13 Team Management Tools to Organize, Track & Lead Better

When you’re responsible for a team, a lot of your day probably goes into answering the same questions:

• “Who is working on what?”
• “What’s due next and when?
• “What has changed since yesterday?”

In many teams, the answers are scattered across task management tools, team communication apps, and project management tools.

You end up piecing together the current state of work from multiple locations. That’s exhausting!

Team management software exists to solve this problem.

It gives you one place to assign work, see who owns what, track status, and keep decisions tied to execution. No need to chase people for updates or keep rebuilding context.

Below, we explore the best team management apps, including their features, limitations, and pricing, to help you make the right choice.

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Top Team Management Software at a Glance

Here’s a snapshot of the best team management software and what each offers.

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What Should You Look for in Team Management Software?

Not every team management tool works the same way. As your team grows, gaps in visibility, planning, and coordination become harder to manage.

Here’s what you should look for in a team management app:

• Clear task ownership and status: Ensure every task clearly shows who is responsible, its stage, and what is blocking progress, without relying on manual status updates or check-ins for project progress
• Flexible project planning: Choose team management apps that let you adjust timelines, priorities, and dependencies easily when plans change. This is especially useful to manage projects with multiple moving parts
• Task-level communication: Updates, feedback, and decisions should stay attached to the tasks they affect, instead of being scattered across chat tools, emails, and meetings
• Workload visibility: The platform should show who is overloaded and who has capacity before new work is assigned for efficient resource management
• AI-powered task management: Look for AI that helps create, summarize, prioritize, and break down tasks in complex projects instead of just generating generic suggestions
• Contextual AI: AI for team management understands your tasks, projects, docs, and conversations, so outputs are based on real work context
• Automations for repetitive coordination: Status updates, assignments, reminders, and handoffs should run automatically to reduce manual follow-ups and operational overhead for onsite and remote teams
• Easy to use platform: The team management app must be simple enough for everyone to update as part of daily work, without long training cycles or constant reminders from managers
• Integrations with your existing stack: The platform should connect smoothly with chat, file storage, calendars, and development tools, so teams don’t lose context when switching between systems
• Reporting and visibility for leaders: AI-powered reporting features mean you spend less time consolidating reports and more time taking action
• Context-rich collaboration: Conversations, files, decisions, and documentation should live next to the work itself, so teams always understand the why behind what they are doing

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The 13 Best Team Management Software for Busy Managers

Below, you’ll find the best team management apps for different team structures, workflows, and priorities.

1. ClickUp (Best for AI-powered team management with customizable workflows)

ClickUp, the world’s first converged AI workspace, unifies tools and workflows in a centralized platform. With tasks, goals, documents, communication, automation, and AI in a single, unified space, teams can spend more time on work and less on work about work.

Let’s see how ClickUp’s Project Management Platform supports team management 👇

Build clear ownership and execute at scale

ClickUp Tasks are the foundation of team accountability. 

Every task can include owners, priorities, due dates, dependencies, and subtasks. 

AI Custom Fields allow you to enrich tasks with dynamic, AI-generated context. You don’t need to manually update fields like priority, risk level, or task summaries. AI populates and refines them automatically based on task content and activity. 

The best part? ClickUp Brain, the integrated AI, can instantly generate concise summaries that capture progress, decisions, and blockers. It can also generate structured task descriptions, ensuring expectations are clear from the start, and suggest which tasks should be prioritized.

Balance capacity before burnout hits

The ClickUp Workload View shows who is overallocated, underutilized, or at risk of burnout across projects. You can zoom in and out to see your workload by day, week, or month, and easily create tasks by clicking an empty space on the canvas.

Make work smoother with contextual AI

ClickUp’s built-in contextual AI is designed to work inside your team’s workflows. 

Brain understands the full context of your workspace—including tasks, Docs, comments, goals, timelines, owners, and project structure, so outputs are grounded in actual work. It can answer practical questions without team members or managers needing to manually piece information together.

📌 Example: What’s blocking this project, who’s overloaded this week, or what changed since the last update?

ClickUp Brain pulls signals from across the workspace to generate summaries, surface risks, and highlight priorities in a way that reflects how the team is actually operating.

ClickUp BrainGPT’s Enterprise Search is built for teams that work across many tools every day. Instead of jumping between apps to find files, messages, or updates, you can search everything from one single search bar inside ClickUp. 

Ask a question, and ClickUp Enterprise Search pulls the most relevant results from ClickUp tasks, subtasks, comments, Docs, attachments, and connected apps like Google Drive, GitHub, Jira, etc.

The search is context-aware, so it shows the most relevant files, tickets, or links based on what you’re working on.

Cut down on busywork with AI Agents and automation

ClickUp Automations reduces the need to manually push work forward. Instead of laboriously assigning tasks, updating statuses, or chasing follow-ups, you can define simple rules that keep work moving automatically.

You can trigger actions based on real-time changes like task status, priority, assignee, or due date. 

For more complex tasks, turn to ClickUp Super Agents. These are your ambient, contextual AI teammates with defined roles and responsibilities. They don’t just react to rules. Based on the goals you define, Super Agents can monitor work, understand context, and take action. 

Each agent can be configured around a specific task or function, such as project coordination, risk monitoring, or stakeholder updates.  

Save time with pre-built templates 

If you’re a team leader, you know the struggle of getting a clear picture of what’s working, what’s blocked, and what needs attention when updates are scattered around. 

ClickUp’s Team Management Plan Template is a single source of truth for tracking progress, concerns, and commitments consistently across teams and departments. 

Get free template

Here’s why you will love this template: 

• One shared team operating view: Track achievements, concerns, and progress in one place 
• Clear ownership built into every discussion: Each agenda item is a task with an owner, priority, and due date, turning conversations into action
• Instant visibility across departments: Group work by category or department to spot risks, dependencies, and wins at a glance
• Built to scale with your team: Reusable views and structure make it easy to manage growing, cross-functional teams without reinventing your process

ClickUp best features

• Keep conversations connected to the work: Collaborate in real-time or async without losing context through ClickUp Chat that integrates with tasks and ClickUp SyncUps that support quick meetings where the work is
• Get real-time visibility across projects: Create, customize, and share a live view of progress, workload, risks, and outcomes across teams with ClickUp Dashboards
• Support team collaboration: Help your teams work together painlessly with collaborative ClickUp Docs, whiteboards, and more
• Capture ideas at the speed of thought: Use Talk to Text to capture ideas, updates, and instructions instantly. ClickUp transcribes voice input into editable text, tasks, or Docs
• Turn meetings into action automatically: ClickUp AI Notetaker joins meetings to record, transcribe, and summarize discussions. It extracts decisions, highlights key takeaways, and creates action items automatically
• Work seamlessly across your tech stack: Connect your entire work stack in one place with ClickUp Integrations that sync tools like Google Drive, Slack, GitHub, Jira, and Figma directly into ClickUp
• Track time natively: Measure and report on team productivity and project progress within any task or via a Chrome extension through ClickUp Project Time Tracking

ClickUp limitations

• ClickUp’s extensive suite of features can be overwhelming for a new user 

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,850+ reviews)
• Capterra: 4.6/5 (4,500+ reviews)

What are real-life users saying about ClickUp?

A G2 user says:

2. Asana (Best for multi-team coordination)

Unlike a simple to-do list, Asana provides clarity on “who is doing what by when” in the entire organization through its Work Graph. You can break high-level initiatives into bite-sized tasks with clear ownership and due dates.

With advanced features like the Workflow Builder, Asana lets you create custom workflows and no-code automations to standardize how work moves through different stages. For example, teams can automate task handoffs, status updates, or approvals without relying on manual follow-ups.

Asana’s AI Studio focuses on reducing planning and coordination overhead rather than replacing execution. It helps teams summarize project status, generate task descriptions, identify risks, and surface blockers based on activity inside the workspace.

The platform also connects to 200+ tools, including Google Workspace, Slack, Zoom, Power BI, and Vimeo.

Asana best features

• View projects in list, board, calendar, or timeline layouts to visualize task structure, sequencing, and ownership
• Add execution context using descriptions, file attachments, and linked references in a centralized workspace
• Coordinate day-to-day work through task comments, mentions, and inbox-based update tracking
• Standardize team processes by using custom templates for recurring projects, ensuring consistency and saving setup time

Asana limitations

• Rules and filters are limited for complex or highly specialized workflows, which can restrict flexibility for advanced teams
• Only allows one primary assignee per task, which can be restrictive for teams that prefer collaborative ownership of a single item

Asana pricing

• Personal: Free
• Starter: $13.49/month per user
• Advanced: $30.49/month per user
• Enterprise: Custom pricing

Asana ratings and reviews

• G2: 4.4/5 (12,800+ reviews)
• Capterra: 4.5/5 (13,450+ reviews)

What are real-life users saying about Asana?

A G2 user says:

3. monday.com (Best for building custom team workflows)

Monday.com operates as a Work OS that emphasizes visual project management and transparency across teams.

It uses a flexible board-based system in which rows (items) and columns (data points) can be configured to track everything from task status and priority to budget and owner. This structure allows managers to build a customized dashboard that reflects how their teams actually work.

To manage execution, you can visualize deadlines and dependencies using views like Calendar, Timeline, Kanban, Chart, Files, and Map. This helps you track key project milestones and spot risks early.

Collaboration is centralized through “Updates” sections on every item, where teams can tag colleagues, share files, and use GIFs or emojis to keep engagement high.

The tool’s AI helps you generate task descriptions, summarize updates, rephrase messages, and extract key information from long activity threads.

A more recent addition to the suite is AI Agents and Agent Factory. These agents can monitor boards, detect patterns, and take action based on defined goals, such as flagging risks, routing work, or triggering follow-ups automatically.

monday.com best features

• Co-edit documents in real time with inline comments and drag-and-drop text blocks for collaborative work management
• Trigger automated notifications and emails based on status changes and due dates, and keep all stakeholders up-to-date
• Build configurable dashboards using widgets such as charts, timelines, and status summaries to monitor your team’s progress
• Log hours directly within the workflow using the Time Tracking column to generate precise reports for billing or internal productivity audits

monday.com limitations

• While you can try Agents on the free plan, you will soon hit a limit as the number of agent actions is capped. For AI-heavy workloads, you will need the enterprise plan 
• While managing single projects is intuitive, users often report that setting up and maintaining dependencies across multiple boards can be cumbersome compared to other monday alternatives

monday.com pricing

• Personal: Free
• Basic: $12/month per user
• Standard: $14/month per user
• Pro: $24/month per user
• Enterprise: Custom pricing

monday.com ratings and reviews

• G2: 4.7/5 (14,760+ reviews)
• Capterra: 4.6/5 (5,600+ reviews)

What are real-life users saying about monday.com?

A G2 user says:

4. Jira (Best for sprint-driven and engineering-led teams)

Jira is a project management tool for teams that work in structured cycles, such as software sprints, bug-fix queues, and release plans. You can group tasks or “issues” in a shared backlog, where they can be prioritized, assigned, and scheduled.

You can then move those issues through clear stages, such as To Do, In Progress, and Done. Out of the box, Jira provides professional-grade charts like Burndown Charts (showing if you’ll finish your work by the end of the week) and Velocity Charts (measuring how much work your team gets done over time).

Within Jira, you get access to Rovo Agents—your context-aware teammates that understand your work in Jira. They can help automate common project tasks like building workflows, checking work readiness, and ensuring issues are properly defined and prioritized before sprint planning. 

Jira’s AI capabilities include enterprise-grade search and context-rich insights that help teams find and understand work faster. AI can surface related issues, link to Confluence documentation, and pull in context from integrated tools to support efficient team management.

Jira best features

• Make use of pre-built and customizable templates for any project, from agile sprints to marketing campaigns, to get started quickly
• Forecast project timelines using Advanced Roadmaps to visualize dependencies and team capacity across the entire organization
• Link issues with contextual assets from tools like Confluence and Figma, and flag related data directly within work items
• Track team progress using any view you like, such as boards, lists, timelines, and calendars, to support different reporting needs

Jira limitations

• Its advanced configuration options, such as workflows and permission schemes, can be overwhelming for new or non-technical teams without prior experience, in which case, easier Jira alternatives may be preferable

Jira pricing

• Personal: Free
• Standard: $7.91/month per user
• Premium: $14.54/month per user
• Enterprise: Custom pricing

Jira ratings and reviews

• G2: 4.3/5 (7,230+ reviews)
• Capterra: 4.4/5 (15,230+ reviews)

What are real-life users saying about Jira?

A G2 user says:

5. Microsoft Teams (Best for meeting-centric, Microsoft-native teams)

Microsoft Teams is a communication and collaboration tool that’s effective for teams already entrenched in the Microsoft environment who want to avoid the friction of jumping between different platforms.

Teams lets you manage conversations through channels, share task lists, collaborate with embedded apps, and handle voice calls and voicemails from a single interface. It includes an AI-powered recap of meetings you didn’t attend, giving you a concise overview of what was discussed, key decisions, and next steps.

While time tracking is not a native feature, it is supported through third-party integrations and Power Automate workflows that allow teams to log hours directly within their project channels.

Microsoft Teams best features

• Consolidate all team communications, including chat, video calls, and file sharing, into a single interface to reduce app switching
• Host scheduled and ad-hoc video meetings with one-click links that work across devices
• Share your screens, collaborate live during video calls, and use reactions and visual layouts for real-time team interaction
• Enable live captions and transcription in 40+ languages to improve accessibility and meeting documentation
• Coordinate project tasks using the integrated Planner app to visualize progress through Kanban boards and status charts

Microsoft Teams limitations

• The tool can feel heavy or slow to navigate, particularly in workspaces with many channels, files, or active teams
• Because tasks are split between Planner, To Do, and Outlook, users often find it confusing to see a truly unified view of all their responsibilities without significant setup

Microsoft Teams pricing

• Microsoft Teams Essentials: $4/month per user (billed annually)
• Microsoft 365 Business Basic: $6/month per user (billed annually)
• Microsoft 365 Business Standard: $12.50/month per user (billed annually)

Microsoft Teams ratings and reviews

• G2: 4.4/5 (17,500+ reviews)
• Capterra: 4.5/5 (10,770+ reviews)

What are real-life users saying about Microsoft Teams?

A G2 user says:

🚀 ClickUp Advantage: ClickUp Clips lets teams record, share, and comment on screen and voice messages directly inside tasks, Docs, or chats, eliminating the need for external tools like Loom.

Recordings are automatically added to the Clips Hub. When you enable ClickUp AI, you also get transcripts with timestamps for searchable context and easy task conversion.

This makes visual communication faster and clearer, especially for walkthroughs, feedback, or asynchronous updates that teams can reference without long threads or meetings.

6. Notion (Best for process consistency without micromanagement)

Searching for ways to keep your team consistent without micromanaging or relying on everyone’s individual task management skills? Use Notion, an all-in-one digital workspace.

Notion lets you define shared structures once—such as project layouts, task formats, and documentation templates—and reuse them across teams. This creates alignment without forcing everyone to manage work the exact same way.

Linked views give managers precise visibility control. In a one-on-one, for example, you can surface only an individual’s tasks, goals, or OKRs, while hiding unrelated projects. Combined with granular permissions, this makes Notion well-suited for mixed visibility environments.

You can keep a Performance Reviews database fully private, share a Project Planning board with the whole team, and expose a single Project Timeline page to an external client—without leaking internal discussions or context.

Use Notion AI to maintain consistency for your entire team by generating first drafts of SOPs, project briefs, and review notes directly within shared templates

Notion best features

• Build databases to manage tasks, projects, and internal knowledge using custom fields, such as status, assignee, priority, and deadlines
• Relate different databases together to see how specific tasks contribute to higher-level company goals or OKRs
• Create forms that route requests directly into databases, enabling proper work intake and task creation
• Design templates that generate a pre-formatted page with a built-in task list in a single click
• Visualize project schedules across different dimensions using the Timeline, List, and Board views to track milestones and deadlines

Notion limitations

• Advanced features like database relationships and automation may require trial-and-error before you get completely comfortable
• Users have reported that pages with extremely large databases or complex linked relations can become slow to load and navigate

Notion pricing

• Free
• Plus: $12/month per user
• Business: $24/month per user
• Enterprise: Custom pricing

Notion ratings and reviews

• G2: 4.6/5 (9,100+ reviews)
• Capterra: 4.7/5 (2,650+ reviews)

What are real-life users saying about Notion?

A G2 user says:

7. Basecamp (Best for async-first, low-overhead teams)

Basecamp is a cloud-based project collaboration software. It helps you streamline projects, manage tasks, and share files. It takes a minimalist approach to team management by consolidating all project communication and tasks into a single page.

For instance, Basecamp uses Message Boards for big announcements and deep discussions.  Every post is a structured page. Comments stay threaded under that specific topic forever, eliminating unnecessary to-and-fro.

What’s interesting about using Basecamp for team management is that it replaces the daily stand-up meeting. You can set a recurring question, such as “What did you work on today?”, to be sent to everyone on a specific day and time. This keeps team productivity intact, especially during deep work hours.

Basecamp best features

• Provide role-aware home screens that showcase relevant assignments, events, and pinned tasks for each team member
• Create projects with dedicated spaces for to-dos, message boards, schedules, files, and decisions
• Manage shared deadlines using the Schedule feature, which syncs with external calendars like Google or Outlook
• Monitor work status using tools like Lineup, Mission Control, Hill Charts, and overdue reports
• Consolidate project assets in the Docs & Files section, allowing for organized folders and version control directly within the project

Basecamp limitations

• Doesn’t offer Gantt charts or comprehensive portfolio-level dashboards for managing multiple overlapping projects
• Does not include a built-in timer, necessitating a search for Basecamp alternatives that do

Basecamp pricing

• Free forever
• Plus: $15/month per user
• Pro Unlimited: $299/month, all-inclusive (billed annually)

Basecamp ratings and reviews

• G2: 4.1/5 (5,420+ reviews)
• Capterra: 4.3/5 (14,390+ reviews)

What are real-life users saying about Basecamp?

A G2 user says:

8. Airtable (Best for data-first operations teams)

Airtable is a database-driven work management tool that combines the structure of spreadsheets with team collaboration and resource allocation.

For team management, it is incredibly versatile, allowing users to build custom workflows and link any piece of information across different tables. You can model things like product catalogs or editorial calendars as tables, switch between views such as Gallery, Calendar, and Form, and apply automations to move records through review and approval stages.

You can also collect work requirements using Airtable Forms shared with other departments. When someone submits a form, the platform creates a new record in your team’s table, assigns it to the appropriate owner, and sends an automatic notification.

Airtable’s AI Agents sit directly on top of your databases. They help teams automate judgment-heavy steps, not just rule-based actions. These agents can review records, classify requests, flag exceptions, or enrich data based on context in your tables.

Workload management in Airtable is driven by its Interface Designer and diverse views. Managers can create custom dashboards that track team capacity through bar charts or timelines, and role-specific views for managers, contributors, or external partners.

Airtable best features

• Design secure, no-code portals that allow internal and external stakeholders to view, submit, and update data through branded, role-based interfaces
• Track team capacity and workload in real-time, then visualize assignments and redistribute tasks with drag-and-drop simplicity as priorities change
• Collaborate through record-level commenting, shared views, and automated notifications
• Create custom dashboards that consolidate key metrics and produce comprehensive reports
• Extend functionality using the Airtable Marketplace to add tools for data visualization, time tracking, or document generation

Airtable limitations

• Many advanced capabilities, including Portals and higher automation usage, are locked behind higher-tier plans
• The database logic can be intimidating for users who are only familiar with simple task lists, often requiring a “builder” to set up the workspace

Airtable pricing

• Free
• Team: $24/month per user
• Business: $54/month per user
• Enterprise Scale: Custom pricing

Airtable ratings and reviews

• G2: 4.6/5 (3,140+ reviews)
• Capterra: 4.6/5 (2,200+ reviews)

What are real-life users saying about Airtable?

A G2 user says:

9. Smartsheet (Best for spreadsheet-native project management)

While it looks like Excel, Smartsheet suits teams that organize work in rows and columns but need dependencies, ownership, and automation beyond spreadsheets.

For starters, work the way you want with Gantt, Kanban boards, Card and Grid views, then track progress through auto-generated visuals like burndown and time-series charts.

Smartsheet’s intuitive “if this, then that” automation builder allows you to automate project setup, approvals, and status-based alerts. For example, when a task’s status changes to Blocked, you can automatically notify the manager in Slack and highlight the row visually.

Workload management through its Resource Management (formerly 10,000ft) integration allows managers to forecast hiring needs, track team availability across the entire organization, and drill down into individual time logs.

Smartsheet’s AI features focus on accelerating decision-making across large sheets and reports. It allows you to generate summaries, identify trends, and surface insights from complex project data without manually reviewing every row.

For leaders managing large portfolios, this helps turn dense spreadsheets into readable updates, highlighting risks, delays, and patterns that need attention.

Smartsheet best features

• Set up a branded, widget-based display that combines live data from sources like Google Docs, Tableau, and YouTube, ensuring real-time information-sharing
• Provide executives with dashboards that consolidate project statuses, automation metrics, portfolio performance, and request workflows
• Organize and share files, maintain versioning, and streamline feedback within the context of work

Smartsheet limitations

• Some advanced features come with a learning curve, which can slow adoption for non-technical team members

Smartsheet pricing

• Pro: $12/month per user
• Business: $24/month per user
• Enterprise: Custom pricing
• Advanced Work Management: Custom pricing

Smartsheet ratings and reviews

• G2: 4.4/5 (21,370+ reviews)
• Capterra: 4.5/5 (3,460+ reviews)

What are real-life users saying about Smartsheet?

A G2 user says:

10. nTask (Best for budget-conscious multi-team management)

nTask is an all-in-one project management software useful when you are managing multiple teams or client projects in separate, self-contained workspaces.

It provides built-in time tracking and timesheet capabilities. Team members can log hours manually or using in-task timers, and managers can then review these timesheets for approval. The Team module allows leaders to manage resources and team capacity, and track individual performance.

Collaboration is supported through dedicated workspaces and task-level comments. You can also use the integrated meeting management tool to create meeting agendas, invite attendees, and record meeting minutes directly within the platform.

nTask best features

• Visualize project progress across various formats, including Gantt charts and Kanban boards, to keep stakeholders informed of the current status
• Ensure robust team communication anytime using the built-in chat feature
• Coordinate team meetings by creating agendas, recording minutes, and transforming discussion points into actionable tasks within the same interface
• Easily import tasks from other apps to nTask and export to .csv files, enabling smooth data portability
• Create to-do lists, make unlimited sub-tasks, and add assignees so you have complete clarity on what needs to be done and who’s responsible for what

nTask limitations

• The interface can feel unintuitive, making it harder to quickly preview or navigate information compared to more polished alternatives
• While basic task management is simple, the more technical modules like risk and meeting management require extra time to master.

nTask pricing

• Premium: $4/month per user
• Business: $12/month per user
• Enterprise: Custom pricing

nTask ratings and reviews

• G2: Not enough reviews
• Capterra: 4.2/5 (100+ reviews)

What are real-life users saying about nTask?

A G2 user says:

11. ProofHub (Best for flat-fee client and agency collaboration)

If your team needs task scheduling, reviews, and approvals to stay tightly coordinated, ProofHub brings everything into one place. You can assign tasks based on priority, track due dates and milestones, and generate custom reports.

Teams can run 1-on-1 chats, group discussions, and project-specific brainstorming sessions directly inside each project. This keeps decisions, feedback, and updates tied to the work they impact, reducing back-and-forth and lost context.

ProofHub also supports structured review and approval workflows, which is especially useful for marketing, creative, and client-facing teams. Files can be shared, reviewed, annotated, and approved in one place, so feedback cycles stay organized and traceable.

And as your team grows, pricing stays predictable with ProofHub’s flat-fee model. You can onboard clients, freelancers, and new hires without worrying about per-user licensing fees.

ProofHub best features

• Plan projects using Gantt charts with task scheduling, dependencies, and critical path visibility
• Collect and manage work requests through forms that feed directly into projects or workflows
• Review and approve files using built-in online proofing with markup and comments
• Organize team communication through dedicated Discussion boards and an instant chat feature to keep conversations centralized and searchable
• Balance team assignments with the workload reporting feature to identify underutilized or overbooked members at a glance
• Customise project workflows with “Custom Roles” to define exactly what each team member can see and do within the workspace

ProofHub limitations

• Real-time co-editing and collaborative note-sharing features are relatively basic compared to more document-centric tools
• The notification system can become overwhelming if not carefully configured, leading to a cluttered inbox

ProofHub pricing

• Ultimate Control: $99/month for the first 3 months, $150/month thereafter
• Essential: $50/month

ProofHub ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.5/5 (140+ reviews)

What are real-life users saying about ProofHub?

A G2 user says:

12. Wrike (Best for complex, multi-layered enterprise workflows)

Wrike is an end-to-end task management software that supports complex enterprise-grade workflows. Its deep customization lets you adapt the system to virtually any team, industry, or process, making it easier to align strategic goals with day-to-day execution.

Its Workload view gives managers a real-time look at team capacity and allows effortless resource rebalancing via drag-and-drop, accounting for part-time schedules and specific time-off requests. The platform also features built-in time tracking with a live timer and manual entry options.

Wrike’s Blueprints feature is particularly useful for team management, allowing leaders to create standardized project shells that can be deployed instantly, ensuring consistency across initiatives.

AI Agents in Wrike support large teams by reducing manual coordination and surfacing execution risks early. They help with task creation, effort estimation, summarization, and prioritization by analyzing data across projects, timelines, and dependencies.

Wrike best features

• Configure custom item types like Campaigns, Bug Reports, User Stories, or Service Requests, with each having its own unique fields, icons, and AI workflow automations
• Optimize resource distribution using the Workload view to visualize team bandwidth and adjust assignments in real-time
• Use Wrike’s live editor to update task descriptions and make real-time edits alongside your teammates
• Automatically log employee efforts and assess weekly performance with lockable timesheets
• Analyze project performance with the Report Builder to create custom, automated data visualizations for stakeholders

Wrike limitations

• Unlike some Wrike alternatives, its interface and feature depth can feel complex for smaller teams, with setup, dependency management, and notification volume requiring careful configuration
• While functional, the mobile experience is often cited in reviews as being significantly less powerful than the desktop version

Wrike pricing

• Free
• Team: $10/month per user (billed annually)
• Business: $25/month per user (billed annually)
• Pinnacle: Custom pricing
• Apex: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (4,470+ reviews)
• Capterra: 4.4/5 (2,860+ reviews)

What are real-life users saying about Wrike?

A G2 user says:

13. Teamwork.com (Best for agency-style delivery and utilization tracking)

If your work demands managing not just your team but also external stakeholders, then Teamwork.com is the project and resource management software of choice. 

The tool allows you to plan work using Gantt charts or Kanban boards, then save entire frameworks, including time estimates and dependencies, as reusable templates to spin up new client projects in seconds.

Its dedicated Workload planner tracks team capacity based on estimated hours versus logged time, so managers can see who is available for new client work and who is hitting their billable targets. The platform also includes a native time-tracking system that integrates directly with its billing and invoicing modules.

Recent updates have introduced AI features that summarize long comment threads and provide Utilization Summaries. AI Teammates, prebuilt into your Teamwork account, can provide instant recaps and insights into what you missed since your last login.  

Teamwork.com best features

• Assign tasks to team members or placeholder resources based on availability and existing workload
• Sync external calendars such as Google Calendar and Outlook to view and edit schedules directly within the platform
• See exactly how much money a project is making (or losing) in real-time by automatically calculating billable vs. non-billable hours
• Organize internal processes with Templates and Task Lists that can be reused across different client projects for maximum efficiency

Teamwork.com limitations

• Advanced project reporting and customization options may require additional setup, which can slow teams looking for quick, out-of-the-box visibility
• The platform packs a lot of information into its dashboard, which can sometimes lead to a cluttered view that feels less modern than Teamwork’s competitors.

Teamwork.com pricing

• Free
• Deliver: $13.99/month per user
• Grow: $25.99/month per user
• Scale: Custom pricing

Teamwork.com ratings and reviews

• G2: 4.4/5 (1,200+ reviews)
• Capterra: 4.5/5 (910+ reviews)

What are real-life users saying about Teamwork.com?

A G2 user says:

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