10 Best ONES.com Alternatives for Teams in 2026

Like a lot of project management software, ONES.com has its fans and critics. If you’re here, you might be one of the latter.

While ONES.com has many positive reviews and checks most of the boxes on paper, many teams find the interface clunky. They also report collaboration features to be lacking and the need to juggle multiple tools to get work done.

Most teams today don’t need more software. They need fewer tools that actually talk to each other. Especially when the average company already runs on 100+ SaaS apps, and critical context gets lost every time someone switches tabs.

So we looked at what teams use when ONES.com isn’t cutting it.

We evaluated popular ONES.com alternatives based on how well they:

• Consolidate work
• Support real collaboration
• Apply AI in practical ways, and
• Scale as teams grow

Let’s break them down.

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ONES.com Alternatives at a Glance

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The Best ONES.com Alternatives to Use

Some ONES.com alternatives are built for developers. Others focus on docs, coordination, or automation. A few try to do it all—but only one truly does. Let’s start with that one, also known as ClickUp.

1. ClickUp (Best for AI-powered all-in-one work management)

Try ClickUp for free

Picture a typical week.

Your roadmap lives in one tool. Tasks live in another. Conversations happen in chat. Documentation is buried somewhere else. Every update requires copying, pasting, or re-explaining what already exists—just in a different app.

This kind of Work Sprawl is why many teams using tools like ONES.com hit a wall.

ClickUp is built for the exact opposite scenario.

Instead of forcing teams to manage projects around their tools, ClickUp brings tasks, projects, docs, conversations, automation, and AI into one Converged AI Workspace. The result? Less switching. Fewer gaps. And far less “work about work.”

One system for planning, executing, and updating work

In ClickUp, your projects aren’t isolated containers. They’re living systems.

Your documents connect to tasks. Individual ClickUp Tasks connect to shared goals. Conversations happen in ClickUp Chat, directly where work lives, so you needn’t mentally reconcile them later. Whether you’re managing a product launch, sprint planning, or cross-functional operations, everything stays tied to the same single source of truth.

That’s the biggest difference teams notice when moving away from tools that focus heavily on structure but fall short on day-to-day collaboration.

See work the way you need to

Not everyone thinks in lists. Or boards. Or timelines.

You and your team get to switch between 15+ ClickUp Views—without duplicating work. The same tasks can appear as a list for operations, a board for agile teams, a Gantt chart for project managers, or a calendar for leadership.

Automation and AI that actually understand your work

ClickUp doesn’t treat automation and AI as bolt-ons. Instead, they’re built on top of your docs, tasks, and chat, referencing context from your workspace.

With built-in ClickUp Automations, teams can eliminate repetitive busy work—status updates, assignments, and notifications—without writing code. And with ClickUp Brain, your AI assistant becomes contextual instead of generic.

You can use it to ask questions about your projects. Summarize long task threads. Generate updates. Execute actions like creating and assigning tasks or building project docs and reports—all within the same workspace where your data already lives.

You can even mention @brain in a comment, just like a teammate, to get help right where you’re working.

Learn more about Super Agents here 👇🏽

But what makes ClickUp truly stand out in an era of tool sprawl? It’s how seamlessly it works with the tools you already rely on—Slack, Google Drive, GitHub, Zoom, Salesforce, and hundreds more. Instead of forcing a rip-and-replace approach, it acts as the business command center that pulls everything together.

ClickUp best features

• Organize flexible team or project Spaces with dedicated folders and task lists for centralized context using ClickUp’s Project Hierarchy
• Choose from 1000+ ClickUp Templates to set up software development sprints, content workflows, CRM pipelines, and more
• Keep your plans and work connected with ClickUp Docs, where project briefs, meeting notes, and SOPs live alongside the tasks they relate to
• Enable ClickUp’s Real-time Collaboration to co-create and edit content with your team
• Track KPIs and measure project progress with customizable ClickUp Dashboards, where AI Cards summarize insights in plain English

ClickUp limitations

• The breadth of features can overwhelm brand-new users
• The desktop experience is better than the mobile app for power users

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,900+ reviews)
• Capterra: 4.6/5 (4,500+ reviews)

What are real-life users saying about ClickUp?

Feedback from a G2 user reads:

📮 ClickUp Insight: Low-performing teams are 4 times more likely to juggle 15+ tools, while high-performing teams maintain efficiency by limiting their toolkit to 9 or fewer platforms. But how about using one platform? 
As a Converged AI Workspace, ClickUp brings your tasks, projects, docs, wikis, chat, and calls under a single platform, complete with AI-powered workflows. Ready to work smarter? ClickUp works for every team, makes work visible, and allows you to focus on what matters while AI handles the rest.

Try ClickUp for free

2. Jira (Best for agile software development teams)

If your team ships software for a living, your workday probably starts with a backlog.

Stories waiting to be groomed. Bugs competing with features. Epics spanning multiple teams. Releases tied to dependencies that can’t slip. In this world, lightweight project tools fall apart fast.

But Jira is built to be the project management software for teams following agile methodologies. From the moment you create a project, everything is structured around backlogs, sprints, and workflows. This rigidity can be a strength for engineering teams. But it also means Jira works best when everyone using it understands agile deeply.

Jira works best when paired with tools like Confluence, Bitbucket, and Jira Service Management. Together, they form a tightly integrated stack for software teams. The tradeoff? Collaboration, documentation, and communication often live across multiple Atlassian products, rather than in a single workspace.

Jira best features

• Plan and execute sprints with dedicated Scrum and Kanban boards, backlogs, and swimlanes
• Track work at scale using epics, versions, and Advanced Roadmaps for cross-team visibility
• Query and report on issues with Jira Query Language (JQL) for precise filtering and insights
• Use built-in Atlassian Intelligence for summarizing issues, generating test cases from requirements, and searching for work using natural language

Jira limitations

• Steep learning curve for non-technical users or cross-functional teams
• Costs can rise quickly with premium plans and marketplace add-ons
• Collaboration often requires pairing Jira with additional Atlassian tools

Jira pricing

• Free
• Standard: $9.05/user/month
• Premium: $18.30/user/month
• Enterprise: Custom pricing

Jira ratings and reviews

• G2: 4.3/5 (7,300+ reviews)
• Capterra: 4.4/5 (15,000+ reviews)

What are real-life users saying about Jira?

A Capterra reviewer shares mixed feedback:

3. Trello (Best for visual Kanban-style task management)

Trello is the go-to choice for teams who want intuitive, visual task management without the steep learning curve. Its core is the Kanban board, a simple system of cards and columns that makes tracking progress as easy as moving a sticky note.

That simplicity is Trello’s biggest strength. And its biggest limitation.

As work grows more complex, teams often start layering Power-Ups, automation rules, and integrations to make Trello do more. At that point, what began as a lightweight visual tool can start to feel stretched thin—especially when reporting, dependencies, or cross-team coordination are involved.

Trello best features

• Visualize workflows instantly using intuitive Kanban boards and drag-and-drop cards
• Automate routine actions with Butler’s no-code rules and triggers
• Generate content with AI to summarize cards, create checklists, or brainstorm ideas
• Share progress easily by mirroring cards across multiple boards

Trello limitations

• Large boards with thousands of cards can become difficult to manage
• Free and lower-tier plans restrict automation and customization
• Not designed for complex dependencies or multi-layered projects

Trello pricing

• Free
• Standard: $6/user/month
• Premium: $12/user/month
• Enterprise: $17.50/user/month (billed annually)

Trello ratings and reviews

• G2: 4.4/5 (13,900+ reviews)
• Capterra: 4.5/5 (23,400+ reviews)

What are real-life users saying about Trello?

A G2 user reports:

4. Notion (Best for flexible docs and knowledge management)

Unlike structured project management tools that force you into lists and workflows, Notion’s block-based system lets you craft the workspace you want. It combines note-taking, docs, wikis, databases, calendars, and light project tracking into one flexible interface, acting as a project management and knowledge management system in one.

You can create relational databases that link work to docs, turn any view into boards or calendars, and embed media and files right where the work happens.

That flexibility comes with tradeoffs. Notion doesn’t force structure, which means building complex project systems takes time and thoughtful design. And while it supports database views and task tracking, it doesn’t natively offer deep automation or advanced resource planning like purpose-built work management tools.

Notion best features

• Use the integrated AI assistant, Notion AI, to write, summarize research, and brainstorm ideas directly within your documents
• Build comprehensive knowledge bases with nested pages, rich media, and collaborative editing
• Manage your time alongside your tasks and projects with the Notion Calendar
• Get started quickly by using one of the thousands of templates created by the Notion community

Notion limitations

• The “blank page” approach can be overwhelming for new users, and building complex systems requires a significant time investment
• Performance can slow down in workspaces with thousands of pages or very large databases

Notion pricing

• Free
• Plus: $12/user/month
• Business: $24/user/month
• Enterprise: Custom pricing

Notion ratings and reviews

• G2: 4.7/5 (9,200+ reviews)
• Capterra: 4.7/5 (2,600+ reviews)

What are real-life users saying about Notion?

A user on Capterra shares:

5. Asana (Best for cross-functional team coordination)

Are you struggling to connect the dots between your company’s strategic objectives and the daily work your teams are doing? When work happens in departmental silos, you lack a clear line of sight into how projects are progressing across the entire organization. This misalignment means teams can be busy but not productive, working on tasks that don’t move the needle on key goals.

Asana solves this by providing cross-functional coordination at scale. Its proprietary Work Graph data model intelligently maps the relationships between people, tasks, and goals. The result? Leaders get clarity at every level.

And while its AI features won’t replace your PM strategy, they can summarize insights and recommend workflow tweaks that keep teams moving forward.

Asana best features

• Connect work to company goals with portfolio views, strategic alignment, and real-time reporting
• Create custom AI-powered workflows and automations with the no-code AI Studio
• Visualize work with lists, boards, a timeline, a calendar, and a workload view for resource planning
• Align team-level work with high-level company objectives and track progress with advanced dashboards

Asana limitations

• Pricing is higher relative to entry-level alternatives, especially on monthly billing
• It’s not designed as a single workspace for docs + tasks + messaging, so you may need to spend on other tools
• Some users have reported concerns about auto-renewal and billing practices

Asana pricing

• Free
• Starter: $13.49/user/month
• Advanced: $30.49/user/month
• Enterprise: Custom pricing
• Enterprise+: Custom pricing

Asana ratings and reviews

• G2: 4.4/5 (12,800+ reviews)
• Capterra: 4.5/5 (13,500+ reviews)

What are real-life users saying about Asana?

According to a G2 reviewer:

6. monday (Best for customizable workflow automation)

If your team’s process is unique, and off-the-shelf project management tools just don’t fit, monday can be a good choice. monday’s flexible Work OS offers extensive customization through colorful, visual boards and no-code automation.

You can intuitively connect work across departments, embed approvals in workflows, and set up repeatable actions. But, because you construct many workflows from its modular components, teams without a clear process blueprint can spend time designing rather than doing.

monday best features

• Use over 20 different column types, including status, formula, and dependency, to build your perfect board
• Create “if this, then that” automation recipes to handle repetitive tasks, with different action limits depending on your plan
• Switch between Table, Kanban, Timeline, Calendar, Chart, and Workload views to see your data from different angles
• Use the monday AI Assistant to generate tasks, create content, and even build complex formulas
• Access separate but connected products for work management, CRM, software development, and customer service

monday limitations

• The seat-based pricing is sold in buckets (e.g., 3, 5, 10 seats at a time), which can force you to pay for seats you don’t need
• Guest billing terms can be confusing and may lead to unexpected plan upgrades

monday pricing

• Free
• Standard: $14/user/month
• Pro: $24/user/month
• Enterprise: Custom pricing

monday ratings and reviews

• G2: 4.7/5 (10,900+ reviews)
• Capterra: 4.6/5 (4,500+ reviews)

What are real-life users saying about monday?

A user on G2 shares both the pros and the cons:

7. Wrike (Best for enterprise resource management)

Your marketing or creative agency is struggling to manage team capacity and a chaotic approval process. Without clear visibility into who’s overworked and who’s available, you can’t allocate resources effectively, leading to burnout and project delays. Feedback on creative assets is scattered across emails and chat messages, causing a chaotic approval process and endless revision cycles.

If that sounds like you, Wrike’s resource management and proofing workflows might help. Users love Wrike for its collaboration features and dashboards, which simplify managing multiple stakeholders and deliverables.

Wrike best features

• Handle repetitive tasks with Work Intelligence, a suite of AI tools including a copilot for Q&A, risk prediction for projects, and AI agents for automating workflows
• Visualize team workloads in real time to make informed staffing decisions and prevent burnout
• Review and approve over 30 types of creative assets, including videos and documents, with on-image markup tools
• Organize work in multiple dimensions by applying tags to tasks, projects, and folders for flexible reporting

Wrike limitations

• Complexity and a steep learning curve, especially when setting it up for large teams
• The level of customer support you receive often depends on which pricing tier you’re on
• Not as well-suited to lightweight or ad-hoc project tracking

Wrike pricing

• Free
• Team: $10/user/month
• Business: $25/user/month
• Enterprise: Custom pricing
• Pinnacle: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (4,400+ reviews)
• Capterra: 4.4/5 (2,800+ reviews)

What are real-life users saying about Wrike?

This is what a Capterra reviewer had to say:

8. Basecamp (Best for simple team communication and projects)

Basecamp takes a keep-it-simple approach to work. Its biggest strength is less feature bloat and more of the basics done well. Many teams that aren’t looking for sophisticated workflows or deep customization enjoy how quickly new members can jump in, see what needs to be done, and start contributing.

This makes it ideal for smaller teams or agencies that just want clear communication and basic project tracking without the “bells and whistles.”

At the same time, that simplicity comes with limits. Basecamp doesn’t offer built-in features like task dependencies, advanced reporting, or native automation builders that you’d find in modern work management platforms. It’s really designed to replace scattered email threads and ad-hoc spreadsheets, not to manage complex project portfolios or automated processes.

Basecamp best features

• Centralized discussion threads for each project with Message Boards that replace scattered email chains
• Get a shared project calendar for tracking important deadlines and milestones
• Use Campfire chat, a real-time chat room for quick, informal team conversations within each project
• Ask your team for status updates on a recurring schedule using automatic check-ins

Basecamp limitations

• Lacks many advanced features found in other PM tools, such as Gantt charts, time tracking, and custom fields
• No built-in resource management to track team capacity or workload
• Its flat project structure may not be suitable for organizations managing complex, multi-layered initiatives

Basecamp pricing

• Free
• Pro: $15/user/month
• Plus unlimited: $299/month (billed annually, for the whole team)

Basecamp ratings and reviews

• G2: 4.1/5 (5,400+ reviews)
• Capterra: 4.3/5 (14,300+ reviews)

What are real-life users saying about Basecamp?

A user on G2 feels simplicity is both Basecamp’s strength and limitation:

9. Zoho Projects (Best for budget-conscious growing teams)

Does your startup or small business need a full-featured project management tool? Are you worried about the enterprise-level price tag?

Zoho Projects combines task and milestone management, Gantt charts, time tracking, issue tracking, reporting, and basic automation into a cost-effective project hub. It’s a good fit it when budgets are tight, and you don’t require deep AI assistance or an all-encompassing workspace.

Because it’s part of the broader Zoho ecosystem (with over 50 apps), you can also connect it to chat tools, CRM systems, calendars, and other apps your team already uses. This is a nice plus if you prefer a modular stack over an all-in-one platform.

Zoho Projects best features

• Create visual project timelines with task dependencies and critical path analysis on Gantt charts
• Log billable and non-billable hours with built-in timesheets and invoicing integrations
• Access a dedicated module for identifying, tracking, and resolving bugs and issues for software teams
• Connect seamlessly with other Zoho apps like Zoho CRM, Zoho Desk, and Zoho Books
• Automate routine work using workflow blueprints and rules

Zoho Projects limitations

• Task dependencies and reports can feel basic for larger teams
• Advanced portfolio management and AI insights are limited

Zoho Projects pricing

• Free
• Premium: $5/user/month
• Enterprise: $10/user/month

Zoho Projects ratings and reviews

• G2: 4.3/5 (500+ reviews)
• Capterra: 4.5/5 (840+ reviews)

What are real-life users saying about Zoho Projects?

Many G2 reviews echo the same sentiment:

10. Smartsheet (Best for spreadsheet-style project tracking)

Smartsheet marries the familiarity of spreadsheets with the structure of a project management tool. If you and your team have ever wished a spreadsheet did more—like visualize project timelines, automate workflows, or centralize reporting—Smartsheet delivers that in a single interface.

The layout lowers the barrier to entry for Excel power users while layering powerful project management capabilities on top. Smartsheet also supports multiple project perspectives (grid, calendar, Gantt, card views) and ties them back to the same underlying sheet, so your plans and progress stay in sync.

Smartsheet best features

• Use its low-code automation platform to build complex, cross-functional workflows
• Benefit from government-grade security approvals such as the FedRAMP Moderate and DoD IL4 authorization, making it a popular choice for public sector work
• Standardize processes and gain portfolio-level visibility via the Control Center

Smartsheet limitations

• The formula syntax is different from Excel, which can create a steep learning curve for advanced users
• Performance can degrade on sheets with a very large number of rows (over 20,000)
• The total cost can increase significantly with premium features and connectors

Smartsheet pricing

• Pro: $12/user/month
• Business: $24/user/month
• Enterprise: Custom pricing
• Advanced Work Management: Custom pricing

Smartsheet ratings and reviews

• G2: 4.4/5 (21,300+ reviews)
• Capterra: 4.5/5 (3,400+ reviews)

What are real-life users saying about Smartsheet?

Here are the pros and cons straight from a Capterra review:

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Choosing the Right ONES.com Alternative for Your Team

The best ONES.com alternative for you ultimately depends on why your current setup feels limiting. Development teams may gravitate toward Jira for better control, while those seeking simplicity might prefer Trello or Basecamp.

But if your core challenge is Context Sprawl—tasks in one tool, docs in another, conversations somewhere else, and automation bolted on later—then replacing ONES.com with another single-purpose tool won’t solve the root problem.

In those cases, the strongest alternative is a platform that consolidates work end to end: planning, execution, collaboration, automation, and AI. A platform like ClickUp.

Want to see what a connected workspace feels like? Try ClickUp for free today!

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