Free Asana Kanban Templates to Streamline Your Workflow

Jane was this close to losing it. Her desktop had 47 open tabs, her team was asking for updates she couldn’t remember assigning, and her “project timeline” lived on a whiteboard someone had accidentally erased.

As a project manager, Jane was great at putting out fires—but lately, she felt more like a full-time firefighter than a leader. Then came her “Kanban awakening.”

If you’ve, too, felt like your workflow is a wild jungle and you’re the lone explorer with a broken map, this blog is for you. 

We’re diving into free Asana Kanban templates—super helpful for project managers, agile teams, and anyone practicing agile project management who likes their tasks where they can see them.

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Kanban Templates at a Glance

Here’s a summary table for all the Kanban templates listed in the blog:

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What Makes a Good Asana Kanban Template?

But a solid Kanban board does more than organize tasks. It reflects how your team truly works, adhering to Kanban principles such as visual project management, work-in-progress (WIP) limits, and continuous improvement.

Look for these key components in a high-performing Kanban board template:

• Visual hierarchy: Surface what matters first. Good Kanban board templates should highlight upcoming tasks, high-priority stages, or looming problems so your team knows exactly where to focus
• Clear ownership: Assign tasks and clarify the person responsible for each item. Color-coded reviewers or role-based swimlanes (e.g., ‘Dev Review’ vs. ‘Client Review’) reduce ambiguity and drive accountability
• Automation triggers: Skip repetitive steps. The best templates auto-assign teammates, trigger due dates, or send reminders the moment a card moves—perfect for agile workflows with frequent status changes and feedback loops
• Customization: Tailor as you go. Whether you’re shifting sprint goals, updating task statuses, or renaming columns, great templates flex your process, not the other way around
• Live tracking: Get a real-time pulse on progress. This instant overview lets you run async standups, keep stakeholders in the loop, and maintain visibility across fast-moving projects—all from one dashboard
• Built-in teamwork: Keep team collaboration frictionless. Use @mentions, card comments, and attachments to loop in team members, fix blockers fast, and keep all updates exactly where the work happens

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Free Asana Kanban Templates to Try

These plug-and-play digital Kanban tools help you lay out tasks in stages and keep team workflows visible. Each template in this list suits a specific workflow—whether it’s sprint planning, reviews, or ongoing queues.

1. Asana Kanban Board Template

If you’re new to Kanban boards in Asana, this template gives you a head start. With four simple columns—New Requests, Backlog, In Progress, and Completed—you can easily visualize individual tasks as they move across stages. 

Each column represents a clear work status, so nothing slips through the never-ending list.

Here’s why you’ll like this template:

• Use the board view to spot where tasks stand across different stages instantly
• Duplicate and tweak recurring tasks without starting from scratch
• Create lightweight workflows for internal ops, hiring, or content pipelines

2. Asana Kanban Card Template

A Kanban board is only as strong as its cards, and the Kanban Card template turns each one into a task command center. Instead of scattered task info, you get a repeatable layout with Custom Fields, subtasks, and formatting options. Open any card, and teammates instantly see what’s happening, what’s needed, and who’s on it.

Here’s why you’ll like this template:

• Break down complex work with nested subtasks and visual task hierarchies
• Add clarity with structured fields for priorities, deadlines, and owners
• Connect related work by mapping task dependencies directly on the card

3. Asana Scrumban Template

If you’re moving from Scrum workflows to Kanban or blending them, this Scrumban Asana template helps you make the transition smoothly. 

It provides your team with a familiar framework while transitioning to a more flexible, pull-based workflow. Visualize tasks, track progress, reprioritize as goals change, and maintain a consistent cadence without reworking your setup every time.

Here’s why you’ll like this template:

• Blend sprint rituals with Kanban views to keep structure without losing flexibility
• Automate agile routines like daily standups, WIP limits, and backlog grooming
• Tag tasks by story points or effort levels to plan smarter and flag blockers early

4. Asana Daily StandUp Meetings Template

Standups should keep your team in sync, but too often, they become a rushed list of updates. This Daily StandUp Meetings Template provides a structure for your daily check-ins, ensuring everyone knows what to share, what is blocked, and what requires follow-up.

It ensures no update gets missed, even when your team is working across time zones.

Here’s why you’ll like this template:

• Simplify daily task management with an intuitive visual interface
• Loop in team members with async updates and visible blockers
• Create follow-up actions instantly—right where the work happens

5. Asana Sprint Backlog Template

Sprints move fast, and without a clear backlog, it’s easy to overcommit or overlook key work. This agile-focused template helps teams prioritize, triage, and refine sprint items using Kanban visualization. 

Estimate effort, identify bottlenecks, and adjust on the fly as new blockers or bugs emerge—all without derailing delivery.

Here’s why you’ll like this template:

• Visualize work goals and task load with a clean Kanban-style layout
• Reprioritize or expand scope mid-sprint while keeping shipping timelines intact
• Flag blockers fast and keep progress visible for team members and stakeholders

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Limitations of Using Asana for Kanban Boards

Asana works well for lightweight Kanban setups, but when your projects scale or your workflows get more demanding, the cracks begin to show. 

From missing automation to limited visibility, here’s what could slow your team down:

• No WIP controls: The Kanban process thrives on limiting work in each stage to avoid overload. Asana doesn’t let you cap tasks per column, so it’s easy to overcommit and lose direction
• Scattered project views: Managing multiple boards? There’s no unified view to see all your timelines, blockers, or calendars in one place. You’re left jumping between tabs to get a basic update
• Basic reporting and analytics: Asana’s dashboards look clean but lack analytical muscle. You can’t layer complex data, build advanced charts, or filter deeply, leaving power users craving more control over performance tracking
• No native time tracking: Need to track time for sprints, billing, or productivity? Asana doesn’t support it natively. You’ll need to plug in external tools, which adds extra steps and potential sync issues
• Missing collaboration tools: Asana lacks built-in whiteboards, screen recording, and sketching tools. Visual brainstorming, quick planning, or async creative sessions often get pushed to other apps, disrupting flow and centralization
• Tiered feature access: Critical tools—like workload views, goals, and advanced timelines—are locked behind premium plans. Growing teams often hit paywalls just when things start to scale

Here’s what some real Asana users say:

These limitations impact real teams every day. We scanned G2 and Reddit to hear how people use Asana for Kanban-style work—and where things start to slip:

Here’s what a Reddit user has to say:

So, how do you get past these bottlenecks? It’s time for a smarter switch. 

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Alternative Asana Kanban Templates

Meet ClickUp—the everything app for work. With real-time collaboration, cross-project visibility, built-in time tracking, whiteboards, screen recording, and AI-powered automation, ClickUp gives you what Asana doesn’t—and a whole lot more. All in one place.

ClickUp Kanban Board View gives your workflow real muscle, with drag-and-drop simplicity and all the customization your team needs.

Spin up a new board from any task list, tweak every stage, and move work forward without jumping between tools. So no unnecessary work sprawl.

The best part? You’re not locked into one view. Instantly switch between Gantt, Calendar, Timeline, or Kanban board view—whatever gives you the clearest picture.

Now, let’s explore the ClickUp templates that turn even the most complex workflows into smooth, manageable tasks, keeping your team’s Kanban board sharp, streamlined, and fast.

1. ClickUp Kanban Board Template

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Traditional task lists often fail when they’re buried in cluttered formats. The ClickUp Kanban Board Template tackles this by turning scattered work into an easy-to-follow drag-and-drop visual workflow.

Whether you’re launching a new project, collaborating across multiple teams, or simply trying to manage tasks better, it adapts to your process. Set custom stages, color-code priorities, and filter for what’s on track, what needs attention, and who’s on it—all in one place.

Here’s why you’ll like this template:

• Break down tasks with nested subtasks that reflect real project hierarchies
• Keep everyone aligned with live card updates and threaded comments
• Let automation handle transitions, updates, and repetitive steps

2. ClickUp Kanban View Roadmap Template

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Most product teams struggle to keep their roadmap in sync with day-to-day execution. Plans shift, updates get buried, and stakeholders lose visibility, leading to bottlenecks and missed handoffs. The ClickUp Kanban View Roadmap Template brings it all together. 

This template seamlessly blends big-picture planning with hands-on delivery in a single, dynamic, visual workspace. Use time-based columns to map out quarters or sprints, layer in vertical swimlanes for initiatives, and let your roadmap evolve in real-time.

Here’s why you’ll like this template:

• Surface critical product insights instantly with built-in Custom Fields
• Stay agile as priorities shift—reorganize without breaking momentum
• Switch between 7+ views—from Timeline to Team Workload—to track progress from every angle

3. ClickUp Kanban for Software Development Template

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Dev teams don’t just write code—they juggle bugs, sprint goals, feature requests, and surprise hotfixes, all while racing deadlines. That’s precisely why you need the ClickUp Kanban for Software Development Template to keep your workflow sane and structured.

Every task—whether it’s a new feature or a last-minute bug—follows a clear, no-fuss path, from backlog to coding, review, testing, and deployment. Even ‘not doing’ tasks have a place, so your priorities—and non-priorities—are crystal clear.

The best part? ClickUp Automations keeps things flowing, instantly moving cards to the right column so your board stays clean and your team members focused.

Here’s why you’ll like this template:

• Follow a clear flow from idea to delivery—no missed tickets, no guesswork
• Capture granular details like complexity, effort, and owner using Custom Fields
• Avoid bottlenecks with WIP limits, auto-routing, and real-time status updates

4. ClickUp Agile Kanban Project Management Template

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Agile methodology blends structure with flexibility, helping you plan smarter, pivot more quickly, and deliver consistently. The ClickUp Agile Kanban Project Management Template puts that power in your hands. 

Use it to create a Kanban board that breaks work into iterations and shifts priorities without losing momentum. From backlog grooming to resolving blockers, every phase stays visible without the overhead of rigid planning.

Here’s why you’ll like this template:

• Manage epics, story points, and technical debt in one streamlined view
• Prevent bottlenecks with WIP limits, blocker flags, and real-time updates
• Auto-generate sprint reports to track velocity and improve planning

5. ClickUp Agile Sprint Planning Template

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Sprint planning can spark momentum—or spiral into overthinking, unclear goals, and overloaded teams. The ClickUp Agile Sprint Planning Template helps you cut through the noise, enabling you to run smarter meetings, align quickly, and kick off with confidence.

Ditch the spreadsheets and sticky notes—this template acts like a step-by-step guide to map your goals, refine the backlog, and finalize owner responsibilities before the sprint even begins. Whether remote or hybrid, it sets the right tone for high-velocity delivery.

Here’s why you’ll like this template:

• Prepare for sprint planning with automated backlog sorting and filtering tools
• Allocate work based on accurate capacity calculations that prevent overcommitment
• Monitor sprint health with real-time burndown charts and velocity tracking

6. ClickUp Simple Sprints Kanban Template

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When you’re short on time or managing projects with a smaller team size, you don’t need complexity—you need clarity. The ClickUp Simple Sprints Kanban Template strips away distractions, giving you just what’s essential: task flow, ownership, and outcomes.

Its clean layout helps you track and prioritize tasks without the overwhelm of dashboards or advanced reporting. Whether you’re running your first sprint or testing with different teams, this template gives you just enough structure to keep your sprints frictionless. 

Here’s why you’ll like this template:

• Auto-roll incomplete tasks into the next sprint with a single click
• Tag blockers and highlight essential details so they’re never overlooked
• Add sprint goals, estimates, and notes to keep context front and center

7. ClickUp Getting Things Done Template

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David Allen’s GTD method revolutionized the way we think about productivity, transforming mental clutter into focused, actionable next steps. The ClickUp Getting Things Done Template makes it easy to manage your life’s moving parts with intent and calm control.

From team check-ins to grocery runs, this Kanban-style board becomes your visual command center. Categorize tasks by domain (work, relationships, health), tag by context (calls, errands, writing), and assign effort levels to focus on what fits your current bandwidth.

Here’s why you’ll like this template:

• Drag and drop items between GTD stages like To Do, In Progress, On Hold, and Complete
• Scan key details—context, deadline, and effort—at a glance, no extra clicks
• Filter your board by urgency, category, or mental load to work with intention

8. ClickUp Customer Onboarding Template

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Sixty-three percent of customers say that onboarding—the support they expect after the sale—directly impacts whether they purchase at all. The ClickUp Customer Onboarding Template gives your team a structured, collaborative playbook to turn that first impression into long-term retention.

Unlike static checklists, this visual workspace adapts to different customer segments and scales effortlessly as you grow. Build repeatable workflows, share client-facing views, and automate updates—so your team and customers stay aligned without extra hand-holding.

Here’s why you’ll like this template:

• Standardize processes with dynamic checklists, reusable subtasks, and status-driven automations
• Strengthen team collaboration by mapping ownership across the onboarding journey
• Uncover friction points with built-in analytics that reveal where clients disengage

9. ClickUp Hiring Selection Matrix Template

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Hiring isn’t just about reviewing resumes—it’s about reducing bias, aligning interviewers, and making confident choices. The ClickUp Hiring Selection Matrix Template helps you assess candidates with clarity by turning subjective discussions into objective, score-based insights.

Track every candidate’s journey, assign interview panels, and compare qualifications side by side using Custom Fields like communication, technical skills, and role fit. It’s your shortcut to structured hiring (from screening to final offer) that scales, without the spreadsheet sprawl.

Here’s why you’ll like this template:

• Score candidates side-by-side using standardized criteria like skills, experience, and interview ratings
• Simplify collaboration with shared views and comment threads for unified feedback
• Accelerate hiring decisions with visual comparisons that spotlight top talent instantly

10. ClickUp Project Retrospective Template

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Agile project teams know that retrospectives aren’t just rituals—they’re the engine of continuous improvement. The ClickUp Project Retrospective Template provides a Kanban-style space for reflecting on what worked, what didn’t, and what to try next.

Use drag-and-drop columns to categorize insights, assign owners to follow-ups, and visualize progress as your team iterates sprint by sprint. Whether you’re running a retrospective weekly or monthly, this template turns reflection into a repeatable, trackable process.

Here’s why you’ll like this template:

• Build a feedback-to-action loop with task ownership and follow-up tracking
• Cut down meeting fatigue with async-ready feedback and shared visibility
• Track outcomes across sprints to ensure retros drive real change

11. ClickUp IT Support Template

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Juggling outages, login failures, provisioning delays, and urgent tickets—all at once? Shared inboxes might hold up in the early days, but as your IT team scales, so do the cracks. That’s when you need a scalable system built for efficiency—the ClickUp IT Support Template.

This specialized template makes it easy to triage requests, assign tasks by urgency, and surface blockers early. Whether your team is on-site or working remotely, you’ll gain real-time visibility into every support issue, from intake to resolution.

Here’s why you’ll like this template:

• Categorize and auto-route tickets based on form inputs, tags, or email triggers
• Use Custom Fields and color coding to spotlight high-priority or recurring issues
• Monitor SLAs, backlog health, and resolution speed in a live Kanban board view

12. ClickUp Business Expense and Report Template

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When your team logs everything, from travel costs and fuel reimbursements to meetups and marketing spending, staying compliant and on budget can get messy fast.

The solution? The ClickUp Business Expense and Report Template—your all-in-one hub to collect receipts, standardize reporting, and track spending in real time. From initial entry to final approval, it gives finance leaders full visibility without the usual back-and-forth.

Here’s why you’ll like this template:

• Keep all business expenses organized with a centralized, filterable log
• Speed up manager approvals with auto-notifications and visual status tags
• Tag, sort, and analyze spend by team, category, or due dates in just a few clicks

13. ClickUp Blog Editorial Calendar

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Content creation isn’t just writing—it’s coordinating ideas, deadlines, visuals, and publishing timelines across teams. And if you’ve ever missed due dates, repeated work, or scrambled to brief creators about new tasks, the ClickUp Blog Editorial Calendar Template is your fix.

It offers a 360° view of your content lifecycle, from brainstorming to promotion. Group blogs by stage (idea, draft, design, etc.), assign tasks to the right people, and keep all your assets and approvals in one place.

Here’s why you’ll like this template:

• Track blog status in real-time with a clear stage-based Kanban board view
• Assign roles, set timelines, and reduce back-and-forth with task ownership
• Attach assets, publishing links, and visuals so every post launches on time

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Level Up Your Kanban Game with ClickUp

Kanban isn’t just a visual layout; it’s how today’s best teams stay agile, adaptive, and aligned.

While Asana’s board view helps you visualize work, it lacks the deep customization and visibility your workflows need to scale. 

That’s where ClickUp delivers—with flexible views, Custom Fields, real-time dashboards, and time-saving automation. The best part? Switching is effortless. Import your Asana boards in minutes and turn scattered tasks into a streamlined, scalable system.

Ready to level up? Try ClickUp for free and experience the full power of Kanban now!

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