Let’s face it: You won’t master team management overnight. You have to build up the experience and learn from struggling on the field.
But there’s something we can do to help you hit the mark faster, starting with this particular article. Read it to learn what team management skills are and how to apply them to your team like a charm.
- What Is Team Management?
- Skills you Need for Effective Team Management
- 10 Effective Team Management Tips to Consider
What Is Team Management?
Team management is the overarching competency of team managers. It comprises the abilities, knowledge, skills, and behavior required to manage a team. But what is a team manager exactly?
A team manager is responsible for coordinating the work of a team, so they achieve team goals. And that consists of orchestrating the execution of tasks by contributors.
However, the team manager’s job doesn’t stop at the execution level. They control teams’ work to ensure the business meets its goals down the line.
After all, organizational operations are often complex and wouldn’t run smoothly without teams. But with the right strategies and methods, team leaders can keep everyone productive and effective. They organize those teams, kickstart teamwork, and then keep the ball rolling with their core management skills.
Team management is the force that drives progress in all team members’ tasks. For instance, by regularly meeting the team as a group and its members individually, team managers remove roadblocks to projects’ progress and unlock access to necessary resources.
But on a subjective level, team management sustains healthy relationships between teammates. In other words, there’s much more to team management than work coordination and control. Let’s break the concept down into smaller chunks—or skills!
Skills you Need for Effective Team Management
Team managers shield their contributors from disturbances in their work. But at the end of the day, team leaders must hold their team accountable.
This, in a way, makes team management a job of balance. Because while the leader is protective of their teams, they also expect results.
Now, achieving that balance is only possible by developing effective management skills. And quite frankly, that’s a melting pot of hard and soft skills, such as:
- Active listening and effective communication
- Emotional intelligence and conflict management
- Interviewing and hiring
- Goal setting and performance management
- Task planning and assignment (Check out our guides on team charters & team charter templates!)
- Delegation and time management
- Problem-solving and decision making
Effective team management allows the team leader to grow the team’s cohesion and promote teamwork. And as a result, teams work well together and perform at their best.
But the impact of effective team management crosses the limits of each team. It lays the groundwork for positive organizational culture, from hiring contributors to making them feel heard and appreciated.
Just don’t forget that a team leader must give their teammates constructive and actionable feedback. Because ultimately, a healthy workplace culture depends on effective team management.
Finally, each team member is unique in their work style and personality. And when different work styles and personalities come together as a team, the group is unequivocally different.
That’s why effective team management demands adaptability and flexibility. And a team leader must adjust their team management style to distinct people and team dynamics.
10 Effective Team Management Tips to Consider
This is our list of team management skills and hints on how to manage effectively:
1. Communicate openly and transparently
If you’re stepping into team management, don’t underestimate the consequences of ineffective communication. It generates anxiety among your team as they don’t know what to do and where they’re heading.
Keep your team informed of the company’s goals and your team’s goals. Clarify each one’s tasks and project deadlines, and make that information available to the entire team.
In fact, we recommend you go one step further and be transparent about your own tasks. And encourage everyone—you included—to share how they fixed the problems they encountered while executing their tasks.
That openness and transparency guide team members’ attention to collaborating with each other. And that’s much more productive than worrying about what tasks to do or why to do them.
Also, openly communicating everyone’s role and functions foster accountability. And because each team member knows which tasks they’re responsible for, their contribution to the project and the business is clear.
Open and transparent communication boosts employee motivation, satisfaction, and retention. However, it’s one of today’s virtual team challenges. But your organization’s bottom line is at stake unless team leads all rows in the direction of effective communication.
2. Set clear team goals
There’s no way your team could keep their eyes on the prize if you didn’t disclose what that prize is. So, set team goals, whether you’re new to team management or keen to become better at it.
And your team will focus on a purpose and become less prone to deviate from it. Because let’s be honest: Distractions from goals at work are always one urgent request away.
But it’s up to you—the team manager—to set the example. Don’t give in to the temptation of solving problems or starting tasks that might compromise your team’s goals.
Instead, prioritize those goals and ensure your team works towards accomplishing them. Use ClickUp Goals to create trackable team goals and automatically monitor progress. For instance, link sprint tasks to a single plan or define monthly sales and revenue targets. Team management involves constantly measuring team performance. So, ensure your goals are within reach.
3. Provide feedback regularly
Continuous improvement is a pillar of any successful business. And constructive, actionable feedback is the way to get there. Tell your team which areas they must improve.
But also take in their feedback and try to make your team’s job easier and the work environment healthier. Grant access to new resources, help make a decision, mediate team communication, or provide tips to plan your team members’ day more efficiently.
Also, reach out to top team management or put new team norms in place to support your team. Hold frequent feedback sessions. And appreciate your team member’s contribution to the team.
It’s an excellent strategy for improving team performance, building trust, and boosting morale. But it’s also a bulletproof approach to enhancing your projects’ health.
Try out ClickUp’s Performance Report Template to regularly report the overall progress of all your projects and ensure team management is well documented.
4. Delegate tasks
You know your team members’ competencies and level of experience, right? And you can’t find the time to do that task you know they’re able to do? Or do you need to scale your team’s outcomes? Well then, it’s time to delegate!
You hired your team because they’re good at their job. That’s why you must trust their sense of responsibility and skills. Ensure you don’t overload them to the extent they can’t deliver on time with acceptable quality.
Team management skills are crucial to balance workloads and ClickUp is your ally in managing tasks. It allows you to plan your team members’ workload and know when to jump in to assist or track progress. Use ClickUp’s Time Tracker to test and refine your estimates and manage workloads flawlessly.
Additionally, ClickUp’s timeline and workload views are remarkable for planning your team’s schedules, utilization, and capacity.
5. Manage time
Effective team leaders are outstanding at managing time. They prioritize tasks, so each team member knows what to do first. And they also plan the time to spend on each task for the best team management strategy.
But the thing is: Time estimates must be as accurate as possible. Because the more accurate they are, the less stressed out and more productive your team will be. And that’s how your team will develop their careers.
Time management enables managers to pinpoint inefficiencies, too. And once they become aware of bottlenecks or a low headcount, they can act on it.
Now, for managers to make accurate time estimates, they need historical data. They need a tool for project time tracking capabilities—such as ClickUp—to set durations, track time, and view time reports.
Use ClickUp to compare the time your team tracked against your time estimates. That gives you an overview of the time remaining in each task and determines if your team is on schedule to meet its goals.
6. Settle team issues
Truthfully, addressing work performance or behavior issues with team members can be daunting. And usually, conversations about these topics are nerve-wracking.
But there’s no team success or growth without a few tough talks along the way. Team management is all about settling these issues.
ClickUp’s Corrective Action Plan Template is the perfect resource for managers to prepare and conduct those discussions. It outlines improvement areas, problems, root causes, and possible solutions to fix those problems.
This team management template also contains success measures, the names of accountable team members, and due dates. Write everything down in the template, so your team members know what corrective steps to adopt. And later on, use the document as a reference to check progress.
7. Hire effectively and efficiently
Sooner or later, any team manager must hire new team members. And one part of that process is onboarding the new hires.
That’s when you welcome them to the team and integrate them into the organizational culture. It’s also the time to introduce those team members to the materials and meeting tools they need to be productive.
Effective onboarding is an investment of about one year. But it directly influences employee retention. It’s that strategic and impactful for your business.
Use ClickUp’s Hiring Candidates Template for the smooth onboarding of new hires. It guarantees they know exactly what you need them to do during that period.
8. Create a positive team culture
In a healthy work environment managers and team members hold positive dialogues. They discuss the management style, company core values, organizational culture, and anything that might affect each other’s performance and the team’s goals.
As a team manager, relying on an Employee Feedback Template to collect opinions is quite handy. And it’s a great form of tackling complex topics such as salaries and benefits. Use ClickUp’s Employee Feedback Template to run employee satisfaction surveys.
9. Celebrate team wins
Managers must recognize the effort and outcomes of their team members. Consequently, the team becomes more cohesive and resilient.
But the benefits are also individual. Team members feel appreciated, and their sense of purpose at work strengthens, feeding their desire to reach higher goals. And so, they progress in their careers, and everybody wins.
All good reasons not to wait for a time when you’ll be less busy! Make time to celebrate your team’s achievements. Additionally, dedicate a slot in your agenda to praise their results at least once a year. And in between, give positive reinforcement and proper feedback.
10. Promote team collaboration
Nothing compares to team collaboration when it comes to raising employee engagement. Collaborative teams get more things done faster and with less drama.
Also, team members who brainstorm together and help each other are happier at work. And that happiness ignites their productivity and makes them feel safe about sharing problems.
Now, guess what that environment does for your team? That’s right! Your team members find creative solutions to overcome challenges faster and more efficiently.
Prioritize Your Team Management Skills
Effective team management is crucial to motivate team members and goes a long way for businesses. It lays the foundation for high-performance teams that communicate well, collaborate, and innovates.
And it generates an atmosphere of trust and respect, keeping the team on track and moving forward. If you use the right tools, you’ll keep a strong focus on the tasks at hand, reduce employee turnover, and improve customer loyalty.
This helps everyone be more willing to learn while you increase employee satisfaction. So, find the tool that could best work for you.
Streamline team management by using ClickUp and get started for free!