The right software programs can help you organize tasks and work faster, and be more productive. They’ll help you track task progress and stay on top of due dates with recurring reminders, so you’ll never miss an important item on your to-do list.
Below, we’ll explore some online daily checklist apps, mobile apps, and other tools to help you keep your to-do list under control. We’ll explore what to look for in a checklist app so you can pick the one that best fits your needs when managing tasks.
Summarize this article for me pleaseWhat Should You Look for in a Daily Checklist App?
Most people have a set of recurring tasks they need to keep track of. Daily checklist apps can make it easy to add tasks that will repeat daily, weekly, or monthly. They’ll also have the ability to add one-off tasks for those times when something out of the ordinary comes up.
It’s helpful to see what’s available so you can pick a checklist app that has the features you need. Some of the features commonly available in daily checklist apps include:
- The ability to prioritize tasks to make the most efficient use of your time
- A user-friendly interface that makes it easy for anyone to get started
- The ability to group tasks into multiple projects for easier organization
- Due date functionality to help you manage your time and avoid missing important deadlines
- Features that allow for task dependencies so you can complete tasks in the appropriate order
- The ability to tag tasks for better organization
- A set of built-in to do list templates to get you started quickly
Summarize this article for me pleaseThe 10 Best Daily Checklist Apps to Use
Finding the best daily checklist app for your needs means evaluating the top options. We’ve assembled the top online checklist apps below to help you do that.
1. ClickUp – Best Daily Employee Checklist App
ClickUp is a project management and productivity platform. Among its many features is the ability to create checklists, assign ClickUp Tasks, set due dates, and track progress. The software has support for many views, such as Kanban, Gantt charts, and simple ClickUp Task Checklist formats, so it works for a variety of preferences and workflows. ClickUp integrates with many third-party tools to extend the functionality and centralize work.
ClickUp best features
- Create checklists with any number of items and subitems and easily customize their appearance
- Set checklists to repeat daily, weekly, or monthly so tasks are always relevant to the day
- Create your own checklist templates or choose from a selection of pre-built ones
- Receive notifications when checklist items are due so you never miss a deadline
- Collaborate easily with others on the same tasks by sharing your checklists
ClickUp limitations
- The interface can be overwhelming for new users
- Not all views are available on the mobile app…yet!
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
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ClickUp ratings and reviews
- G2: 4.7/5 (2,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
2. Toggl Plan
Toggl Plan features an intuitive drag-and-drop interface for creating and managing to-do lists. The software comprises a project management app and task scheduling tool that allows users to assign tasks, track due dates, and set deadline reminders. The software scales nicely from simple personal projects to the managing of large teams.
Toggl Plan best features
- Visualize tasks and projects on a Kanban board for easy, at-a-glance viewing
- Set tasks to recur on a weekly or monthly basis, in addition to keeping a daily checklist
- Create a system of dependencies for tasks so you’ll know which to complete first
- Collaborate easily with others on tasks and projects to keep everyone in sync
Toggl Plan limitations
- The app can be difficult to learn
- The reporting features are not as robust as some users would like
- The mobile app is not as fully featured as the desktop app
Toggl Plan pricing
- Free Forever
- Team: $9/month per user
- Business: $15/month per user
Toggl Plan ratings and reviews
- G2: 4.3/5 (37 reviews)
- Capterra: 4.5/5 (100+ reviews)
3. Habitica – Daily Routine Checklist App
This software is a popular task management tool that takes a completely different approach to the problem. It turns your life into a role-playing game (RPG).
You control a virtual character who has the same tasks as you. When you complete a task, your virtual character gains experience points and eventually levels up. Your character can join parties or guilds, which allow you to collaborate with your real-life friends and team members on tasks you share.
Habitica best features
- Playing an RPG game makes boring checklists more interesting
- Track your habits to see your progress over time and ensure you stay disciplined
- Earn rewards for completed tasks and habits to help keep you more motivated
- Level up your virtual self as you complete more and more tasks to gain a sense of accomplishment
- Interact with a large community of users to get support and help you stay focused on your tasks
Habitica limitations
- The gamification can be too much for some users
- The app can be addictive, so you may spend more time on it than you plan to
- Some reviewers feel the price is too high
Habitica pricing
- Free Forever
- $4.99/month or $47.99 yearly
Habitica ratings and reviews
- App Store: 4/5 (1,700+ reviews)
- Google Play: 4/5 (24,900 reviews)
📮ClickUp Insight: 53% of managers define project success by pointing to past examples.
That’s helpful for inspiration but risky for alignment (and innovation!). What worked before might not reflect new goals, team makeup, or business context. Without active definition, teams default to assumption, “success” becomes subjective, and outcomes become inconsistent.
ClickUp Goals and Milestones allow you to define what good looks like collaboratively. Break goals into subtasks and checklists, track progress visibly, and ensure everyone is aiming at the same target, not just the ghost of a past win.
4. TickTick
TickTick is a dedicated checklist app to improve both personal and team productivity. The focus is on simplicity, allowing users to create, organize, and prioritize their tasks without a large learning curve.
Users can share tasks, attach files, and get reminders about upcoming due dates. Data in the app synchronizes across all platforms that have it installed, so it’s always ready to keep you on track regardless of which device you’re using.
TickTick best features
- Create tasks using natural language input, and TickTick will automatically fill in the correct fields to create the task
- Set due dates for tasks so you’ll know what to work on for the day and how long you have left to complete it
- Set reminder notifications for tasks and checklist items so you don’t forget to complete them
- Assign priorities to your tasks to help you decide which order to complete them in
- Set contexts to tasks to provide more information about when and where you must complete them
TickTick limitations
- The app lacks some features that TickTick alternatives have
- The app can be buggy at times
TickTick pricing
- $2.79/month or $27.99/yearly
TickTick ratings and reviews
- G2: 4.5/5 (87 reviews)
- Capterra: 4.7/5 (100+ reviews)
5. Apple Notes
This app is built into Apple devices. Best for taking notes, it also has basic checklist functionality.
Although not as feature rich as dedicated checklist apps, Apple Notes provides a simple and accessible solution for basic checklist needs. It allows users to create lists, add items, and mark them complete. It syncs data automatically against all connected Apple devices.
Apple Notes best features
- Create and manage your daily tasks easily using an intuitive user interface
- Sync your tasks automatically across any Apple device that has the app installed
- Use Markdown to format your checklists for a more visually appealing and easy-to-read display
- Search checklists easily for specific tasks or items
Apple Notes limitations
- The app is not as feature rich as some other options
- It does not support collaboration as well as some competitors
Apple Notes pricing
- Free Forever
Apple Notes ratings and reviews
- App Store: 4.8/5 (55,800 reviews)
6. Assembly
Assembly is a business-focused workflow automation platform. It features a comprehensive solution for managing employees. Among the feature set is the ability to create task lists, which you can sort, automate, and prioritize based on your needs.
Deep integration with multiple third-party apps and the extensive feature set above and beyond task management make this an attractive option for larger businesses.
Assembly best features
- Customize checklists extensively, including colors and icons as well as the number of items and subitems
- Share checklists with others to quickly and easily collaborate on joint tasks
- Create templates from your favorite checklists and reuse their format and settings over and over
- Get notifications when checklist items are due to avoid forgetting an important task
- Visualize your progress and stay on top of tasks with support for Gantt charts
Assembly limitations
- The learning curve can be steep for some users
- As a business-focused app, it isn’t as well suited to personal tasks as the competition
Assembly pricing
- Free Forever
- List: $2.80/month per user
- Standard: $4.50/month per user
- Premium: Contact sales for pricing
Assembly ratings and reviews
- G2: 4.8/5 (100+ reviews)
- Capterra: 4.8/5 (78 reviews)
7. GoodTask
This is a third-party task management solution for the Apple ecosystem. It integrates nicely with Apple’s Reminders and Calendar apps and syncs its information with iCloud to make it available on any connected device. Users can create checklists, set due dates, and even create lists of subtasks to stay better organized.
GoodTask best features
- Limit the amount of typing and clicking by using its basic natural language input feature
- Set due dates for tasks and other items to help you pace out your work and plan your day
- Get notifications to remind you when tasks are due so you don’t forget to finish important items
- Assign priorities to tasks to help you decide which you should work on first
- Use Gantt charts to visualize the work you’ve done and what is still left to do
GoodTask limitations
- Some features of other apps are missing in GoodTask
- The app can be buggy at times
GoodTask pricing
- Free Forever
- Supporter: $9.99/month
GoodTask ratings and reviews
- App Store: 4.6/5 (1,700+ reviews)
8. Google Tasks
This is a free checklist app from Google. It integrates with Google Calendar and other software in the Google Workspace suite. Many of those products will automatically create a Google task and add it to the Tasks app. As a basic offering, it lacks some of the advanced features of other apps but is a nice option for a basic digital checklist app.
As it syncs with other Google Cloud products, the app works seamlessly on multiple devices. Wherever you make changes to your to-do list, Google will keep track of them.
Google Tasks best features
- Create and manage checklists quickly and easily using the simple and intuitive interface
- Automatically create tasks as you work with many of the products in the Google Workspace suite
- Sync your checklists across any device that can connect to Google Workspace
- Get notifications on the mobile app that alert you when an upcoming task is due
Google Tasks limitations
- Although easy to use, the functionality is basic compared to the Google Tasks alternatives
- Reliance on Google products makes collaboration more restricted than with other apps
Google Tasks pricing
- Free Forever
Google Tasks ratings and reviews
- App Store: 4.8/5 (75,600 reviews)
- Google Play: 4.4/5 (327,000 reviews)
9. Things
Next on our list of daily checklist apps is Things. This software makes it easy to create new tasks and manage them with a user-friendly interface. It’s a mobile app with no free version but has a low, one-time payment. Although it’s expensive compared to other mobile apps, it’s affordable compared to the monthly fee of other options.
Things best features
- Share checklists with others so everyone working on the same task list can collaborate effectively
- Create projects to better organize your task lists and track your progress on a collection of related tasks
- Copy and paste lists from other apps, and Things will automatically format them into a checklist
- Search your projects and checklists for a specific task to quickly complete or modify it
Things limitations
- For a mobile app, the pricing is a bit high for some users
- It does not support collaboration as well as users would like
- The app can be difficult to navigate
Things pricing
- $9.99
Things ratings and reviews
- App Store: 4.8/5 (22,800 reviews)
10. Microsoft To Do
This Microsoft product is an easy way to organize tasks within the Microsoft ecosystem. This to do list app will sync with other Microsoft products, so you or your team members can access and use it easily.
Like the Google offering, Microsoft To-Do lacks some of the key features of more sophisticated solutions but provides a simple way of adding tasks. For basic checklist software needs among users of Microsoft products, it’s a great solution.
Microsoft To Do best features
- Integrate your lists with many products in the Microsoft ecosystem, such as Outlook and Teams, to keep data in sync
- Sync data automatically across any device that makes use of the app or connected Microsoft products
- Get started quickly, even as a beginner, with its simple and easy-to-use interface
- Collaborate on tasks easily by sharing and working on them with your teammates or others
Microsoft To Do limitations
- The simple design leaves the app without some features of more dedicated products
- Reliance on the Microsoft ecosystem limits collaboration options compared to some of the competition
Microsoft To Do pricing
- Free Forever
Microsoft To Do ratings and reviews
- App Store: 4.7/5 (189,900 reviews)
- Google Play: 4.7/5 (289,000 reviews)
Check out these Microsoft To Do alternatives!
Summarize this article for me pleaseStay Productive with Daily Checklists
Go beyond simple stand-alone checklist apps, and power up your tasks with project management software with built-in checklists (no third-party integrations needed).
ClickUp’s project management and productivity platform includes the ability to create and manage checklists, including assigning to-do items and setting due dates, all while tracking the progress of these tasks and deadlines across a project’s entire lifespan.
And best of all, we offer checklists and to-do tracking at all tiers, including our Free Forever Plan!
Everything you need to stay organized and get work done.
