You’re juggling three different calendars—your team meetings are scattered across Google Calendar, project deadlines live in Notion, and somehow you need to keep track of both while staying on top of your daily tasks.
The constant back-and-forth between calendars isn’t just frustrating—it’s eating into your productive hours. But you don’t need multiple calendars anymore.
Both Notion and Google now offer robust calendar features that might be all you need. But choosing between them isn’t straightforward.
This article cuts through the noise to help you pick one calendar app for your needs. We’ll compare everything from basic features to advanced capabilities so you can make an informed choice and finally consolidate your calendar chaos.
Notion Calendar vs. Google Calendar: Which Is Better?
Summarize this article for me pleaseWhat Is Google Calendar?
Google Calendar is like your trusty digital assistant, keeping track of your life’s events.
It helps you balance client calls and personal commitments. Whether you’re juggling meetings, avoiding dreaded double bookings, or simply keeping track of your dental appointment, Google Calendar helps you stay organized and in control of your schedule.
Google Calendar Features
The Google Calendar app offers a range of features to simplify your scheduling and planning. Let’s take a quick look at some of the standout features that make Google Calendar a go-to choice for many professionals and entrepreneurs.
1. Scheduling and managing appointments
Google Calendar simplifies scheduling by allowing you to share your calendar with colleagues or clients. This eliminates the need for back-and-forth emails and makes finding mutually convenient meeting times easy. It’s a particularly useful tool for teams, streamlining the scheduling process.
Google Calendar’s recurring events feature automates the scheduling of repetitive meetings or tasks. This saves time and ensures you don’t miss important commitments, whether weekly team check-ins or monthly client reviews.
If needed, you can still use multiple Google Calendar accounts to manage your personal or work calendars separately yet on the same platform.
2. Integration with Google Workspace
If you live in Google’s ecosystem (think Gmail, Docs, and Drive), you can create events directly from an email, attach files to meetings, or even generate video conference links with Google Meet. This simplifies workflows for corporate employees as well as entrepreneurs.
3. Color-coding events
Visual learners will appreciate the ability to color-code events based on the task type—work meetings in blue, personal appointments in green, and deadlines in red. This makes your calendar visually appealing and enhances your ability to categorize events quickly.
4. Reminders and notifications
You can stay on top of your commitments with customizable reminders alerting you minutes or weeks before an event. This feature is handy for freelancers managing multiple projects and deadlines.
👀 Did You Know? You can use Google Calendar to set reminders for recurring events, like weekly team meetings or monthly bill payments. It’s a fantastic way to automate your schedule and ensure you never miss an important task.
5. AI features
Google Calendar can also be accessed through Gemini, an advanced AI assistant that simplifies scheduling. You can create or edit events from the Gemini chat interface and even get answers to questions such as, “When did I last meet Ms. Lynn?”
Gemini can also automate scheduling by suggesting optimal meeting times based on participants’ availability, reducing the time spent coordinating schedules.
➡️ Also Read: 10 Best Google Calendar Alternatives and Competitors
Google Workspace pricing
- Business Starter: $7.20/user per month
- Business Standard: $14.40/user per month
- Business Plus: $21.60/user per month
Summarize this article for me pleaseWhat Is Notion Calendar?
Notion Calendar is a flexible and customizable calendar tool integrated into the broader Notion ecosystem. It allows you to plan, write, and get organized all in one place.
Whether you’re a corporate employee managing back-to-back meetings or a small entrepreneur juggling client deadlines, Notion Calendar helps you visualize your commitments without the chaos of switching between multiple apps.
Notion Calendar features
Notion Calendar is all about flexibility and personalization. Unlike rigid calendar tools, it allows you to adapt it to your workflow, whether managing projects, tracking habits, or simply trying to keep things in order.
Let’s explore some of the key functionalities that set it apart.
1. Auto blocking
Are you worried about double-booking your calendar? Notion Calendar’s auto-blocking feature ensures you won’t accidentally schedule overlapping events. You can plan your day without the risk of conflicts by viewing all your commitments in one unified view.
➡️ Also Read: 10 Best Work Schedule Apps for Teams (Free & Paid)
2. Integrated features
Notion Calendar seamlessly integrates with other Notion features, such as databases, notes, and wikis. This allows you to link calendar events to tasks, projects, and other relevant information, providing a more holistic view of your work.
3. Customizable views
Notion lets you tailor your calendar to fit your preferences, whether you prefer a monthly overview, a weekly breakdown, or a daily checklist. This flexibility is a lifesaver if you switch between project timelines and multiple client deadlines.
➡️ Also Read: 10 Best AI Calendar & Planner Apps in 2025
4. Kanban-style task management
Notion Calendar’s Kanban-style task management feature lets you visualize your tasks and deadlines clearly and intuitively. This can help you prioritize your workload and track progress more effectively.
5. Embedded documents
You can embed notes and documents directly into your calendar events. This means you can have all the information you need right at your fingertips, whether it’s meeting agendas, project briefs, or client notes, without switching apps.
6. AI features
Notion AI is excellent for managing and organizing content, such as drafting meeting agendas, creating action items, or summarizing stored information.
However, it does not integrate directly with calendars to create or modify events, nor can it automate scheduling tasks like suggesting optimal meeting times based on participant availability.
➡️ Also Read: 15 Best Notion Alternatives & Competitors
Notion pricing
- Free
- Plus: $12/seat per month
- Business: $18/seat per month
- Enterprise: Custom pricing
- Notion AI: $10/month per member, as an add-on to any of the plans
Summarize this article for me pleaseGoogle Calendar vs. Notion Calendar: Features Compared
In the previous sections, we explored the functionalities of Google Calendar and Notion Calendar. Each tool shines in its own way, depending on your specific needs—straightforward time management or flexible task planning.
To help you decide which fits your workflow best, let’s compare them feature by feature:
| Feature | Google Calendar | Notion Calendar | Winner |
| Scheduling and managing appointments | – Easily share your calendar for coordination – Recurring events for repetitive meetings – Eliminates scheduling back-and-forth | – Auto-blocking to prevent double booking – Unified view for conflict-free scheduling – More customizable workflows | Tie– Google for simplicity – Notion for flexibility |
| Integration with Ecosystem | – Native integration with Gmail, Google Drive, and Google Meet – Events can be created directly from emails | – Seamlessly links calendar events to Notion’s databases, notes, and wikis – Holistic project management | Notion Calendar– Offers deeper integration with its platform, creating a single workspace for everything |
| Customizable Views | – Offers monthly, weekly, and daily views. – Straightforward and efficient. | – Fully customizable views – Tailor your calendar to fit specific needs like project timelines or client deadlines | Notion Calendar– Greater flexibility and tailored displays |
| Color-Coding Events | – Easy to assign colors to event categories – Visually categorize events like meetings, deadlines, and tasks | – Not as intuitive; color coding requires manual setup | Google Calendar– Simpler and more visually appealing for categorization |
| Reminders and Notifications | – Customizable alerts for upcoming events – Alerts via app, email, or device notifications | – No native notifications; requires manual setup or external integrations | Google Calendar– Superior for time-sensitive alerts |
| Kanban-Style Task Management | – Not available | – Built-in Kanban boards for task visualization – Great for prioritizing workloads and tracking progress | Notion Calendar– Adds value for task-oriented Notion users |
| Embedded Documents | – Attach files through Google Drive – Limited links or attachments for meeting materials | – Directly embed notes, project briefs, or wikis into calendar events for instant access | Notion Calendar– Provides richer context for events |
| Artificial Intelligence integration | – Fully integrated; allows event creation/editing via AI in real-time – Can answer queries through Gemini chat | – Requires manual input; no direct calendar integration – Limited to analyzing manually stored data | Google Calendar– Provides an AI-powered, automated ecosystem for scheduling and event management |
| Ease of Use | – Simple and intuitive design – Minimal learning curve | – Steeper learning curve for setup and practical use – Requires customization for full potential | Google Calendar– Better for users who need quick, out-of-the-box functionality |
Here’s a detailed look at the comparison between both tools:
1. Scheduling and managing appointments
Both calendars offer robust features for scheduling and managing appointments. Google Calendar’s simplicity and ease of use make it a great choice for those who prioritize a straightforward user experience.
On the other hand, Notion Calendar offers greater flexibility and customization, allowing users to tailor their calendars to their specific needs.
🏆 Winner: Tie. The choice will depend on the level of customization required.
2. Reminders and notifications
Google Calendar’s robust reminder system, with customizable alerts via email, app notifications, or device notifications, ensures that users stay on top of their schedules.
While functional, Notion Calendar lacks the same level of native notification capabilities.
🏆 Winner: Google Calendar
3. Artificial intelligence integration
Google Calendar’s integration with Gemini AI provides a more advanced and automated scheduling experience.
While powerful for content management, Notion Calendar’s AI capabilities are not directly integrated with the calendar.
🏆 Winner: Google Calendar
4. Embedded documents
Notion Calendar’s ability to embed documents directly into calendar events provides a richer context for meetings and tasks.
Google Calendar’s integration with Google Drive allows for file attachments, but it’s not as seamless as Notion’s embedded documents.
🏆 Winner: Notion Calendar
Summarize this article for me pleaseGoogle Calendar vs. Notion Calendar on Reddit
The debate on Google Calendar or Notion Calendar is a hot topic on Reddit, with users sharing their experiences and preferences. For many, the choice boils down to the specific use case.
As a user, Kendra_Whisp comments,
Redditors often praise the Google Calendar integration for its seamless scheduling features, especially with the integration of AI like Gemini. Comments highlight its ability to automate meeting scheduling, suggest optimal times based on availability, and provide voice-command capabilities.
On the other hand, Redditors note that while Notion Calendar lacks the automation and integration capabilities of Google Calendar, it excels in complex task management and content organization.
However, Reddit threads often agree on one key point: Google Calendar outperforms Notion Calendar for anyone seeking AI-integrated advanced scheduling, real-time syncing, and automation.
As another user, Howyll, puts it,
Summarize this article for me pleaseMeet ClickUp: The Best Alternative to Notion Calendar and Google Calendar
While Google Calendar and Notion Calendar offer solid solutions for managing your schedule, they may fall short when it comes to comprehensive team collaboration, project management, and operations management.
ClickUp, on the other hand, is the everything app for work that combines the best aspects of a calendar, task manager, and project management tool. Here’s how:
ClickUp’s One Up #1: Comprehensive calendar view
ClickUp’s Calendar View offers a seamless way to manage schedules flexibly and precisely. Unlike Notion and Google Calendars, ClickUp lets you visualize work in customizable views and easily adjust task durations.
Whether you’re coordinating events or aligning task timelines, ClickUp keeps everything in one place without switching apps.
Unlike traditional calendars, ClickUp’s Calendar lets you:
- Set reminders and deadlines to keep track of important dates, avoid missing crucial deadlines, and drag-and-drop tasks to quickly reschedule tasks and meetings
- Sync your calendar with Google Workspace, Outlook, and other popular external calendars to keep all your tasks and events in one easily accessible place
- Customize your calendar view to fit your unique workflow and preferences. Switch between daily, weekly, monthly, or list, board, and calendar views to find the best way to organize your calendar
ClickUp’s Calendar transforms scheduling into a dynamic, all-in-one productivity solution, seamlessly blending event coordination, task management, and workflow customization.
➡️ Also Read: ClickUp Vs. Notion: The Best Docs Tool to Choose
ClickUp’s One Up #2: Pre-built calendar templates
ClickUp’s Calendar Planner Template is designed to precisely transform how you plan, prioritize, and execute tasks. It combines planning, tracking, and customization into one seamless tool.
Whether organizing your day or managing large projects, this calendar template ensures everything stays simplified and accessible. Unlike typical planning tools, this template allows you to:
- Visualize your schedule clearly: Plan tasks and timelines in fully customizable layouts. The template adapts to your specific workflow, whether daily, weekly, or monthly views
- Link tasks to deadlines: Integrate deadlines and milestones directly into your calendar, making tracking progress in real time easier. Reschedule items effortlessly with drag-and-drop functionality
- Set priorities and automate workflows: Prioritize tasks, ensuring critical items are highlighted. With automation options, repetitive planning tasks are eliminated, saving significant time and effort
ClickUp’s Calendar Planner Template is more than just a calendar scheduling tool—it’s an all-encompassing system to simplify your planning, optimize productivity, and ensure every detail is accounted for. It’s the ultimate planner, far outpacing the limited capabilities of Notion and Google Calendar.
Combine this template with ClickUp’s Calendar To-Do List Template to maximize productivity.
Create your to-do list in this daily planning template, assign tasks, and set deadlines. Then, switch to ClickUp’s Calendar view to visualize your schedule and stay on top of your workload.
ClickUp One Up #3: Managing meetings
ClickUp’s Meetings feature revolutionizes how teams plan, conduct, and follow up on meetings by integrating scheduling with meeting management, task management, and collaboration tools.
Unlike standalone platforms like Google and Notion, ClickUp creates a centralized hub where scheduled meetings are seamlessly tied to actionable outcomes, ensuring productivity at every stage.
With ClickUp Meetings, you can:
- Facilitate meeting preparation: Create agendas, assign pre-meeting tasks, and attach necessary documents directly to meeting events. This integrated preparation eliminates the back-and-forth and keeps participants aligned
- Collaborate in real-time: Use ClickUp’s Docs and ClickUp Whiteboards during meetings to brainstorm ideas, take collaborative notes, and share action items. Neither Google Calendar nor Notion Calendar offers this level of collaboration
- Transform discussions into action: Assign tasks (and even comments) to team members, ensuring accountability and follow-through. ClickUp links discussions with project management, reducing time wasted on repetitive follow-ups
- Leverage analytics: Track meeting efficiency and team productivity through detailed reporting
ClickUp Meetings turn routine check-ins into impactful sessions by bridging the gap between planning and execution. It’s a complete solution that enhances collaboration, drives efficiency, and makes meetings matter.
💡 Pro Tip: Use ClickUp’s AI-powered features to automate repetitive tasks, such as generating meeting agendas or summarizing meeting notes. This can save you valuable time and help you focus on more strategic work.
ClickUp One Up #4: Integration with third-party tools
ClickUp Integrations offers connectivity with various external tools, making it a productivity powerhouse that bridges scheduling, task management, and workflow optimization.
These integrations ensure you can connect your favorite tools without switching between multiple apps, saving time and simplifying operations.
Some examples of ClickUp’s integrations include:
- Google Calendar sync: Seamlessly sync tasks and event details between ClickUp and Google Calendar in real time. Updates in one platform are instantly reflected in the other, ensuring your schedule stays current and centralized
- Google Calendar Task sync: Sync Google tasks directly to Google Calendar, displaying due dates, start times, and deadlines. Customize what you sync—select specific task statuses, assignees, or priority levels to filter what appears on your calendar
- Integrate with Calendly: Connect Calendly with ClickUp to automate scheduling. Meeting invitations and scheduling details are automatically created as tasks within ClickUp, enabling effortless tracking and follow-up
Summarize this article for me pleaseGet Tasks Done with a Comprehensive Calendar
The choice between Notion Calendar vs. Google Calendar or ClickUp depends on your specific needs and preferences.
While Google Calendar offers simplicity and ease of use, and Notion Calendar provides advanced customization, ClickUp offers a more comprehensive and customizable solution.
ClickUp allows you to control your time with its advanced features, seamless integration, and robust task management capabilities.
Whether you’re a solopreneur or part of a large team, get started with ClickUp for free to boost productivity and achieve your goals.
Everything you need to stay organized and get work done.
