a lot to consolidate all the collaboration work to bring all the people your work together. I like the intuitive way I can share ideas, and manage tasks. I also note this software is easy to use and the interface has a very clean look.
The top 20 Trello alternatives discussed in this article go beyond basic project management. They excel in specific areas: Some excel at budgeting, some offer excellent resource allocation features, some offer stunning visual work management, and others help you stay productive across unlimited projects.
However, if you’re looking for a comprehensive tool that unifies all these features while being highly customizable, ClickUp is the right choice.
ClickUp is designed to handle complex workflows. It promotes seamless collaboration, offers flexible views to manage projects your way, and enables automation to streamline recurring tasks or delegate them to AI.
Want to choose project management tools that adapt to and grow with your needs?
© 2025 ClickUp