Project Management Software for Nonprofits Blog Feature

Mission Possible: 10 Best Project Management Software for Nonprofit Success

In the dynamic world of nonprofits, effective project management is the key to realizing impactful missions. Whether rallying for fundraising campaigns, community initiatives, or planning events, effective project management is the secret ingredient for success.

Bid farewell to the clunky old-school spreadsheets and manual tracking, and welcome cutting-edge project management software to give your operations a well-deserved glow-up! These powerful tools supercharge the impact and effectiveness of every noble endeavor through numerous handy project management features.

Join us as we unveil the top 10 project management software for nonprofits. We’ll dive into their standout features, limitations, and compatibility with different budgets and organizational structures. Let the exploration begin! 🧐

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What is Project Management Software for Nonprofits?

Project management software for nonprofits is a specialized tool designed to help organizations overcome their unique challenges when carrying out projects. These include limited budgets, diverse teams, and the necessity to effectively communicate and engage with stakeholders. 

In essence, this type of software is a comprehensive platform that provides a holistic view of all tasks, deadlines, and outcomes

Aside from common functionalities like project planning, scheduling, and resource allocation, the software for nonprofits goes a step further by incorporating features that cater specifically to the nonprofit sector, including aspects like grant proposals, fundraising support, and volunteer coordination.

Its key functionalities include controlling costs, managing budgets, ensuring quality management, and handling documentation. Additionally, these tools play a crucial role in fostering collaboration among project stakeholders and facilitating efficient and transparent workflows.

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What Should You Look for in Nonprofit Project Management Software?

Here are key features to consider when selecting project management software for a nonprofit organization:

  • Customization options: Look for software that offers customization options, allowing you to tailor the system to fit the specific requirements of your organization
  • Task and project management: Core project management features are essential, including task creation, scheduling, and resource allocation
  • Grant and budget management: The software should help nonprofits track and manage grants effectively with features like proposal creation, budget tracking, and reporting
  • Fundraising support: Look for project management tools that help plan, execute, and track fundraising campaigns through donor management
  • Volunteer coordination: The software should allow organizations to schedule, communicate with, and track volunteer activities efficiently
  • Collaboration support: It should facilitate collaboration among team members and stakeholders through discussion boards, file sharing, and real-time updates
  • Scalability: Choose software that can accommodate the increase in projects, users, and data over time
  • Integration capabilities: It should support integrations with other platforms, such as fundraising software and non-profit CRM systems, to enhance overall efficiency
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The 10 Best Project Management Software for Nonprofits

Juggling volunteers, budgets, and schedules can be too much to handle. Luckily, it gets easier with the right project management software for nonprofits. 

Let’s take a look at our top picks, along with their best features, limitations, and pricing, to help you manage your projects effectively. ✨

1. ClickUp 

Manage your small business project every step of the way with templates, collaboration features, and over 15 project views using ClickUp

ClickUp provides a seamless all-in-one solution for simple yet effective planning, task allocation, and collaboration. Streamline your non-profit management with features like:

  1. ClickUp Goals to track your fundraising goals
  2. Calendar view to schedule volunteer tasks
  3. Time Tracking to monitor volunteer hours
  4. Customizable Form Builder for volunteer opportunities and applications
  5. Reporting capabilities for precise evaluation of your program’s impact

The software offers 15+ project views to suit your needs—from easy task organization with Kanban boards to detailed milestone tracking with Gantt chart, Timeline, and Workload views. ClickUp provides versatile tools for running an effective non-profit organization.

To kickstart your journey, leverage the ClickUp Simple Project Management Template. This gem lets you visualize your entire project with the Gantt chart view, monitor task progress phase by phase using a handy Kanban board, and dive into granular details with a custom List.

Looking for templates for managing non-profit events? The options are endless—use pre-designed layouts to handle fundraising and volunteer coordination, manage budgets, create annual reports, and even organize pet rescues. 🐶

Store, edit, and share essential documents with ClickUp Docs, and use the AI writing assistant to brainstorm ideas for your next big non-profit event in seconds.

ClickUp best features

ClickUp limitations

  • A wide array of features may result in a steep learning curve
  • The mobile app has fewer features in comparison to the web version

ClickUp pricing

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

  • G2: 4.7/5 (9,000+ reviews)
  • Capterra: 4.7/5 (3,000+ reviews)

2. Nifty

Nifty Roadmap
Via: Nifty

Nifty is a handy project management tool specially crafted for non-profits. It streamlines your processes with features like task lists, milestones, discussions, and smooth document sharing.

The platform gives your team a bird’s eye view of projects, tasks, and assignments. It’s like having a strategy-planning pro on your side, complete with real-time progress tracking through timelines and roadmaps. 🗺️

The software also aids in optimizing team productivity by offering time tracking and reporting features, allowing you to track and balance workloads efficiently. 

Nifty enhances document creation and sharing with its robust doc tool and seamless integration with Google Docs, Sheets, and Presentations.

Nifty best features

  • Automated reporting
  • Real-time chats and one-click video calls
  • Form building
  • Integrates with Google Drive and Slack
  • Multiple project views like Kanban, List, and Calendar views

Nifty limitations

  • Adding more flexibility to the tagging function could be beneficial
  • Lacks advanced features like resource allocation and cost tracking

Nifty pricing

  • Free 
  • Starter: $5/month per user
  • Pro: $10/month per user
  • Business: $16/month per user
  • Enterprise: Contact for pricing

*All listed prices refer to the yearly billing model

Nifty ratings and reviews

  • G2: 4.7/5 (400+ reviews)
  • Capterra: 4.7/5 (400+ reviews)

3. Monday List View
Via: Monday

By simplifying and consolidating your operations within a single, accessible platform, Monday (also styled as empowers your organization to make a difference with minimal effort. 💪

The software allows teams to organize tasks and projects visually. The central board serves as the focal point of each project, facilitating task-by-task oversight and accommodating changes.

Plan, track, and launch fundraising campaigns easily by leveraging insights for targeted communication with your donor base. Visualize your entire donation pipeline, efficiently manage grant applications, and even automate personalized fundraising emails and texts.

You can also organize and coordinate volunteers strategically—leverage recruitment forms, assign volunteer tasks and shifts, and visualize availability and capacity through multiple views, all while automating post-event feedback forms.

Monday best features

  • Numerous templates and project views
  • Customizable dashboards
  • Flexible and scalable
  • Routine task automation
  • Integration with tools like Gmail, Google Drive, and Trello

Monday limitations

  • Main screen customization could be more flexible
  • The initial setup may be time-consuming

Monday pricing

  • Free 
  • Basic $8/month per user
  • Standard: $10/month per user
  • Pro: $16/month per user
  • Enterprise: Contact for pricing

*All listed prices refer to the yearly billing model

Monday ratings and reviews

  • G2: 4.7/5 (8,000+ reviews)
  • Capterra: 4.6/5 (4,000+ reviews)

4. ProofHub

ProofHub is an all-in-one agile project management and team collaboration tool that provides nonprofit organizations with a centralized platform for efficient coordination and resource management.

The software stands out with its flexible view options, like Gantt charts, Boards, Tables, and Calendars. It offers various communication features, including discussions, announcements, and an in-built chat, fostering seamless collaboration. 🤝

The intuitive and customizable user interface ensures a centralized flow of information, enabling new volunteers to align and contribute easily. The Custom Roles feature ensures project confidentiality by granting access only to authorized personnel.

On top of this, the reporting function keeps stakeholders informed through a detailed snapshot of project analytics. 

ProofHub best features

  • Proofing and approval 
  • Threaded discussions
  • Collaboration through shared notes
  • Customizable forms
  • Multiple project views and templates

ProofHub limitations

  • Persistent notifications may be too invasive for some users
  • Scaling up integrations would be beneficial

ProofHub pricing

  • Essentials: $45/month per user
  • Ultimate Control: $89/month per user (40% discount for nonprofits)

*All listed prices refer to the yearly billing model

ProofHub ratings and reviews

  • G2: 4.5/5 (80+ reviews)
  • Capterra: 4.5/5 (90+ reviews)

5. Keela

Keela Forms
Via: Keela

Keela is a Smart Management Software tailored for nonprofits, boasting numerous tools for CRM, email communication, fundraising, and data analytics. 

Access one-click non-profit dashboards and customizable reporting tools for quick updates to your board, leadership team, and donors. Measure KPIs to guide decisions, compare your organization to industry benchmarks, and forecast future metrics with precision. 

By using its data-driven insights and donor predictions, you can speed up your nonprofit’s growth. Understand the best time to reach out to donors and figure out the right ask amounts based on their giving history, wealth indicators, and demographics.

Enhance donor management by analyzing databases, creating communication plans, and executing campaigns. Boost stakeholder engagement through targeted messages and calls to action. 📢

Keela best features

  • Integrates with apps like Gmail, Google Calendar, and Eventbrite
  • Nonprofit project management tools such as valuable donor insights
  • Automations to enhance productivity
  • Peer-to-peer fundraising
  • Grant management

Keela limitations

  • Limited customizability for setting membership amount
  • Reporting capabilities could be improved

Keela pricing

  • Depends on the number of contacts and add-ons

Keela ratings and reviews

  • G2: 4.6/5 (50+ reviews)
  • Capterra: 4.3/5 (200+ reviews)

6. Basecamp

Basecamp is a virtual hub where your team can effortlessly store, collaborate, discuss, and deliver project tasks. ✅

Especially beneficial for nonprofits, Basecamp allows the creation of to-do lists for tasks and lets you assign them to different users. The system automatically follows up on tasks when the due date passes, ensuring seamless project management.

Enhance organization by consolidating all assignments, projects, and schedules neatly on a one-page dashboard. Gain a comprehensive overview of projects from start to finish using the Lineup view.

Make use of the Message board as a digital meeting room, compiling all conversations about a specific topic on a single page. For quick answers or burning questions, the real-time group chat is your go-to solution.

Basecamp best features

  • Real-time collaboration
  • Multiple project views
  • Unlimited storage
  • To-do lists
  • Dashboard for a big-picture project overview

Basecamp limitations

  • Gantt charts and time tracking could be useful additions
  • Integrations with other tools may be limited

Basecamp pricing

  • Basecamp: $15/month per user
  • Basecamp Pro Unlimited: $299/month for unlimited users

*All listed prices refer to the yearly billing model

Basecamp ratings and reviews

  • G2: 4.1/5 (5,000+ reviews)
  • Capterra: 4.3/5 (14,000+ reviews)

7. Trello

Trello Board
Via: Trello

Trello is a great choice for small nonprofit teams or individuals seeking a straightforward project management tool. 

Renowned for its Kanban boards, this visual project management tool presents tasks as customizable cards with due dates, assignees, labels, attachments, and comments. The intuitive drag-and-drop feature facilitates seamless reorganization, fostering easy visual collaboration.

The platform goes beyond Kanban boards to cater to diverse project needs. Whether you require a calendar for deadline tracking, a timeline for scheduling, a table for structured data display, or even a map for location-based tasks, Trello provides comprehensive solutions.

Trello has special discounts for non-profit organizations and educational institutions, making it a cost-effective choice.💰

Trello best features

  • Kanban boards, lists, and calendars
  • Nonprofit and project management templates
  • Drag-and-drop interface
  • Visual collaboration

Trello limitations

  • Task allocation is limited to only one project or a board
  • Adding more built-in reports and analytics would be beneficial

Trello pricing

  • Free
  • Standard: $5/month per user
  • Premium: $10/month per user
  • Enterprise: $17.50/month per user

*All listed prices refer to the yearly billing model

Trello ratings and reviews

  • G2: 4.4/5 (13,000+ reviews)
  • Capterra: 4.5/5 (22,000+ reviews)

8. Smartsheet

Nonprofits turn to Smartsheet for a boost in program effectiveness, enhanced visibility, and better organization management. If you’re familiar with Excel or Google Sheets, you’ll appreciate Smartsheet’s user-friendly spreadsheet format. It’s a powerful blend of project management and Excel features. 📝

The platform allows you to effortlessly create Gantt charts and graphs, providing multiple views of your projects as they unfold. It breaks down projects into manageable segments, setting up workflow automation, and centralizing budget and resource management.

By streamlining project and task management processes, Smartsheet minimizes performance bottlenecks, enhances team collaboration, and optimizes revenue streams.

Smartsheet best features

  • Grant applications
  • Strategic planning
  • Various project views
  • Integrates with over 80 apps (like Slack and Microsoft Teams)
  • Pre-designed project management templates

Smartsheet limitations

  • The database lacks automated data retrieval function
  • There may be a steep learning curve for new users

Smartsheet pricing

  • Free 
  • Pro: $6/month per user
  • Business: $22/month per user
  • Enterprise: Contact for pricing

*All listed prices refer to the yearly billing model

Smartsheet ratings and reviews

  • G2: 4.4/5 (15,000+ reviews)
  • Capterra: 4.5/5 (3,000+ reviews)

9. Notion

Notion Product Roadmap
Via: Notion

Notion is a powerful tool for non-profit project management, owing to its versatility, affordability, and robust task-tracking features.

Notion’s generative AI assistant enhances productivity by swiftly crafting high-quality project documentation. Whether you’re letting AI create the initial project plan within seconds or refine a manually crafted plan, you’ll get sparkling clean results in a jiffy! 🧼

Notion provides a range of templates tailored for non-profits, spanning fundraising, donation management, volunteer organization, and event management, with the added benefit of a discount for non-profit organizations.

Furthermore, the platform offers diverse views to track projects from all angles. Opt for the table view for meticulous task tracking, evaluate progress effortlessly in the Timeline view, or switch to the Calendar view to monitor deadlines.

Notion best features

  • Automated sprints
  • AI assistant
  • Project management templates
  • Integrations with tools like Slack, Google Drive, and Trello
  • Wiki feature to centralize knowledge

Notion limitations

  • Software manual would be beneficial
  • May lag on mobile devices

Notion pricing

  • Free 
  • Plus: $8/month per user
  • Business: $15/month per user
  • Enterprise: Contact for pricing

*All listed prices refer to the yearly billing model

Notion ratings and reviews

  • G2: 4.7/5 (4,500+ reviews)
  • Capterra: 4.7/5 (1,500+ reviews)

10. Teamwork

Teamwork aids in planning, collaboration, delivery, and reporting for multi-step projects. The software emphasizes team communication and centralized storage, ensuring everyone is on the same page. 📖

Teamwork provides Gantt charts, task lists, a calendar, and various options for assignee permissions and privacy. With its Board view, you can visualize workflows for specific projects, and a handy timer app helps track deadlines and task durations

The portfolio feature offers a quick overview of ongoing projects, making it easy to identify overlaps or roadblocks. 

Simplify operations with pre-built templates, intake forms, process automation, and integrations with your favorite tools. As your team evolves, Teamwork allows you to scale your business by customizing processes and workflows to meet changing needs.

Teamwork best features

  • Various project views like List, Board, Table, and Gantt
  • Project expense management
  • Integrations with tools like SharePoint, Harvest, and HubSpot
  • Scalable and customizable
  • Workflow visualization

Teamwork limitations

  • Improving the interface could be beneficial
  • The reminders feature may not work properly on the mobile version

Teamwork pricing

  • Free 
  • Starter: $5.99/month per user
  • Deliver: $9.99/month per user
  • Grow: $19.99/month per user
  • Scale: Contact for pricing

*All listed prices refer to the yearly billing model

Teamwork ratings and reviews

  • G2: 4.4/5 (1,000+ reviews)
  • Capterra: 4.5/5 (800+ reviews)
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Revolutionize Events and Campaigns with Top-Notch Project Management Software for Nonprofits

Transform the way your team operates with the best paid and free project management software for nonprofits. From brainstorming and planning to seamless task tracking and success analysis—these platforms have you covered.

Tired of juggling between multiple tools? Check out ClickUp for free today! With multiple task automations, contingency planning templates, and a must-have AI assistant for nonprofits, you’ll be unstoppable in your impactful work, regardless of your mission’s size! 💖

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