Best OneNote To-Do List Templates for Your Every Need

Do you use Microsoft OneNote to create to-do lists? Over 15,000 companies and individuals rely on this note-taking app to stay on schedule.

Although the OneNote app is a solid option, it does have some limitations. OneNote’s template gallery offers basic note templates to get you started, but the best ones often come with a steep price tag.

But don’t worry—we’ve got you covered! 

Read this blog as we review the best free OneNote to-do list templates and better alternatives from ClickUp that manage your tasks more effectively.

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Introduction to OneNote for Task Management

A powerful tool of the Office 365 suite, Microsoft OneNote is a digital notebook that lets users create and organize notes. Some of its key features include:

• Writing: Users can write journals, take notes, sketch illustrations, create to-do lists, and so much more
• Editing: MS OneNote also provides basic note-editing features like highlighting, annotation, etc.
• AI integration: The new Copilot integration allows users to use prompts to draft meeting notes, generate ideas, create lists, and more
• Voice transcription: The voice transcription feature allows users to turn spoken words into notes, review drafts, and so on

To use Microsoft OneNote, you need a Microsoft account. Although a free tool, access to premium features requires a paid Microsoft 365 subscription.

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What Makes a Good To-Do List Template?

Here are some attributes that make a to-do list template effective and functional:

• Clarity: Choose a template with a clear, straightforward structure. You should be able to organize tasks based on different project categories like work, personal, etc. This improves focus, helping you execute every task on time
• Customizability: Go for a template that you can personalize. Ensure that it lets you edit, add, or delete rows and columns as per the changes in your schedule
• Visual appeal: Pick a template that supports visual elements like graphs, charts, tables, etc. This makes the template visually engaging and improves its usability
• Progress tracking ability: Look for a template that lets you track the progress of every task individually. Elements like checklists and percentage bars go a long way in keeping you aligned with the status of a task
• Task prioritization features: Select a template that lets you prioritize tasks based on urgency, importance, relevance, etc. This way, you can ensure none of your high-priority tasks get missed out on 

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Free OneNote To-Do List Templates to Download

Check out these seven free OneNote to-do list templates that help you stay organized:

1. Monthly and Yearly OneNote Calendar Template by CalendarLabs

The Monthly and Yearly OneNote Calendar Template by CalendarLabs is a simple tool for organizing tasks and to-dos. Like a traditional monthly calendar, it accounts for workdays, weekends, and public holidays, so you can plan your tasks, business projects, or vacations without looking up the calendar.

Below the dates, you can add personal notes, mark events, and more to keep everything in one place. The document can be downloaded in two file formats: OneNote and PDF.

Here’s why you’ll love it:

• Organize important dates, events, and reminders effortlessly
• Access the template across devices to stay on top of plans anywhere
• Track goals and milestones with a clear, visual format

2. OneNote Weekly Planner Template by CalendarLabs

If you need a calendar template to help you plan events weekly, the OneNote Weekly Planner Template by CalendarLabs is a great resource. It boasts a clean layout—the first row has three columns, and the second has four, each dedicated to a day of the week.

Every column has enough space for you to write down your to-dos, plan your projects, or log your day. The template is also highly adaptable—you can download it as a OneNote, PDF, or image file. 

Here’s why you’ll love it:

• Plan your week with a structured layout
• Schedule tasks and appointments in detail for better time management
• Adjust the template to accommodate your workflow preferences

3. Weekly Assignments Template by OneNote Gem

Next up is the Weekly Assignments Template by OneNote Gem. This document works as a comprehensive tracker of your school assignments. Even if you’re a corporate employee, you can use this template to list your weekly projects for better collaboration.

Start by adding details, then list your weekly tasks and to-dos. For better accessibility, embed additional resources like meeting notes, paperwork, image files, etc. 

Here’s why you’ll love it:

• Categorize tasks by subjects or deadlines to stay organized
• Update assignment details easily as plans change
• Share progress with team members or classmates seamlessly

4. Things-To-Do List Template by OneNote Gem

Many people find it challenging to manage office tasks and personal chores. However, the Things-To-Do List Template by OneNote Gem makes it easy. This template creates combined task lists so you get a complete view of all your personal and office-related tasks in one place.

Whether it’s an important phone call or a last-minute grocery run, it lets you note every responsibility. The time and date stamps ensure you are always up-to-date.

Here’s why you’ll love it:

• Set deadlines and reminders for timely completion
• Manage multiple tasks effortlessly with a clean layout
• Integrate group-related activities to maintain clarity in your workflow

5. Notes/To-Do List Template by OneNote Gem

Another free resource, the Notes/To-Do List Template by OneNote Gem, is a basic document for everyday task management. Like a regular to-do list, it contains rows to log and check your tasks off when you’re done.

Let’s say you and your team are engaged in a group project. This template comes in handy when listing tasks, resources, and more. It’s also very flexible. So, if you’ve filled all the rows in a single day, create a new page, and you’re good to go.

Here’s why you’ll love it:

• Combine note-taking and task management in one convenient place
• Organize tasks alongside notes for better context
• Review progress with a simplified checklist structure

6. OneCalendar Template by Onetastic

Are you looking for a calendar template that does more than log tasks? Check out the OneCalendar Template by Onetastic. This document is not a basic template—it’s a standalone tool that provides a real-time calendar view of your OneNote.

It records the note you created under a date and lets you expand and view it. You can also switch between and search for months, days, and weeks to check your entire schedule. The template is available for download on Windows, Mac, iOS, and Android devices.

Here’s why you’ll love it:

• Integrate your tasks and events into a centralized calendar
• Track daily, weekly, and monthly schedules in one view
• Sync seamlessly with your OneNote for consistent updates

7. OneNote To-Do List Template by Notegram

Lastly, the OneNote To-Do List Template by Notegram is a simple document that helps you categorize tasks based on urgency.

Once you input the chore, you can classify it as something that can be delayed (later, waiting on, or this week) or something that needs prompt action (today). This way, you can keep track of all your urgent tasks without hassle.

Here’s why you’ll love it:

• Organize your to-do list with a clean and easy-to-use format
• Manage workload effectively by grouping related items
• Update task statuses to stay on top of progress

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Limitations of Using OneNote for To-Do Lists and Task Management

OneNote to-do list templates are ideal for beginners. But if your needs are slightly advanced, prepare to feel disappointed—here’s why:

• Basic functionality: Free OneNote templates do not offer advanced features like task prioritization or progress tracking. They only let you create, organize, and save task lists
• No automation: OneNote templates aren’t automated. So, you will have to input and handle every task by yourself
• No visual task management features: OneNote templates, especially the free ones, lack visual task management features. This means no Kanban Boards or Gantt Charts to visualize projects and workflows
• Limited collaboration options: Although you can share these page templates with another person, the scope for real-time collaboration is missing. This means your team won’t be able to track any changes you make to the list
• Lack of essential integrations: OneNote templates do not integrate with essential productivity tools and software like Google Calendar, Microsoft Planner, etc. This makes the overall task management process difficult to handle

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Alternative OneNote To-Do List Templates

OneNote and its templates have their drawbacks. So, why settle for less? Switch to ClickUp—the everything app for work! With ClickUp Notepad, you can stop bouncing between your project management software and the to-do list app.

An incredible OneNote alternative, it lets you create and organize checklists and to-do lists, allowing you to manage your projects and notes in one place.

Look at what Alfred Titus from Brighten A Soul Foundation has to say about ClickUp:

Let us look at the best to-do list templates that help you to stay on top of all your tasks:

1. ClickUp Work To-do Template

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The ClickUp Work To-do Template is a helpful resource for multitaskers. It allows you to plan your entire schedule by creating task lists for a day, a week, or a month! 

Start a dropdown, list tasks along with their details, and update their statuses once they are finished. If you need to track the progress of a specific task, use the Custom Statuses or the built-in search option provided in the template.

You can also incorporate Kanban boards and Gantt charts to visualize the whole thing!

Here’s why you’ll love it:

• Prioritize essential tasks to ensure timely completion
• Streamline collaboration by sharing work updates with your team
• Track deadlines and milestones seamlessly for work-related goals

2. ClickUp Daily To-do List Template

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When you think of a to-do list template, does a boring checklist come to mind? That’s not the ClickUp Daily To-Do List Template. Although the document looks ordinary initially, it has several intelligent features. 

With Custom Statuses, go beyond setting and prioritizing tasks, as you can track their progress, too. With Custom Fields, classify them into different attributes like category, dependencies, status, etc. In addition, add personal notes, receive automated reminders, use the streak counter to track your consistency, and much more.

Here’s why you’ll love it:

• Organize your day with ease by listing priorities, appointments, and tasks
• Track your progress effortlessly with visual indicators for completed tasks
• Simplify daily planning using a clean and intuitive layout

3. ClickUp Calendar To-do List Template

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Logging your daily to-dos on a basic calendar app can be time-consuming. So, use the ClickUp Calendar To-do List Template instead. It’s customizable, beginner-friendly, and lets you keep track of every task at hand.

With Custom Statuses, mark and prioritize several tasks under a single date and track each individually. Another impressive aspect of this template is the color-coding feature. Whether it’s an office meeting or a grocery errand, log all sorts of tasks—pick a different color for each category.

The template offers five distinct task views and built-in time-tracking capabilities. It records your tasks and work hours, creating a complete snapshot of your month. 

Here’s why you’ll love it:

• Visualize deadlines and appointments in a calendar view
• Manage overlapping tasks efficiently with drag-and-drop features
• Customize schedules to reflect your personal or team priorities

4. ClickUp Activity List Template

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If you’re working on a project that requires several steps, get the ClickUp Activity List Template. This resource has features that streamline the process from start to finish. Like a traditional checklist, it allows you to list all the tasks involved in a project and their expected timelines.

With Custom Fields, categorize tasks based on type, urgency, timeline, etc. The solid project management features let you assign tasks to your team members and incorporate AI to automate repetitive ones.

Here’s why you’ll love it:

• Plan activities comprehensively for personal or team events
• Manage timelines effectively with integrated reminders
• Track your progress visually to stay on top of tasks

5. ClickUp Moving Checklist Template

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Moving to a new place? Let the ClickUp Moving Checklist Template help you plan the most seamless shifting experience. 

With this free resource, you can create a complete, step-by-step checklist of everything to be done before, during, and after shifting. This includes finding the best movers and packers nearby, preparing the packages, cleaning the place, etc.

Once you’ve figured out all the tasks, let Custom Fields take over to categorize them. With Custom Views, visualize and review the entire process, and finally, use Custom Statuses to check them off the list once done.

Here’s why you’ll love it:

• Track essential details like packing, scheduling, and unpacking
• Customize the list to fit your specific moving requirements
• Manage deadlines for key tasks like utility transfers

6. ClickUp Bucket List Template

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Making a bucket list is all fun and games until you can’t keep track of your goals. But this is where the ClickUp Bucket List Template comes in. 

This template is easy to use and customize. It creates a consolidated list of everything you aim to accomplish, big or small. However, its real value lies in its visualization capability. This template maps out the steps to make your dreams come true.

Start with effective planning. Use Custom Fields to define a goal’s attributes, such as destination, budget, people involved, etc. Then, move to execution. Time tracking allows you to assign a due date to every goal and track your progress with Custom Statuses.

Here’s why you’ll love it:

• Record and prioritize your personal life goals in one place
• Customize the layout for long-term or short-term aspirations
• Visualize achievements and stay motivated to complete more

7. ClickUp Getting Things Done Template

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Another free resource, the ClickUp Getting Things Done Template, is professionally designed to bridge the gap between your plans and execution. Based on David Allen’s popular Getting Things Done methodology, it lets you systematically organize your tasks by breaking them into smaller action items.

If that sounds like too much work, don’t worry—the template also intelligently prioritizes each task so you know which ones to focus on.

Here’s why you’ll love it:

• Organize tasks systematically based on the GTD method
• Streamline focus by categorizing tasks into actionable contexts
• Prioritize the next actions to maintain momentum on projects

8. ClickUp Weekly Checklist Template

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Need to create a weekly agenda for your team? Look no more—get the ClickUp Weekly Checklist Template! This note template is as easy to use as it is to create.

Simply list your tasks, assign due dates, and check them off when finished. This allows you to define the urgency of each item on the list.

Let’s say you have an important client meeting on Tuesday. Log this task on the checklist and flag it as “high priority.” This way, your team can easily see which tasks they must prepare for without searching the entire list.

Here’s why you’ll love it:

• Track progress for recurring or one-time weekly tasks
• Manage workloads by allocating tasks to specific days
• Customize the template for personal or professional needs

9. ClickUp SEO Checklist Template

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Whether it’s a piece of content or your entire website, ensuring SEO friendliness across all digital touchpoints is necessary. Use the ClickUp SEO Checklist Template to do that.

Even if you’re not an expert, this template helps you boost your SEO efforts like one. It neatly organizes all important SEO data into different categories to conveniently determine gaps.

This also helps track KPIs, measure link-building performance, and optimize content. You can also collaborate with your team or use the template’s built-in AI capabilities.

Here’s why you’ll love it:

• Track essential steps like keyword research and meta-descriptions
• Optimize performance by integrating tools and analytics
• Customize the list for specific SEO campaigns or goals

10. ClickUp Hiring Checklist Template

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Looking for a template to streamline your hiring process? The ClickUp Hiring Checklist Template is your answer. It lets you create a comprehensive list that breaks down your hiring process into small, actionable tasks.

Apart from this, the template also lets you track and manage the whole hiring process. So, track every detail on the template itself, whether you want to see if an applicant has submitted the required documents or the stage the hiring currently stands.

Bonus? You can also save your customizations to create a standard hiring checklist for your company.

Here’s why you’ll love it:

• Streamline the hiring process by listing all recruitment tasks
• Customize steps for different roles and hiring needs
• Stay compliant by including all mandatory hiring checks

11. ClickUp Project Checklist Template

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If you and your team dread planning your next project from scratch, the ClickUp Project Checklist Template is great. This template visualizes your entire project in small steps, allowing you to execute it more efficiently.

With features like Custom Statuses and Custom Views, create and organize tasks, categorize them, and define workflows with different views. Apart from this, add team information, assign tasks, and comment on the document to collaborate with others involved in the project.

Here’s why you’ll love it:

• Track progress across stages like planning, execution, and review
• Adjust tasks and deadlines to align with project needs
• Collaborate in real time by sharing updates with team members

12. ClickUp Vacation Checklist Template

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Whether it’s a weekend detour or a month-long getaway, plan every outing with the ClickUp Vacation Checklist Template. This document helps you create a checklist that organizes your vacation essentials to ensure you don’t forget anything important.

Moreover, it’s also highly collaborative. So, invite your friends and family members and delegate tasks to make your list impeccably comprehensive. 

Here’s why you’ll love it:

• Track important details like bookings, documents, and schedules
• Customize the list to fit specific vacation types or preferences
• Manage timelines to ensure everything is ready before departure

13. ClickUp Retirement Checklist Template

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When planning retirement, a lot needs to be considered. So, use the ClickUp Retirement Checklist Template to get started. This template provides an exhaustive list highlighting all essential tasks and to-dos to be fulfilled for a smooth transition from working to retirement.

For instance, setting retirement goals, creating a retirement fund, researching healthcare options, etc. This ensures you’re ready to step into the next phase of your life. 

Here’s why you’ll love it:

• Track milestones like paperwork, savings, and lifestyle planning
• Manage timelines to ensure a smooth transition to retirement
• Stay stress-free by keeping all retirement plans in order

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Move Over OneNote To-Do Lists—Manage Tasks More Effectively with ClickUp! 

OneNote to-do list templates are a popular choice. They provide a solid starting point for anyone new to creating checklists and require a basic skeleton structure.

However, if you’re someone who’s on the lookout for something more sophisticated, these templates may feel limiting. Their design is basic, they do not support collaboration, and most importantly—there’s no scope for AI automation. 

But this is where ClickUp shines. The everything app for work, ClickUp’s to-do list templates are innovative, feature-rich, customizable, and beginner-friendly. 

So, don’t wait—for more details, check out ClickUp or sign up here for a free trial!

Everything you need to stay organized and get work done.

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