11 Best TimeHero Alternatives in 2025

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It’s 9 a.m. and your to-do list already feels overwhelming. You’ve got meetings overlapping, deadlines closing in, and that one task that always gets bumped to tomorrow. 

If you’ve tried TimeHero, you probably liked its scheduling approach. However, do you need something a little more innovative, flexible, and customizable?

In this blog post, we’ve rounded up the top TimeHero alternatives, each of which offers intelligent task automation, smart scheduling, and time management. 🕰️

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Why Go For TimeHero Alternatives

When a tool starts getting in the way more than helping, it’s a clear sign to consider other options. Here’s what real users have shared about where TimeHero falls short. 📈

  • Too rigid with automation: The scheduling engine often reorders tasks in ways that don’t match how people actually want to work
  • Not enough customization: Users can’t easily tweak things like calendar views or project layouts to fit their workflow
  • Missing some key integrations: Several users mention the lack of a two-way sync with Google Calendar and iCalendar 
  • Inconsistent notifications: Reminders aren’t always timely, which can throw off daily priorities
  • Steep learning curve: While it looks clean, diving deeper into its advanced tools can feel clunky or confusing

🧠 Fun Fact: Before calendars were something you tapped on your phone, people in prehistoric Scotland were already tracking time using the moon. Around 8,000 BCE, they carved 12 pits in the ground at Warren Field, lined up with lunar phases, creating the world’s oldest known calendar.

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TimeHero Alternatives at a Glance

Here’s a table to help you pick from the best TimeHero alternatives. 📊

ToolKey featuresBest forPricing*
ClickUp• AI-powered Calendar & Calendar View
• Brain + Autopilot Agents for smart scheduling
• Workload View for capacity planning
• Automations, recurring tasks & AI Notetaker
Best for all teams (individuals → enterprises) needing intelligent task planning, scheduling, and collaborationFree plan available; Enterprise: Custom pricing
Motion• AI auto-scheduling & real-time reshuffling
• Deep work time-blocking • Daily planning emails
• Google/Outlook sync
Best for users who want dynamic AI scheduling that adapts instantly to changesFree trial available; Paid plans start at $49/user/month; Enterprise: Custom pricing
Todoist• Natural language task creation
• Karma system for productivity gamification
• Priority levels & progress tracking
• Multi-platform sync
Best for individuals & freelancers wanting simple personal task trackingFree plan available; Paid plans start at $5/user/month
Reclaim• Smart Meetings with buffer times
• Habit Scheduler for routines
• Automatic rescheduling
• Google & Outlook integration
Best for professionals needing smart calendar defense & focus time protectionFree plan available; Paid plans start at $10/user/month; Enterprise: Custom pricing
TickTick• Habit tracking + tasks
• Built-in Pomodoro timer
• Multiple views (list, Kanban, calendar)
• Voice memo to task conversion
Best for people balancing tasks & habit-building in one toolFree plan available; Paid annual plan for $35.99/year
Taskade• Visual workflows with mind maps & Kanban
• Built-in video chat & comments
• AI Workflow Generator & AI agents
• Unlimited subtasks & nested lists
Best for remote teams needing visual task/idea mapping with collaborationFree plan available; Paid plans start at $20/month; Enterprise: Custom pricing
Trello• Kanban boards & card-based workflows
• Butler automation
• Power-Ups for extensions
• Integrations (Slack, Drive, Jira)
Best for teams managing simple, visual-first workflowsFree plan available; Paid plans start at $6/user/month; Enterprise: Custom pricing
Things3• Natural language scheduling
• Magic Plus button for fast capture
• Logbook & structuring tools
• Seamless Apple ecosystem sync
Best for Apple users (individuals, freelancers, professionals) needing distraction-free task managementNo free plan; One-time purchase per device
Wrike• Granular permissions & compliance workflows
• Resource allocation & workload management
• Customizable dashboards
• AI-assisted time tracking
Best for enterprises & complex organizations needing project controls & complianceFree plan available; Paid plans start at $10/user/month; Enterprise: Custom pricing
Sunsama• Daily guided planning ritual
• Pull tasks from multiple tools
• Calendar + task integration
• Time tracking for insights
Best for knowledge workers seeking mindful daily planning & focusFree trial available; Paid plans start at $16/month
Akiflow• Keyboard-first command center
• Time blocking from tasks
• Universal inbox & smart notifications • Deep integrations across tools
Best for productivity power users preferring time blocking & unified task mgmt.Free trial available; Paid plans start at $19/month
*Please check the tool website for the latest pricing

🔍 Did You Know? The calendar app market size is projected to reach $16.37 billion by 2030, growing at a compound annual growth rate of 10.4% during the forecast period. 

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The 11 Best Timehero Alternatives to Use

TimeHero is a go-to for automating task schedules and blocking time across calendars. It helps individuals plan their days around real work. But it often runs out of room for teams that need deeper control over tasks, stronger automation, and built-in AI support.

Whether you need a more visual tool, are better at handling recurring tasks, or are just…less bossy about your schedule, this list has something for you. 🎯

1. ClickUp (Best for task planning with integrated time management and automation)

Build and adjust your daily schedule according to your priorities, commitments, and preferences using ClickUp Calendar

ClickUp is the everything app for work that combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter. 

It includes features to add extra layers of visibility, team collaboration, and AI-backed decision-making into your everyday workflows.

Schedule with ClickUp Calendar

When planning your day for maximum efficiency, start with the ClickUp Calendar. It creates your daily schedule based on real-time inputs, including task deadlines, meetings, workload, and team availability.

Let’s say you’re planning a product marketing campaign across three regions. You need time for reviewing campaign design, daily check-ins with regional leads, and coordinating feedback loops. The AI calendar blocks those slots automatically based on preset priorities and adjusts your tasks if anything shifts.

Every meeting syncs directly to and from your Google Calendar, plus you get support for all major online meeting tools like Google Meet, Zoom, or Teams. Why does this matter? It enables you to join these meetings directly from your ClickUp workspace, instead of switching multiple tabs.

💡 Pro Tip: Want to capture notes automatically during a client kickoff meeting? Toggle on the ClickUp AI Notetaker in your Calendar. It joins permitted meetings on its own, transcribes and records the discussion, extracts action items, and automatically creates linked tasks, removing the need to retype or track anything manually.

Optimize with ClickUp Brain and ClickUp Autopilot Agents

Structure weekly work patterns using ClickUp Brain’s smart AI planning: TimeHero Alternatives
Structure weekly work patterns using ClickUp Brain’s smart AI planning

Now layer in ClickUp Brain to optimize your schedule. This AI assistant doesn’t guess what’s important; it studies how you work to make sure its recommendations work for, and not against, you.

Suppose your days include focused design work in the mornings, calls in the afternoon, and deep review sessions twice weekly. ClickUp Brain uses these patterns, task durations, and current deadlines to structure your week.

Then, ClickUp Autopilot Agents take it one step further. Instead of you constantly rearranging tasks when projects shift, create Custom Autopilot Agents to automatically adjust priorities, reassign owners, and even reschedule deadlines for your key tasks.

For example, if a client meeting moves, your agent will cascade the change across dependent tasks, free up focus blocks, and re-slot deliverables—without you lifting a finger.

Execute with ClickUp Tasks

Break projects into actionable pieces using ClickUp Tasks : Timehero Alternatives
Break projects down into actionable pieces using ClickUp Tasks

You’ve got your day mapped out, and it’s time to start getting things done. Turn to ClickUp Tasks, where every task assignment lives. Each task supports Time Estimates and Time Tracking, Custom Fields, subtasks, Dependencies, and threaded comments for added context.

For example, if you’re coordinating a new website launch. You can create tasks for UX design, copy drafts, development handoffs, QA, and final rollout, and tag each one with owners, deadlines, and priorities.

Visualize timelines with the ClickUp Calendar View

Adjust task timelines and balance workloads with the ClickUp Calendar View : Timehero Alternatives
Adjust task timelines and balance workloads with the ClickUp Calendar View

Everything syncs visually in ClickUp Calendar View, where you can shift task and project timelines and spot blockers at a glance. You can see your tasks by day, 4-day block, week, or month. Rescheduling and updating due dates instantly is as simple as dragging and dropping task timelines.

You can color-code tasks by assignee or priority, display Custom Fields, filter tasks by status, and even include Recurring Tasks or national holidays to plan projects better.

💡 Pro Tip: While the Calendar View helps you visualize and plan task timelines, the Workload View in ClickUp is ideal for planning your team’s capacity. Say your designer has got three deadlines to meet in the same week. Workload View highlights this overload instantly, so you can reassign or redistribute work before things fall behind.

ClickUp best features

  • Automate task updates: Trigger actions like assigning owners, changing statuses, and shifting deadlines without manual effort with ClickUp Automations
  • Get smart task suggestions: Let ClickUp Brain recommend the best times to work on specific tasks based on effort, priority, and availability
  • Set Recurring Tasks: Keep regular work like weekly syncs, monthly reports, or quarterly reviews on track without resetting them each time
  • Visualize team workload: Spot who’s at capacity and who can take on more by viewing task distribution with the ClickUp Workload View
  • Write faster using AI: Ask ClickUp Brain to draft task descriptions, email responses, project briefs, or follow-up notes directly within your workspace
  • Plan your day with voice commands: Use Talk to Text in ClickUp Brain MAX, your desktop AI Super App, to dictate your plans for the day, schedule meetings, and even execute work using voice commands

ClickUp limitations

  • Occasional lag or slower performance in large workspaces

ClickUp pricing

free forever
Best for personal use
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
per user per month
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
per user per month
Everything in Unlimited, plus:
Google SSO
Unlimited Teams
Unlimited Message History
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
Try for free

ClickUp ratings and reviews

  • G2: 4.7/5 (10,450+ reviews)
  • Capterra: 4.6/5 (4,500+ reviews)

What are real-life users saying about ClickUp?

This is how one Reddit user described their experience:

ClickUp is definitely worth it! I mean, beyond it being a PM tool, it has so many uses. My absolute favourite is Calendar View though. Nothing beats being able to see all my work and commitments in one place. So my work assignments? Check. That coffee date? Check. Mom’s birthday? Also check! There’s one thing that does beat that though. ClickUp Brain. Guys, I can just ask it when I’m free to schedule a meeting or if my team members can take up more work and it’s all right there! Mind? Blown.

📮 ClickUp Insight: Our work-life balance survey found that 46% of workers work 40-60 hours per week, while a staggering 17% exceed 80 hours! Yet, the grind doesn’t stop there—31% struggle to carve out personal time consistently. It’s a perfect recipe for burnout. 😰

But you know what? Balance at work starts with visibility! ClickUp’s built-in features like Workload View & Time Tracking make it easy to visualize workload, distribute tasks fairly, and track actual hours spent—so you always know how to optimize work and when.

💫 Real Results: Lulu Press saves 1 hour per day, per employee using ClickUp Automations—leading to a 12% increase in work efficiency.

2. Motion (Best for AI-powered scheduling and task automation)

Motion : Timehero Alternatives
via Motion

Feeling overwhelmed trying to schedule your workday? Motion tackles this problem head-on. This AI-powered platform takes the guesswork out of prioritizing tasks, automatically scheduling them based on deadlines, duration estimates, and your working hours.

When unexpected meetings pop up or deadlines change, the task scheduling tool adapts on the fly, eliminating tedious manual rescheduling. It learns from your work patterns to suggest optimal times for deep focus and streamlines collaborative work through simple task assignment and progress tracking.

Motion best features

  • Create unlimited projects and organize tasks into custom workspaces for different clients or initiatives 
  • Block time automatically for deep work based on task priority and deadline proximity
  • Integrate seamlessly with Google Calendar, Outlook, and various tools for a centralized system
  • Receive daily planning emails with personalized task recommendations based on your ongoing projects and upcoming deadlines

Motion limitations

  • Limited customization options compared to more established tools
  • Mobile app functionality lags in comparison to the web version

Motion pricing

  • Pro AI: $49/month per user
  • Business AI: $69/month per user
  • Enterprise: Custom pricing

Motion ratings and reviews

  • G2: 4.1/5 (115+ reviews)
  • Capterra: 4.3/5 (75+ reviews)

What are real-life users saying about Motion?

Straight from a G2 review:

I love the AI time fill ins. If I need to cancel a meeting or have some spare time it fills my space with what project/task needs to get done…The only couple downsides is having everything set up accordingly in projects and templates for reason use. Automating tasks and steps are simple but doesn’t go in as complex as I’d like in terms of writing variables for names or automatically starting projects apart of the company rather then a private personal level.

3. Todoist (Best for streamlined personal task organization)

Todoist strikes an ideal balance between simplicity and robustness. The clean interface makes capturing tasks a breeze, while its AI abilities turn natural language phrases like ‘Submit report every Monday at 9 a.m.’ into scheduled tasks.

The ‘karma system’ adds friendly competitiveness to a workspace, awarding points for completed tasks and gamifying productivity. Many users start with this daily planner app for personal tasks, but soon find themselves using it for complex work projects as well. 

Todoist best features

  • Organize projects with sections, subtasks, and color-coded priority levels for visual hierarchical clarity
  • Track productivity trends through visual progress reports, including daily and weekly accomplishments
  • Access tasks seamlessly across all devices and platforms with real-time syncing

Todoist limitations

  • Limited reporting and analytics compared to other project management tools
  • Lacks time tracking capabilities without third-party integrations and native Gantt chart functionality

Todoist pricing

  • Beginner: Free
  • Pro: $5/month per user
  • Business: $8/month per user

Todoist ratings and reviews

  • G2: 4.4/5 (800+ reviews)
  • Capterra: 4.6/5 (2,600+ reviews)

What are real-life users saying about Todoist?

One G2 review puts it this way:

I’m using Todoist since 2016. I completed 57.500 tasks for now. In the recent years I saw a lot of progression in the life of this program. I think it is an easy to use program with a lot of handy tools and options. I can’t imagine my life without a tool like Todoist. Both my professional life, and my private life. If someone want to organize the hundreds of daily tasks, Todoist is the best choice! I use it every day.

💡 Pro Tip: When everything feels urgent, it pays to have a prioritization system you can rely on. Use the Eisenhower Matrix to sort what’s truly urgent and important—and what can wait, be delegated, or dropped altogether.

4. Reclaim (Best for intelligent calendar management)

Reclaim AI is an intelligent calendar assistant that actively does the heavy lifting for you, including scheduling tasks, habits, and breaks between meetings. It adapts to unexpected schedule changes, keeping your priorities intact even when plans shift. 

The meeting management software connects with tools you’re probably already using, like Google Calendar and Outlook, and it works behind the scenes to fit everything in without overloading your day. Have a last-minute meeting pop up? The tool adjusts your schedule immediately. Fall behind on a task? It’ll reschedule it for you. And yes, it builds in buffer time and break time too.

Reclaim best features

  • Let it schedule meetings with buffer times based on availability, preferences, potential conflicts, and even time zones with Smart Meetings 
  • Allocate time for repetitive tasks and routines with the Habit Scheduler 
  • Track time allocation across different projects and personal priorities, gaining insights into how you spend your time 

Reclaim limitations

  • Limited task management features compared to dedicated task managers
  • Lacks comprehensive team collaboration features

Reclaim pricing

  • Free
  • Starter: $10/month per user
  • Business: $15/month per user
  • Enterprise: Custom pricing (billed annually)

Reclaim ratings and reviews

  • G2: 4.8/5 (100+ reviews)
  • Capterra: Not enough reviews

What are real-life users saying about Reclaim?

A G2 reviewer shared this feedback:

I like that my internal team meetings can become flexible so that I can offer more availabilities when I have important client or prospect meetings. It was really easy to implement with the team, and I loved integrating it into my work day.

5. TickTick (Best for habit tracking with task management)

Want to tackle to-dos and build better habits while at it? TickTick brilliantly combines these two. Unlike specialized task managers, it helps you develop consistent routines, monitoring daily habits alongside regular tasks.

The built-in Pomodoro timer encourages focused work sessions followed by restorative breaks. Tasks come alive with rich formatting options, file attachments, and voice memos. Many users jump ship from other apps specifically for TickTick’s natural language processing that transforms simple sentences into scheduled tasks with reminders and due dates.

TickTick best features

  • Track habits alongside tasks with built-in statistics and streaks that visualize your consistency
  • View tasks in multiple formats, including list, Kanban, and calendar views, for your working style
  • Create voice memos that automatically convert to text-based tasks, perfect for capturing ideas on the go 

TickTick limitations

  • Premium features are locked behind a paid subscription
  • The calendar view is less robust than dedicated calendar apps

TickTick pricing

  • Annual plan: $35.99/year

TickTick ratings and reviews

  • G2: 4.6/5 (100+ reviews)
  • Capterra: 4.7/5 (120+ reviews)

What are real-life users saying about TickTick?

According to one Capterra reviewer:

Copying task lists from email is super easy. It separates all lines into separate tasks automatically. Also pomodoro timer is very useful. Of course there is also calendar view. Some shortcuts are bit difficult to use keyboard location-wise like ~ symbol. Natural language processing is not so good like Todoist, but it’s totally enough.

🤝 Friendly Reminder: Want to get more done without feeling burnt out? Start by scheduling your most important tasks when you’re at your best—whether that’s early morning, late afternoon, or in the quiet of the night. It’s like putting your brain’s prime time to good use.

6. Taskade (Best for visual team collaboration)

Taskade combines task management with real-time team communication in a visually appealing package. It emphasizes visual organization through mind maps, org charts, and Kanban boards. Plus, the built-in video chat and comments features eliminate the need to jump between multiple apps for team discussions. 

The tool also offers AI-powered task generation and project outlining, which means you can describe a goal and let Taskade build the structure needed to achieve it. Add to that collaborative editing in real time, automatic syncing across devices, and smart due date tracking, and you’ve got a unified workspace for planning, communicating, and executing work.

Taskade best features

  • Create reusable schedule templates for recurring projects or processes, saving significant setup time
  • Organize work hierarchically with unlimited subtasks and nested lists to clarify task dependencies
  • Generate structured to-do lists and workflows automatically from high-level project descriptions using AI Workflow Generator and AI prompt templates
  • Use AI Agents that understand context, learn from your documents and projects, and handle tasks on their own

Taskade limitations

  • Occasional performance issues with extensive projects
  • Less robust reporting capabilities than enterprise tools

Taskade pricing

  • Free
  • Pro: $20/month
  • Team: $100/month
  • Enterprise: Custom pricing

Taskade ratings and reviews

  • G2: 4.5/5 (50+ reviews)
  • Capterra: 4.7/5 (60+ reviews)

What are real-life users saying about Taskade?

A satisfied G2 user had this to say:

Taskade has transformed from a basic project management tool to a powerful AI automation tool that lets you build multiple AI agents that can operate in teams autonomously. You can also build workflows that include options like transcribing content without using external tools. Since Taskade is cloud-based, implementation is easy. Customer support is available directly or via the regular live streams. Integration with other tools is relatively easy, though not used much in our situation.

🤝 Friendly Reminder: Don’t let work bleed into your evenings or weekends. Set clear boundaries for when you’re ‘on’ and when you’re off the clock. Your calendar should reflect your personal time too, not just meetings and deadlines. 26% of workers in a ClickUp survey say that the best way to disconnect from work is by engaging in hobbies!

7. Trello (Best for intuitive Kanban project management)

Trello makes visual task management accessible to everyone. This board-based tool represents work as cards that move through customizable columns representing different stages of completion. Its simplicity masks powerful features like automation rules, custom fields, and calendar views.

You can also integrate the platform with tools like Slack, Google Drive, and Jira to keep your workflows connected. For teams, Trello offers shared boards, due date tracking, and @mentions for seamless collaboration. Plus, it adapts to different use cases, such as tracking content calendars, software development sprints, wedding planning, and beyond.

Trello best features

  • Customize boards with colorful labels, due dates, checklists, and attachments for scannable information 
  • Automate custom repetitive actions with Butler, Trello’s built-in automation tool
  • Extend functionality through Power-Ups to add time tracking, calendar views, and custom fields to your workflow 

Trello limitations

  • Basic free plan restricts Power-Ups to one per board
  • Lacks native time tracking capabilities

Trello pricing

  • Free
  • Standard: $6/month per user
  • Premium: $12.50/month per user
  • Enterprise: $17.50/month per user (billed annually)

Trello ratings and reviews

  • G2: 4.4/5 (13,670+ reviews)
  • Capterra: 4.5/5 (23,430+ reviews)

What are real-life users saying about Trello?

A Capterra reviewer shared this feedback:

Trello is probably the easiest to pick up and use of all the project management software that is commonly found in businesses…I dislike how everyone has to be on the same plan. I use Trello across organisations and I like to be on a premium membership, however, some of the teams I work with don’t have paid subscriptions…

🤝 Friendly Reminder: Back-to-back meetings are not a badge of honor. Add 10–15 minute buffers between meetings so you can stretch, reflect, or just breathe. Your future self will thank you. 

8. Things3 (Best for task management on Apple devices) 

Things 3 keeps task management clean, simple, and refreshingly focused. With features like natural language scheduling, project deadlines, and a Logbook to track completed tasks, it’s designed to help you stay organized without overwhelming you.

If you’re deep in the Apple ecosystem, you’ll appreciate how smoothly it syncs across your devices. Quick Find makes it easy to jump to anything quickly, and the Magic Plus button lets you add tasks exactly where you need them. You get smart structuring tools like section headers and a ‘This Evening’ planner for light time-blocking, all wrapped in a minimal interface. 

Things3 best features

  • Capture tasks instantly with keyboard shortcuts or the Magic Plus button for frictionless input
  • Tag tasks with customizable labels to filter by context, priority, or workflow stage
  • Schedule deadlines and reminders using natural language processing for intuitive planning
  • Search globally for keywords to surface tasks, projects, or notes instantly 

Things3 limitations

  • Users must pay for each device they want to run it on
  • You can’t share your lists and tasks with other people, and you can’t attach files to tasks as well

Things3 pricing

  • Custom pricing

Things3 ratings and reviews

  • G2: 4.4/5 (20+ reviews)
  • Capterra: 4.8/5 (140+ reviews)

What are real-life users saying about Things3?

According to one G2 reviewer:

Minimal looks and is clearly integrated with a lot of useful tools. That makes me more productive than ever…It’s not supported by a platform like Make. That would be so great to allow me create an amazing productive workflow.

🔍 Did You Know? The ancient Egyptians were building a smart calendar. They created a 365-day solar calendar with 12 months of 30 days and added five extra ‘epagomenal’ days at the end of the year. This innovation helped align their calendar with the annual flooding of the Nile, which was crucial for agriculture.

9. Wrike (Best for enterprise-grade project planning)

Wrike: Project management tool for scheduling tasks
via Wrike

Wrike delivers robust project management capabilities designed to meet enterprise needs. It handles sophisticated resource allocation, dependencies, and cross-team collaboration.

The platform’s customizable dashboards transform complex data into actionable insights for operations managers. Many enterprise teams choose Wrike specifically for its granular permission controls and approval workflows. Wrike excels when managing projects with regulatory compliance requirements or complex team interdependencies.

Wrike best features

  • Generate detailed reports on project status, resource utilization, and team performance to identify bottlenecks
  • Manage workloads visually with resource allocation tools that prevent team burnout and ensure balanced task distribution
  • Automate time tracking and let users log hours spent on tasks without manual entry through AI suggestions

Wrike limitations

  • Time tracking is available only for paid plans 
  • It doesn’t have comprehensive prioritization features 

Wrike pricing

  • Free
  • Team: $10/month per user
  • Business: $25/month per user
  • Enterprise: Custom pricing
  • Pinnacle: Custom pricing

Wrike ratings and reviews

  • G2: 4.2/5 (3,760+ reviews)
  • Capterra: 4.3/5 (2,785+ reviews)

What are real-life users saying about Wrike?

Straight from a Capterra review:

I like how Wrike helps increase transparency and collaboration within our entire organization. In a project, the data within the fields only “copies/duplicates” within the same task/project line level. The only way to get the data within the top level task to copy into sub tasks is to either pay to enable integrations and pay to have their solutions engineers write code to create a “Wrike to Wrike Integrations” or to manually transfer the data into the sub tasks.

10. Sunsama (Best for mindful daily planning)

Dreaming of a calmer, more intentional workday? Sunsama helps you achieve just that. This thoughtful productivity tool combines task management with daily planning rituals that encourage mindfulness about work. It asks you to choose tasks for your day, deliberately respecting cognitive limits.

It sends you daily reflection prompts to help you develop better planning habits over time. Plus, its calendar integration shows how your task list translates to time commitments, preventing overload and stress. 

Sunsama best features

  • Plan each day with a guided ritual that helps you prioritize tasks based on importance 
  • Pull tasks from multiple sources, including email, Asana, Trello, and GitHub, into one unified daily plan
  • Track time spent on different projects and categories to identify patterns and improve future time estimates

Sunsama limitations

  • Higher price point compared to task managers
  • It’s primarily designed for individual use rather than teams or small businesses

Sunsama pricing

  • Monthly subscription: $20/month
  • Yearly subscription: $16/month (billed annually)

Sunsama ratings and reviews

  • G2: Not enough reviews
  • Capterra: 4.7/5 (20+ reviews)

What are real-life users saying about Sunsama?

A Capterra reviewer shared this feedback:

Sunsama needs to improve their real-time collaborative environments. Our team uses Sunsama to manage meetings–specifically our twice-weekly scrum meetings that typically have long agendas….The meeting page reloads regularly; sometimes content is lost; other times collaborators can’t see newly added information or can’t add info themselves. It’s certainly gotten better — and our struggles have become less frequent — but there’s still room for improvement.

11. Akiflow (Best for unified task management)

Akiflow connects emails, project management calendar events, and tasks from popular apps into one command center. The keyboard-first approach appeals to efficiency-minded professionals who prefer typing commands over clicking icons.

The time block feature transforms task lists into concrete calendar blocks. Akiflow also includes smart notifications that prevent task overlap, a universal inbox for collecting to-dos from different platforms, and quick capture shortcuts to add tasks instantly from anywhere. 

Akiflow best features

  • Create time blocks directly from tasks with a simple keyboard shortcut
  • Process emails directly within Akiflow by turning messages into tasks or scheduling them for later review
  • Customize views to show exactly what you need without distracting extras for a personalized command centre 

Akiflow limitations

  • Requires initial setup time to connect and verify various accounts
  • Occasional sync delays with connected platforms

Akiflow pricing

  • Pro Monthly: $34/month
  • Pro Yearly: $19/month (billed annually)

Akiflow ratings and reviews

  • G2: 5/5 (30+ reviews)
  • Capterra: 4.8/5 (90+ reviews)

What are real-life users saying about Akiflow?

One Reddit review puts it this way:

The Time Slots are divine, for one. I love being able to have frames of time into which I can throw multiple intended tasks, and those frames can recur. […] I also would find it pretty hard to live without the Upcoming frame, which allows you to schedule tasks and projects into future weeks or months, rather than have all of them stacked up inside folders waiting to be scheduled. […] The rituals and stats tracking are great too, and I really love being able to highlight a goal of the day or a week.

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It’s Time to Turn to ClickUp

Every team has a rhythm, and the right tool aligns with it. This list highlights TimeHero alternatives built for modern teams. From AI-supported prioritization to calendar coordination and deep task visibility, each tool brings something unique.

But only one brings it together in a system that scales without friction.

ClickUp, the everything app for work, blends structure with flexibility. It offers layered project management, intelligent scheduling, and real-time collaboration under one roof. If you’re managing client workflows or personal priorities, this tool gives you control without complexity.

Sign up for ClickUp today! ✅

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