15 Best Team Management Apps for 2025

Managing growing teams brings unique challenges—coordinating updates, avoiding unnecessary meetings, and ensuring seamless collaboration.

As a team and project management professional with years of experience, I’ve seen firsthand how the right tools can elevate team performance. They don’t just organize tasks; they transform how teams communicate and work together.

Drawing on my expertise and my team’s research, I’ve thoroughly evaluated numerous team management apps to identify the top 15 options that truly deliver. Explore the list to find the app that aligns perfectly with your team’s needs and enhances collaboration efforts.

15 Best Team Management Apps for 2024

What Should You Look for in Team Management Apps?

Finding an effective team management app is not about choosing the most popular tool but finding the right fit for you and your team. Here’s what’s needed in a tool that truly supports your team’s productivity without adding complexity:

Ease of use: The team management tool should be intuitive and user-friendly, so your team can adapt to it quickly
Task management features: Find a tool that allows you to easily assign, track, and prioritize tasks to establish clear responsibilities and enhance coordination
Collaboration tools: Ensure the team management app has rich communication features such as chat, file sharing, or real-time updates
Integration opportunities: Choose a tool that works well in collaboration with others you already use
Reporting and analytics: A good app will provide insights into team performance management, project progress, and any bottlenecks so you can make data-driven decisions
Scalability: Lastly, choose an app that can grow with your team, whether you’re a small group today or a larger team in the future

The 15 Best Team Management Apps

Here are the best team management apps that offer value—improved project tracking, better team alignment, or built-in communication channels.

1. ClickUp (Best for all-round team management and task management)

ClickUp Chat: team management apps — Bring conversations, tasks, and projects to one platform and ensure seamless collaboration and communication with ClickUp Chat

ClickUp is the everything app for work that combines project, knowledge, and chat in one place—all powered by AI that helps you and your team work faster and smarter. ClickUp Project Management has many tools to keep your team well-connected and clear about their roles and responsibilities.

One of the standout features of ClickUp project management software is ClickUp Chat. You get an instant messaging space right where your tasks live, allowing team members to discuss ideas, share quick updates, and ask questions without leaving their workspace. You can update tasks and see task statuses in real time right from the chat environment.

With ClickUp, all your team communication happens in a single place. No more toggle tax!

I love ClickUp Whiteboards for team brainstorming sessions. They’re an excellent visual collaboration tool for developing strategies and mapping out ideas.

ClickUp also has another real-time collaboration feature, ClickUp Docs. I jot down all my ideas here and connect my documents to workflows. This creates an extraordinary space for feedback loops to improve customer and employee satisfaction.

ClickUp has several handy templates to accelerate team management with minimum effort. The ClickUp Team Management Plan Template organizes your team’s work by assigning tasks, setting milestones, and tracking deadlines. Whether you’re running a small or large team, this template helps ensure everyone stays on the same page.

Download This Template

ClickUp best features

Get automated project summaries and progress updates to keep your team ahead of their targets and quickly manage delays with ClickUp’s built-in AI, ClickUp Brain
Create automated workflows and enhance collaboration with multiple integrations such as Zoom, Slack, and Google Workspace
Automate repetitive tasks like assigning tasks or updating status with ClickUp Automations
Fully customize how to assign and track tasks with ClickUp Tasks
Easily set and track objectives using ClickUp Goal Tracking and OKR templates

ClickUp limitations

The vast number of flexibility and customization options can be a bit of a learning curve

ClickUp pricing

Free Forever
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing
ClickUp Brain: Add to any paid plan for $7 per member per month

ClickUp ratings and reviews

G2: 4.7/5 (9,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

2. Asana (Best for gamified team management)

Asana is the right fit if you are looking for user-friendly and flexible team management software. It almost seems like Asana has gamified its app to motivate you each time you finish a task! It also reduces the feeling of being overwhelmed; you can easily break down complex projects into manageable tasks, assign them to team members, and track progress.

It offers a variety of views—like lists, boards, and timelines—and lets you set up task priorities when necessary.

Asana best features

Reduce repetitive work by setting up custom automation
Monitor team capacity in real-time for workload management
Visualize your project’s plan with a drag-and-drop timeline

Asana limitations

If you require functionalities for recurrent tasks, then you might be disappointed
Sometimes, notifications get lost in the inbox
It’s difficult to understand which information is accessible to who when working on different tasks

Asana pricing

Personal: Free
Starter: $10.99
Advanced: $24.99

Asana ratings and reviews

G2: 4.4/5 (10,000+ reviews)
Capterra: 4.5/5 (13,000+ reviews)

Also Read: 11 Free Goal-Setting & Tracker Templates for Excel & ClickUp

3. Monday.com (Best for customizable team management)

Monday.com: team management apps — via Monday.com

Whether you’re managing simple tasks or complex projects, Monday.com ensures everything is clear, organized, and moving forward. Using its visual interface and automation capabilities, you can simplify project collaboration even for large teams and complex projects.

This tool’s easy-to-use interface allows you to fully tailor the experience to suit your team’s needs. Another standout feature is the search function. You don’t have to spend hours locating an important file.

Monday.com best features

Customizable workflows to fit your team’s processes
Color-coded boards and charts to help you visualize every aspect of your project
Automation to handle regular tasks like status updates and notifications

Monday.com limitations

There are limited reporting metrics available, and there is restricted report customization
The layout is slightly confusing, which makes it hard to follow the chain of events of different tasks
It is tedious to create automations or have consistent variables across the board

Monday.com pricing

Free Forever
Basic: $27/ month (billed annually)
Standard: $36/ month (billed annually)
Pro: $57/ month (billed annually)
Enterprise: Custom pricing

Monday.com ratings and reviews

G2: 4.7/5 (12,000+ reviews)
Capterra: 4.6/5 (5,000+ reviews)

4. MeisterTask (Best for centralized team management)

MeisterTask is centralized and straightforward work management software for team leadership. It helps clarify project status easily, create a knowledge base for stakeholders, and track project progress confidently. The application also has a card system that allows you to add dates and share with others to make processes smoother.

This software’s distinguishing factor is its data security, which gives peace of mind that the company data is safe.

MeisterTask best features

Fast-forward projects with purpose-built templates to get work moving faster
Facilitate real-time collaboration with comments, mentions, and attachments to keep everyone in the loop
Save time and minimize errors by setting up automation that triggers actions

MeisterTask limitations

The reporting and analytical features of the application are limited
There is no workflow calendar to provide a complete picture of a project’s productivity

MeisterTask pricing

Basic: Free
Pro: $7 / user/month
Business: $12.5 / user/month
Enterprise: Custom pricing

MeisterTask ratings and reviews

G2: 4.6/5 (150+ reviews)
Capterra: 4.7/5 (1,000+ reviews)

5. Bitrix24 (Best for instant and efficient communication)

Bitrix24: team management apps — via Bitrix24

Bitrix24’s extensive range of collaboration features earned it a place among the best 15 management apps. It features everything necessary for productive team collaboration and communication, from chat and online meetings to file storage and workflow automation.

With that, you also get an AI-powered workspace to act as your brainstorming partner and help you generate original ideas and text. The best part? This software is easy to use even if you’re new to using team management apps.

Bitrix24 best features

Built-in task management software to create, assign, and track tasks
Enhanced connectivity with activity stream where team members can comment, like, and share updates
Seamless communication and real-time updates with different communication forms

Bitrix24 limitations

The customer service is not up to the mark in case you get stuck while managing your tasks
The tool is relatively expensive compared with other team management apps

Bitrix24 pricing

Starting from $61/month (Source: Capterra)

Bitrix24 ratings and reviews

G2: 4.1/5 (500+ reviews)
Capterra: 4.2/5 (800+ reviews)

6. Slack (Best for categorized team management)

Slack brings everything—conversations, files, and tools—into one place.

What impressed me is that it lets you create different channels for different projects, so everyone from a particular team is always in sync and workflow is organized. Additionally, you can start a huddle to chat live with your team and even record a clip when necessary.

Slack best features

Create dedicated spaces for different teams, projects, or topics for specific conversations
Manage tasks, track progress, and collaborate without ever leaving Slack with its compatibility with 2400+ apps
Search through past conversations and exchanges to keep everything accessible

Slack limitations

Sometimes, it’s possible to get lost in the middle of different channels and lose track of conversations
It is difficult to keep track of different passwords for every Slack channel

Slack pricing

Pro: $17.25/per person/month
Business+: $22.50/per person/month
Enterprise Grid: Custom pricing

Slack ratings and reviews

G2: 4.5/5 (33,000+ reviews)
Capterra: 4.7/5 (23,000+ reviews)

7. Trello (Best for remote team management)

Trello’s agenda is “Keep everything in the same place—even if your team isn’t.” Its remote collaboration features help you build and maintain a high-performing team.

It is enriched with boards, lists, and cards to give you a clear view of tasks in progress and the pipeline. The best part is that it offers great functionality to small teams even in its free plan. You can create different workspaces, which makes you more organized.

Trello best features

Keep tasks on track by getting a glimpse of the pipeline with the timeline view
Access a clear vision of what lies ahead with the calendar view
Hold all information by using cards to represent all information on a particular task

Trello limitations

Limited reporting and time-tracking features that prevent it from being an all-in-one software
The app interface can be complex to understand when you are working on multiple projects simultaneously

Trello pricing

Free: Forever
Standard: $5/user/month
Premium: $10/user/month
Enterprise: $17.50/user/month

Trello ratings and reviews

G2: 4.4/5 (13,000+ reviews)
Capterra: 4.5/5 (23,000+ reviews)

8. Podio (Best for low-code team management)

If you want a low-code business solution to facilitate easy team management and communication, Podio is the answer. What’s more? Podio works in sync with ShareFile, Dropbox, and Google Drive to give you seamless access to your files from any platform you want.

This tool also boasts a 99.99% uptime last year’s stability, making it a secure choice. You can also create your widgets to fit your needs and even customize and experiment without much technical know-how.

Podio best features

Create reports with different overviews to visualize your projects effortlessly
Manage customer journey with integrated web forms and track each lead
Maximize transparency by tracking all updates through workspace activity streams

Podio limitations

The software UI can be confusing for new users and can be difficult to navigate
The app lacks a time-lapse feature to track how long each task takes

Podio pricing

Free Forever
Plus: $11.20/month
Premium: $19.20/month

Podio ratings and reviews

G2: 4.2/5 (500+ reviews)
Capterra: 4.3/5 (300+ reviews)

9. Teamwork (Best for in-depth reporting and analytics)

Teamwork: team management apps — via Teamwork

With Teamwork, you need not wonder who is responsible for deliveries or whether resource allocation is on point. Teamwork helps you balance team capacity to ensure healthy resource utilization across projects.

Its focus on project visibility, time tracking, and detailed task delegation stood out, making it ideal for managing complex projects. You can also get a range of add-ons that meet your requirements.

Teamwork best features

Track time, rates, and money spent for optimizing revenue
Maximize team performance by getting reports on employee billable hours, underutilization, and overutilization
Enhance project planning and execution with a project management template

Teamwork limitations

The new interface is relatively slow to use
There’s no chat feature to communicate with the team

Teamwork pricing

Deliver: $10.99/user/month
Grow: $19.99/user/month
Scale: $54.99/user/month
Enterprise: Custom pricing

Teamwork ratings and reviews

G2: 4.4/5 (1,100+ reviews)
Capterra: 4.5/5 (800+ reviews)

Also Read: 10 Effective Group Decision-Making Techniques for Teams

10. ProofHub (Best for diverse team management)

Whether you’re a team of 4 or 40, whether marketing, development, or a creative team, this app helps you save time, stay focused, and increase productivity. It provides a centralized source of information for easy access and maximizes transparency with step-by-step tracking.

Moreover, you can create templates to accelerate team management and stay organized. Another highlight of this app is its multilingual interface and custom roles to maintain privacy.

ProofHub best features

Assign and track tasks with clear priorities and deadlines
Visual reports and project summaries for better insights
Envision project progress with Board View, Table View, and Gantt charts

ProofHub limitations

There are limited training modules for the application
The mobile app has limited features
The app UI/UX experience is not so good, and it’s difficult to navigate features such as Kanan boards

ProofHub pricing

Essential: $45/month billed annually
Ultimate control: $89/month billed annually

ProofHub ratings and reviews

G2: 4.6/5 (100+ reviews)
Capterra: 4.6/5 (100+ reviews)

11. Basecamp (Best for small team management)

With Basecamp, you can create a dedicated page for every project, keeping all its important details and resources intact. This way, your whole team has access to every piece of information.

Basecamp also supports consolidated billing and simplifies onboarding. It works as a single application that simplifies organization, invoicing, and onboarding for your team.

Basecamp best features

Access to a centralized, one-page dashboard for projects, assignments, and schedules
Track if projects are on track or need assistance with Mission Control
Track time directly in Basecamp with the TimeSheet add-on

Basecamp limitations

The user interface can be confusing, sometimes leading to delays
There is inadequate customer support in case you get stuck somewhere while using the application

Basecamp pricing

Basecamp: $15/user per month (billed monthly)
Basecamp Pro Unlimited: $299/month (billed annually)

Basecamp ratings and reviews

G2: 4.1/5 (5,000+ reviews)
Capterra: 4.3/5 (14,000+ reviews)

12. Pumble (Best for all-in-one team communication)

Pumble: team management apps — via Pumble

Pumble is a straightforward and easy-to-use team management app. It’s also equipped with many features, such as one-on-one messages, channels, threads, and file sharing, to make internal communication foolproof. You can start video conferencing, send messages, and view message history with a single click.

You can also connect with your team via voice and video calls. This allows you to showcase demos and provide support with screen-sharing functionality.

Pumble best features

Access all previous conversations without limitations on message history
Record ideas and save notes for yourself in your DM
Upload multiple files at once with a simple drag-and-drop and share in Pumble channels or direct messages

Pumble limitations

The app has limited features for a private workspace
It does not allow users to customize the workspace with their own logo or color schemes

Pumble pricing

Free Forever
Pro: $2.49/seat/month
Business: $3.99/seat/month
Enterprise: $6.99/seat/month

Pumble ratings and reviews

G2: Not enough reviews
Capterra: 4.7/5 (180+ reviews)

13. Scoro (Best for end-to-end team management)

Scoro is best suited for consultancy agencies and professional service businesses. It brings sales, delivery, and financials together and serves as extraordinary internal communication software.

The standout feature of Scoro that grabbed my attention is its utilization report. It helps you with resource management by helping you spot resource shortages before they happen so you can proactively make outsourcing or hiring decisions.

Scoro best features

Centralized view of projects, tasks, and financials for complete control
Consolidates invoicing with pre-set templates and time-tracking
Gain insights to make strategic decisions by tracking essential project management KPIs

Scoro limitations

There is a slight learning curve in understanding the different customizations offered by Scoro
The PDF template for purchase orders, invoicing, and quotes is limited

Scoro pricing

Essential: $26/user/month
Standard: $37/user/month
Pro: $63/user/month
Ultimate: Custom pricing

Scoro ratings and reviews

G2: 4.5/5 (400+ reviews)
Capterra: 4.6/5 (200+ reviews)

14. Google Meet (Best for safe virtual collaboration)

For many, Google Meet comes out on top when it comes to meeting virtual collaboration needs. It’s incredibly easy to use—you can host a team meeting with just a few clicks. And it integrates seamlessly with Google Workspace, so scheduling meetings, sharing documents, and collaborating in real time feels almost effortless.

If security is a concern (it always is for me), Google Meet has it covered. It’s highly secure, with encryption for video calls and meeting data, so you know your team’s privacy is protected.

Google Meet best features

Integration with Google Docs, Sheets, and Slides for live collaboration
Record meetings and store them directly in Google Drive
Connect in 65+ languages with translated captions
Use Gemini to take meeting notes for you

Google Meet limitations

The content quality can be inconsistent, sometimes disrupting important meetings
The captions are sometimes inaccurate, which can lead to confusion

Google Meet pricing

Free: Invite up to 100 participants and meet for up to 60 minutes per meeting. There’s no time limit for mobile calls and 1:1s.

Available as part of a Google Workspace subscription for larger meetings

Business Starter: $7.20/user/month
Business Standard: $14.40/user/month
Business Plus: $21.60/user/month

Google Meet ratings and reviews

G2: 4.6/5 (2,500+ reviews)
Capterra: 4.5/5 (11,000+ reviews)

15. nTask (Best for tailored team collaboration)

This app is for you if you manage a project with strict budgets and time constraints. NTask provides cost-to-completion tracking to help you keep track of every second and keep the budget running smoothly.

You also get end-to-end team management services with numerous features comprising Gantt charts, Kanban Boards, issue tracking, and reporting. Lastly, the file function lets you reserve some tasks for later while you focus on top-priority tasks.

nTask best features

Control access with flexible roles and permissions such as guest-view only and task permissions
Connect with your team to discuss important projects using the built-in chat feature
Manage financials, billing methods, and tasks from start to finish

nTask limitations

The mobile application is not up to date and can be slow sometimes
Customer support is poor and can delay operations if you get stuck somewhere using the app

nTask pricing

Free: 7 days trial
Premium: $3/month billed yearly
Business: $8/month billed yearly
Enterprise: Custom pricing

nTask ratings and reviews

G2: Not enough reviews
Capterra: 4.2/5 (100+ reviews)

Improve Team Management with ClickUp

The right team management app can completely transform your team’s operations. With features that automate daily tasks, organize workflows, and even manage budgets and invoices, these tools help you focus on strategic goals instead of routine tasks.

ClickUp consolidates everything you need on one platform—you can create tasks, build custom workflows, use ready-made templates, and communicate with your team in real time.

With strong team management skills and a powerful tool like ClickUp, you can effortlessly align your team, simplify tasks, and keep projects on track.

Everything you need to stay organized and get work done.

Contact Sales