There’s not enough time in the workday to get every single daily task finished—let alone those ongoing projects with multiple steps and roadblocks. That’s why work prioritization is an incredibly valuable skill to learn. Luckily, you don’t need to be a productivity expert! There are plenty of tools out there that simplify the process.
In this article, we’ll explore the best of the work prioritization tools available today. Each has its pros, cons, and unique features. Let’s find the best prioritization tools for your team, so you can get things done in the most optimal order possible.
10 Best Work Prioritization Tools in 2023
Summarize this article for me pleaseBest Work Prioritization Tools at a Glance
| Tool | Best for | Best features | Pricing* |
| ClickUp | End-to-end task and project prioritization in one workspace Team size: Ideal for individuals, SMBs, and enterprises | Task priority flags, Priority Matrix & GTD templates, dependencies, custom filters, AI-powered workflows | Free forever; Paid plans from $7/user/month |
| ProductPlan | Strategic product roadmap prioritization Team size: Ideal for product managers and PMOs | Value-based scoring, roadmap tables, Jira & GitHub integrations, cross-tool syncing | Paid plans from $39/editor/month |
| Scoro | Priority planning with time and profitability tracking Team size: Ideal for agencies and consultancies | Gantt charts, workload prioritization, time tracking, project profitability analytics | Paid plans from $28/user/month |
| Reveall | Customer-driven product prioritization Team size: Ideal for product discovery and UX teams | Feature scoring, insight-driven prioritization, goal tracking, product feedback integrations | Paid plans from $24/user/month |
| Productboard | Customer-centric feature prioritization Team size: Ideal for product and growth teams | Custom scoring formulas, feedback-driven prioritization, roadmaps, status tracking | Paid plans from $25/user/month |
| airfocus | Framework-based backlog and roadmap prioritization Team size: Ideal for product teams and startups | WSJF, RICE, MoSCoW frameworks, Priority Poker, opportunity scoring | Paid plans from $23/user/month |
| Aha! | Visual product strategy and delivery prioritization Team size: Ideal for mid-sized to enterprise product teams | Visual roadmaps, idea scoring, customer insight hub, workflow boards | Paid plans from $9/user/month (Create); other modules from $39/user/month |
| Craft.io | Advanced prioritization frameworks for product cycles Team size: Ideal for dedicated product management teams | RICE, WSJF & MoSCoW models, formula builder, weighted scoring, release planning | Paid plans from $49/user/month |
| Google Keep | Lightweight personal and team task prioritization Team size: Ideal for individuals and small teams | Pin-based task priority, reminders, shared notes, Google Workspace integration | Free |
| Evernote Teams | Collaborative note-based prioritization and planning Team size: Ideal for small to mid-sized teams | Shared notebooks, prioritization templates, external sharing, company wiki | Paid plans from $14.99/user/month |
Summarize this article for me pleaseWhat Should You Look for in a Prioritization Tool?
Every team will have different needs when it comes to prioritization tools, but these are common must-haves that are worth looking out for as you build your own shortlist.
The best prioritization tools help teams:
- Build a master list of every planned activity or product update request
- Identify time-sensitive and top-priority tasks, and leave the low-priority ones for another day
- Gather data and customer insights to make informed decisions
- Find and use their own productivity hacks
- See whether they have enough time to ship a product update based on resources
- Streamline the decision-making process by prioritizing tasks
- Make strategic decisions about resource allocation and workload management
- Remove personal biases in favor of real-world metrics
- Focus on high-impact updates, urgent tasks, and quick wins
- Streamline the process with task management templates
- Plan visually in a way that works for them—whether that’s Kanban boards or Gantt charts
- Use standardized prioritization techniques or build their own priority matrix
- Find a way to organize tasks in a way that suits their favored project management methodology—like Agile or Scrum
- See at a glance what needs to happen next to avoid roadblocks and to meet deadlines
- Get important work done quickly and in the most effective way
Use this list when you work through potential tools. Figure out what your team needs and what’s less important, and then use this guide to help you find the best productivity tool or workload prioritization process for you.
Summarize this article for me pleaseThe 10 Best Prioritization Software Tools
The right project prioritization tool can help you focus your attention on your highest value and most important tasks, so you can work better every day. Finding the best tool for your team isn’t always easy, but we’ve rounded up some of our favorites to help you make a decision.
Explore our list of the best product and task prioritization software tools available today. Get to know their features, pros and cons, pricing, and ratings.
1. ClickUp
ClickUp is a platform that can help replace several of your team tools, giving you one central place to organize, communicate, and work. It’s ideal for teams that work collaboratively, value productivity, and want to get better results by focusing on what matters.
The flexibility of ClickUp’s project management features means you can organize and optimize your critical tasks in the way that makes the most sense for your team. Learn how to prioritize tasks at work then take advantage of our templates to streamline the process.
Use the ClickUp Priority Matrix Template or Impact Effort Matrix Template to visually plan what to work on next, or organize your tasks with our Getting Things Done Template. You can also build your own system and use our simple flags to help you prioritize what to work on next.
📮ClickUp Insight: Think your to-do list is working? Think again. Our survey shows that 76% of professionals use their own prioritization system for task management. However, recent research confirms that 65% of workers tend to focus on easy wins over high-value tasks without effective prioritization.
ClickUp’s Task Priorities transform how you visualize and tackle complex projects, highlighting critical tasks easily. With ClickUp’s AI-powered workflows and custom priority flags, you’ll always know what to tackle first.
ClickUp best features
- Set the priority of tasks with our easy-to-use flag system
- Sort lists of tasks by highest priority, level of importance, and due dates to help you prioritize
- See where roadblocks are with the help of dependencies
- Create your own filters to help you work best
- Powerful task management features to collaborate, organize, and execute on time
- Recently voted #1 project management software in 2023 by G2
ClickUp limitations
- Some users find the software overwhelming at first, so it takes a while to use it to its full potential
- The mobile app has some limitations, but this is changing with the arrival of ClickUp 3.0
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (6,600+ reviews)
- Capterra: 4.7/5 (3,600+ reviews)
2. ProductPlan
ProductPlan helps teams get a better view of their product strategy. This software tool is designed to help users create product roadmaps for individual tasks, team initiatives, and company projects.
ProductPlan best features
- Set values and use them to quickly prioritize tasks
- Sync your data from your most-used tools
- See what’s happening with a simple table layout
- Integrate with tools you already use, like GitHub or Jira
ProductPlan limitations
- Some editing features are restricted to the sheet creator only, which can be challenging for some teams
- Some users wish it was easier to share the overview with team members and team leaders
ProductPlan pricing
- Basic: $39 per editor per month
- Professional: $69 per editor per month
- Enterprise: Contact for pricing
ProductPlan ratings and reviews
- G2: 4.4/5 (140+ reviews)
- Capterra: 4.4/5 (50+ reviews)
3. Scoro
Scoro is an all-in-one work management software tool designed to help agencies and consultancies streamline their work. This task prioritization tool helps users track their time, see if it’s being used optimally, and manage projects in the most productive way.
Scoro best features
- Take a holistic approach to time management with Gantt charts
- Collaborate on tasks and projects and see what’s happening
- Track and analyze profitability and optimize timelines and activities
- Automate repeated tasks, and use prioritization templates for projects and tasks
Scoro limitations
- Some users say that to use the software at its best you need training
- Changing the priority or order of same-day tasks can feel time-consuming
Scoro pricing
- Essential: $28 per user per month
- Standard: $42 per user per month
- Pro: $71 per user per month
- Ultimate: Contact for pricing
Scoro ratings and reviews
- G2: 4.5/5 (300+ reviews)
- Capterra: 4.6/5 (200+ reviews)
4. Reveall
Reveall is designed with product discovery in mind. It’s built for teams that want to work more holistically across product strategy and customer insights to deliver a better product and experience.
Reveall best features
- A useful scoring system helps users identify the most valuable tasks and improvements
- Prioritize product suggestions and updates in a more effective way
- Track outcomes alongside their related product goals
- Available integrations with your existing software tool stack
Reveall limitations
- Some users wish the design of the tool felt more modern and contemporary
- Reporting to clients or team leaders in a visually impactful way can be challenging
Reveall pricing
- Starter: $24 per user per month
- Business: $49 per user per month
- Enterprise: Contact for pricing
Reveall ratings and reviews
- G2: 3.5/5 (1 review)
- Capterra: 4.7/5 (5+ reviews)
5. Productboard
Productboard was designed with forward-thinking product teams in mind. This tool helps teams identify what’s important to customers, then prioritize what to build next. Insights and prioritization features help make this feel easy.
Productboard best features
- Organize your product feature to-do list in a streamlined way
- Customize prioritization formulas to give more weight to what matters to you
- View scores and prioritize tasks based on customer insights
- Track all your projects and see their status in one place
Productboard limitations
- The number of choices and customization can be overwhelming for some people
- Some users wish it was easier to give presentations or share data in a visual way
Productboard pricing
- Essentials: $25 per user per month
- Pro: $90 per user per month
- Scale: Contact for pricing
- Enterprise: Contact for pricing
Productboard ratings and reviews
- G2: 4.3/5 (200+ reviews)
- Capterra: 4.7/5 (100+ reviews)
Check out these Productboard competitors!
6. airfocus
Airfocus is a product management platform designed to help teams work on what matters the most. Product prioritization tools like Airfocus aid your decision-making process. Its prioritization model comes with features that take into account customer feedback, strategy, and prioritizing tasks effectively.
airfocus best features
- Organize your roadmap and workflow around the most important tasks
- Use built-in or customized prioritization frameworks to work more effectively
- Identify time-wasting tasks and hidden opportunities in your product backlog
- Host “Priority Poker” sessions for prioritizing tasks and to collaboratively score them
airfocus limitations
- Some users report that they wish there were more presentation options
- The learning curve can be quite steep for new users
airfocus pricing
- Essential: $23 per user per month
- Advanced: $83 per user per month
- Pro: Contact for pricing
- Enterprise: Contact for pricing
airfocus ratings and reviews
- G2: 4.4/5 (100+ reviews)
- Capterra: 4.5/5 (100+ reviews)
7. Aha!
Aha! is a prioritization tool built with product development teams in mind. Its features make it easy for users to build product roadmaps, crowdsource ideas, and manage and optimize product update delivery.
Aha! best features
- Create highly visual product roadmaps
- Score and prioritization process features based on your own product value scores
- Build one place to see and use customer insights to your advantage
- Streamline delivery with workflow boards that connect product and engineering teams
Aha! limitations
- Some customers express a desire for more workflow automation features
- The flexible nature of the product means it can be overwhelming at first
Aha! pricing
Aha! breaks their pricing down per product. You can subscribe to the area(s) of the platform that your team is interested in using.
- Aha! Roadmaps: Starting at $59 per user per month
- Aha! Ideas: Starting at $39 per user per month
- Aha! Create: Free plan available with paid plans starting at $10 per user per month
- Aha! Develop: Starting at $9 per user per month
Aha! ratings and reviews
- G2: 4.3/5 (200+ reviews)
- Capterra: 4.7/5 (400+ reviews)
Compare Aha Vs. Jira!
8. Craft.io
Craft.io is an all-in-one product management platform that helps teams build stronger products, thanks to evidence-based product development decisions. The platform’s prioritization features make it easy for teams to plan more effective product release cycles—so you manage all the tasks in a to-do list style board.
Craft.io best features
- Easily use the prioritization type that you prefer — including MoSCoW, WSJF, RICE, and more
- Use the formula builder to create your own product prioritization system
- Give weight to non-standard areas of excellence with team-specific prioritization scores
- Plan product cycles based on your prioritization of what matters
Craft.io limitations
- Some users express that the user interface can be overwhelming at times
- The platform is heavily geared toward product management teams, which might not suit the needs of others
Craft.io pricing
- Essential: $49 per user per month
- Pro: $109 per user per month
- Enterprise: Contact for pricing
Craft.io ratings and reviews
- G2: 4.5/5 (40+ reviews)
- Capterra: 4.4/5 (30+ reviews)
9. Google Keep
Google Keep is the software giant’s version of a note-taking app. While it’s not as fully featured as other prioritization tools on the market, Google Keep can be a great free alternative if your team is looking for something very lightweight and user-friendly.
Google Keep best features
- Write and share notes with the rest of your team in one place
- Prioritize tasks and actions by pinning them to your Google Keep
- Set time-based reminders to stay on track
- Integrates seamlessly with the rest of the Google suite of products
Google Keep limitations
- There’s a lack of traditional product prioritization tools, so some users might find it lacking in features
- Scoring and prioritizing are based on your own personal thoughts, rather than a sophisticated scoring system
Google Keep pricing
- Free
Google Keep ratings and reviews
- G2: N/A
- Capterra: 4.7/5 (100+ reviews)
10. Evernote Teams
Evernote Teams is the note-taking app’s version for teams, designed with collaboration as the focus. Users can write and share notes, work collaboratively, and store team knowledge all in one location. Though it’s primarily for notes and knowledge sharing, it can be used as a lightweight prioritization or project planning tool.
Evernote Teams best features
- Collaborate more easily in real-time or asynchronously with shared notes
- Use templates to build your own prioritization matrix
- Share your prioritization process with stakeholders outside the app
- Build your own company wiki that advises on how to prioritize tasks and updates
Evernote Teams limitations
- It’s not built strictly as a prioritization tool, so any relevant project management tools are limited
- Some users wish there were more customization options
Evernote Teams pricing
- Starting at $14.99 per user per month
Evernote Teams ratings and reviews
- G2: 4.3/5 (70+ reviews)
- Capterra: 4.4/5 (8,000+ reviews)
Summarize this article for me pleaseFocus on What Matters With the Help of Prioritization Tools
Whether you want to lean into a standardized prioritization method or create your own, these software tools will help you do it. Use this guide to help you find the best prioritization tools for your team, so you can prioritize work in the most effective way.
Too many tools lead to work sprawl, and too many disconnected AI assistants cause AI sprawl. Both drain productivity and scatter focus. ClickUp fixes this by combining your tasks, priorities, and AI-powered insights in one connected workspace.
If your team is ready to invest in a project or task management system that goes above and beyond helping you prioritize, try ClickUp. Our Task Priorities feature makes it easy for you to figure out what to work on next and is part of our all-in-one productivity and project management system.
Summarize this article for me pleaseFAQs (Frequently Asked Questions)
How do prioritization tools improve team productivity?
Prioritization tools help teams focus on high-impact tasks by visualizing urgency and importance. They reduce decision fatigue, eliminate confusion, and ensure everyone works on what truly matters, saving time and increasing efficiency.
What makes ClickUp different from other prioritization tools?
ClickUp combines task management, goal tracking, and visual prioritization in one platform. Unlike standalone tools, it lets teams set priorities, automate workflows, and view dependencies, all within a single, customizable workspace.
Can I use ClickUp to create a custom priority matrix?
Yes. ClickUp’s Priority Matrix and Impact Effort templates let you build personalized prioritization systems. You can adjust urgency, importance, and effort levels, helping your team visualize what to tackle first and what to defer.
How do prioritization tools help remote teams stay aligned?
Remote teams use prioritization tools to maintain visibility into who’s doing what and why. Shared dashboards, comments, and automated updates keep everyone informed, reduce miscommunication, and ensure smooth collaboration across time zones.
What’s the best prioritization framework for product teams?
Product teams often rely on RICE, MoSCoW, or the Eisenhower Matrix. ClickUp supports all these frameworks and even allows custom scoring formulas, helping teams balance impact, effort, and customer value effectively.
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