Free Monday.com To-Do List Templates to Organize Tasks

Most of us spend way too much time managing work instead of doing it. And nowhere is that more true than when you’re staring at a blank project board, trying to figure out how to organize your tasks. 

Monday.com is a flexible tool, but without a template to get you started, it can become more of a time sink than a time-saver.

You end up building structures from scratch when all you really want is to get things done. To help you skip the setup and get straight to the action, we’ve handpicked the best free Monday.com to-do list templates.

And if Monday.com still feels too clunky for your style, we’ve also included some ClickUp to-do list templates that offer a smoother, more intuitive experience.

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What Are Monday.com To-Do List Templates?

Monday.com to-do list templates are ready-made task management boards that help you organize, track, and complete your tasks with ease.

They remove the need to build a to-do list system from scratch, so you can start planning right away.

These templates typically include:

• Task lists with due dates and priorities 
• Status columns to track progress (To Do, In Progress, Done) 
• Automations to streamline repetitive tasks 
• Sections for daily, weekly, or project-based planning 

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What Makes a Good Monday.com To-Do List Template?

The right Monday to-do list template should strike a balance between structure and flexibility to support daily priorities. Here’s what to look for when picking one: 👇

• Clear task structure with owner, priority, and due date columns: Look for a template that lays out tasks with assigned owners, deadlines, and priorities, so everyone knows what to do, when it’s due, and how important it is
• Custom status labels: Choose a template that helps track task progress easily using customizable and color-coded labels without the need for complex workflows
• Built-in automation: Pick a template that automatically sends reminders, moves tasks forward, or updates statuses, saving you tons of time
• Filtering and sorting: Ensure the to-do list lets you filter by due date, person, or priority so you can focus on what matters 
• Sharing and collaboration: Pick a template that supports real-time discussion and file sharing to help keep conversations, work updates, notes, and essential documents right where the work is
• Progress tracking: Choose a template with visual indicators of progress, like dashboards, completed task counters, checklist items, or status widgets, to help you stay motivated and aligned

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To-Do List Templates at a Glance

Here’s a summary table for all the to-do list templates listed the blog:

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Free Monday.com To-Do List Templates 

Monday.com provides some of the best to-do list templates that help you plan out your week, keep your team in sync, or survive your semester without missing deadlines. 

Here are our top picks:

1. Weekly To-Do List for Easy Task Management

The Weekly To-Do List for Easy Task Management Template gives you a ready-to-use structure to plan your entire work week. Tasks are grouped by weekdays (Monday to Friday), allowing you to see what needs to be done each day, tag team members, and track progress.

Use this template to:

• Organize your to-dos using ‘This Week’ and ‘Next Week’ boards to create a clear visual split between current and upcoming tasks
• Use color-coded labels like ‘Done,’ ‘In Progress,’ or custom statuses to get a quick view of where everything stands
• Include key stakeholders, deadlines, and project details to improve coordination and avoid back-and-forth

2. Team Task List Template

64% of employees waste at least three hours a week due to collaboration inefficiencies, with 20% losing up to six hours. The Team Task List Template helps teams manage multiple tasks, owners, dependencies, and project stages from a single shared board. 

Use this template to:

• Define owners, set a priority list, and add due dates to ensure clarity and responsibility 
• Organize tasks by departments, workflows, or project phases to maintain structure and streamline collaboration
• Trigger automations to archive completed tasks, send updates, or move items

3. Eisenhower Matrix Template

When everything feels urgent, it’s hard to know what really moves the needle. The Eisenhower Matrix Template helps you prioritize tasks based on urgency and importance using the proven Eisenhower method. Tasks are auto-tagged into quadrants like ‘Do,’ ‘Schedule,’ ‘Delegate,’ or ‘Eliminate,’ so you can stop wasting time on low-impact work.

Use this template to: 

• Attach smart suggestions to each task—do it, delegate it, schedule it, or eliminate it, based on where it falls in your priority grid
• Apply clear indicators like ‘Done,’ ‘Pending,’ or ‘Stuck’ to instantly see where each task stands in the quadrant
• Keep a simple log of tasks you’ve delegated or dropped, so you don’t end up doing the same thing twice

4. Online Personal Bullet Journal Template

This Online Personal Bullet Journal Template brings the flexibility of handwritten logs into a clean, organized board. Weekly logs, habit trackers, time blocks, and status updates in one interactive workspace give you the flexibility to plan, reflect, and track personal goals with clarity and ease.

Use this template to: 

• Break down your tasks and events week by week, with built-in tools to track priorities, progress, and time spent
• Make your journal more engaging by embedding images, checklists, links, or even GIFs that reflect your goals and mindset
• Tag others or leave comments if your bullet journal is part of a group project, creative collab, or shared habit tracker

5. Student Organizer Template

Managing classes, assignments, exams, and extracurriculars can become overwhelming quickly. The Student Organizer Template helps students keep track of it all by putting every task, project, deadline, and subject on a clear, organized board.

Designed to replace static Monday.com layouts, it gives students full flexibility with drag-and-drop tasks, progress bars, and color-coded categories for easier time management.

Use this template to: 

• Add due dates, set time estimates, and get a clear view of where your time goes each week
• Group your tasks by subject, assignment type, or even clubs and side projects using folders or custom tags
• Share access with peers for group projects or tag mentors for feedback and suggestions

6. Customer Onboarding Template

To help manage the entire client onboarding journey, Monday.com’s Customer Onboarding Template lets you see where every client is in the onboarding journey with custom fields like client name, start date, responsible team member, progress, and notes for each stage.

The views available within the template are Gantt, Table, Timeline, and Chart, so you can customize views to suit different roles. For example, managers might want overarching timeline views, while onboarding specialists may prefer task-driven views for better management.

Use this template to:

• Automate due date reminders and priority/status updates for task assignees
• Enable time-tracking to measure how long each phase takes and identify bottlenecks
• Integrate with Slack, Gmail, Outlook, Zoom, and more to keep workflows running without manual data transfer

7. Design Weekly Tasks Template

Multiple revisions, conflicting input, unclear priorities, and poor workload visibility are only some of the challenges design teams face. The Design Weekly Tasks template helps avoid this chaos by giving teams one board where they can plan weekly tasks, assign ownership, track workload, and manage design assets visually.

Since it integrates with popular design tools like Adobe Creative Cloud and Dropbox, you can easily attach, share, and preview files from your work board.

Use this template to:

• Filter tasks by team member to monitor individual/team workload and identify where reassignment is needed
• Switch between the Gantt view for setting task timelines and progress charts or dashboards for a quick visual overview of what’s on track or pending
• Choose from 30+ column types, such as links, files, dropdown, date, people, etc., to add context to each item on your list

8. Recruitment Process Template

The Recruitment Process Template can be a good addition to your toolkit if you want to structure the process of moving applicants through each hiring stage. While the Kanban view provides pipeline clarity at a glance, dashboards are a great way to visualize referral sources or hiring trends.

With customizable, in-built forms, you can also collect candidate applications and new position requests from project managers. All submissions automatically feed into your board as new items on your task list.

Use this template to:

• Create custom groups or status columns for hiring stage, department, etc., for better visualization
• Link data to an ‘Employee Directory’ board to centralize all employee information after hiring
• Make your HR board private to ensure candidate confidentiality and limit access to only authorized team members

9. Single Project Template

Designed to manage a single project from initiation to implementation, the Single Project Template brings project phases, budget, timelines, resources, and more in one clear and centralized board.

Tasks can be organized into groups that reflect project phases or categories like Planning, Execution, Delivery, etc. Additionally, trigger-based automations help notify assignees, move tasks, change statuses, or send reminders for upcoming deadlines.

Use this template to:

• Customize dashboards to monitor progress and get quick, real-time project insights
• Create status and priority columns to give your team complete visibility into urgent tasks
• Integrate with Gmail, Dropbox, Jira, or Excel to prevent constant tool switching while managing projects

10. IT Service Desk Template

Looking for a way to manage IT requests and incidents more efficiently? The IT Service Desk template provides a unified view of all incoming tickets and their statuses in one central hub.

There’s an intake form that captures details like requester info, problem description, urgency, screenshots, etc., and can be customized to include fields that are relevant to your team.

The board auto-creates groups (e.g., New Requests, In Progress, Resolved), but you can add or modify these based on your workflow structure. The template integrates with Jira, Zendesk, Slack, etc., to ensure smooth workflows and collaboration.

Use this template to:

• Provide visibility into queue status and workload to technicians and managers
• Automate ticket assignment to an available technician and notifications/reminders
• Create dashboards for critical metrics, such as average resolution time, ticket volume, or customer satisfaction score

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Monday.com To Do List Templates Limitations

While Monday.com offers visually appealing and flexible templates, users have pointed out a few limitations now and then: 

• Templates offer basic checklists without support for nested steps or subtasks within checklists
• No native task-level time tracking; external tools are required for detailed reporting
• Tasks cannot be auto-linked across boards for dependencies or cross-referencing
• Visual table-based layouts aren’t flexible enough for calendar or Kanban views on mobile

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Alternative Monday.com Templates

With the growing limitations of Monday.com templates, many teams are actively switching to smarter Monday alternatives. ClickUp is one of them. 

ClickUp is an everything app for work that lets you manage tasks, docs, goals, chats, and workflows from a single interface. It offers a wide variety of free, customizable to-do list templates that are simpler to set up and easier to scale.

Below, we’ve handpicked the top ClickUp to-do list templates you can start using right away.

1. ClickUp Basic To-Do List Template

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The ClickUp Basic To-Do List Template is a plug-and-play task management template designed for speed and simplicity. It comes with pre-set statuses, like ‘To-Do’ and ‘Complete’, and is available in both Board and List views.

With a fully customizable structure, it’s perfect for those who want quick functionality with minimal effort. Use this template to: 

• Manage your action items with just two core statuses for clarity
• Customize your workflow view depending on how you like to plan and visualize progress
• Use simple filters to highlight pending or completed tasks without distractions

2. ClickUp Daily To-Do List Template

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The ClickUp Daily To-Do List Template is built for users who want a structured yet flexible way to plan each day with intention. It simplifies your workflow by giving you space to jot down daily tasks, organize them by priority, and stay on track hour by hour. 

Use this template to:

• Track daily habits and routines to reinforce good behavior and group your to-dos by priority, location, category, or workflow stage
• Keep notes, SOPs, or supporting materials linked right inside your daily task flow with ClickUp Docs
• Set triggers and alerts, and use checklists to simplify multi-step actions for better execution

3. ClickUp Calendar To-Do List Template

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The ClickUp Calendar To-Do List Template is built to help you plan out weekly, bi-weekly, or monthly work with full control over categories, roles, and priorities. You can switch between multiple custom views, like Gantt, List, or Schedule view, to match your planning style. 

Use this template to:

• Submit the Meeting Request form to propose a meeting with a colleague or teammate, including the purpose, attendees, their roles, and the urgency of the conversation
• View all your scheduled meetings for the month in the By Role calendar, which is color-coded by the role of each attendee, making it easy to check monthly appointments and quickly identify each person’s role directly from the task card

4. ClickUp Work To-Do List Template

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The ClickUp Work To-Do List Template is a robust, all-in-one task management system that allows you to add granular details, such as Task Type, Important Notes, Contact Email, Resources, and Frequency, to keep track of tasks at work. 

Use this template to:

• See all your tasks scheduled throughout the week on the Weekly Calendar View to stay on track and easily spot any free time in your day
• Use the Monthly Calendar View to see all your tasks laid out across the month, making it easy to spot which days are open and which are already booked.

💡 Pro Tip: Pair ClickUp Brain with any to-do list template (like Basic, Daily, Calendar, or Work Checklists) to automate routine planning and keep your workspace clean and aligned.

Prompt it to: “Turn the goal ‘Launch email campaign by Friday’ into an actionable task list with time estimates.”

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5. ClickUp Activity List Template

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The ClickUp Activity List Template provides a centralized and structured solution for managing everything from simple to-do lists to detailed sprint plans and complex project timelines.

Custom Fields, such as task type, urgency, and timeline, help organize activities into logical groups for better visibility and control.

Use this template to:

• Distribute responsibilities efficiently and prevent resource overloading with the Workload View
• Establish dependency relationships between subtasks to show what needs to happen before or after a specific activity

6. ClickUp Task Management Template

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The ClickUp Task Management Template is a powerful solution for teams looking to stay on top of every task, no matter how big or small. Tasks can be grouped into actionable categories, like Ideas, Action Items, and Backlogs.

Tailor the setup to your preferred style, whether that means visualizing your week, delegating based on team capacity, or managing by urgency. 

Use this template to:

• Sort tasks based on priority (Urgent, High, Normal, Low), or group them by department  for complete visibility and accountability
• Switch to the Board view to see tasks as cards organized into columns and add assignees, due dates, and priority labels
• Open the Calendar view to see team tasks by day, week, or month, and click on a date to quickly create a new task with details like title, description, priority, or assignee

7. ClickUp Moving Checklist Template

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The ClickUp Moving Checklist Template helps you bring structure and calm to one of life’s most chaotic experiences, i.e, moving homes or offices. With distinct task categories like ‘Before Moving’ and ‘Moving Day,’ it helps you prepare ahead and tackle each phase methodically.

The smart grouping and pre-filled checklist let you focus more on settling in than stressing out.

Use this template to:

• Designate team members or family members to tasks using custom assignee fields so everyone knows who’s doing what
• Use the Comments section to record mover appointments, packing tips, or special instructions right within the task
• Leverage the built-in progress bars and list views to instantly see what’s done and what’s still pending

8. ClickUp Bucket List Template

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The ClickUp Bucket List Template is your go-to tool for turning bucket list dreams into actionable goals. It helps you map out everything from exotic getaways to once-in-a-lifetime experiences using visual elements like color-coded categories and custom fields.

It includes three lists: Places to Explore, Foods to Try, and Activities. At the folder level, you can view all your entries organized by list, making it easy to track everything in one place.

Use this template to:

• Switch to the Board view to see your entries with their attached photos as covers—perfect for a visual boost of inspiration
• Use the By People Board view to categorize activities you want to do alone or with your partner, friends, or family, and use the By Continent Board view to categorize them by location
• Use subcategories like ‘Travel’, ‘Nature’, or ‘Just for Fun’ to bring context to each task

9. ClickUp Class Assignments To-Do List Template

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The ClickUp Class Assignments To-Do List Template is the ultimate academic planning board for teachers and professors handling multiple classes, assignments, and grading cycles. Apply tools like Time Tracking, Dependencies, and Email integration to streamline every step from planning lessons to scheduling tasks and grading assignments.

Use this template to:

• Toggle between views like ‘Exams’, ‘Papers’, and ‘List’ to visualize tasks in formats that match your teaching style
• Monitor every assignment from ‘Not Started’ to ‘Complete’ to ensure nothing gets missed
• Categorize assignments based on type, like ‘Topics Covered’ or ‘Assignment Grade’, to quickly sort and prioritize class tasks

10. ClickUp Getting Things Done Template

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The ClickUp Getting Things Done Template brings David Allen’s GTD productivity method to life with a well-structured workspace that helps you collect, process, organize, and execute tasks with clarity.

With tailored views, action-based statuses, and predefined categories like ‘Next Actions,’ ‘Waiting For,’ or ‘Someday/Maybe,’ you can prioritize urgent tasks and defer non-urgent ideas without losing sight of them.

Use this template to:

• Add ‘Context,’ ‘Effort,’ and ‘Blocked’ tags to give clarity on time required, current blockers, or the area of focus
• Automatically move tasks from ‘Inbox’ to ‘Scheduled’ once a due date is added, or adjust views based on selected context or priority
• Access built-in SOPs, meeting notes, and idea-sharing documents right within the workspace for easy team alignment

11. ClickUp Home Renovation To-Do List Template

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Be it remodeling a single room or planning a full home makeover, the ClickUp Home Renovation To-Do List Template helps you with everything from budgeting and scheduling to tracking contractor work and task completion. The Board view helps visualize project progress and priority levels, while the Timeline View provides a smooth flow of tasks over time. 

You also have the option to build and monitor a custom renovation budget, which will ensure that your finances and task management are in check.

Use this template to:

• Use dedicated fields to log and monitor expenses for each renovation task, ensuring accurate budgeting and spending visibility
• Group and organize tasks based on different areas of the house, like the Kitchen, Nursery, or Bathroom, to manage parallel work streams efficiently
• Add sub-tasks or notes for details like contractor instructions or material availability without cluttering your main task list

12. ClickUp Digital Product To-Do List Template

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The ClickUp Digital Product To-Do List Template simplifies the entire lifecycle of your digital product, from brainstorming and designing to packaging and promotion.

Instead of managing disconnected tools or sticky notes, this template organizes everything in one shareable doc format and can be customized based on your proficiency level and specific project type

Use this template to:

• Plan for different assets like workbooks, worksheets, mockups, or slide decks, depending on your product type
• Track all creative tasks, including social media content per platform, opt-ins, and email assets
• Use checkboxes for tasks like building lead magnets and product usage guides to prepare your funnel

13. ClickUp Party Planning To-Do List Template

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The ClickUp Party Planning To-Do List Template makes party coordination smoother by organizing your event tasks across three major stages: preparation, the day of the event, and event closing. 

It comes with pre-built lists for event marketing, registration, creative design, and closing tasks, all of which you can customize or expand. You can also set separate timelines for each event (like a 5–10 PM engagement party or 6–9 PM rehearsal dinner) to prevent schedule clashes. 

Use this template to:

• Use visual indicators and subtasks to manage ongoing tasks and keep everyone aligned
• Manage everything from venue and catering to final payments with pre-built sections for each event aspect
• Track expenses by event to avoid overspending

14. ClickUp Self-Care To-Do List Template

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If you’re looking to build a structured self-care routine that nurtures your mind, body, and spirit, the ClickUp Self-Care To-Do List Template is your go-to planner.

This thoughtfully designed template helps you categorize tasks into wellness types, assign self-care categories, and track your progress using six status labels like ‘On Track,’ ‘Off Track,’ and ‘Crushing.’ 

Use this template to:

• Group your tasks under ‘Mind’, ‘Body’, or ‘Spirit’ and further classify them by activity type such as ‘Screen Time’, ‘Beauty’, ‘Health’, or ‘Hobby’
• Use the reference and notes columns to attach reminders, best practices, or motivational cues linked to each activity
• Instantly understand which aspect of your well-being needs attention through a color-coded, easy-to-scan layout

15. ClickUp Quality Control Checklist Template

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The ClickUp Quantity Control Checklist Template is a purpose-built workspace for ensuring that every product or process meets the highest standards before it is released.

With predefined fields for status updates, categorization, and remarks, it helps teams ensure adherence to all quality benchmarks, whether it’s critical production checks or minor corrections. 

Use this template to:

• Categorize each task as minor, major, or critical to guide team focus and escalation paths, and use custom statuses like ‘New Approval,’ ‘Pending,’ or ‘Approved’ to streamline decision-making
• Use no-code automation rules to trigger updates based on task completion or feedback for smoother processes
• Log remarks, results, and test procedures in dedicated Custom Fields for complete documentation and traceability

16. ClickUp SEO Checklist Template

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The ClickUp SEO Checklist Template provides a structured and clear overview of your entire SEO strategy. It helps you break down complex tasks into manageable steps across multiple pages, such as product listings, blogs, and contact forms.

From managing on-page SEO and fixing broken links to tracking metadata quality, it offers flexible categorization and visual tracking to scale with your workflow.

Use this template to:

• Create checklist columns for specific SEO page types like homepage, FAQ, product pages, and more for targeted optimization
• Switch between the Team Capacity view and the SEO Checklist view to assess team workload and process gaps
• Input metadata types, importance levels, and issue severity to evaluate task priority and ensure SEO compliance

17. ClickUp Hiring Checklist Template

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The ClickUp Hiring Checklist Template helps streamline every step of your recruitment process. It includes checklists for everything from job posting to employee onboarding. It breaks down hiring tasks into actionable stages like sourcing, screening, interviewing, and documentation. 

Plus, with built-in comment sections, file attachments, and status tracking, it centralizes communication and feedback. 

Use this template to:

• Assign responsibilities, track progress with the ClickUp Gantt Chart view, and keep everyone in sync with real-time status updates
• Attach resumes, add interview feedback, and maintain all candidate data in one centralized view
• Use labels like High, Medium, and Low to focus on time-sensitive roles and critical action items

18. ClickUp Project Checklist Template

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The ClickUp Project Checklist Template brings order and visibility to even the most chaotic projects with a checklist-first approach.

With detailed list views, progress bars, and approval stages, you get a crystal-clear view of what’s happening and what’s next. It also supports deep customization with dependencies, priority tagging, and time-tracking to help you manage resources and workflows effectively.

Use this template to:

• Easily distinguish between major and minor tasks so your team knows where to focus first
• Prevent premature starts by setting task relationships that ensure the right sequence of execution
• Use time tracking and editable deadlines to optimize resource use and improve project agility
• Monitor task completion, bottlenecks, and workload with visual ClickUp Dashboards that bring everything together

19. ClickUp Vacation Checklist Template

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The ClickUp Vacation Checklist Template is your anytime planning assistant for trips, whether they’re quick weekend getaways or extended holidays.

It helps you sort out every pre-trip task in one place, with crystal-clear item statuses and details such as travel dates, companions, vacation type, and trip category. Visualizing what’s pending, packed, or ready to buy brings a sense of order to the packing chaos.

Use this template to:

• Categorize items using the ‘Vacation Trips’ field to group everything under beach, camping, road trip, or any custom trip type
• Group by type of item (e.g., clothes, toiletries) and track item quantities with the ‘Quantity’ field so you never under- or over-pack
• Leverage the ClickUp Assign Comments feature to distribute packing or prep tasks among group members and set deadlines before departure

20. ClickUp Retirement Checklist Template

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The ClickUp Retirement Checklist Template is a solution designed to simplify every aspect of retirement planning, whether financial or personal.

With dedicated pages for finances and retirement activities, it allows users to input custom financial goals, set retirement timelines, and organize every task and document. 

Use this template to:

• Log objectives like pension income, investments, and account balances under clear checklist items
• Add travel plans, hobbies, and post-career pursuits to a dedicated section to visualize your ideal retirement lifestyle
• Add links to trusted resources that simplify your planning process

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Declutter Your Days With A Free ClickUp Template

While Monday.com offers solid to-do list templates, ClickUp takes things a step further with its flexibility, depth, ease of use, and advanced functionalities.

With features like dashboards, custom views, time tracking, and even built-in AI, ClickUp takes the pressure off and gives you a smarter way to manage your to-dos.

If you’re looking for a tool that grows with your tasks (and your life), ClickUp’s to-do list templates are honestly hard to beat.

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