Free Asana Video Production Templates to Streamline Your Video Projects

46% of teams struggle most with managing feedback between creative and development teams. On top of that, limited visibility across timelines and the lack of shared best practices often slow down video delivery.

Asana video production templates help keep scripts, assets, and production tasks organized. However, they don’t fully centralize communication or provide real-time tracking across every production stage.

In this blog post, we’ll walk through Asana’s video production templates and introduce ClickUp as a stronger alternative that brings tasks, files, deadlines, and communication together in one place.

Let’s get started! 🎬

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What are Asana Video Production Templates?

Each task can be assigned to team members with deadlines, so everyone knows what they’re responsible for and when work is due. These templates standardize production steps, improve team coordination, and ensure no stage is overlooked.

Teams can also customize templates to fit specific video types, including marketing campaigns, explainer videos, or social media content.

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Top Video Production Templates from Asana & ClickUp

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What Makes a Good Asana Video Production Process Template?

Here are a few things to look out for in an Asana video production template:

• Defines workflow stages: Breaks the project into clear phases like pre-production, production, and post-production
• Includes structured subtasks: Lists granular actions such as script draft, filming, editing, and approvals to avoid missed steps
• Uses custom fields: Adds details like asset format, priority, approval stage, or distribution channel for better organization
• Automates repetitive actions: Moves tasks, assigns work, or notifies reviewers automatically to reduce manual follow-up
• Allows flexibility: Covers most standard video project management workflows while leaving room to adjust for unique projects

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Free Asana Video Production Templates

Here are some of the best free Asana video production templates that give your team ready-made frameworks to plan shoots, assign tasks, and track progress without starting from scratch.

1. Asana Discovery Creative Production Template

Managing video production projects can be messy. Multiple stakeholders, overlapping timelines, and countless assets often lead to delays and confusion.

Discovery’s Creative Production Template in Asana clarifies this complexity, giving you a single hub to plan, track, and deliver video content efficiently.

🌟 Here’s why you’ll like it:

• Track scripts, edits, graphics, and final cuts without searching through emails or folders
• Standardize video production processes with a clear roadmap for each asset type, from pre-production to publishing
• Use custom fields to sort videos by type, channel, or status for easy prioritization and filtering

2. Asana Creative Requests Template

The Creative Requests Template in Asana provides a structured system to manage and prioritize all incoming video production requests.

It ensures every request, from social clips to tutorial videos, includes the necessary details, moves smoothly through your workflow, and gets completed on time.

🌟 Here’s why you’ll like it:

• Collect creative specifications upfront, including format, resolution, platform, and deadlines
• Categorize requests by type, such as social videos, promotional content, or internal updates, for more precise planning
• Move requests through built-in stages like New, In Progress, In Review, Out for Approval, and Complete

3. Asana Editorial Calendar Template

The Editorial Calendar Template in Asana gives video production and content teams a clear visual roadmap of all upcoming assets.

From blog posts and newsletters to video scripts and social clips, this template covers organizing, tracking, and collaborating on every stage of content creation.

🌟 Here’s why you’ll like it:

• Visualize deadlines in the calendar to create workback schedules and anticipate upcoming launches
• Assign tasks to team members for each phase of production to ensure accountability
• Adjust due dates and priorities easily as schedules and campaigns evolve on a day-to-day basis

4. Asana Creative Asset Feedback and Approval

Keeping track of feedback for video projects can quickly become chaotic with multiple rounds of review, scattered notes, and conflicting input, which can slow down production.

The Creative Asset Feedback and Approval Template in Asana centralizes all feedback alongside your video assets, making it easy for teams to review, revise, and finalize content efficiently.

🌟 Here’s why you’ll like it:

• Track each video’s review cycle with clear stages such as Draft, In Review, Revisions Needed, and Approved
• Attach reference materials, storyboards, or scripts directly to tasks to give reviewers context
• Set up automated notifications of feedback submitted or approvals received
• Use a visual Kanban or Board layout to see which videos are pending input and which are ready for production

5. Asana Timeline Template

Plan and execute video projects with precision using Asana’s Timeline Template.

From pre-production planning and shoot schedules to post-production edits and final publishing, this template maps out every step so teams can visualize workloads, coordinate resources, and hit deadlines without surprises.

🌟 Here’s why you’ll like it:

• Visualize your entire video project, including scripting, filming, editing, and publishing, in a chronological timeline
• Set and track milestones for major stages, like storyboard approval, first cut, or client review
• Add task dependencies to show how each step connects, ensuring editors and producers know what to prioritize
• Identify potential bottlenecks early by viewing overlapping tasks and resource constraints

6. Asana Design Project Plan Template

Managing creative video projects demands a system that tracks progress, coordinates contributors, and keeps deadlines visible.

The Design Project Plan Template in Asana provides a structured framework for video teams to define objectives, assign responsibilities, and manage all assets, ensuring production runs smoothly and predictably.

🌟 Here’s why you’ll like it:

• Set up standardized workflows for each video type, like social clips, promos, tutorials, or campaign assets
• Attach assets, references, and design files directly to tasks so all relevant materials are easy to access
• Categorize projects by client, campaign, or content type for organized planning
• Monitor progress with dashboards to see what’s on track, in review, or awaiting approval

7. Asana Content Strategy Template

Successful video campaigns start with a clear content strategy that aligns ideas, production, and distribution with business goals.

Asana’s Content Strategy Template helps video teams plan what to create, assign responsibilities, and track performance across channels, ensuring every video supports your marketing objectives.

🌟 Here’s why you’ll like it:

• Document audience insights, content marketing KPIs, and platform preferences to tailor video content to the right viewers
• Audit existing video assets to identify high-performing content for repurposing and highlight gaps in coverage
• Plan content themes and formats, grouping videos by campaign, funnel stage, or platform
• Track progress with status fields like Concept, In Production, Editing, or Ready to Publish

8. Asana Brain Dump Template

When you’re managing a video project, ideas rarely arrive in order. A concept for a scene may come up while reviewing scripts, or a shot idea might pop up mid-edit. Without a place to capture them, those sparks either vanish or add to the chaos.

Asana’s Brain Dump Template helps video teams unload every thought, big or small, into a single space, making it easier to sort, prioritize, and turn them into actionable steps.

🌟 Here’s why you’ll like it:

• Sort entries into categories like pre-production, filming, and post-production for quick organization
• Prioritize tasks with urgency tags to focus on what needs attention before deadlines
• Convert loose ideas into assignable action items with due dates and attachments
• Collaborate in real time so directors, editors, and producers can brainstorm without losing track

9. Asana Vision Board Template

Large video projects often start at the ‘blank page’ stage. The Vision Board Template in Asana gives production teams a digital space to map creative direction, collect references, and align on the look and feel before cameras roll.

It acts as a storyboard template and helps you break down high-level vision into actionable creative tasks and deadlines.

🌟 Here’s why you’ll like it:

• Capture creative inspiration and upload scripts, mood references, or storyboards directly into your board
• Organize ideas by themes such as narrative, cinematography, sound, and visual style using Kanban boards
• Add quotes, style references, or competitor examples to keep your team aligned on tone and direction
• Set reminders for concept reviews and keep evolving the vision as production develops

10. Asana Agency Collaboration Template

Coordinating video projects with an external agency often means scripts, budgets, edits, and endless email chains.

Asana’s Agency Collaboration Template keeps everything in one place, so both your in-house team and agency partners stay aligned from first pitch to final cut.

🌟 Here’s why you’ll like it:

• Set deadlines and priorities for scripts, shooting schedules, rough cuts, and final delivery with a timeline view
• Replace long email threads with task comments, file attachments, and feedback directly tied to each deliverable
• Monitor costs alongside assets like ad variations, motion graphics, and video formats for different channels

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Asana Limitations

While Asana is a popular choice for managing projects, it isn’t without drawbacks.

Before adopting these templates for video production workflows, it’s essential to understand their limitations and where they may fall short.

• Require external time-tracking tools: Asana lacks built-in time tracking, meaning teams must rely on third-party apps for accurate billing or resource allocation
• Only one assignee per task permitted: Tasks can’t be assigned to multiple team members, which complicates collaboration and may require workarounds like task duplication
• Weak reporting and analytical customization: Built-in dashboards and reports are limited, often requiring external tools for in-depth data insights and monitoring
• Inbox clutter and notification overload: Users report that inboxes become flooded with updates, which can distract from high-priority tasks and reduce overall focus

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Alternatives to Asana Templates for Video Content Planning & Production

If Asana’s limitations feel restrictive, ClickUp’s Marketing Project Management Software offers a more flexible alternative.

As the everything app for work, ClickUp centralizes tasks, docs, assets, and approvals in one place, making it easier for marketing and creative teams to plan, collaborate, and deliver campaigns. With advanced customization, built-in automation, and AI assistance, ClickUp brings together all your marketing tools into one platform.

Here are the top free ClickUp templates to plan, execute, and manage every stage of your marketing video production projects with ease. 🎥

1. ClickUp Video Production Template

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Video projects move through multiple moving parts like storyboarding, equipment scheduling, shooting, editing, and final delivery.

The ClickUp Video Production Template gives you a clear, repeatable framework to guide your team from concept to completion. With customizable workflows, tailored fields, and flexible views, you’ll have a unified space to plan, track, and deliver video projects with fewer delays and miscommunications.

🌟 Here’s why you’ll like it:

• Track every stage of production with ClickUp Custom Task Statuses like Concept, Editing, Final Editing, and Publish
• Capture project-specific details using ClickUp Custom Fields such as Location Address, Staff Requirement, and Partner Agency
• Visualize timelines and responsibilities with views like Video Production Process, Premiere Date, and Projects List
• Keep post-production on schedule using dependencies, time tracking, and reminders

2. ClickUp Video Production Timeline Template

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The ClickUp Video Production Timeline Template gives you a crystal-clear schedule for every phase of video creation. Instead of juggling dates across spreadsheets or chats, you can map the entire process on one dynamic timeline.

Every task is anchored to a deadline and sequenced logically, so you’ll always know what’s coming next and who’s responsible. This template ensures your production calendar stays organized, accurate, and flexible enough to adapt to changes on the fly.

🌟 Here’s why you’ll like it:

• Build and adjust schedules easily with the drag-and-drop ClickUp Gantt Chart View
• Track key milestones like shoot end dates, editing checkpoints, or release deadlines for better visibility
• Manage overlapping workflows like scripting while storyboards are finalized with parallel task tracking
• Zoom in to plan out a single shoot day or zoom out for a high-level view of your full production cycle

3. ClickUp YouTube Video Production Template

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The ClickUp YouTube Video Production Template is a ready-to-use Task template built for creators who want to stay consistent with their channel. From brainstorming video ideas to publishing on YouTube, every step of the workflow is organized in one place.

It helps you keep your publishing schedule on track and ensures that every video goes live with the right assets, titles, and metadata in place.

🌟 Here’s why you’ll like it:

• Define each production stage with built-in Statuses like Pre-production, Filming, Editing, Publishing
• Store all creative assets like script drafts, thumbnails, storyboards, and video outlines in a single task
• Add Custom Fields such as video title, keywords, tags, and banner art for YouTube-specific optimization

🚀 ClickUp Advantage: Ever tried explaining a video edit over email? Painful. ClickUp Clips makes that process much smoother for creators.

With Clips, you can record your screen, add context with your voice, and show your team exactly what you mean—whether you’re pointing out a thumbnail tweak, reviewing a script draft, or walking through a rough cut. This way, feedback feels clear and connected rather than buried in long email threads.

4. ClickUp YouTube Planning and Production Template

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Unlike the YouTube Video Production Template, ClickUp’s YouTube Planning and Production Template helps you organize your entire content pipeline for long-term channel growth.

This content calendar template acts as your command center: brainstorm and prioritize video concepts, map them against deadlines, assign tasks, and integrate analytics to measure success. It helps you create a repeatable system to keep your YouTube content flowing smoothly.

🌟 Here’s why you’ll like it:

• Use Custom Fields to track keywords, your target audience, and video title ideas for each concept
• Assign tasks to your team and track contributions for smoother collaboration
• Build promotional campaigns alongside video planning to maximize reach and engagement

5. ClickUp YouTube Thumbnail Template

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Thumbnails decide whether your video gets clicked or ignored. The ClickUp YouTube Thumbnail Template gives you a dedicated system for designing, reviewing, and approving thumbnails without losing track of drafts or feedback.

This one zeroes in on the creative process behind thumbnails, ensuring every video aligns with your brand kit for a polished, on-brand look before it goes live.

🌟 Here’s why you’ll like it:

• Track every draft with Custom Statuses like To Do, In Progress, and Complete
• Store key details with 8 Custom Fields, including Thumbnail Approval, Thumbnail Sample, Designer, Design Progress, and Title Approved
• Manage your workflow at a glance with organized views such as Thumbnail Summary, Thumbnail List, and Production Board
• Master trendspotting, collaborate easily with designers, attach image assets, share feedback, and finalize approved versions in one place

6. ClickUp YouTube Content Plan Template

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The ClickUp YouTube Content Plan Template helps you map ideas, schedule uploads, and track performance, so you never miss a deadline or repeat an idea.

With this template, you can organize titles, descriptions, tags, thumbnails, and publish dates in one hub.

🌟 Here’s why you’ll like it:

• Keep content planning detailed and organized with Custom Fields, including Notes, Related Files, Publication Date, Content Pillar, Video #, and Editing
• Replicate planning structures for recurring series or formats without starting from scratch
• Manage workload with built-in time tracking, tags, and dependency warnings

7. ClickUp YouTube Template

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The ClickUp YouTube Template is designed as an all-in-one Folder template to help you manage your entire channel in one place.

This social media template goes beyond production and planning, providing dedicated spaces to organize playlists, track upload schedules, categorize videos, and even monitor their publication status.

🌟 Here’s why you’ll like it:

• Simplify video production project management with ready-made task lists and timelines for every stage of content creation
• Use Custom Statuses like Open, Discussing, Final, and Rejected to monitor each video’s progress from idea to publication
• Organize key details with Custom Fields such as Playlist, Filmed, Publication Status, Category, and URL
• Track activities across multiple views, including ClickTips Playlist, 20 Videos, Upload Schedule, and List View

8. ClickUp Video Production Invoice Template

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Finishing a video project is only half the job; ensuring you’re paid correctly and on time is just as important. The ClickUp Video Production Invoice Template (built in ClickUp Docs) gives you a ready-to-use structure for professional invoices tailored to the video industry.

Create professional invoices outlining services, hours, and rates, and even duplicate invoices for recurring clients or repeat projects in seconds.

🌟 Here’s why you’ll like it:

• Accurately itemize line items like scripting, filming, editing, graphics, and travel expenses
• Auto-calculate totals for shoot days, equipment rentals, and post-production edits
• Integrate with ClickUp Forms to pull client billing details directly into your invoice

9. ClickUp Video/Audio Podcast Production Template

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The ClickUp Video/Audio Podcast Production Template gives you a workflow for every episode, so you can focus on creating engaging content instead of chasing loose ends. You can track each episode from guest booking to post-production with clear statuses and deadlines.

🌟 Here’s why you’ll like it:

• Centralize scripts, show notes, artwork, and publishing checklists for easy access
• Plan your publishing calendar with built-in views like List, Calendar, and Board
• Automate repetitive tasks such as guest reminders, file requests, or status updates
• Use Custom Fields (like Guest Approval, Live Show Date, Transistor Link, YouTube Link, etc.) to capture all the details in one place

10. ClickUp Graphic Design Template

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Messy file folders and unclear timelines can slow your creative flow. The ClickUp Graphic Design Template helps you organize files, track progress, and manage design deadlines so you can spend more time creating and less time opening each ‘final_final.jpg.’

With this one, you can instantly find and access design files with structured task organization and assign time estimates and prioritize design requests in your pipeline.

🌟 Here’s why you’ll like it:

• Visualize every stage of your process with List, Gantt, and Embed Views
• Centralize design assets by embedding links from tools like Figma, Illustrator, or cloud storage
• Keep creative details organized with Custom Fields (Design Stages, Brief Link, Design Link, Copy Link, Approval)

11. ClickUp Story Board Template

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The ClickUp Storyboard Template, built in ClickUp Whiteboards, helps you sketch out scenes, map camera angles, and capture dialogue so your team has a clear visual plan before production begins.

With the interactive whiteboard, you can plan out short films, social videos, or game cutscenes shot by shot, making your creative process more organized and visual.

For each scene, you also have the flexibility to add details like actions, dialogue, audio cues, and FX prompts, so your storyboard becomes a complete creative blueprint.

🌟 Here’s why you’ll like it:

• Drag, drop, and rearrange frames to adjust your visual sequence quickly
• Customize with unlimited boxes and sections to match your project scope
• Keep creative and production teams aligned by centralizing notes and feedback in one place
• Collaborate in real time with directors, writers, editors, and clients, who can comment right on the storyboard

12. ClickUp Content Calendar Template

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Plan all your blogs, campaigns, and social media posts with the ClickUp Content Calendar Template.

It helps you map, schedule, and track content across multiple marketing channels so your team stays aligned from brainstorm to publish.

🌟 Here’s why you’ll like it:

• Visualize your yearly content strategy with ClickUp Calendar, List, and Board Views
• Track key details with Custom Fields for Assets, Category, Channel, Links, and Publication Date
• Centralize attachments, briefs, and comments so feedback lives next to each piece of content

🚀 ClickUp Advantage: Got a video idea but no time to map it all out? Let ClickUp Brain do the heavy lifting. Just drop in a quick prompt and watch it write a video script, outline, or even a full creative brief in seconds.

And when your project feels too big to handle, ClickUp Brain breaks it down into clear subtasks, making your workflow feel more manageable.

✅ Try This Prompt: “Draft a 60-second script for a video about [your topic/product/service]. Then, break the script into a content schedule with actionable steps, including scripting, filming, editing, thumbnail creation, and publishing so that it can be added to our content calendar.“

13. ClickUp Content Management Template

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Managing blogs, newsletters, podcasts, and campaigns across various stakeholders can get messy fast. The ClickUp Content Management Template provides a structured and customizable system to handle everything—from initial requests to final approvals—without losing visibility.

This template is built for multi-channel content operations, so you can create, track, and optimize assets across your entire marketing ecosystem.

🌟 Here’s why you’ll like it:

• Switch between global calendars and channel-specific ones (e.g., Blog, Social, Email, Web) to zoom in or out as needed
• Track work with granular progress stages like Concept, In Development, In Review, On Hold, and Published for precise production visibility
• Add key details like Budget, Channel, Link, Marketing Task Type, and Mockups Inspiration to give each piece of content more context
• Move seamlessly between Board View for Kanban planning, List View for task prioritization, Timeline View for resource allocation, and Gantt Chart for campaign scheduling

Hear it from a ClickUp user:

14. ClickUp Creative Project Plan Template

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The ClickUp Creative Project Plan Template is built as a List template that helps creative teams break down, assign, and track every step of a project with clarity. Instead of relying on scattered notes or emails, you get structured fields, statuses, and views explicitly designed for creative workflows.

🌟 Here’s why you’ll like it:

• Monitor every stage of your creative process with statuses like Blocked, For Approval, In Progress, In Revision, and Completed
• Add details that matter with attributes like Approval Type, Project Phase, Final Output, Team Assigned, and Draft to capture exactly what’s needed for each deliverable
• Switch between Creative Project List, Timeline, and Progress Board to manage your work

15. ClickUp Creative and Design Template

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The ClickUp Creative & Design Template is a Folder template built to manage incoming creative requests, campaigns, and design assets from intake to delivery.

It centralizes all ideas, briefs, and asset files so design teams can focus on execution instead of chasing updates.

🌟 Here’s why you’ll like it:

• Track requests and creative work across phases with statuses like Open, Concept, Request Triaged, and Closed for full visibility into project progress
• Add project-specific details with attributes like Channel, Marketing Task Type, Mockups Inspiration, Objective, and Primary Marketing Goal to ensure every request is well-defined
• Access your work through Meeting Minutes, Welcome, List, Creative Process, and other views that make it easier to manage both requests and execution
• Route all creative requests systematically with the Creative Request Form

16. ClickUp Style Guide Template

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The ClickUp Style Guide Template is a Doc template designed to centralize all your brand elements in one place. This one serves as your single source of truth for brand consistency, making sure every color, font, and logo application follows the same standards.

🌟 Here’s why you’ll like it:

• Collect all defining brand elements like colors, fonts, logo specs, and usage rules within a central doc
• Add structured attributes for branding elements so teams can easily categorize and reference them across projects
• Extend beyond docs into List, Calendar, Gantt, or Workload views to align style standards with project workflows
• Use ClickUp’s Board View to showcase real examples of brand application, turning abstract concepts into actionable guidance

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Make Video Magic With ClickUp

Asana video production templates are a solid way to organize tasks and keep projects moving, helping teams stay on top of scripts, edits, and schedules.

However, when projects get bigger or involve multiple stakeholders, gaps in communication and visibility can slow things down.

That’s where ClickUp shines. With its unified workspace, real-time tracking, built-in collaboration, and customizable templates, ClickUp gives your team everything they need to manage production smoothly from start to finish.

Sign up to ClickUp for free today and see your creative workflow come alive! 🎨

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