You finally sit down to tackle your day’s work, only to realize you’ve spent more time figuring out what to do than actually doing it.
That’s where a solid to-do list can make all the difference. If you’re using Asana, its free to-do list templates offer a quick way to organize daily priorities, team deliverables, or personal goals.
But if you’ve ever felt like your to-do list can’t keep up with your workday, you’re not wrong. Read on till the end, and you’ll find there’s a smarter way to manage it all with ClickUp. 🤩
Free Asana To-Do List Templates to Organize Tasks
- What are Asana To-Do List Templates?
- What Makes a Good Asana To-Do List Template?
- Free Asana To-Do List Templates
- Asana To-Do List Template Limitations
- Alternative Asana Templates
- 1. ClickUp Basic To-Do List Template
- 2. ClickUp Daily To-Do List Template
- 3. ClickUp Calendar To-Do List Template
- 4. ClickUp Work To-Do List Template
- 5. ClickUp Activity List Template
- 6. ClickUp Task Management Template
- 7. ClickUp Moving To-Do List Template
- 8. ClickUp Bucket List Template
- 9. ClickUp Class Assignments To-Do List Template
- 10. ClickUp Getting Things Done Template
- 11. ClickUp Home Renovation To-Do List Template
- 12. ClickUp Digital Product Checklist Template
- 13. ClickUp Party Planning To-Do List Template
- 14. ClickUp Self-Care To-Do List Template
- 15. ClickUp Quality Control Checklist Template
- 16. ClickUp SEO Checklist Template
- 17. ClickUp Hiring Checklist Template
- 18. ClickUp Project Checklist Template
- 19. ClickUp Vacation Checklist Template
- 20. ClickUp Retirement Checklist Template
Summarize this article for me pleaseWhat are Asana To-Do List Templates?
An Asana to‑do list template is a pre-made project setup designed to streamline task tracking in Asana.
It provides a reusable workspace where tasks are organized into sections, such as daily, weekly, or project-level lists. You can use it to assign owners, set due dates, and establish dependencies in one customizable grid.
Summarize this article for me pleaseWhat Makes a Good Asana To-Do List Template?
The best to-do list templates strike a balance between structure and flexibility, helping teams avoid repetitive setup for everyday tasks while adapting to a project’s unique needs.
Here’s a breakdown of the key elements to support your team’s long-term productivity. 👀
- Centralized sections: Sets up structured columns like To-Do, Doing, and Done to track task status and keep work flowing in the right order
- Detailed task info: Includes assignees, deadlines, subtasks, and tags within each task to reduce ambiguity and follow-ups
- Structured custom fields: Implements fields for priority, status, or effort, standardized via library fields for easier filtering and reporting
- Automations and dependencies: Uses custom rules to organize completed work or set task sequences, improving task handoffs and workflow accuracy
- Multiple views: Offers list, board, calendar, or timeline layouts so you can switch perspectives depending on task demands
- Regular refinement: Updates the template based on team feedback and evolving work patterns to maintain efficiency
Summarize this article for me pleaseFree Asana To-Do List Templates
Here are the top Asana to-do list templates, which can help you build a to-do list system and simplify task management.
1. Asana Weekly To-Do List Template
via Asana
This weekly to-do list template gives you a flexible digital workspace to organize, adjust, and plan your week with ease. Use Kanban boards to sort tasks by weekday, assign owners, set due dates, and add dependencies that keep cross-functional work aligned. As priorities shift, simply drag and drop tasks to reorder.
📌 Ideal for: Teams or individuals juggling multiple priorities across the week
2. Asana Daily Planner Template
via Asana
This template helps you plan each day with more structure than just jotting down tasks. It lets you map your to-dos with context intact—think priorities, effort, time blocks, and due dates.
Use custom fields to tag and sort tasks your way, and My Tasks to get a personalized dashboard view of what’s on your plate.
📌 Ideal for: Individuals managing a high-volume of work on fast-moving days
3. Asana Short-Term Goals Template
via Asana
This Asana to-do list template helps break down ambitious objectives into focused, short-term action plans. Use it to outline smaller, more achievable milestones, link them to long-term strategies, and build momentum with visible progress markers.
The template also provides your team with a roadmap to follow, helping you keep track of tasks, adapt plans, and move toward the overarching goal.
📌 Ideal for: Teams setting quarterly targets or sprint goals that feed into broader business outcomes
🔍 Did You Know? That unchecked box on your to-do list haunting you? Psychologists call it the Zeigarnik Effect, when our brains fixate on incomplete tasks rather than celebrating the ones we finished.
4. Asana Starting Business Checklist Template
via Asana
This Asana to-do list template is ideal for anyone who wants to launch their business but feels overwhelmed by the thought. If you have no idea where to start, no problem. It comes pre-built with structured sections, including Strategy, Registering Your Business, Branding & Marketing, and Logistics. This helps you execute each step in the right order, minus the stress.
Each section includes progress tracking, estimated vs. proposed budgets, and space to adjust as priorities shift. Plus, you can share tasks with co-founders or collaborators to divide responsibilities and flag risks early.
📌 Ideal for: Founders building their first operational roadmap, from registration to launch
5. Asana Eisenhower Matrix Template
via Asana
Built on the Eisenhower Matrix method, this template helps you separate tasks into four clear categories based on their urgency and importance: Do, Schedule, Delegate, and Delete.
The reusable layout allows you to drag and drop tasks into the correct quadrant. Attach context to these tasks with custom fields, add documents or notes, set start dates, and loop in teammates for delegated items.
📌 Ideal for: Leaders prioritizing tasks on a weekly basis for efficient decision-making
6. Asana Work Log Template
via Asana
This Asana to-do list template helps you capture daily activities by their status. Easily spot what you planned, what actually got done, and how long each task took.
Unlike generic timesheets, it allows you to tag tasks with context, such as billing type, effort level, and priority. This makes it simpler to spot patterns, track low-value time drains, and adjust workflows in real time.
📌 Ideal for: Professionals tracking daily output to optimize time usage, billing, and productivity trends
💡 Pro Tip: In Lean or Agile projects, try the Weighted Shortest Job First method to prioritize tasks by their return. Divide the cost of delay by job size, and you’ll know exactly which task gives you the most ROI.
7. Asana Design Project Plan Template
via Asana
Want to graduate from a simple checklist to a structured project plan for design workflows?
This template helps you plan and track creative assets across various formats, including web banners, social graphics, and email visuals, so you don’t miss out on anything.
You can organize work into clear sections like Reference, Web Assets, Social Assets, and more, with custom fields to specify asset types or status. Teams can also use it as a working bill of materials for cross-functional projects where coordination is key, such as a cybersecurity campaign rollout.
📌 Ideal for: Creative teams coordinating visual assets across channels with multiple collaborators
💡 Pro Tip: Tackle your most important (and usually most intimidating) task first thing. The Eat That Frog method helps you build momentum early, so the rest of the day feels lighter.
8. Asana Company Goals & Business Objectives Template
via Asana
This template is built to support outcome-driven planning. It simplifies assigning owners, setting deadlines, and breaking goals into measurable components using OKRs or similar frameworks.
You can align everything from revenue targets and customer satisfaction metrics to hiring goals, in one place. Use it to tie strategy to execution, track team contributions, and give everyone visibility into how their work supports company success.
📌 Ideal for: Leadership teams translating strategic goals into cross-team execution plans.
📖 Also Read: Best AI To-Do List Apps
9. Asana Agency Collaboration Template
via Asana
Asana’s to-do list template provides internal teams and agencies with visibility into upcoming work, active tasks, and the client pipeline. Each section, like Planning To-Dos, Work in Progress, and Upcoming Deliverables, helps clarify what needs attention, by when, and from whom.
Additionally, it maintains clear timelines, ensuring that approvals don’t stall.
📌 Ideal for: Marketing or operations teams that are working with agencies and want to streamline campaigns, timelines, and approvals
10. Asana Cross-Functional Project Plan Template
via Asana
When multiple teams are involved in a project, the minute details can easily get lost across tools and inboxes. This Asana project management template helps centralize cross-functional planning by providing visibility into each phase of the project: Planning, Milestones, Next Steps, and Comms Plan.
It helps you visualize dependencies in a Gantt-style timeline and easily adjust them as schedules shift.
📌 Ideal for: Project leads managing multi-department initiatives with shifting timelines and deliverables
Summarize this article for me pleaseAsana To-Do List Template Limitations
It’s true that Asana’s to-do list templates can help teams hit the ground running. Yet, they come with several constraints that can hinder efficiency and scalability.
Here are a few:
- Limited project scope: Templates are confined to individual projects, so changes made later don’t retroactively update existing copies
- Manual setup for recurring tasks: Requires users to reconfigure recurrence rules each time the template is reused, adding repetitive work
- Subtask automation gaps: Rules often skip subtasks unless additional steps or workaround setups are applied
- Restricted template storage: Caps the number of saved task templates per project, with no centralized template management
- Inconsistent field behavior across projects: Custom fields not added via the field library fail to sync or report reliably in cross-project views
In a nutshell, Asana templates often work in silos, which is great for a single project, but can be challenging to align across departments without duplication.
Summarize this article for me pleaseAlternative Asana Templates
ClickUp fixes Asana’s limitations with templates that tie tasks, docs, timelines, and checklists together in one unified workspace. As a task management software, it facilitates shared visibility across templates without compromising task-level control.
Here are the top ClickUp templates that combine the structure of to-do lists with the flexibility of customizable workflows. 🧰
1. ClickUp Basic To-Do List Template
ClickUp’s Basic To-Do List Template strips away the complexity of task management and gives you a simple setup to plan your day and stay on top of priorities. With this Asana alternative, you can kick things off instantly using pre-set columns, toggle between formats based on your style, and update task progress.
Here’s how it helps you stay sharp and organized:
- Switch between Board View for a visual task lane and List View for structured checklists
- Use the two built-in statuses, To-Do and Complete, to keep your system clean and actionable
- Quickly add and edit tasks without setup fatigue using the minimal layout
📌 Ideal for: Individuals who are managing everyday personal or professional errands and need a lightweight structure to get organized quickly
📮 ClickUp Insight: Think your to-do list is working? Think again. Our survey shows that 76% of professionals use their own prioritization system for task management. However, recent research confirms that 65% of workers tend to focus on easy wins over high-value tasks without effective prioritization.
ClickUp’s Task Priorities transform how you visualize and tackle complex projects, highlighting critical tasks easily. With ClickUp’s AI-powered workflows and custom priority flags, you’ll always know what to tackle first.
2. ClickUp Daily To-Do List Template
The ClickUp Daily To-Do List Template is built to give your day a structure that’s conducive to achieving your daily goals. It helps you spot what matters now so that daily planning feels more like a rhythm than a reset.
This to-do list example helps you:
- Build consistency with a Streak Counter to track daily habits
- Sort tasks using Category and Where fields to group home, work, or errand items
- View your day in Calendar View or toggle between Workload and Gantt Views when planning across teams
📌 Ideal for: Professionals balancing multiple priorities throughout the day and looking to focus on high-impact tasks hour-by-hour
3. ClickUp Calendar To-Do List Template
If your schedule constantly shifts, try the ClickUp Calendar To-Do List Template to stay on top of it. It turns your task list into a dynamic calendar that helps you plan, visualize, and adjust your workload across days or weeks.
This also doubles up as an ADHD to-do list, and you can focus on essential action items with the By Role View that filters assignments by responsibility.
Here’s how this template brings clarity:
- See all tasks on a timeline using the Schedules View for weekly or monthly planning
- Use custom fields like Category, Resources, and Productivity Level to assess task context quickly
- Plan meetings with purpose through the Meeting Request View that syncs pre-meeting action items
📌 Ideal for: Teams and freelancers managing deadline-driven tasks that require precise time-blocking and visual scheduling
🔍 Did You Know? Benjamin Franklin is often credited with inventing the to-do list, officially, as part of his quest to live by 13 personal virtues. His to-do list wasn’t just a bunch of bullet points, it was organized by the hour. It started at 5 a.m. with ‘Rise, wash, and address Powerful Goodness.’
4. ClickUp Work To-Do List Template
The ClickUp Work To-Do List Template groups your work-related tasks by type (client work, admin, outreach), logs critical info directly in task cards, and helps instantly spots delays or blockers.
Here’s how this template gets your workweek under control:
- Add context-rich details using custom fields like Task Type, Important Notes, and Frequency
- Map out your week with Weekly Calendar View and switch to Monthly View for broader planning
- Keep task-related communication tidy with fields like Contact Email and Resources
📌 Ideal for: Cross-functional teams and team leads who need to break down workstreams, assign ownership, and track work-in-progress clearly
5. ClickUp Activity List Template
ClickUp’s Activity List Template helps you organize, monitor, and manage a variety of ongoing activities across multiple contexts. It includes workflow-specific fields and views that help you connect activities to projects, roles, and progress metrics.
Here’s what makes this template uniquely functional:
- Assign ownership with the Project Manager and Project Name Custom Fields in ClickUp to avoid ambiguity
- Track progress in real time using the Completion Progress field
- Manage large activity sets with nested subtasks and multiple views to coordinate complex timelines and balance team capacity
📌 Ideal for: Ops managers, client services teams, or anyone overseeing layered workflows needing more than a linear checklist
💡 Pro Tip: If you’re tired of gut-feel prioritization, the RICE framework helps you score tasks based on Reach, Impact, Confidence, and Effort—so you know what’s actually worth doing first. It’s especially useful for product managers who need to justify priorities and show how decisions were made.
6. ClickUp Task Management Template
When everything looks equally urgent, the ClickUp Task Management Template lets you sort tasks by impact and deadline. You get a structured, ready-to-use folder that sorts your work into clear stages: Action Items, Ideas, and Backlog.
What makes this template a task management upgrade? Let’s find out:
- Scope and assign work intelligently using Team View to visualize task ownership
- Track essential task details instantly with pre-loaded Custom Fields like Assignee, Due Date, and Estimated Time
- Switch perspectives using six dynamic views, including the Board View for Kanban-style tracking and the Calendar View for drag-and-drop scheduling
📌 Ideal for: Managers and department heads looking to coordinate tasks across projects without switching between to-do list apps
7. ClickUp Moving To-Do List Template
Coordinating a move, whether it’s your home setup or an office relocation, can feel like managing a hundred micro-projects at once. ClickUp’s Moving To-Do List Template helps you break every task into clear, actionable stages so you don’t miss a thing.
With this template, you can:
- Open the Moving Stages View to map each phase of the move
- Track progress with Custom Statuses like To Pack, Scheduled, or Completed
- Assign responsibilities and sort tasks with Custom Fields like Owner, Location, or Urgency Level
📌 Ideal for: Individuals or internal office managers handling detailed relocation logistics
8. ClickUp Bucket List Template
The ClickUp Bucket List Template is a goal-tracking system for individuals who want to turn big dreams into tangible plans. It allows you to:
- Group and filter ideas with Custom Fields like Continent, Destination, People Involved, and Satisfaction
- Keep memories in context using the Photos field to attach visual inspiration or post-experience uploads
- Prioritize goals using the By Rating View, or filter trips and projects based on who’s joining in via the By People View
- Plan based on geography or theme using the Per Continent View, and break down bigger goals into trackable subtasks
📌 Ideal for: Goal-oriented professionals who want to track personal ambitions, skill-building targets, or aspirations for long-term experiences
9. ClickUp Class Assignments To-Do List Template
Managing lesson plans, grading, and student check-ins isn’t always easy. The ClickUp Class Assignments To-Do List Template helps you stay on top of it all without digging through siloed folders.
With 12 ready-made task statuses, pre-set views like List by Due Date or Papers, and fields for Grade, Task Type, and Topics Covered, you get visibility without reinventing the wheel every semester.
Here’s what you can do:
- Set grading reminders using ClickUp Recurring Tasks, so long-term assignments don’t slip past your radar
- Track progress across the semester with a timeline view that highlights weekly teaching goals and grading load
📌 Ideal for: Educators, academic teams, or homeschooling parents tracking coursework, submissions, and grading cycles
10. ClickUp Getting Things Done Template
Built around David Allen’s GTD methodology, the ClickUp Getting Things Done Template helps you capture, clarify, and execute tasks by sorting them into seven ready-made GTD Lists, like Next Actions, Waiting For, and Tickler File.
- Tag tasks based on the environment and the required time/energy
- Access seven pre-saved Lists that match each GTD stage, from inbox capture to weekly review
- Pin the GTD Doc View to create SOPs, meeting notes, or a living GTD guide for your team
📌 Ideal for: Productivity enthusiasts using the GTD method to break down ideas, prioritize actions, and move tasks into execution
💡 Pro Tip: Context switching kills productivity. Group your tasks by type—like admin work, deep concentration tasks, or quick replies and batch them into specific time slots for uninterrupted focus. Think Meeting Monday or Write-it Wednesday.
11. ClickUp Home Renovation To-Do List Template
Trying to manage a home renovation between Zoom calls and late-night emails? The ClickUp Home Renovation To-Do List Template simplifies this process. It breaks your renovation project into clear phases and lets you map tasks room by room, assign contractors, and sequence dependencies so you don’t schedule painting before plumbing.
- Use the Board View to organize work across stages like Design, Procurement, and Execution
- Add Cost Tracking Fields to monitor labor and materials by task
- Assign tasks to contractors or vendors with deadlines and status markers
📌 Ideal for: Homeowners and contractors planning upgrades, managing budgets, and coordinating with vendors or crews
⚙️ Bonus: Pair these to-do list templates with the power of ClickUp Brain, ClickUp’s built-in and context-aware AI assistant. You can ask it to prioritize tasks for you, suggest optimal deadlines, and so much more!
12. ClickUp Digital Product Checklist Template
ClickUp’s Digital Product Checklist Template gives product and marketing team members a ready-to-use Doc layout for every critical step. You can plug in ownership details, due dates, and key files directly into the Doc.
Here’s how you benefit from this:
- Add Custom Fields like Launch Date, Department, and Risk Flags to track work context
- Embed screen recordings via ClickUp Clips and collaborative comments to centralize feedback
- Pair it with ClickUp Automations or ClickUp Brain summaries to streamline repetitive tasks and handoffs
📌 Ideal for: Founders, product managers, or dev teams tracking feature updates, backlog items, and release milestones
13. ClickUp Party Planning To-Do List Template
The ClickUp Party Planning To-Do List Template helps you organize everything in one spot to host the perfect get-together. Create and manage guest lists and vendor info. Add details for decorations, timelines, and those last-minute errands that always pop up. You can also mark what’s in progress, what’s on hold, and what still needs a decision, so nothing gets missed.
Here’s why you need it:
- Sort tasks into Event Stages for recording visual progress and real-time updates
- Use Custom Statuses like Needs More Info and Blocked to always know what’s moving and what needs attention
- Track food, décor, and entertainment prep in separate views like Vendor Board or Decor Checklist to avoid back-and-forth
📌 Ideal for: Event planners coordinating a celebration with multiple moving parts, like catering and decor
14. ClickUp Self-Care To-Do List Template
The ClickUp Self-Care To-Do List Template helps you carve out intentional time for your well-being with the same level of structure you bring to work or team priorities. You can create a personalized plan to care for your mind, body, and spirit, with trackable statuses to identify patterns and hold yourself accountable.
How does this template help you manage personal tasks?
- Categorize habits using Notes, References, Self Care Type, and Wellness Type custom fields
- Monitor momentum with statuses like Crushing, Off Track, and On Hold
- Plan routines using the Calendar View or group them by type with the Self Care Type View
📌 Ideal for: Busy professionals building consistent wellness habits across physical, mental, and emotional routines
15. ClickUp Quality Control Checklist Template
The ClickUp Quality Control Checklist Template helps you identify gaps, flag issues, and log results in one centralized space. With predefined fields like Test Procedure, Critical, Minor, and Results, you can instantly categorize and prioritize issues.
Here’s how you can use this template for quality control:
- Document inspection outcomes and severity levels with eight sections, including Results, Critical, and Test Procedure
- Apply Custom Statuses like New Approval or Rejected to show where each item stands in the QC pipeline
- Toggle between Project List View and Table View to manage inspections the way you work best
📌 Ideal for: QA teams and production leads overseeing manufacturing, process audits, or regulatory compliance reviews
16. ClickUp SEO Checklist Template
The ClickUp SEO Checklist Template tracks title tags, structured data, internal linking, and page-specific optimizations for your content. With predefined fields like Homepage, Product Detail Page, FAQ Page, and Importance, you can easily segment tasks based on where they live and how much impact they have.
What makes this SEO checklist template stand out:
- Track optimization status using predefined tags like Complete, In Progress, or On Hold
- Use built-in views like SEO Checklist and Team Capacity to keep a pulse on task progress and team bandwidth
- Add references or audit notes directly into the Reference field for centralization
📌 Ideal for: Content strategists, SEO specialists, or marketers tracking technical fixes and page-level optimizations at scale
17. ClickUp Hiring Checklist Template
The ClickUp Hiring Checklist Template helps you track candidate pipelines, manage interviews, and organize onboarding steps for your new hires. Each stage of the hiring process is mapped out, so you can track status, deadlines, and ownership at a glance.
The List View keeps everything transparent for your team, while nested subtasks and comment threads ensure collaboration and follow-ups.
Here’s how you can use this hiring checklist:
- Apply Applicant Source and Interview Stage fields to trace where each candidate came from and how far they’ve progressed
- Log screening feedback and final decisions directly within each task using the Interview Notes and Hiring Outcome fields
- Sort candidates by department or role using filtered views like Role-Specific Pipeline or Department Hiring Progress
📌 Ideal for: Recruiters and HR teams managing job openings, interviews, and onboarding tasks
💡 Pro Tip: Maintain a single, comprehensive priority list for all the tasks and ideas swirling in your mind. Then, each morning, pull 3-5 tasks into a daily list based on priority and energy levels. This way, you’ll stay focused without being overwhelmed.
18. ClickUp Project Checklist Template
The ClickUp Project Checklist Template isn’t your regular project checklist. It helps you track the sequence, status, and impact of each task, making it easier to manage complex workflows across departments or teams.
Here’s how this project management checklist helps you stay execution-ready:
- Pinpoint high-risk phases using the Progress Risk and Phase Type fields
- Automate cross-functional handoffs using ClickUp Task Relationships with built-in triggers
- Monitor shifting deadlines with real-time updates in the Project Timeline View
- Surface resource gaps early with Team Allocation Summary View, designed to highlight overloads across parallel projects
📌 Ideal for: Project leads orchestrating multi-phase initiatives that require sequencing, status tracking, and team-wide transparency
19. ClickUp Vacation Checklist Template
No one wants to spend their vacation stressing over forgotten chargers or last-minute bookings. The ClickUp Vacation Checklist Template keeps everything, from booking confirmations to reminders for packing your sunscreen and sneakers, organized so you can enjoy your time off without double-checking your bags ten times.
You can track what still needs to be bought, what’s already packed, and even assign travel prep tasks to your partner, kids, or teammates if you’re planning a group trip.
Here’s how this template works:
- Segment travel items into To Pack, Packed, and To Buy using task statuses
- Categorize essentials with Item Type, Vacation Trip, and Quantity fields for faster prep
- Navigate between views like To Buy List and Item Status View to spot gaps instantly
📌 Ideal for: Planners and frequent travelers organizing trip essentials, packing, and timelines
20. ClickUp Retirement Checklist Template
The ClickUp Retirement Checklist Template is a structured planning hub within ClickUp Docs that lets you centralize documents, links, notes, and timelines. If you’ve been pushing off important tasks, like rolling over a 401(k) or setting up post-retirement benefits, this template helps you action them with a solid plan in place.
Here’s what makes this template effective:
- Map out pre-retirement milestones with task groupings like Financial Prep, Legal Readiness, and Lifestyle Planning
- Use the reference links and Doc embeds section to keep forms, policy details, and provider info in one place
- Set ClickUp Reminders for low-priority but time-sensitive items, like Medicare sign-ups or property downsizing timelines
📌 Ideal for: Professionals preparing for transition, tracking milestones like financial planning, benefits setup, and lifestyle changes
Summarize this article for me pleaseNo Need To Worry About Due Dates with ClickUp
Asana to-do list templates structure simple tasks, but when your day involves juggling shifting deadlines, cross-functional collaborations, or personal to-dos, it’s easy to outgrow those formats.
That’s where ClickUp steps in.
ClickUp’s to-do list templates provide customizable views, detailed task titles, deeper tracking fields, and customizable frameworks tailored for everything from SEO to self-care, adapting to the way you work.
Sign up for ClickUp for free today and build a task system that moves with you! ✅
Everything you need to stay organized and get work done.
