The 14 Best To-Do List Apps In 2023

A to do list app helps you organize tasks and stay on top of your deadlines.

You can use it to manage everything from grocery lists to work-related tasks and more.

In this article, we’ll discuss what makes a great to do list app and review the 14 best to do list apps you can use to boost your productivity. 

And by the end of the article, you’ll have a concrete idea of which to do list app suits you best!

What Makes Great To Do List Apps

It’s a challenge to agree on one universal definition of a great to-do list app. When choosing our list, we’ve decided that the best apps must cater to a diverse set of requirements. Great to-do list apps:

• Offer great flexibility. The best to-do list app needs to be neurodiverse and function well no matter how it’s used. You should be able to set priorities (so you know what are important tasks), add tasks and subtasks, and view your tasks in different ways.

• Remind you of deadlines. You need an app to remind you to get things done. Whether it’s in-app, push, email, or SMS notifications, a great to-do list should be able to keep your important tasks top of mind.

• Are easy and intuitive to use. Adding tasks should be simple and straightforward, but also cater to your situation. The best apps should allow you to do this cross platform, in offline mode or through keyboard shortcuts.

• Offer collaboration features. You should be able to share your lists with others so you can make progress more transparent. It’s also important to have different privacy settings so you can decide what to share.

• Function cross platform. Besides Android and iOS, ideal to-do list apps should be accessible on web browser and other systems such as Linux.

It’s time we check out those to do list apps that make our lives better:

14 Aesthetic To Do List Apps

Best To Do List with Deadlines:

1. ClickUp (Android, iPhone, iPad, Windows, macOS, Linux, Web)

ClickUp is an all-in-one productivity platform built to save teams of all sizes one day a week. Creating to-do lists in ClickUp is simple – just make a list, add tasks and subtasks, attach files and notes, choose assignees and due dates, or even customize the task with tags.

You can also view your team’s progress at a glance through graphical reports that display how much time each member has spent on their tasks. Together with its advanced collaborations tools and

ClickUp Key Features

• To do list templates: Use ClickUp’s pre-made list templates to customize and organize your workflow. From simple project plans, to complex task lists and even a team member onboarding checklist, our templates make it easy to get started quickly.
• ClickUp Tasks: Plan, organize, and collaborate on any project with powerful task management that can be customized for every need.
• Lists: Create clear, multi-functional to-do lists to easily manage your ideas and work from anywhere so you never forget anything again.
• Bi-directional linking: Use ClickUp’s bidirectional linking feature to connect all of your checklists together and easily navigate between them.
• ClickUp Notepad: Quickly jot down you to-dos, format with rich editing, and transform entries into trackable tasks that you can access from anywhere.

Limitations

• You can’t export Dashboards 

Check out our product roadmap to know how we’re fixing such minor drawbacks and making ClickUp even more powerful!

ClickUp Pricing

• Free Forever
• Unlimited: $5/month per user
• Business: $12/month per user
• Business Plus: $19/month per user
• Enterprise: Contact for pricing

ClickUp Rating

• Capterra: 4.7 (2080+ reviews)
• G2: 4.7 (2267+ reviews)

Best Family To Do List:

2. Todoist (Android, iPhone, iPad, Windows, macOS, Web)

Todoist comes with an elegant interface that focuses on the tasks at hand. 

Todoist also features a Google Calendar integration, so your tasks and events can meet up themselves. That’s the hard part with most to do mobile apps.

Moreover, it also works great for everyday tasks like sharing a grocery list or shopping list with your significant other or splitting it up among roommates. This makes it an excellent family to do list app you can rely on.

Todoist Key Features

• Recurring due dates
• Subtasks
• Priorities
• Productivity visualizations
• Task and project comments
• Color-coded labels
• Reminders

Limitations

• Cannot set statuses for different stages of your task
• The Calendar view for tasks is limited
• Cannot collaborate with your team efficiently

Using Todoist now but want to try ClickUp? 

You can easily import your Todoist tasks into ClickUp!

Todoist Pricing

Todoist offers three pricing plans:

• Free
  • Up to 80 projects
  • Up to 5 people per project

• Premium ($4 per month)
  • Up to 300 projects
  • Up to 25 people per project
  • Reminders
  • Labels & filters
  • And more

• Business ($6 per user per month)
  • 500 projects per user
  • 50 people per project
  • Team inbox
  • Team billing
  • Priority support
  • And more

Compare Asana and Todoist with ClickUp!

Todoist Rating

• Capterra: 4.6 (from 1264+ reviews)
• G2: 4.4 (from 623+ reviews)

Best Cute To Do List App:

3. Remember The Milk (Android, iPhone, iPad, Web)

Remember the Milk is a great task manager that helps you keep track of all your family and personal tasks.

You can set reminders, assign tasks to others and make sure you don’t miss any important deadlines. It’s also easy to customize with your own color themes and labels so you can quickly see what needs to be done at a glance.

Remember The Milk Key Features

• Filter tasks by priority
• Due dates
• Recurring tasks
• Tags
• Location-based tasks
• Attachments
• Stay in sync with Outlook

Limitations

• Can’t add location-based reminders
• Can’t be used as a powerful task manager for your task list
• Can’t handle complex team collaboration requirements

Remember The Milk Pricing

Remember The Milk offers two pricing plans:

• Basic (free)
  • Web app, desktop app, and mobile app
  • Share todo lists with up to two people
  • Add tasks with email, Amazon Alexa, Siri, and Twitter
  • Gmail, Evernote, and Google Calendar integration
  • And more
• Pro
  • All “Free” features
  • Share lists with unlimited people
  • Integration with Zapier
  • Priority support
  • And more

Remember The Milk Ratings

• Capterra: 4.4 (from 42+ reviews)
• G2: 4.4 (from 19+ reviews)

Bonus: Check out our organization apps guide! 💜

Best To Do List for Students:

4. Google Keep (Android, iPhone, iPad, Windows, macOS, Web)

Google Keep is more than a note-taking app.  It’s also a great way to organize your tasks and keep track of them. With Google Keep, you can create notes, lists, reminders and more.

You can easily organize by labels, colors or pictures and use search functions to quickly find what you need.

Google Keep Key Features

• Multiple devices
• Pin posts
• Leave voice reminders
• Set reminders for your notes
• Save articles
• Add collaborators to your notes

Limitations

• Can’t handle anything besides the basic notes and task management
• Can’t share groups of notes together
• Can’t set statuses for different stages of a task

Google Keep Pricing

Google Keep is free.

Google Keep Ratings

• G2: 4.5/5 (from 1227+ reviews)

5. TeuxDeux (iPhone, iPad, Windows, macOS, Web)

TeuxDeux is well-designed, with big, bold fonts but in a clean non-flowery way. 

In the app, tasks are laid out in a weekly view, showing the highest priority tasks you need to do for each day of the week. 

You can also quickly add in recurring tasks, so you no longer have to rewrite the same thing every day or schedule it out every single day. Nice, right?

TeuxDeux Key Features

• Recurring tasks
• Customizable smart list capability
• Tasks roll over to the next day
• Markdown support
• Regular emails on the daily tasks
• Color wheel to customize the look of your lists
• iPhone and web app sync

Limitations

• No free version
• No mobile apps designed for your Android device
• Cannot easily collaborate with your team over tasks

TeuxDeuxPricing

TeuxDeux offers only one pricing plan that starts at $3 per month.

TeuxDeux Ratings

• G2: 4.5/5 (from 21+ reviews)

6. Things 3 (Android, iPhone, iPad, Windows, macOS, Linux, Web)

Things 3 helps keep your tasks organized and ensures that you stay on track of due dates. You can also use tags to group tasks together, set up custom reminders and notifications, share projects with others, and even integrate with other apps like Slack. There is an iOS app available for easy access from any device, as well as a web version

Things 3 Key Features

• Checklists
• Headings
• Tags
• Calendar events
• Upcoming list
• Quick find
• Natural Language Processing

Limitations

• No mobile apps designed for your Android devices
• Can’t collaborate on tasks or lists
• No free version available

Things 3 Pricing

Things offers three pricing plans:

• For Mac: $49.99

• For iPhone and Apple Watch: $9.99

• For iPad: $19.99

Things 3 Ratings

• Capterra: 4.9/5 (from 100+ reviews)
• G2: 4.3/5 (from 15+ reviews)

7. Any.do (Android, iPhone, iPad, Web)

Any.do is a powerful task manager and to-do list app that helps you get things done. With Any.do, you can easily create tasks, set reminders and deadlines, share lists with peers or family members, and collaborate on projects together in real time.

You can also sync across all your devices so everything is always up to date.

Any.do Key Features

• Digital planner
• Built-in calendar app
• One-time, recurring, and location-based reminders
• Color tags
• Recurring reminders
• WhatsApp reminders
• Customized themes

Limitations

• The free version only offers limited features
• Its interface is complicated and challenging to use
• No native integrations, so a user must rely on a third party app like Zapier

Any.do Pricing

Any.do offers two pricing plans:

• Free
  • Assigned tasks
  • Lists
  • Reminders
  • Calendar app
  • And more

• Premium ($5.99 per month)
  • Unlimited daily tasks planner
  • Location based reminder (mobile)
  • Advanced recurring reminders
  • Themes and backgrounds
  • And more

Any.do Ratings

• Capterra: 4.4/5 (from 110+ reviews)
• G2: 4.2/5 (from 182+ reviews)

8. TickTick (Android, iPhone, iPad, Windows, macOS, Web)

TickTick harnesses the power of traditional task management into an app-first interface.

It has broader capabilities like location based reminder settings, voice input, and real-time data syncing across platforms that help you stay on track.

You can also share lists, which your team can use in a work environment if you need a smaller program that doesn’t have all the bells and whistles.

TickTick Features

• Folders
• Sharing list
• Voice input
• Location based reminder
• Tags
• Pomodoro timer
• Smart date

Limitations

• Most features are limited to the paid version
• Cannot integrate with other top task management apps
• UI isn’t very intuitive, so navigation through the app difficult

TickTick Pricing

TickTick offer two pricing plans:

• Free
  • You can create up to 9 lists
  • You can add up to 99 tasks per list
  • You can include up to 19 subtasks per task
  • You can set up to 2 reminders per task

• Premium ($27.99 per year)
  • You can create up to 299 lists
  • You can add up to 999 tasks per list
  • You can include  up to 199 subtasks per task
  • You can set up to 5 reminders per task

9. Toodledo (Android, iPhone, iPad, Web)

If you need your application to fit the way your life works, then Toodledo may be an option for you.

You can make your own workflow or work within their systems. It gives you the flexibility of a task management software in an online todo list.

Toodledo Key Features

• Smart sorting
• Tags
• Habits
• Outlines
• Folders
• Reminders
• Sharing

Limitations

• Advanced features are mostly limited to the premium version
• The free version lacks basic team collaboration capabilities
• Doesn’t have many preset templates for simple task list management

Toodledo Pricing

Toodledo offers four pricing plans:

• Free
  • Unlimited tasks
  • Task notes
  • Recurring tasks
  • Simple alarms
  • And more

• Standard ($2.99 per month billed annually)
  • All “Free” features
  • Subtasks
  • Graphs
  • All app integrations
  • And more

• Plus ($4.99 per month billed annually)
  • All “Standard” features
  • Full Lists
  • Full Habits
  • Priority support
  • And more

• Business (contact for a custom quote)

Toodledo Ratings

• Capterra: 4/5 (from 27+ reviews)
• G2: 4.2/5 (from 43+ reviews)

Read more about Toodledo alternatives.

10.  Bear (iPhone, iPad, macOS)

Think of Bear as your essential online to do app meets note-taking app. It’s a handy app to make lists, add checklists, add detail to your tasks, and take extensive notes if necessary.

It can also be your perfect family to do list app and your favorite task management app at work.

And if you’re looking for a checklist app that lets you add more than just a due date, then Bear could be suitable for you.

Bear Key Features

• Rich text editing
• Support for images and photos
• Multiple themes
• Export options like HTML, PDF, DOCX, JPG, etc.
• Organize with Hashtags
• Multi-device sync

Limitations

• Only compatible with iOS (iPhone, iPad, Apple Watch) and Mac
• Free version isn’t very feature-rich
• Steep learning curve for a first-time user

Bear Pricing

Bear offers two pricing plans:

• Free
  • Notes
  • Tags
  • Attachments
  • And more
• Pro ($1.49 per month)
  • Sync between all devices
  • Themes
  • Powerful export options
  • And more

Bear Ratings

• G2: 4.5/5 (from 37+ reviews)

11. Microsoft To Do (Android, iPhone, iPad, Windows, macOS, Web)

Microsoft To Do (formerly Wunderlist) integrates with Office 365, giving you access to the ultimate productivity suite. By leveraging the power of Office 365, this integration helps you easily manage tasks and keep track of progress.

You can even create lists and add tasks from other Microsoft software like Outlook, and rank your tasks by due dates and color-coded labels.

Microsoft To Do Key Features

• Basic task management
• Reminders
• Due dates
• Notes
• Outlook integration
• Sharing and invites
• Chrome extension

Limitations

• Lacks advanced task management software capabilities
• Limited customizability
• Doesn’t support natural language input to streamline note-taking

Microsoft To Do Pricing

Microsoft To Do is free.

Microsoft To Do Ratings

• Capterra: 4.5/5 (from 362+ reviews)
• G2: 4.3/5 (from 23+ reviews)

12. Evernote (Android, iPhone, iPad, Windows, macOS, Web)

Evernote is still one of the most popular options for an online todo list app.

Their hashtagging system has revolutionized notes as a way to organize and their handwriting detection. Their WebClipper is also a popular key feature if you find yourself browsing and saving tasks and notes from the web.

In addition to that, it gives you a complete writing space to create checklists, meeting notes, grocery lists, and sync across devices. This works well if you’re at your work computer but want to refer to something on your phone later.

But will it help you live productively ever after? 💫

Evernote Key Features

• Supports syncing across devices
• Share notes with friends, family, or colleagues
• Supports security features like passcodes to lock the mobile app
• PDF annotation
• Search for text inside images
• Take notes in your own handwriting
• Save from across the web

Limitations

• Lacks complex to do list management features
• Low storage space on the free version
• Difficult to share files with people who don’t use Evernote

Evernote Pricing

Evernote offers three pricing plans:

• Free
  • 60MB of new uploads per month
  • Clip web images, web pages, PDF files
  • Access notes offline from the desktop app
  • Sync across 2 devices
  • And more

• Premium ($7.99 per month)
  • All “Free” features
  • 10 GB of new uploads per month
  • Access notebooks offline
  • Sync across all devices
  • And more

• Business ($14.99per month)
  • 20 GB of new upload per month + 2 GB per user
  • Single Sign-on
  • Central user administration
  • Present notes in one click
  • And more

Evernote Ratings

• Capterra: 4.4/5 (from 6731+ reviews)
• G2: 4.4/5 (from 1837+ reviews)

Read more about Evernote alternatives and compare this tool with 4. Google Keep

13. Google TasksBoard (Android, iPhone, iPad, Windows, macOS, Web)

For a little more power centered on tasks rather than notes, Google TasksBoard may be a smoother option instead of Google Keep.

Their user interface is reliable and maintains the same steady, minimalist edge that Google maintains across its products. 

With this Google tool, you can easily create a task, add lists, subtasks, and then set due dates.

Google TasksBoard Key Features

• Subtasks
• Multiple lists
• Due dates
• Notifications
• Google task from email
• Built-in notes
• Ability to sort tasks

Limitations

• Can’t handle complex task management
• Can’t record the time taken for a particular task
• Doesn’t have an active, dedicated customer support system

Google TasksBoard Pricing

Google Tasks is free. 

Google TasksBoard Ratings

• G2: 4.2/5 (from 39+ reviews)

14. Quire (Android, iPhone, iPad, Web)

Quire is something of a newbie when it comes to the task management software space. Despite its relative newness, Quire is slowly but surely becoming a favorite for many users.

It’s user-friendly interface and intuitive design make it easy to set up tasks and organize them into projects, while still being powerful enough to handle complex workflows. Plus, with helpful features like reminders and collaboration tools, it helps ensure that every task gets done on time.

Quire Key Features

• Start and due dates
• Priorities
• Kanban board
• Nested task lists
• Roles and permissions
• Reminders
• Notifications

Limitations

• Doesn’t offer a native macOS or Windows desktop app
• No time tracking capability
• No built-in chat feature

Quire Pricing

Quire is free and can support up to 80 projects, 35 organizations, and 30 members per organization.

Quire Ratings

• Capterra: 4.7/5 (from 99+ reviews)
• G2: 4.6/5 (from 49+ reviews)

ClickUp: The Best To-Do List App for Your Team

ClickUp isn’t just the best to do list app out there. 

It’s a complete productivity app or platform, a way to keep your whole life in order, both personal and work.

ClickUp’s flexibility implies that you’ll be able to manage your life the way you want to…not like how a specific system wants you to.

Get ClickUp for free and get ready to conquer your to-do list!

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Comments for this post are currently closed.

Josh Spilker

10:50 AM

Great list for sure!

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