Software

15 Best To-Do List Apps to Stay Organized in 2023

Greg Swan

Content Manager

November 2, 2023

13min read

A to do list app helps you organize tasks and stay on top of your deadlines.

You can use it to manage everything from grocery lists to work-related tasks and more.

In this article, we’ll discuss what makes a great to do list app and review the 15 best to do list apps you can use to boost your productivity.

And by the end of the article, you’ll have a concrete idea of which to do list app suits you best!

This Article Contains:

What is a To Do List App?

A To-Do List App is a digital tool that helps you organize and manage your tasks more efficiently. It allows you to create a list of tasks that you need to complete within a certain timeframe. These apps often come with features like reminders, due dates, task prioritization, and even collaboration tools for team projects.

What Makes a Good To Do List App?

It’s a challenge to agree on one universal definition of a great to-do list app. When choosing our list, we’ve decided that the best apps must cater to a diverse set of requirements. Great to-do list apps:

Offer great flexibility. The best to-do list app needs to be neurodiverse and function well no matter how it’s used. You should be able to set priorities (so you know what are important tasks), add tasks and subtasks, and view your tasks in different ways.
Remind you of deadlines. You need an app to remind you to get things done. Whether it’s in-app, push, email, or SMS notifications, a great to-do list should be able to keep your important tasks top of mind.
Are easy and intuitive to use. Adding tasks should be simple and straightforward, but also cater to your situation. The best apps should allow you to do this cross platform, in offline mode or through keyboard shortcuts.
Offer collaboration features. You should be able to share your lists with others so you can make progress more transparent. It’s also important to have different privacy settings so you can decide what to share.
Function cross-platform. Besides Android and iOS, ideal to-do list apps should be accessible on web browsers and other systems such as Linux.

It’s time we check out those to do list apps that make our lives better:

Best 15 To Do List Apps in 2023

Best To Do List with Deadlines:

1. ClickUp

rich formatting and slash commands in clickup docs — ClickUp Docs allows rich formatting and slash commands to work more efficiently

ClickUp is the ultimate productivity tool, offering a diverse selection of customizable features for managing tasks, projects, Docs, and goals.

With its extensive range of capabilities, ClickUp excels as an ideal to-do list app and digital planner. Its user-friendly interface and seamless integration with an extensive array of productivity solutions further enhance its appeal.

Whether you’re an individual seeking to enhance productivity or a team striving to exceed project management KPIs, ClickUp serves as the premier choice for Mac users in search of a top-tier to-do list app.

ClickUp Key Features

To do list templates: Use ClickUp’s pre-made list templates to customize and organize your workflow. From simple project plans, to complex task lists and even a team member onboarding checklist, our templates make it easy to get started quickly.
ClickUp Docs: Use ClickUp Docs to create to-do lists that are organized, collaborative, and easily manageable
ClickUp Tasks: Plan, organize, and collaborate on any project with powerful task management that can be customized for every need.
Lists: Create clear, multi-functional to-do lists to easily manage your ideas and work from anywhere so you never forget anything again.
Bi-directional linking: Use ClickUp’s bidirectional linking feature to connect all of your checklists together and easily navigate between them.
ClickUp Notepad: Quickly jot down you to-dos, format with rich editing, and transform entries into trackable tasks that you can access from anywhere.
ClickUp AI: Use ClickUp’s AI assistant to generate tasks, summarize notes, and create to do lists
Available on (Android, iPhone, iPad, Windows, macOS, Linux, Web)

Download ClickUp’s To-Do List Templates

Limitations

You can’t export Dashboards

Check out our product roadmap to know how we’re fixing such minor drawbacks and making ClickUp even more powerful!

ClickUp Pricing

Free Forever
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing

ClickUp Rating

Capterra: 4.7 (2080+ reviews)
G2: 4.7 (2267+ reviews)

Best Family To Do List:

2. Todoist

Manage your tasks and to-do lists with Todoist — Via Todoist

Todoist comes with an elegant interface that focuses on the tasks at hand.

Todoist also features a Google Calendar integration, so your tasks and events can meet up themselves. That’s the hard part with most to do mobile apps.

Moreover, it also works great for everyday tasks like sharing a grocery list or shopping list with your significant other or splitting it up among roommates. This makes it an excellent family to do list app you can rely on.

Todoist Key Features

Recurring due dates
Subtasks
Priorities
Productivity visualizations
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Cannot set statuses for different stages of your task
The Calendar view for tasks is limited
Cannot collaborate with your team efficiently

Using Todoist now but want to try ClickUp?

You can easily import your Todoist tasks into ClickUp!

Todoist Pricing

Todoist offers three pricing plans:

Free
- Up to 80 projects
- Up to 5 people per project

Premium ($4 per month)
- Up to 300 projects
- Up to 25 people per project
- Reminders
- Labels & filters
- And more

Business ($6 per user per month)
- 500 projects per user
- 50 people per project
- Team inbox
- Team billing
- Priority support
- And more

Compare Asana and Todoist with ClickUp!

Todoist Rating

Capterra: 4.6 (from 1264+ reviews)
G2: 4.4 (from 623+ reviews)

Best Cute To Do List App:

3. Remember The Milk

remember the milk to do list app — Via Remember the Milk

Remember the Milk is a great task manager that helps you keep track of all your family and personal tasks.

You can set reminders, assign tasks to others and make sure you don’t miss any important deadlines. It’s also easy to customize with your own color themes and labels so you can quickly see what needs to be done at a glance.

Remember The Milk Key Features

Filter tasks by priority
Due dates
Recurring tasks
Tags
Location-based tasks
Available on (Android, iPhone, iPad, Web)

Limitations

Can’t add location-based reminders
Can’t be used as a powerful task manager for your task list
Can’t handle complex team collaboration requirements

Remember The Milk Pricing

Remember The Milk offers two pricing plans:

Basic (free)
- Web app, desktop app, and mobile app
- Share todo lists with up to two people
- Add tasks with email, Amazon Alexa, Siri, and Twitter
- Gmail, Evernote, and Google Calendar integration
- And more
Pro
- All “Free” features
- Share lists with unlimited people
- Integration with Zapier
- Priority support
- And more

Remember The Milk Ratings

Capterra: 4.4 (from 42+ reviews)
G2: 4.4 (from 19+ reviews)

Bonus: Check out our organization apps guide! 💜

Best To Do List for Students:

4. Google Keep

Google Keep is more than a note-taking app. It’s also a great way to organize your tasks and keep track of them. With Google Keep, you can create notes, lists, reminders and more.

You can easily organize by labels, colors or pictures and use search functions to quickly find what you need.

Google Keep Key Features

Multiple devices
Pin posts
Leave voice reminders
Set reminders for your notes
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Can’t handle anything besides the basic notes and task management
Can’t share groups of notes together
Can’t set statuses for different stages of a task

Google Keep Pricing

Google Keep is free.

Google Keep Ratings

G2: 4.5/5 (from 1227+ reviews)

Bonus: Cool apps to make your more productive!

5. TeuxDeux

TeuxDeux is well-designed, with big, bold fonts but in a clean non-flowery way.

In the app, tasks are laid out in a weekly view, showing the highest priority tasks you need to do for each day of the week.

You can also quickly add in recurring tasks, so you no longer have to rewrite the same thing every day or schedule it out every single day. Nice, right?

TeuxDeux Key Features

Recurring tasks
Customizable smart list capability
Tasks roll over to the next day
Markdown support
Regular emails on the daily tasks
Available on (iPhone, iPad, Windows, macOS, Web)

Limitations

No free version
No mobile apps designed for your Android device
Cannot easily collaborate with your team over tasks

TeuxDeuxPricing

TeuxDeux offers only one pricing plan that starts at $3 per month.

TeuxDeux Ratings

G2: 4.5/5 (from 21+ reviews)

6. Things 3

Things 3 helps keep your tasks organized and ensures that you stay on track of due dates. You can also use tags to group tasks together, set up custom reminders and notifications, share projects with others, and even integrate with other apps like Slack. There is an iOS app available for easy access from any device, as well as a web version

Things 3 Key Features

Daily checklists
Headings
Tags
Calendar events
Upcoming list
Available on (Android, iPhone, iPad, Windows, macOS, Linux, Web)

Limitations

No mobile apps designed for your Android devices
Can’t collaborate on tasks or lists
No free version available

Things 3 Pricing

Things offers three pricing plans:

For Mac: $49.99

For iPhone and Apple Watch: $9.99

For iPad: $19.99

Things 3 Ratings

Capterra: 4.9/5 (from 100+ reviews)
G2: 4.3/5 (from 15+ reviews)

Check out these Things 3 alternatives!

7. Any.do

Any.do is a powerful task manager and to-do list app that helps you get things done. With Any.do, you can easily create tasks, set reminders and deadlines, share lists with peers or family members, and collaborate on projects together in real time.

You can also sync across all your devices so everything is always up to date.

Any.do Key Features

Digital planner
Built-in calendar app
One-time, recurring, and location-based reminders
Color tags
Recurring reminders
Available on (Android, iPhone, iPad, Web)

Limitations

The free version only offers limited features
Its interface is complicated and challenging to use
No native integrations, so a user must rely on a third party app like Zapier

Any.do Pricing

Any.do offers two pricing plans:

Free
- Assigned tasks
- Lists
- Reminders
- Calendar app
- And more

Premium ($5.99 per month)
- Unlimited daily tasks planner
- Location based reminder (mobile)
- Advanced recurring reminders
- Themes and backgrounds
- And more

Any.do Ratings

Capterra: 4.4/5 (from 110+ reviews)
G2: 4.2/5 (from 182+ reviews)

8. TickTick

TickTick Across Platforms Example — Via TickTick

TickTick harnesses the power of traditional task management into an app-first interface.

It has broader capabilities like location based reminder settings, voice input, and real-time data syncing across platforms that help you stay on track.

You can also share lists, which your team can use in a work environment if you need a smaller program that doesn’t have all the bells and whistles.

Compare TickTick Vs Todoist!

TickTick Features

Folders
Sharing list
Voice input
Location based reminder
Tags
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Most features are limited to the paid version
Cannot integrate with other top task management apps
UI isn’t very intuitive, so navigation through the app difficult

TickTick Pricing

TickTick offer two pricing plans:

Free
- You can create up to 9 lists
- You can add up to 99 tasks per list
- You can include up to 19 subtasks per task
- You can set up to 2 reminders per task

Premium ($27.99 per year)
- You can create up to 299 lists
- You can add up to 999 tasks per list
- You can include up to 199 subtasks per task
- You can set up to 5 reminders per task

Try out these TickTick alternatives!

9. Toodledo

If you need your application to fit the way your life works, then Toodledo may be an option for you.

You can make your own workflow or work within their systems. It gives you the flexibility of a task management software in an online todo list.

Toodledo Key Features

Smart sorting
Tags
Habits
Outlines
Folders
Available on (Android, iPhone, iPad, Web)

Limitations

Advanced features are mostly limited to the premium version
The free version lacks basic team collaboration capabilities
Doesn’t have many preset templates for simple task list management

Toodledo Pricing

Toodledo offers four pricing plans:

Free
- Unlimited tasks
- Task notes
- Recurring tasks
- Simple alarms
- And more

Standard ($2.99 per month billed annually)
- All “Free” features
- Subtasks
- Graphs
- All app integrations
- And more

Plus ($4.99 per month billed annually)
- All “Standard” features
- Full Lists
- Full Habits
- Priority support
- And more

Business (contact for a custom quote)

Toodledo Ratings

Capterra: 4/5 (from 27+ reviews)
G2: 4.2/5 (from 43+ reviews)

Read more about Toodledo alternatives.

10. Bear

Think of Bear as your essential online to do app meets note-taking app. It’s a handy app to make lists, add checklists, add detail to your tasks, and take extensive notes if necessary.

It can also be your perfect family to do list app and your favorite task management app at work.

And if you’re looking for a checklist app that lets you add more than just a due date, then Bear could be suitable for you.

Bear Key Features

Rich text editing
Support for images and photos
Multiple themes
Export options like HTML, PDF, DOCX, JPG, etc.
Organize with Hashtags
Available on (iPhone, iPad, macOS)

Limitations

Only compatible with iOS (iPhone, iPad, Apple Watch) and Mac
Free version isn’t very feature-rich
Steep learning curve for a first-time user

Bear Pricing

Bear offers two pricing plans:

Free
- Notes
- Tags
- Attachments
- And more
Pro ($1.49 per month)
- Sync between all devices
- Themes
- Powerful export options
- And more

Bear Ratings

G2: 4.5/5 (from 37+ reviews)

Check out these Bear alternatives!

11. Microsoft To Do

Microsoft To Do Dashboard — Via Microsoft To Do

Microsoft To Do (formerly Wunderlist) integrates with Office 365, giving you access to the ultimate productivity suite. By leveraging the power of Office 365, this integration helps you easily manage tasks and keep track of progress.

You can even create lists and add tasks from other Microsoft software like Outlook, and rank your tasks by due dates and color-coded labels.

Microsoft To Do Key Features

Basic task management
Reminders
Due dates
Notes
Outlook integration
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Lacks advanced task management software capabilities
Limited customizability
Doesn’t support natural language input to streamline note-taking

Microsoft To Do Pricing

Microsoft To Do is free.

Microsoft To Do Ratings

Capterra: 4.5/5 (from 362+ reviews)
G2: 4.3/5 (from 23+ reviews)

12. Evernote

Evernote is still one of the most popular options for an online todo list app.

Their hashtagging system has revolutionized notes as a way to organize and their handwriting detection. Their WebClipper is also a popular key feature if you find yourself browsing and saving tasks and notes from the web.

In addition to that, it gives you a complete writing space to create checklists, meeting notes, grocery lists, and sync across devices. This works well if you’re at your work computer but want to refer to something on your phone later.

But will it help you live productively ever after? 💫

Evernote Key Features

Supports syncing across devices
Share notes with friends, family, or colleagues
Supports security features like passcodes to lock the mobile app
PDF annotation
Search for text inside images
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Lacks complex to do list management features
Low storage space on the free version
Difficult to share files with people who don’t use Evernote

Evernote Pricing

Evernote offers three pricing plans:

Free
- 60MB of new uploads per month
- Clip web images, web pages, PDF files
- Access notes offline from the desktop app
- Sync across 2 devices
- And more

Premium ($7.99 per month)
- All “Free” features
- 10 GB of new uploads per month
- Access notebooks offline
- Sync across all devices
- And more

Business ($14.99per month)
- 20 GB of new upload per month + 2 GB per user
- Single Sign-on
- Central user administration
- Present notes in one click
- And more

Evernote Ratings

Capterra: 4.4/5 (from 6731+ reviews)
G2: 4.4/5 (from 1837+ reviews)

Read more about Evernote alternatives and compare this tool with 4. Google Keep

13. Google TasksBoard

For a little more power centered on tasks rather than notes, Google TasksBoard may be a smoother option instead of Google Keep.

Their user interface is reliable and maintains the same steady, minimalist edge that Google maintains across its products.

With this Google tool, you can easily create a task, add lists, subtasks, and then set due dates.

Google TasksBoard Key Features

Subtasks
Multiple lists
Due dates
Notifications
Google task from email
Available on (Android, iPhone, iPad, Windows, macOS, Web)

Limitations

Can’t handle complex task management
Can’t record the time taken for a particular task
Doesn’t have an active, dedicated customer support system

Google TasksBoard Pricing

Google Tasks is free.

Google TasksBoard Ratings

G2: 4.2/5 (from 39+ reviews)

Check out these Google Tasks alternatives!

14. Quire

Quire is something of a newbie when it comes to the task management software space. Despite its relative newness, Quire is slowly but surely becoming a favorite for many users.

It’s user-friendly interface and intuitive design make it easy to set up tasks and organize them into projects, while still being powerful enough to handle complex workflows. Plus, with helpful features like reminders and collaboration tools, it helps ensure that every task gets done on time.

Quire Key Features

Start and due dates
Priorities
Kanban board
Nested task lists
Roles and permissions
Available on (Android, iPhone, iPad, Web)

Limitations

Doesn’t offer a native macOS or Windows desktop app
No time tracking capability
No built-in chat feature

Quire Pricing

Quire is free and can support up to 80 projects, 35 organizations, and 30 members per organization.

Quire Ratings

Capterra: 4.7/5 (from 99+ reviews)
G2: 4.6/5 (from 49+ reviews)

15. Taskade

Taskade can help you get more work done with its AI-powered chat bot, writing assistant, and workflow creation — Via Taskade

Taskade is not just your average to-do list app; it’s a powerful productivity platform that offers a comprehensive set of features to help you stay organized, collaborate with others, and accomplish your tasks more efficiently. With its intuitive interface and robust functionality, Taskade is designed to enhance your productivity and streamline your workflow.