AI calendars Blog Feature

10 Best AI Planner & Calendar Apps in 2024

Are you tired of manually scheduling all your appointments and meetings? Well, have no fear—AI-powered calendars are here!

These calendars use cutting-edge artificial intelligence to make your life easier, better organized, and way more fun. Trust us, they’ll revolutionize your workday. 

So, without further ado, let’s dive into the AI calendar assistants that are taking the working world by storm. From handy widgets to smart scheduling to personalized to-do list reminders, these calendars have it all.

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What Should You Look for in AI Calendar Apps?

AI calendar apps should do more than automate appointment scheduling or rescheduling for recurring meetings. With today’s powerful AI tools, you can ask for so much more from your scheduling app.

Here are some things to look for in your AI calendar assistant:

  • Smart scheduling: Find an AI planner that can scour for the best timeslots to book or schedule meetings, important tasks, and breaks
  • Templates: Starting from scratch isn’t always easy, so find an option with work schedule templates to give you something to base your workweek on
  • Collaboration features: If you’ll use your task management software to work with freelancers or team members, look for collaboration features like time zone adjustment and automatic or personalized links for team meetings
  • Convenience: Look for game-changing features like drag-and-drop time blocks and the ability to schedule tasks separately for personal and working hours, or to determine availability windows

No need to worry about asking for too much from today’s AI-powered daily planner apps! Just think of the things that take up time when you’re scheduling your workflow and find an app that automates them.

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The 10 Best AI Planners & Calendars to Use in 2024

Ready to automate your task management? Get ready to wave goodbye to the hassle of scheduling and hello to a world of convenient time management!

1. ClickUp

Get an all-in-one view to better anticipate and organize your daily work, reminders, and calendar events with ClickUp Home

ClickUp Brain is the only AI project management tool specifically tailored to your role. It’s part of our all-in-one approach to productivity and project management, and it’ll take your productivity to new heights.

We have hundreds of research-backed AI tools to cover every role and use case, so you can spend more time on the important stuff. For example, ClickUp Tasks is part of our task scheduling software that can help you plan, organize, and collaborate on any project.

ClickUp offers a powerful Calendar view to manage multiple calendars or schedule meetings from a single view. It also boasts powerful task management tools, including subtasks, comment threads, tags, checklists, custom fields, recurring tasks, and even automated handoff functionality!

While ClickUp Brain doesn’t have the option to schedule tasks (yet!), the artificial intelligence feature does use natural language processing for clear AI-assisted writing, brainstorming, and communication. Users can also access time management templates, Whiteboards, ChatGPT prompts, real-time Chat, and several other features to make life easier. 🌻

In addition, ClickUp Brain’s AI Project Manager gives instant recaps and progress updates on the tasks in the Calendar view, so you don’t have to toggle to another screen to check on these.

Save Time with ClickUp Brain

Have a lot going on and can’t figure out what to do first? Just ask ClickUp Brain. Ask a custom question, or use one of the in-built prompts such as:

  • What are my urgent tasks?
  • What should I work on next?
  • What are my overdue tasks?
  • What tasks are open and assigned to me?

ClickUp’s AI Knowledge Manager will check open tasks and priorities to help you figure out what needs attention.

ClickUp best features:

  • ClickUp integrates with 1,000+ project management and CRM tools, including Zoom, Gmail, Google Calendar, Outlook, Calendly, Microsoft Excel, Slack, and Chrome
  • Customize your time management with 35+ ClickApps that can help with task automation, assigning Sprint Points, and adding Custom Field data
  • Streamline collaboration with your team using multiple assignees, comment threads for any task, sharable screen recordings, and the ability to assign comments as action items
  • Use on any device or operating system, including MacOS, Android, Windows, Linux, iOS, and web browsers
  • Get real-time task updates within your Calendar with the help of ClickUp Brain’s AI Project Manager
  • Take help from the AI-powered Knowledge Manager to locate your urgent and overdue tasks
  • Schedule or book meetings, update tasks, and optimize your workday with an intuitive user interface, drag-and-drop features, in-depth tutorials, real-time communication, customizable notifications, multiple calendar views, and ClickUp’s Calendar Planner Template
Take control of your schedule and achieve your goals with ClickUp’s Calendar Planner Template

ClickUp limitations:

  • Some reviews report a learning curve when using ClickUp’s features for the first time (we’ve solved this with loads of free tutorials)
  • ClickUp AI isn’t available on the free forever plan

ClickUp pricing:

  • Free Forever
  • Unlimited: $7/month per user paid annually
  • Business: $12/month per user paid annually
  • Enterprise: Contact for pricing
  • ClickUp Brain: Available on all paid plans for $5 per Workspace member per month

ClickUp ratings and reviews:

  • G2: 4.7/5 (8,400+ reviews)
  • Capterra: 4.7/5 (3,700+ reviews)

2. Reclaim

Reclaim is for all the Google fans out there. Use this smart tool to manage a busy schedule with automatic time blocking and convenient routines, all without leaving Google Calendar.

You can use Reclaim to optimize meeting scheduling, travel planning, and personal calendar events. Understand where your time is going throughout the week so you find the best times for whatever you’re up to each day to better schedule meetings.

Reclaim best features:

  • Time blocking and collaboration main features help you assign and prioritize work for every team member
  • Integrates your task list with Google Calendar to make it easier to keep track of everything that needs doing
  • AI features can auto-schedule meetings for your team members and users while defining no-meeting days for serious deep work focus
  • Smart scheduling helps find time for the priority things you want to get done first, find planning habits, and tasks you do regularly during the hours when you’ll have the bandwidth for them

Reclaim limitations:

  • Some users find that the free version is too limited to be helpful
  • Lack of a built-in comments feature can hinder collaboration for some teams

Reclaim pricing:

  • Lite: Free
  • Starter: $8/month per user paid annually
  • Business: $12/month per user paid annually
  • Enterprise: $18/month per user paid annually

Reclaim ratings and reviews:

  • G2: 4.7/5 (10+ reviews)
  • Capterra: N/A

Bonus: Work schedule apps!

3. Trevor

AI calendars: Trevor
via Trevor

Trevor is an AI planner app that uses time blocking to schedule important tasks in your work and personal life using a drag-and-drop system. Visually manage everything that’s competing for your attention, from travel time to overdue tasks in real-time using one convenient dashboard.

This scheduling tool can help you focus your attention on individual tasks, auto-assign durations for your tasks, and remind you of upcoming deadlines. Let your AI scheduling assistant assign task durations, provide suggestions, and draft action plans to make you feel like a superhero. 🦸

Trevor best features:

  • Integration with Todoist, Microsoft Outlook, Google Calendar, and Google Tasks to make your life easier and manage availability more effectively (especially for your contacts)
  • Automated scheduling features use intelligent time-blocking algorithms to keep you up to date
  • See all your personal and work tasks in one place for convenient calendar management and a straightforward user experience
  • Drag-and-drop tasks to new days so you can roll with cancellations and life’s inevitable curveballs

Trevor limitations:

  • Lack of user feedback on popular review sites may make it challenging to know what to expect
  • Free plan lacks access to many features and tools

Trevor pricing:

  • Free Plan
  • Pro Plan: $29.99/year per user paid annually

Trevor ratings and reviews:

  • G2: N/A
  • Capterra: N/A

4. Motion

via Motion

Motion uses machine learning to help plan your and your team’s days. Let this scheduling sidekick leverage the power of AI to build doable daily schedules out of your many meetings, tasks, and projects.

Use it as a browser plugin to schedule follow-ups, share scheduling links, and join calls from any page without the need to jump in and out of your calendar. Or use it as a mobile or desktop personal assistant so you can take it with you anywhere.

Motion best features:

  • Integration with popular tools makes it easy for small businesses and busy project managers to keep track of everything from one convenient dashboard
  • Minimize context switching and protect uninterrupted work time with automatic work prioritization
  • Motion serves as a smart virtual assistant, building your workdays, rescheduling undone work, and limiting meetings so you can focus
  • Add buffer time, so you have a moment to breathe between tasks and protect your weekends to minimize stress

Motion limitations:

  • Some users report issues with prioritized tasks not showing up in the Motion calendar
  • Some reviews mention that many of the features are click-intensive, which can take up more time than other AI calendar assistants

Motion pricing:

  • Individual: $19/month paid annually
  • Team: $12/month per user paid annually

Motion ratings and reviews:

  • G2: 4.3/5 (60+ reviews)
  • Capterra: 3.7/5 (10+ reviews)

Check out these Motion alternatives!

5. Clara

AI calendars: Clara
via Clara

Clara is an AI-powered virtual assistant software that simplifies individual and team scheduling. Use intelligent software right from your inbox to schedule and reschedule your appointments, so all you have to do is be on time. 🤩

Clara communicates using natural language via email, interacting with team members and clients just like you would. CC Clara in any email and your AI virtual assistant will coordinate times, follow up for timely communication, finalize meeting times, and add them to your calendar for you.

Clara best features:

  • Clara works directly from your inbox, so there’s no need to download an app or desktop program
  • Minimizes tedious, repetitive tasks and saves hours every month by handling the back-and-forth emails often needed to coordinate schedules
  • Schedules meetings, sets reminders, and creates meeting links for you as soon as a time is confirmed
  • Learns your preferences to reduce rescheduling

Clara limitations:

  • Limited features compared to other AI calendars and scheduling software
  • Users must pay for the top tier membership to change the “Clara” name and disguise the use of AI software to communicate with clients and customers

Clara pricing:

  • Essential: $99/month per user paid monthly
  • Professional: $199/month per user paid monthly
  • Executive: $399/month per user paid monthly

Clara ratings and reviews:

  • G2: 4.5/5 (2+ reviews)
  • Capterra: N/A

6. Clockwise

Clockwise is an AI calendar that optimizes your workweeks by creating smarter schedules for you and your entire team. Let this powerful virtual assistant turn your preferences into schedules that save you time and help you do your best.

This AI planner can automatically move flexible meetings, avoid scheduling conflicts, and find the most efficient times for every work event. Clockwise creates blocks of uninterrupted focus time so you can find your flow state. 

Clockwise best features:

  • Integration with tools like Google Calendar, Asana, and Slack
  • Automatically schedules co-worker meetings into each team member’s calendar to keep everyone on the same page
  • Minimizes distractions and notifications during focus time to maximize your workday
  • Project manager dashboard provides at-a-glance insights into team bandwidth with real-time analytics

Clockwise limitations:

  • Users report a lack of integration and syncing with some tools like Salesforce
  • Some reviews mention an unintuitive interface and trouble deleting calendar events

Clockwise pricing:

  • Free
  • Teams: $6.75/month per user paid annually
  • Business: $11.50/month per user paid annually
  • Enterprise: Contact for pricing

Clockwise ratings and reviews:

  • G2: 4.8/5 (30+ reviews)
  • Capterra: N/A

Check out these Clockwise alternatives!

7. Kronologic

Kronologic is an AI calendar designed for sales teams. It sends timely meeting invites at the right time with the right message. Increase your engagement, conversion rates, and revenue. 💸

Using an AI-driven sales engagement system, Kronologic’s Calendar First system contacts qualified leads from your reps’ calendars to boost your 1-click acceptance rates. You can use it for things like demo requests, chatbot leads, virtual event leads, cross-selling, upselling, and freemium conversion.

Kronologic best features:

  • Integrations with popular tools such as Salesforce, HubSpot, and Microsoft Office 365
  • Designed for high-volume sales teams in industries such as B2B, finance, construction, security, software, and automotive
  • Multiple products and functionalities, including Email, Invite, Reps, and Quick Launch
  • AI assistant negotiates the meeting details so your reps can focus on selling and skip the back-and-forth of scheduling

Kronologic limitations:

  • Some reviews mention a steep learning curve when first using the interface
  • Some users report meetings scheduled without taking different time zones into account, resulting in wasted time and lost leads

Kronologic pricing:

  • Individual: $6/month paid monthly
  • Small Team: $112/month per user paid annually
  • Teams: $1,000/month per team of 10 paid annually
  • Enterprise: Contact for pricing

Kronologic ratings and reviews:

  • G2: 4.2/5 (250+ reviews)
  • Capterra: 4.6/5 (5+ reviews)

8. Calendar

Calendar is an AI planner designed to help teams organize their meetings and track the time spent on tasks each day. Harness machine learning power to get smart suggestions for when, where, and how to have the most effective meetings.

With a simple dashboard, Calendar provides a top-down view of your workweek to help you stay on track and plan effective days. Use the collaboration features to ensure your team members are on the same page.

Calendar best features:

  • Integrates with 12+ tools, including Google Calendar, iCloud Calendar, and Zoom
  • Create time slots using online meeting templates and customizable scheduling pages to keep track of your day
  • Share customized calendar links and allow the recipient to schedule a meeting based on your online availability
  • Scheduling app automatically adds meetings to your calendar to avoid back-and-forth emails and save you time

Calendar limitations:

  • Advanced features are not available on the free version
  • Some reviews mention limited customization features

Calendar pricing:

  • Basic: Free
  • Standard: $20/month per user paid annually
  • Pro: $24/month per user paid annually
  • Enterprise: Contact for pricing

Calendar ratings and reviews:

  • G2: 4.7/5 (60+ reviews)
  • Capterra: 5/5 (2+ reviews)

9. Todoist

Todoist has been around since 2007 as a to-do list and task manager app designed to organize your work and personal life. Reclaim clarity in your day by organizing all your tasks in one visual dashboard.

With customizable workspaces, filters, and team roadmaps, Todoist is useful for freelancers and businesses alike, and it hardly shows its age. And you can use its natural language recognition to instantly fill out your to-do list and save hours every week.

Already know Todoist isn’t for you? Check out our list of Todoist alternatives for similar options.

Todoist best features:

  • Integration with 100+ tools and apps to expand functionality and make your workdays more convenient
  • Automatic task sorting, reminders, and custom filters let Todoist help prioritize your work for efficiency, whether it’s your availability for a group meeting or to support your own schedule
  • Create projects, tasks, and subtasks to keep your work and personal projects organized
  • Share projects with team members and add team-friendly extensions to maximize functionality for everyone

Todoist limitations:

  • Some reviews mention a steep learning curve when learning to use the interface
  • Some users report technical issues when creating new tasks

Todoist pricing:

  • Personal Beginner: Free
  • Personal Pro: $4/month per user paid annually
  • Team Starter: Free (currently in beta)
  • Team Business: $6/month per user paid annually

Todoist ratings and reviews:

  • G2: 4.4/5 (700+ reviews)
  • Capterra: 4.6/5 (2,200+ reviews)

10. Lindy

Lindy is the newest tool on this list—because it’s still in beta! It’s an AI calendar and virtual assistant that increases efficiency and productivity for personal and professional tasks.

Lindy has several features, from calendar management to email drafting and task automation, each designed to help you manage your days more effectively helping you get a little more availability in your day. Sign up for the beta test waitlist now to be among the first who test-drive this AI calendar and day planner.

Lindy best features: 

  • Integration with dozens of popular tools to sync everything you need for your workflow in one simple space
  • Customization options for specific use cases, such as resource calendars, marketing, sales, and recruiting, allow you to tailor Lindy to your position
  • Eliminate back-and-forth communication for meeting scheduling and let Lindy’s AI streamline the process
  • Automatic scheduling conflict resolution with smart prioritization

Lindy limitations:

  • No set pricing structure or launch date
  • Lack of reviews on major review platforms limits information to potential users

Lindy pricing:

  • Pricing information will be available when Lindy is out of beta

Lindy ratings and reviews:

  • G2: N/A
  • Capterra: N/A
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Plan for Success with AI Planner & Calendar Apps

With 10 fantastic AI calendar assistants and planners to choose from, you’re ready to plan your way to success! It’s time to harness the power of AI so you can stay organized, productive, and on top of your game every day.

Stop spending countless hours figuring out meeting times, scheduling and rescheduling tasks, and trying to organize your online calendar.

It’s time that people everywhere leverage today’s powerful tech so you have more time for the good stuff in life. Happy hour, here we come! 🍸 

Go ahead and give one a try—your future self will thank you! Sign up for ClickUp for free now.

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