13 Best Creative Project Management Software for 2025

The creative industry sold us a dream of pure artistry, but delivered spreadsheets and status updates instead. You’re not alone if you’ve wondered whether there’s a way to do meaningful creative work without drowning in administrative quicksand.

Turns out, the right creative project management software can give you back the creative career you signed up for.

In this blog post, we’ve rounded up some of the best creative project management tools that keep ideas flowing, feedback organized, and projects on track, without impacting your creative momentum.

Let’s get started! 🎨

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Top Creative Project Management Software at a Glance

Here’s a table comparing all creative project management software options. 📊

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How to Choose Creative Project Management Software?

Here’s what matters when considering features of a good creative project management software:

• Intuitive interface and integrations: Go for a platform with a clean UI and seamless connections to tools like Adobe and Figma to streamline day-to-day work
• Visual task and timeline views: Prioritize software that offers Kanban boards, Gantt charts, and calendars to map out campaigns and keep deadlines visible
• Robust feedback and proofing: Opt for built-in markup tools, version tracking, and approval workflows to simplify collaboration and reduce revisions
• Custom workflows and automation: Look for flexible stages, request forms, and triggers that adapt to your creative process and reduce manual updates
• Real-time reporting and analytics: Make sure the tool offers visual dashboards to track project health, resource load, and timelines at a glance
• Secure file management and permissions: Ensure there’s a centralized system for storing, sharing, and managing creative assets with controlled access

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The Best Software for Managing Creative Projects

Here are our picks for the best creative project management software. 👇

1. ClickUp (Best for creative teams needing a customizable all-in-one workspace)

ClickUp gives creative teams one flexible workspace to handle it all. The ClickUp Project Management Software gives designers, marketers, and agencies a ton of flexibility to suit their individual processes.

Design teams leverage ClickUp to centralize all their project assets, feedback, and tasks in one collaborative platform. Real-time collaboration features make it easy to collect input and creative briefs, gather feedback, and iterate quickly without losing track of revisions or ideas.

ClickUp’s Creative Agency Management Software is the ideal tool to manage client projects, campaigns, and internal workflows easily. You can centralize all client communications, balance team workloads, collaborate across teams, and build custom reports, all within a single platform.

Let’s look at this in action. 🎬

Map your marketing campaigns in ClickUp

During early planning, ClickUp Mind Maps and the AI-powered ClickUp Whiteboards help you connect strategy to execution. Brainstorm ideas together, add notes and images, map out dependencies and timelines, and turn winning ideas directly into tasks in ClickUp.

Inside ClickUp Tasks, you can lay out every part of a deliverable as tasks and subtasks.

Then, add granular detail to each task with Custom Fields, and create Custom Task Statuses in ClickUp to reflect how your team works—like ‘brand review in progress’, ‘waiting for usage rights’, or ‘sent to local teams’. This helps you quickly scan and understand where each piece stands.

And if you want to take things up a notch, try ClickUp Brain, the platform’s built-in AI assistant. It’ll save you hours of effort by:

• Searching your Workspace to quickly share project progress and task updates
• Generating quick copy for emails and messages to clients and teams
• Identifying blockers and delays, and suggesting what to prioritize next
• Automating routine work like status updates, task assignment, and more

Get Free Template

Speed up your process with the ClickUp Creative & Design Template. It’s packed with pre-set statuses, task hierarchies, and fields to help you manage creative briefs, revisions, deadlines, and asset libraries in one go.

The template also includes multiple built-in views, such as Meeting Minutes, Creative Process, and Request Forms. This way, everything’s structured and easy to access.

ClickUp best features

• Choose how you work: Visualize your workflow using ClickUp Views like Board for asset progress, Calendar for deadlines, List for production tasks, and Timeline for multi-phase campaigns
• Create in the same space: Build briefs, content outlines, and notes directly inside ClickUp Docs, linked to tasks and timelines, and shareable with a single click
• Monitor progress easily: Track team capacity, asset status, and campaign milestones from a single view using ClickUp Dashboards
• Generate ideas faster: Brainstorm taglines, draft copy variations, or rework messaging instantly using ClickUp Brain
• Get design assistance: Leverage custom prompts to get ClickUp’s AI in whiteboards to quickly generate images
• Chat without losing context: Share quick updates, ask questions, and make decisions in real time using ClickUp Chat, right where the work happens
• Review without confusion: Give feedback directly on images, videos, and files using Proofing in ClickUp, so comments stay specific and clear
• Collect details upfront: Use ClickUp Forms to gather briefs, content requests, or campaign inputs and automatically turn them into tasks
• Keep it all in one place: Use ClickUp’s integrations with 1000+ tools like Figma, Google Drive, Dropbox, YouTube, Outlook, HubSpot, Box, and others to bring all your work together

ClickUp limitations

• ClickUp’s extensive features and customization options can be overwhelming at first, especially for teams new to robust creative project management software

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,300+ reviews)
• Capterra: 4.6/5 (4,400+ reviews)

What are real-life users saying about ClickUp?

This G2 review says it all: 

2. Wrike (Best for in-house teams managing high-volume campaigns)

via Wrike

Wrike is a work management and collaboration platform designed to help teams plan, track, and deliver projects more efficiently.

It offers automation, visual workspaces, and deep integrations with tools like Adobe Creative Cloud and digital asset management (DAM) platforms. What’s more? Wrike supports design teams with marketing project management, helping them deliver on-brand work faster and more confidently.

Wrike best features

• Speed up feedback loops with built-in proofing and approval tools tailored for creative assets like images, videos, and PDFs
• Capture requests clearly using custom request forms that auto-route tasks based on campaign type, department, or priority
• Optimize creative output using Wrike’s Work Intelligence® AI, which automates routine tasks, summarizes content, and predicts project risks
• Generate detailed reports to track project progress, team productivity, and overall performance

Wrike limitations

• The app can lag or crash, especially with many tabs or large projects
• Some integrations (like Bynder) work well, others (like ServiceDesk Now) are difficult to set up

Wrike pricing

• Free
• Team: $10/month per user
• Business: $25/month per user
• Enterprise: Custom pricing
• Pinnacle: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (4,400+ reviews)
• Capterra: 4.3/5 (2,800+ reviews)

What are real-life users saying about Wrike?

One G2 review puts it this way:

3. Notion (Best for content-heavy teams specifically needing docs)

via Notion

Notion offers teams a canvas to organize ideas, manage projects, and collaborate in a way that feels intuitive and visually driven.

Creative teams love Notion because you can throw together Kanban boards for tracking projects, and embed mood boards right where you need them. Brand guidelines connect to deliverables, reference materials stay organized, and your whole team can jump in to edit and comment in real time.

The beauty is in how it bends to fit your process. Need to see what’s due this week? Filter by deadline. Want to check what Andrea’s working on? Filter by team members. It just works how you think.

Notion best features

• Create living, visual libraries for everything from research to your final deliverables
• Link design prototypes, feedback threads, and specs using Projects, keeping your team aligned at every stage
• Automate routine admin like meeting notes or follow-ups with Notion AI, so you can focus on the creative process
• Search across all docs, files, and conversations instantly with Enterprise Search

Notion limitations

• Limited collaboration and file upload capabilities on the free plan
• Can become a distraction if over-customized, especially for quick task management
• Lacks some of the more advanced project management functionalities, like detailed time tracking and resource management, found in more advanced tools

Notion pricing

• Free
• Plus: $12/month per user
• Business: $24/month per user
• Enterprise: Custom pricing

Notion ratings and reviews

• G2: 4.7/5 (6,475+ reviews)
• Capterra: 4.7/5 (2,580+ reviews)

What are real-life users saying about Notion?

Here’s what one Capterra review had to say:

4. Basecamp (Best for teams prioritizing client communication)

via Basecamp

Basecamp’s project-based approach keeps things straightforward. Each client or campaign gets its own project space with to-do lists, message boards, schedules, and file storage.

Visual project management tools like Hill Charts and Mission Control help you instantly grasp where projects stand, while reports show actual progress.

It’s particularly effective for agencies that want to streamline client communication and give both internal team members and clients a clear view of what’s going on without a steep learning curve.

Basecamp best features

• Centralize all communication, to-dos, files, and schedules on a single, organized project page
• Ping teammates or clients using Pings for one-off messages without clogging inboxes
• Automate regular check-ins to get status updates from your team without scheduling another meeting
• Keep feedback loops clean with Client Access, which enables controlled sharing
• Analyze work history with reports that show completed tasks, overdue items, and team progress

Basecamp limitations

• Lacks advanced reporting and analytics, with limited customization options for report templates
• Doesn’t offer dedicated tools for creative review, such as visual proofing and annotation directly on image or video files
• Threaded conversations can become confusing in busy projects, making it hard to track context

Basecamp pricing

• Free
• Plus: $15/month per user
• Pro Unlimited: $299/month per user (billed annually)

Basecamp ratings and reviews

• G2: 4.1/5 (5,300+ reviews)
• Capterra: 4.3/5 (14,500+ reviews)

What are real-life users saying about Basecamp?

Straight from a G2 review:

5. Trello (Best for visual planners who prefer kanban-style workflows)

via Trello

Trello makes the creative process feel less like managing a project and more like mapping a vision. Using a flexible board-and-card layout gives you a bird’s-eye view of every concept, campaign, or deliverable in motion.

You get workflow automation via Butler, visual timelines, and card mirroring across boards, to keep iterations, reviews, and task dependencies in sync. It even turns scattered messages from Slack, email, or Microsoft Teams into actionable to-dos with the help of Inbox and Email Magic.

Its simplicity makes Trello easy to adopt, helping teams get organized without getting bogged down by complex features.

Trello best features

• Organize workflows visually on Kanban boards to track tasks from idea to completion
• Collaborate with team members by adding comments, files, and @mentions directly on task cards
• Export entire boards into Google Slides using the Slide Power-Up to turn storyboards or campaign plans into presentation decks
• Add cover images, color-coded labels, and card stickers to make boards visually engaging and easy to scan for creative assets
• Manage production timelines and creative sprints with the Timeline View for real-time progress tracking

Trello limitations

• Lacks depth for managing complex or large-scale projects with interdependencies, and gaining a high-level overview can be challenging when work is spread across multiple, separate boards
• Its linear structure can feel restrictive for teams needing advanced workflows or hierarchy
• Advanced features like native time tracking, detailed reporting, and dependency management require paid Power-Ups or third-party integrations

Trello pricing

• Free
• Standard: $6/month per user
• Premium: $12.50/month per user
• Enterprise: $210 per user (billed annually)

Trello ratings and reviews

• G2: 4.4/5 (13,600+ reviews)
• Capterra: 4.5/5 (23,600+ reviews)

What are real-life users saying about Trello?

See what this G2 review says:

6. FunctionFox (Best for studios that need time tracking and job costing)

via FunctionFox

FunctionFox is a cloud-based time tracking and creative project management software. Designed with the unique needs of designers, writers, studios, and creative agencies in mind, it helps you move from scattered spreadsheets to real-time clarity.

Where other tools stop at tracking hours, FunctionFox connects the dots between billable time, resource bandwidth, project timelines, and budget health.

Its primary strength lies in its simple yet powerful time tracking and expense management, helping teams create accurate estimates, monitor project budgets in real-time, and generate insightful reports. It answers the crucial question for any creative business: “Is this project profitable?”

FunctionFox best features

• Monitor project progress, time, and cost with real-time budget and profitability reports from a centralized dashboard
• Manage client retainers and recurring work through built-in retainer tracking and automated workflows
• Visualize team workload and availability instantly with resource forecasting and capacity dashboards
• Assign tasks to team members and check project status with a simple action-assignment system

FunctionFox limitations

• Lacks advanced project management features like task dependencies, recurring tasks, and workflow automation
• Its strong emphasis on time tracking and financial management may be more than what’s needed for internal teams not focused on client billing
• Timesheet-based project tracking can be insufficient for measuring true project profitability

FunctionFox pricing

• Classic: $12/month per user
• Premier: $18/month per user
• In-house: Custom pricing

FunctionFox ratings and reviews

• G2: 4.3/5 (40+ reviews)
• Capterra: 4.5/5 (190+ reviews)

What are real-life users saying about FunctionFox?

Here’s a first-hand perspective from a G2 review:

7. Workamajig (Best for agencies managing end-to-end creative production and billing)

via Workamajig

Workamajig is a comprehensive, all-in-one agency management system designed to be the central hub for your entire creative business.

This tool connects business intelligence to creative planning in ways most tools miss entirely. It goes beyond standard project management to integrate everything from sales and CRM to resource planning, financials, and billing.

Think of it as the operational backbone for established agencies that want to connect every department and have a single source of truth for the entire client and project lifecycle.

While your team focuses on concepts and campaigns, this creative project management software quietly tracks every minute and dollar behind the scenes. The budget alerts hit before you’re in trouble, not after. Time tracking happens naturally as people work, so you know if that rebrand project is profitable.

Workamajig best features

• Launch fully resourced projects instantly with schedules, budgets, and task assignments
• Manage client requests and updates efficiently with the client portal and project-specific intake forms
• Create branded estimates that automatically convert into budgets, linking labor, vendor quotes, and custom rate sheets
• Manage team schedules and forecast resource availability with robust planning tools to prevent overbooking
• Collaborate with external vendors through vendor management tools for quote approvals, purchase orders, and invoice tracking

Workamajig limitations

• The platform is known for its complexity and steep learning curve, often requiring significant time for training and implementation
• Approval workflows (e.g., purchase orders, timesheets) lack flexibility and role-specific routing
• Future resource planning and utilization reporting is limited to weekly views instead of daily granularity

Workamajig pricing

• Workamajig: $41/month per user
• Enterprise: Custom pricing

Workamajig ratings and reviews

• G2: 3.8/5 (280+ reviews)
• Capterra: 3.8/5 (340+ reviews)

What are real-life users saying about Workamajig?

This G2 review caught our eye:

8. Nifty (Best for remote teams needing project planning)

via Nifty

For creative teams, Nifty consolidates the entire project workflow, from high-level planning with clients down to the daily tasks and conversations.

Nifty’s visual roadmaps make your project timeline feel like a living storyboard. What’s clever is how discussions thread right into specific milestones and tasks, so when your client drops feedback about ‘making it pop more,’ that gem of wisdom stays connected to the exact design phase where it matters.

Its Orbit AI assistant and automation features let you go from idea to structured project in seconds. You can assign tasks, create project management templates, and track time without touching a spreadsheet.

Nifty best features

• Manage tasks and workflows flexibly with Kanban, List, Calendar, and Timeline views
• Automate reporting on project progress by tying tasks to visual, Gantt-style milestones
• Group related projects in Portfolios and manage visibility with public or private access controls
• Consolidate team communication with built-in project discussions, eliminating the need for separate chat apps
• Track time spent on creative tasks using the built-in Nifty Time Tracker and export billable hours in one click

Nifty limitations

• Forms are a paid add-on, unlike competitor creative project management software like ClickUp and Notion, which include them in core plans
• Recurring reminders and due dates are missing, which can affect task follow-ups and deadline reliability
• The all-in-one interface can feel busy for new users

Nifty pricing

• Free
• Starter: $49/month, up to 10 users
• Pro: $99/month, up to 20 users
• Business: $149/month, up to 50 users
• Unlimited: $499/month, unlimited users

Nifty ratings and reviews

• G2:  4.7/5 (400+ reviews)
• Capterra: 4.6/5 (430+ reviews)

What are real-life users saying about Nifty?

One perspective worth noting:

9. nTask (Best for creative teams managing risk-sensitive projects)

via nTask

nTask is a highly organized creative project management software built to handle the moving parts of creative execution. Its flexibility in planning and visualizing work makes it easy to manage overlapping campaigns, client revisions, and last-minute design briefs.

What makes nTask stand out is its built-in ecosystem of tools, such as issue tracking, risk management, and budget planning. The tool adapts to your team’s work, allowing you to set priorities, build repeatable workflows, and keep every project phase traceable.

It’s a practical choice for budget-conscious agencies looking for a tool to manage the administrative processes surrounding creative work.

nTask best features

• Plan complex project timelines visually with interactive Gantt charts and task dependencies
• Stay audit-ready with tools that let you flag, assign, and link issues to the right content marketing projects
• Record and manage employee time with built-in timesheets for accurate project analysis or billing
• Speed up internal coordination using team chat, task comments, and real-time project alerts
• Schedule meetings with integrated agenda planning, decision tracking, and synced calendar invites

nTask limitations

• The tool’s outdated layout and frequent interface updates disrupt the user experience
• It lacks some of the deep, creative-specific features like built-in visual proofing and asset markup tools
• Low storage on the free plan limits usability for larger teams

nTask pricing

• Basic: Free
• Premium: $4/month per user
• Business: $12/month per user
• Enterprise: Custom pricing

nTask ratings and reviews

• G2: Not enough reviews
• Capterra: 4.2/5 (100+ reviews)

What are real-life users saying about nTask?

A Capterra review shared this feedback:

10. ProProfs Project (Best for teams needing a simple project platform with essential features)

via ProProfs

Part of a larger family of business applications, ProProfs Project is a straightforward project management tool designed for simplicity without the overwhelming complexity of more robust systems.

With this visual collaboration software, you can manage creative campaigns while keeping deadlines and responsibilities clearly visible.

It’s a solid choice for teams and small agencies looking for essential project management features, including time tracking and invoicing, in one user-friendly package.

ProProfs Project best features

• Visualize project schedules and task dependencies with interactive Gantt charts
• Manage creative workflows with flexible Kanban boards to easily move tasks between stages
• Track billable hours accurately and generate professional invoices directly from your project data
• Create internal knowledge bases and style guides that your team can access on demand for consistent execution
• Collaborate with team members by sharing files and posting comments directly on tasks
• Monitor project health and team performance with presentation-ready reports and analytics

ProProfs Project limitations

• The creative project management software lacks specialized features for creative review, such as built-in tools for visual proofing and providing feedback directly on images or videos
• It doesn’t offer the deep customization or advanced resource management capabilities needed by larger agencies with complex workflows

ProProfs Project pricing

• Free
• Business: $49.97/month for unlimited users

ProProfs Project ratings and reviews

• G2: 4.5/5 (250+ reviews)
• Capterra: 4.7/5 (70+ reviews)

What are real-life users saying about ProProfs Project?

A quick review from a real user:

11. Flow (Best for teams needing visual alignment across multiple projects)

via Flow

Flow brings a refreshing simplicity to creative project wrangling. Creative teams appreciate how it handles the natural ebb and flow of projects without forcing rigid structures that break the moment something unexpected happens.

Unlike clunky or overly complicated platforms, Flow leans into minimalism. Teams can organize work into color-coded sections, drag-and-drop timelines, or detailed list views with tags, files, and feedback.

Flow best features

• Track the progress of all work from a centralized and customizable project dashboard
• Organize projects and tasks with clean, minimalist lists or visual Kanban boards
• Use Team Workload View to track who’s overloaded and rebalance tasks with simple drag-and-drop actions
• Color-code projects, set icons, duplicate structures, or export boards to CSV for easy sharing
• Turn routines into repeatable checklists or duplicate full projects to maintain consistency across campaigns

Flow limitations

• Lacks built-in creative proofing tools for providing direct, contextual feedback on visual assets
• Users report glitches and a non-intuitive experience on mobile, particularly on iOS
• Lack of visual hierarchy makes complex boards hard to navigate
• Integrations with third-party apps are slower and less seamless than in competitor creative project management software

Flow pricing

• Basic: $8/month per user
• Plus: $12/month per user
• Pro: $18/month per user

Flow ratings and reviews

• G2: 4.3/5 (50+ reviews)
• Capterra: 4.5/5 (100+ reviews)

What are real-life users saying about Flow?

According to one G2 review:

12. Miro (Best for brainstorming and visual project mapping)

via Miro

Miro is an online collaborative whiteboard platform designed to facilitate teamwork and innovation, particularly for distributed teams. It provides a shared digital canvas where teams can brainstorm, plan, and execute projects, using features like sticky notes, diagrams, and real-time collaboration tools.

With Miro AI, your team can create polished diagrams, auto-generate project briefs, and even summarize comment threads. It adapts to your creative style, whether you’re sketching flows, storyboarding campaigns, or aligning stakeholders with design sprints and journey maps.

Miro best features

• Visualize complex workflows with ease by using the infinite, drag-and-drop canvas to map out everything
• Centralize inspiration and research by creating dynamic mood boards with images, videos, and links
• Start with purpose-built boards for UX research, design sprints, or wireframing
• Record Talktracks, run polls, and launch live video calls directly on the board without switching platforms

Miro limitations

• The creative project management software’s performance lags when working on large or heavily populated boards
• It is not a structured task management tool; it lacks features like detailed progress tracking, dependency management, and reporting for project execution
• Complex permission management for large teams, making role and access control tedious

Miro pricing

• Free
• Starter: $8/month per user
• Business: $16/month per user
• Enterprise: Custom pricing

Miro ratings and reviews

• G2: 4.7/5 (8,400+ reviews)
• Capterra: 4.7/5 (1,600+ reviews)

What are real-life users saying about Miro?

A G2 review explained it like this: 

💡 Pro Tip: When reviewing layouts, copy, or motion, create ClickUp Clips to leave visual feedback fast. Reviewing a Figma file? Record a 30-second walkthrough highlighting changes, attach it to the task, and your team gets what you mean without extra calls or vague comments.

13. Hive (Best for fast-paced teams running multi-format campaigns)

via Hive

Hive blends intuitive design management with deep workflow customization, making it a favorite for teams managing multi-stage creative projects.

From the moment you kick off a project using one of its 100+ purpose-built templates like email marketing, UX design flow, or website launch, you’re guided by a system that understands creative momentum.

Built-in proofing, feedback tools, and native integrations with design platforms like Photoshop allow your team to centralize assets, manage approvals, and stay aligned in real time.

Hive best features

• Use creative-ready brainstorming templates to structure timelines and subtasks instantly
• Review documents and videos with markup tools, compare versions side-by-side, and manage external feedback
• Assign complex tasks with multiple steps, dependencies, and deadlines using Action Cards
• Simplify planning with Buzz AI Assistant and draft timelines, clean up docs, summarize emails, and manage projects using workspace-specific knowledge
• Switch between multiple project views (Kanban, Gantt, Calendar, Table) to visualize work in your preferred format

Hive limitations

• With so many settings, teams can end up spending more time setting up workflows than executing them
• Essential features like dashboards, automation, proofing, and approvals are only available as paid add-ons
• Setting up from scratch can be time-consuming without ready-made templates or examples for new teams

Hive pricing

• Free
• Starter: $7/month per user
• Teams: $18/month per user
• Enterprise: Custom pricing

Hive ratings and reviews

• G2: 4.6/5 (600+ reviews)
• Capterra: Not enough reviews

What are real-life users saying about Hive?

From a G2 review:

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Calm Your Creative Chaos With ClickUp

Each creative project management tool on this list brings something valuable. Some are great for visual planning, others for collaboration or client approvals. But piecing together multiple apps can scatter your workflow and slow down the creative process.

ClickUp brings it all together in one intuitive project management platform.

With ClickUp, teams can manage tasks, ideate, communicate, create, and report, all in one place. Plus, you get a powerful AI assistant that helps write briefs, summarize updates, and handle the admin you don’t have time for.

Sign up to ClickUp for free today!

Everything you need to stay organized and get work done.

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