hot air balloon with airtable alternatives

Top 14 Airtable Alternatives (Features, Pros, Cons, Pricing)

We’ve got a riddle for you. 👀

What do you get when you cross a Google spreadsheet with a database?

The answer is Airtable! A unique database and spreadsheet software hybrid.  

On paper, this sounds like a pretty sweet deal. I mean, who doesn’t love an intuitive user interface, clean lines, or that butterfly rush you get from being organized? 🥰

But while the Airtable project management tool ~excels~ as a powerful database and spreadsheet management tool to organize your project data, that’s pretty much all that it can manage. 😕 

The Airtable database app simply doesn’t have enough key features to help you run a successful project from start to finish.

Because of this, many teams eventually start looking for an Airtable alternative—just like you! And trust me, there are a lot of alternatives. 😳

Luckily for you, we’ve already done the homework on each one to bring you the 14 top, well-rounded project management software to scale with your growth and cover your bases much easier than Airtable can. 💜

But first, let’s cover our basics. 

What Is Airtable?

Airtable home page
via Airtable

Airtable is a management tool that lets you add numbers, figures, and formulas as you do in a normal spreadsheet, but there’s a twist—you can also add images, PDFs, checkboxes, and tags in the cells of the spreadsheet (known as Airtable fields.)

This can help you easily uplevel your simple data entries or to-do lists with media and organizational features to add context and even an extra dash of productivity to your typical spreadsheet. 

Additionally, you can even create an Airtable form and capture the entries into your database.

So what else can you do with an Airtable account

Here’s what an Airtable user can do:

  • Store all your project files in an Airtable base (workspace)
  • View all your Airtable data in a grid (similar to Microsoft Excel), calendar, or a Kanban board
  • Create and use cool spreadsheet templates from the Airtable universe
  • Extend its functionality with an Airtable integration or use an Airtable API

Note: Airtable integrates with quite a few tools like Evernote, Slack, and a few other software options from this list, like Basecamp.

For a deeper look at this spreadsheet tool, check out our detailed Airtable review.

Who can use Airtable?

Here’s the short answer courtesy of the Backstreet Boys:

Backstreet boys singing Backstreets Back (Alright!)
Backstreet Boys via tenor

And now here’s the long one:

Airtable empowers teams to create well-detailed spreadsheets or databases for their projects. It’s really flexible, so Airtable works for literally any kind of project. 

It can be used by: 

  • Creative agencies
  • Marketing professionals
  • Software development teams

However, if you don’t use spreadsheets at work (like many people), Airtable might not be a good fit for you. So it’s time you look for Airtable alternatives.

Why Do You Need An Airtable Alternative?

While Airtable is a great replacement for Microsoft Excel, it falls short as project management software. 

After all, you can’t manage your team from a spreadsheet. 

It’s like trying to get orange juice from an apple! 

It isn’t really built for that.

For that very reason, this spreadsheet software has a few flaws:

1. Lack of task management features

Wait, does Airtable have tasks?

Pirate saying yes but actually no
via GIPHY

Technically, an Airtable base does allow you to create a spreadsheet grid where you can assign tasks, but it’s not a built-in feature. 

So when you want to assign a task, you’ll have to use and edit the Airtable grid manually. And if you’re a user who has to assign tasks to your team regularly, things can get real tedious, real fast.

Here’s another riddle:

What does a leprechaun, a time machine, and an Airtable subtask have in common?

They don’t exist! 

To create a single subtask, you would have to create and link another table or spreadsheet containing those tasks, which can just be needlessly complicated. 

2. Lack of communication features

With the rise of teams making a permanent switch to working from home since the start of the pandemic, Zoom fatigue is now an everyday struggle. 🥵

That’s why you should prioritize finding a project management software that offers multiple ways for your team to communicate and collaborate.

But so far, the only way to collaborate in Airtable is through comments.

Comments can be helpful for sharing basic feedback, but for complex discussions, you’ll need to rely on other collaboration tools, or worse—email. 😳

Without having a dedicated communication feature, your messages would be all over the place. And trust us, you don’t want to play ‘Where’s Waldo?’ with your team chats.

Where's Waldo page image
via GIPHY

3. Limited workflow automation tools

Workflow automation is a key feature that every project management tool simply must have.

Why?

Automating your tasks can save your team two hours a day

That’s two hours that can be used on a productive task instead of a repetitive one.

…And which tasks are the most mundane and repetitive? 👀

The tasks that deal with data and spreadsheets!

Unfortunately, an Airtable spreadsheet isn’t easily automated. 

If you really want to automate the Airtable database, you have two options:

  • Upgrade to the expensive Enterprise plan to get your hands on the feature
  • Use a third-party tool like Zapier to automate your relational database

That sounds like a lot of work for something that’s supposed to make your life easier! 

Ironic, isn’t it?

4. No built-in reports

Unfortunately, Airtable doesn’t have a free reporting feature, but that’s okay. 

We might have a “solution” or two. 😉 

  • You could use filters to organize and group similar data manually (time-consuming)

or

  • Export the data as a CSV file and analyze it in another tool (which means investing in a second tool)

However, Airtable does offer some reports and basic graphs via Airtable Blocks, but they’re not available in the free version. That means you essentially have to pay to know whether your project is on track.

5. Expensive

And how much do you have to pay for that added functionality?

Airtable’s Plus plan starts at $12 per month per user. Per user! 

Suppose you have a team of 10, that would set you back $120 a month. 

And the Pro plan isn’t cheap either, as it costs $20/month/user and will burn a hole in your pocket.

Fortunately, we have an extinguisher for that fire: Airtable alternatives.

14 Best Airtable Alternatives for Project Management

There is a dizzying number of Airtable alternatives out there on the market. 

So it’s pretty easy to get overwhelmed by so many choices.

But don’t worry.

To prevent this from happening to you, we’ve handpicked 14 of the best project management tools you can use instead of the Airtable database.

1. ClickUp

Download ClickUp and access on any device, anytime
Download ClickUp and access your work on any device, anytime

ClickUp is an all-in-one project management software app designed for all users across industries—from solo entrepreneurs to large enterprises. Unlike Airtable, ClickUp has tons of built-in task management and collaboration features that allow teams to get things done, fast.

Let’s take a look at why ClickUp is the best free Airtable alternative:

Key Features

A. ClickUp Table View

If you currently use Airtable, chances are, you like spreadsheets.

While there are tons of other effective ways to manage projects, sometimes, you simply need a good ol’ spreadsheet for all your data.

That’s one of the reasons why ClickUp comes with a powerful built-in Table view. 

In the Table view, every row is the same height and every field is a column. Additionally, there’s no separation by List or status – making sure you get a condensed, accessible view of everything!

Open a condensed view of your tasks with Table view in ClickUp!
Access a condensed, accessible view of all of your ClickUp tasks with Table view, where every row is the same height and every field is a column

But that’s not all. 

You can also choose what columns you want, customize row heights, and even pin columns for more visibility.

And if you use a traditional spreadsheet tool like Excel, you can copy and paste all of your Table view data into ClickUp for added convenience. 

But that’s still not all.

There are more ways to view tasks in ClickUp than there are Backstreet Boys members! Perfect for team members who want to organize their work whichever way they want:

Backstreet boy saying I want it that way
Backstreet Boys via GIPHY

Here are some of the other views you get:

  1. List view: arranges multiple tasks in neat task lists
  2. Board view: view all your project tasks in a neat Scrum or Kanban board
  3. Calendar view: view your busy schedule like you do in Airtable calendars
  4. Box view: keep tabs on your team member’s work and tasks
  5. Gantt view: create and manage your project Gantt chart or timeline
  6. Activity view: track project status updates in real-time
  7. Me Mode: view tasks assigned to you

B. ClickUp Goals

Don’t just manage your team, motivate them. 

With this key feature, set Goals and Targets for your team to achieve, and see them work towards their Goal in real-time.

C. ClickUp Assigned Comments 

Sure, an Airtable base allows you to share feedback via comments, but are your team members actually paying attention to them?

With ClickUp, make sure your team takes action on the comments. 

Convert comments into tasks, and assign them to the team. They get instantly notified whenever they receive a comment, so there are no excuses for overlooking them.

Convert comments into ClickUp tasks or assign them to the team
Convert comments into ClickUp tasks or assign them to instantly turn thoughts into action items

D. ClickUp Chat View

All your ClickUp comments and conversations are stored in the Chat view, so you don’t have to spend hours finding that one comment.

Chat view stores all of your comments in ClickUp
Chat view stores all of your comments in ClickUp to quickly find any conversation

E. ClickUp Dashboards

You don’t need weekly status meetings to see what’s happening within the project.

Just pull up important data like velocity charts, burndown charts, burn-up charts, and more Agile metrics on a single screen.

Quickly pull up important data on a single screen with Dashboards in ClickUp
Quickly pull up important data on a single screen with Dashboards in ClickUp

F. ClickUp Automations

Automate your repetitive tasks in just a few clicks

ClickUp offers hundreds of workflow automation templates, and you can even create your own custom Automations

Automate your repetitive tasks in just a few clicks in ClickUp
Automate your repetitive tasks in just a few clicks with one of ClickUp’s hundreds of workflow automation templates

Pros 

Cons

  • Can’t export Dashboards 
  • No Table view in mobile app (yet!)

The best part?

ClickUp adds new features every single week. 

Check out ClickUp’s product roadmap here.

Pricing

ClickUp offers four plans:

  • Free Forever Plan: Unlimited users and tasks, along with 100 MB cloud storage
  • Unlimited Plan ($5/month per user): Unlimited cloud storage, integrations, and Dashboards
  • Business Plan ($12/month per user): Google single sign-on (SSO), custom exporting, advanced time tracking
  • Business Plus ($19/month per user): Team sharing, subtasks in multiple Lists, increased automations and API, and priority support

ClickUp also offers an Enterprise Plan that can streamline your organization’s workflow.

Customer ratings

  • G2: 4.7/5 (4,040+ reviews)
  • Capterra: 4.7/5 (2,580+ reviews

2. Smartsheet

Smartsheet home page
via Smartsheet

Like Airtable, Smartsheet is a project management and collaboration tool, with a focus on spreadsheets. Since its user interface is similar to Microsoft Excel, it’s a starting point for project managers unfamiliar with SaaS (software as a service) productivity tools.

Features

  • Multiple views ranging from Grid to Gantt Chart to Kanban board.
  • Project dashboards to track progress
  • Workflow automation for repetitive processes
  • Spreadsheet attachments

Pros

  • Simple user interface
  • Good features for team collaboration like file sharing, group management, etc.
  • User friendly mobile app
  • Advanced security features like Google SSO and two-factor authentication

Cons

  • Complicated project report system
  • No real-time communication or chat feature
  • No free version available
  • Lack of native time tracking capabilities

Pricing

Unfortunately, Smartsheet is not a free Airtable alternative. 

It currently offers two paid plans:

  • Individual ($14/month when billed annually): Suitable for small teams
  • Business ($25/month when billed annually): Includes workflow templates and reporting features

It also offers an Enterprise plan for large businesses.

Customer ratings

  • G2: 4.2/5 (2,000+ reviews)
  • Capterra: 4.4/5 (1,400+ reviews)

Curious about Smartsheet? Read our detailed Smartsheet review!

3. Basecamp

Basecamp home page
via Basecamp

Basecamp is a super simple project management and team collaboration software. Unlike any other management tool on this list, Basecamp is focused on minimal design. This is useful for small teams who just require a key feature or two, but for everyone else, Basecamp might not be a good fit.

Features

  • To-do task lists help you assign tasks and set due dates
  • Hill charts offer a unique way to visualize project progress over time
  • Group chats and direct messages (similar to Slack)
  • Simple reports that show what your team is working on

Pros

  • Robust calendar tool that can help set up events and meetings
  • Handy search bar that lets you find project data in a flash
  • Customizable user interface with different views and color themes
  • Separate inbox for notifications

Cons

  • No task prioritization 
  • No native time tracking feature
  • The Basecamp app has limited functionality when it comes to task lists and notifications
  • Only one project tracking feature: hill charts

Pricing

Basecamp only offers a single plan: $99/month for unlimited users, unlimited projects, and 500MB cloud storage.

Customer ratings

  • G2: 4.1/5 (4,400+ reviews)
  • Capterra: 4.3/5 (11,900+ reviews)

Want to learn more about Basecamp? Read our full Basecamp review.

4. Jira 

Jira home page
via Jira

Jira is a project management tool geared specifically towards Agile and Scrum software development teams

Originally created as a bug-tracking tool, Jira evolved over the years to become a highly customizable management software.

Features

  • Flexible Agile views with a customizable Scrum and Kanban board 
  • Detailed reports including velocity charts, burn up charts, burndown charts, etc.
  • Customizable project dashboards
  • Power search to find a specific task

Pros

  • The roadmap feature allows teams to tackle large scale projects
  • Great for software development and issue tracking
  • Advanced workflow automation templates
  • Offers 3000+ native integrations including Evernote, Slack, and Google sheet

Cons

  • Isn’t well suited for non-technical teams
  • Complicated user interface and difficult onboarding process
  • Lack of in-built collaboration features
  • No built-in idea management feature like notepad or docs

Pricing

Jira offers 1 free and 2 paid plans:

  • Free plan: includes basic Agile project management features for up to 10 team members
  • Standard Plan ($7/month per user): includes 250 GB cloud storage for up to 5000 users
  • Premium Plan ($14/month per user): has additional functionality and unlimited storage 

Note: Jira is free for any open source project to use.

Customer ratings

  • G2: 4.2/5 (3,600+ reviews)
  • Capterra: 4.4/5 (8,900+ reviews)

Here’s our in-depth review of Jira in case you wanted a closer look.

5. Zoho Project

Zoho Project home page
via Zoho Project

Zoho Project is another functional solution for project management. 

Zoho Project is part of the Zoho suite which contains other SaaS tools like CRM software, Zoho Books (for accounting), etc. So it makes sense to use Zoho Projects only when you’re using other associated software.

Features

  • Task lists, subtasks, and comments for easy task management
  • Gantt chart feature for managing dependencies
  • Timesheets allow you to track and create reports of your team’s working hours
  • Cloud storage for project documents

Pros

  • Easy to schedule tasks and projects
  • Advanced time tracking and invoicing features, suitable for remote teams
  • Super detailed reports and project dashboards
  • Affordable for small teams

Cons

  • Steep learning curve
  • Limited Agile project management features
  • Complex and clunky user interface
  • Expensive for big teams

Pricing

Zoho project has five plans geared towards different teams:

  • Free forever plan: for teams of up to 3 members
  • Standard plan ($3/month per user): for a small team of 6-10 members
  • Express plan ($4/month per user): for medium-sized teams ranging from 12-50 members
  • Premium plan ($5/month per user): for large teams of 15-100 members
  • Enterprise plan ($6/month per user): allows unlimited users and projects

Customer ratings

  • G2: 4.0/5 (150+ reviews)
  • Capterra: 4.2/5 (200+ reviews)

6. Google Sheets

Google Sheets home page
via Google Sheets

Google Sheets is a free spreadsheet program available to any user with a personal Google account or for businesses using Google Workspace. Google Sheets is a fairly well-known software that contains the user-friendly live-editing, save button-less, and shareable features we’ve come to recognize from other Google Doc Editors web-based products.

Features

  • Real-time online actions that can be accessed from virtually anywhere
  • Save your work automatically—consider Google Sheets the cloud-based alternative to Microsoft Excel
  • The Google Sheets explore feature allows you to access additional functionalities by asking questions that Google Sheets will solve for you
  • Integrate Google Sheets with other Google apps like Form, Finance, Drawings, etc. 

Pros

  • Quick to pick up and start using Google Sheets
  • Easy to share via URL and add collaborators to your spreadsheet
  • Offline mode extension available
  • Accessible and free for anyone with a Google account

Cons

  • Difficult to efficiently manage projects and tasks in Google Sheets alone
  • Can take a few clicks to access reporting dashboards or other views like Gantt
  • No Kanban board view
  • No time, goal, or dependency tracking features

Pricing

Google Sheets offers four plan options

  • Free for personal: 15 GB storage per user in Google Drive
  • Business Starter ($6/user per month): 30GB per user cloud storage, custom business email, standard support
  • Business Standard ($12/user per month): 2TB per user cloud storage, ad-free email, digital whiteboard
  • Business Plus ($18/user per month): 5TB per user cloud storage, auto accept invitations, site website builder

Google Workspace also offers an Enterprise plan upon request.

Customer ratings

  • G2: 4.6/5 (39,750+ reviews)
  • Capterra: 4.7/5 (119,990+ reviews)

7. Trello

Trello home page
via Trello

Trello is a kanban board-style project management tool for task management and collaboration.  It’s also quite simple to learn, too.  Imagine a cluster of sticky notes on a whiteboard where each sticky note represents a task that you can move around and organize based on status, due date, etc.—that’s Trello

It also offers a Table view that connects your work across boards to see your work to a spreadsheet-like view.

Features

  • Create commands to automate repetitive actions with Trello’s Butler
  • Free preset templates publicly available to be copied for design, sales, team management, marketing, and more
  • Add descriptions, attachments, subtasks, due dates, and assignees to task cards
  • Enhance Trello’s project management abilities with multiple “power-up” app add-ons

Pros

  • Clean interface and easy-to-learn kanban approach for agile workflows
  • Able to organize and break down larger tasks into smaller steps
  • Multiple views including Board, Timeline, Table, Calendar, Dashboard, or Map view
  • Multiple ways to communicate and track feedback with the team, even surface upcoming deadlines for awareness

Cons

  • If you want or need integrations to make Trello work for you, you’re going to need a lot of power-ups which will corner you into one of Trello’s paid plans 
  • Trello’s free plan limits you to its board view, so to access features to make Trello a competitive Airtable alternative, you will also need to look at Trello’s paid plans 
  • Trello is not ideal for large projects
  • A little too simple for true team collaboration

Pricing

Trello offers four plans:

  • Free plan: Unlimited cards, up to 10 boards, Power-Ups, activity log
  • Standard plan ($5/month per user billed annually): unlimited boards, Custom Fields, advanced checklists
  • Premium plan ($10/month per user billed annually): multiple views, templates, observers
  • Enterprise plan ($17.50/month per user billed annually): unlimited workspaces, Power-Up administration, permissions

Customer ratings

  • G2: 4.5/5 (20,400+ reviews)
  • Capterra: 4.4/5 (12,400+ reviews)

Learn more about the number one Trello alternative!

8. Asana

Asana home page
via Asana

Asana is a project management tool for teams to coordinate tasks, stay on top of deadlines, and delegate responsibilities.  It offers tons of integrations and a streamlined interface to organize your work as a spreadsheet would—but with additional options to view, prioritize, and monitor progress for teams who are outgrowing Airtable. 

Features

  • Multiple views to visualize your tasks including list, Kanban board, timeline, and calendar
  • Reporting features to see your progress
  • Custom rules to automate common tasks and reduce errors
  • 50+ project templates to help you get started

Pros

  • Integrate Asana with tools like Basecamp and Microsoft Teams
  • Avoid burnout with Asana workload management systems 
  • Quick to pick up with a simple and intuitive UI
  • Track your goals and manage personal progress

Cons

  • No timeline view in free version
  • Limited file exporting formats
  • Can’t assign multiple people to the same task
  • No native time-tracking feature

Pricing

Asana offers three plans:

  • Basic (free): unlimited projects, messages, and tasks
  • Premium ($10.99/user per month billed annually): custom templates, milestones, reporting across unlimited projects
  • Business ($24.99/user per month billed annually): Jira cloud & server integration, forms customization, goals

Asana also offers an Enterprise plan upon request

Customer ratings

  • G2: 4.3/5 (8,150+ reviews)
  • Capterra: 4.4/5  (10,400+ reviews)

Read more about the top Asana alternatives.

9. Nifty

Nifty home page
via Nifty

Nifty is a project management software that lets you work on large-scale projects with multiple team members. It offers a collaborative workspace for you and your team to organize tasks, track time, and manage documents. 

Like Airtable, Nifty allows you to view your tasks in a list or in a kanban board and is equipped with file storage abilities.  But for the same Airtable functionality with invoicing or back-office tasks, Nifty suggests using their Airtable integration. 

Features

  • Milestones for project planning
  • Portfolio management features with automated progress overviews, timelines, statuses, and overdue notices
  • Time-tracking and reporting
  • Different user roles and permissions

Pros

  • Great for team collaboration
  • Different views that allow you to work with data
  • Tons of imports and integrations
  • Several levels for customized control access 

Cons

  • Not able to customize or build your own automations
  • Lacking in idea management features like Mind Maps
  • Limited free plan
  • Expensive paid plans to access some essential features

Pricing

Nifty offers five pricing options based on the number of team members and features needed:

  • Free: unlimited team members, 100MB storage, limited to two projects
  • Starter ($39 per month, billed annually): 10 members, 100GB storage, 40 projects, unlimited clients
  • Pro ($79 per month, billed annually): 20 members, 500GB storage, unlimited projects
  • Business ($124 per month, billed annually): 50 members, 1TB storage
  • Unlimited ($399 per month, billed annually): unlimited use of features

Customer ratings

  • G2: 4.7/5 (300+ reviews)
  • Capterra: 4.7/5 (120+ reviews)

10. Wrike

Wrike home page
via Wrike

Wrike is a task management software that helps you organize your projects, collaborate with your team, and track work progress. It’s a great option for small agencies looking for customizable workspaces to organize shared calendars with ease, and its visual markup tool is helpful for expediting feedback.

But it lacks idea management features like note-making and mind maps.😕

Features

  • Create forms with conditional logic
  • Share tasks, files, and reports with ease
  • Unique dashboard with a three-pane view
  • Interactive Gantt charts for project tracking

Pros

  • Integrate Wrike with over 400 different SaaS apps with the Wrike Integrate add-on
  • Track time spent on tasks and projects with the built-in time tracker
  • Flexible tools that can scale with your team
  • Multiple views including an Airtable-like table view

Cons

  • Steep learning curve for new users 
  • Limited features and integrations in free version 
  • Lacking in some collaboration and chat features
  • No independent note-taking feature

Pricing

Wrike offers three pricing options:

  • Free Plan: task lists for a small team of up to five people, task and subtask management, real-time activity stream
  • Professional Plan ($9.80/user per month): shareable dashboards, advanced integrations, Gantt chart functionality
  • Business Plan ($24.80/user per month):  time tracking, branded workspace, custom fields

Customer ratings

  • G2: 4.2/5 (2,360+ reviews)
  • Capterra: 4.2/5 (1,700+ reviews)

Check out our Wrike review for more details on how Wrike stacks up against ClickUp.

11. Freedcamp

Freedcamp home page
via Freedcamp

Freedcamp is a project management tool that can organize schedules, tasks, wikis, and more to complete a project on time and within budget. It also has a wall for social communication and private tasks, along with white labeling for client spaces, invoicing, and CRM capabilities.

Combined with third-party integrations, Freedcamp gives users the big picture of their day’s top priorities.

Features

  • File storing and organization
  • Multiple project templates
  • Custom widget boards
  • In-app time-tracking

Pros

  • Access unlimited tasks, projects, and storage in all plans
  • Manage billing processes with CRM and invoicing features
  • Access your work almost any time with offline mode
  • Designed for small to medium sized businesses

Cons

  • Not ideal for idea or portfolio management
  • Lacking in budged management functionality
  • Limited free plan
  • Advanced features only available at extra cost

Pricing

Freedcamp offers four pricing options:

  • Free: unlimited projects, tasks, storage, and users
  • Pro ($1.49/user per month, billed annually): in-app email, additional integrations
  • Business ($7.49/user per month, billed annually): wiki, issue-tracking, reports, CRM
  • Enterprise ($16.99/user per month, billed annually): all features

Customer ratings

  • G2: 4.5/5 (100+ reviews)
  • Capterra: 4.6/5 (450+ reviews)

12. Notion

Notion home page
via Notion

Notion is a popular project management and collaboration tool best known for outlining tasks, note-taking, and creating wikis and richly formatted documents. With a clean Kanban board interface, Notion simplifies the process of creating, storing, and collaborating over detailed project documents.

Still, some users have found it a bit complicated based on the variety of ways you can use it. 

Features

  • Notes, checklists, and documents features to organize project details
  • Comments and mentions to help you get more done with other people, wherever you are
  • Admin features help to manage multiple permissions
  • Real-time collaboration on Notion pages and its database

Pros

  • Powerful note taking with rich text editing to make pages as detailed and data-filled as you want
  • Create team wikis so that your team can access everything they need to know about your company or project
  • Use templates to get started on notes, knowledge bases, blogs, and more
  • Multiple views like list that resembles the top-to-bottom look of a list in Airtable 

Cons of Using Notion

  • Missing key features like goals, time tracking, and Gantt charts to be totally effective as a project management tool
  • Some Notion customization features are complicated and difficult to learn
  • Does not integrate with Google Calendar
  • Admin and security tools only offered on paid plans

Pricing

Notion has three pricing options:

  • Personal Plan (free): unlimited pages, unlimited blocks, sharing with five guests
  • Personal Pro Plan ($5/month): unlimited file uploads, unlimited guests, version history
  • Team Plan ($10/user per member): unlimited team members, collaborative workspace

Notion offers an Enterprise plan upon request.

Customer ratings

  • G2: 4.6/5 (400+ reviews)
  • Capterra: 4.8/5 (490+ reviews)

13. Microsoft Excel

Microsoft Excel home page
via Microsoft Excel

Microsoft Excel is likely the poster child you imagine when anyone says the word ~spreadsheet.~

It’s a powerful spreadsheet app with calculations and powerful data analysis and documentation abilities. Plus, Excel offers graphing tools, a macro programming language called Visual Basic for Applications (VBA), and sought-after pivot tables. 

Features

  • Excellent offline efficiency 
  • Excel Quick Access toolbar can pin your most-used functions to save time with easy access
  • Highly advanced feature add-ins including power query, power pivot, and power BI
  • Automate repetitive tasks, report generation, and custom add-ins

Pros 

  • Advanced data analysis and visualization
  • Good for handling complex calculations
  • Various keyboard shortcuts
  • Able to view progress and reports by creating dashboards 

Cons

  • Difficult to collaborate on an Excel spreadsheet
  • Has a lot of functionality but also missing some key features like a forms command
  • Not an an ideal task manager
  • No time, goal, or dependency tracking

Pricing

Microsoft Excel is part of MS 365 which offers six pricing plans.

For personal use: 

  • Microsoft 365 Personal ($6.99/month per one person): 1TB cloud storage, ad-free email, Microsoft Editor
  • Microsoft 365 Family ($9.99/month for up to 6 people): AI-powered creative tools, OneDrive advanced security

For business use: 

  • Microsoft 365 Business Basic ($5/user per month): web and mobile versions of Office apps, email protection, Microsoft Forms for feedback
  • Microsoft 365 Business Standard ($12.50/user per month): over 1,000 privacy controls, 50GB email mailbox, premium Office apps
  • Microsoft 365 Business Premium ($20/user per month): Microsoft Bookings, 1TB OneDrive storage
  • Microsoft 365 Apps ($8.25/user per month): includes only premium Office Suite apps, real-time co-authoring, file sync on PC or Mac

Customer ratings

  • G2: 4.7/5 (2,160+ reviews)
  • Capterra: 4.8/5 (16,840+ reviews)

14. Pipefy

Pipefy home page
via Pipefy

Pipefy is an easy-to-use project management tool that can streamline your business processes. With little-to-no coding skills required, Pipefy allows users to deploy digital workflows, simplify request management, and reduce errors by automating otherwise manual or repetitive tasks. 

Features

  • Custom integrations from chat apps to ERPs 
  • Service portals to centralize documents, policies, and request forms
  • Automated emails along with templates
  • Advanced reports filter and combine information from processes

Pros

  • Create forms with conditional logic to automate task creation
  • Detailed reporting to keep track of project statuses
  • Connect different processes in the platform

Cons

  • No assigned comments
  • Limited mobile functionality
  • Lacking key team tracking features
  • Can get a bit pricey

Pricing

  • Starter (free): up to 10 users, up to 50 cards per month, one workflow conection, 15 automations
  • Business ($24/user per month): up to 30 users, unlimited workflows, 500 automation calls, data recovery

Pipefy also offers Enterprise and custom Unlimited options upon request.

Customer ratings

  • G2: 4.6/5 (180+ reviews)
  • Capterra: 4.6/5 (260+ reviews)

Which Airtable alternative takes the cake? 🎂

TL;DR: Airtable might sound cool on paper, but by no means is it the perfect project management solution. 

While it thrives as spreadsheet software, Airtable lacks a built-in task feature, only offers communication through comments, and is limited in its workflow automation tools—making it less than ideal for effective project management overall. 

Luckily, you have an entire list of alternatives to give a try before committing to your perfect software fit, and what better place to start testing your options than at the very top? 

ClickUp is a powerful productivity tool for teams across industries to manage projects, collaborate smarter, and bring all of your together work in one place. 

With various customization abilities, ClickUp can stretch to any team size and a feature-rich experience to manage your workload, monitor project updates, and communicate with the team—no matter what project style you use.

ClickUp’s Table View easily rivals Airtable and also offers tons of other features like  ClickUp Priorities, a Webhook Integration, and has a mobile application on multiple platforms.

Best of all? ClickUp isn’t just the best alternative to Airtable by features, it’s also the most affordable!

Access all of these tools plus unlimited members and tasks, and get 1,000 MB of storage in ClikcUp for free, forever. 

Import your work from Airtable in a matter of minutes and start taking your productivity to the next level by signing up for ClickUp today!

Questions? Comments? We're here for you 24/7 at help@clickup.com!

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