Effective communication and collaboration are paramount to team productivity. In this context, meeting minutes have become an indispensable tool that can streamline discussions and support collective progress.
Whether you’re a seasoned professional, a project manager, or a team lead, the value of meeting minutes provides a structured means to conduct meaningful conversations and drive actionable outcomes.
This guide will cover the top 10 meeting minutes software to build collaborative meeting agendas, consolidate real-time meeting feedback, and more!
What Should You Look for in Meeting Minutes Software?
The best meeting management tool makes creating and sharing notes simple. While the different software in this article have unique benefits, they all tend to share the following key features that make them stand out from other tools available:
- Flexibility: No two meetings are the same. With the right tool, you can adjust your notes document and minutes template to your needs and the type of meeting you’re running
- Ease of use: Not everyone taking minutes will be an expert in the tool. The easier it is to draft notes, assign tasks, and create follow-ups, the better
- Standardization: Your meeting minutes software should help you create a standard protocol for taking notes at meetings, especially when managing cross-functional teams
- Real-time editing: Modern collaboration tools allow you to take notes during the meeting and have multiple editors in the document at the same time without confusion
- Shareability: You’ll likely want to share past meetings with stakeholders for project transparency
- Integrations: Sure, you can use your software to take notes. But it’s even better when those notes can integrate directly into other tools, such as project requirements and communication plans
10 Meeting Management Solutions to Use in 2023
ClickUp is an all-in-one productivity platform designed for teams and industries of all sizes to stay connected, work together, and communicate effectively.
Choose from thousands of prebuilt templates to organize past meeting minutes and meeting-related communication in a single Doc with multiple subpages. The ClickUp Meeting Minutes Template is a great place to begin taking notes and embedding webpages, spreadsheets, videos, and other media for context sharing.
Use other project management tools in the platform, like ClickUp AI, to draft content, generate summaries, and create action items to speed up your workflow!
ClickUp best features:
- The ClickUp Notepad feature helps you organize past meeting notes, checklists, and tasks and access them from a single place on any device
- The ClickUp Docs feature is ideal for more in-depth notes and documents, such as a meeting agenda that require multiple editors and easy shareability
- You can integrate your meeting minutes into your projects by linking them to tasks so they’re accessible to all stakeholders
- A broad library of templates and extensive knowledgebase make setting up your meeting minutes simple and straightforward
- Integrations with Google Calendar, Google Docs, Zoom, Slack, and thousands of other work apps
- Not all views are available on the mobile app yet
- Its rich set of features can create a learning curve for some users
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp AI is available on all paid plans for $5 per Workspace member per month
ClickUp ratings and reviews:
- G2: 4.7/5 (8,500+ reviews)
- Capterra: 4.7/5 (3,700+ reviews)
Much of the software uses templates, making recurring meetings easier to manage. The makers of the tool have designed it to drive engagement within and after meetings to enhance productivity throughout your team.
Fellow best features:
- A comprehensive calendar system that makes it easy to manage both individual meetings and entire sets and series
- A collaborative agenda system that allows all participants to add to the agenda, increasing ownership and meeting engagement
- Recurring meeting management that carries forward agendas and incomplete tasks for future follow-ups
- A quick learning curve that allows users to start leveraging its features in just a few minutes after signing up
- Few file-sharing features, making it difficult to go beyond the simple notes and recordings of meetings after the fact
- No integration into a larger project management or productivity suite, meaning meeting-related tasks remain isolated to those meetings
- Pro: $6/month per user
- Business: $8/month per user
- Enterprise: Contact for pricing
Fellow ratings and reviews:
- G2: 4.7/5 (1,700+ reviews)
- Capterra: 4.9/5 (30+ reviews)
At its core, FreJun is a call automation software for organizations looking to streamline their outbound calls. But its features also lend themselves to keeping minutes, thanks to automated call transcripts and AI insights.
FreJun best features:
- Automated transcripts of calls make it easy to keep minutes and build action items after the fact
- AI functionality gives your organization deeper insights into your calls and meetings
- A Chrome extension allows you to use FreJun without having to enter its dedicated interface
- Lauded in user reviews for its ease of use, which means that new team members can jump in and start quickly
- Not a traditional meeting minutes software, limiting usability for organizations looking to use it primarily for internal call recaps and action items
- Some intermittent network issues can cause small lags that make keeping real-time minutes more difficult
- Standard: $16/month per user
- Professional: $21/month per user
- Call Transcript add-on: $3 per call hour
FreJun ratings and reviews:
- G2: 4.9/5 (50+ reviews)
- Capterra: 4.7/5 (70+ reviews)
4. Magic Minutes
Looking for even more focused meeting minutes software? If so, Magic Minutes (almost) lives up to the promise of its name. It’s not quite magic, but it does get close. This is a great tool if you want to keep your meeting attendees, notes, and next steps organized in a single space.
Magic Minutes best features:
- A streamlined meeting overview screen lets you see all scheduled and previous meetings, along with attendees and agendas
- A simple text editor with real-time editing capabilities for taking notes and recording minutes
- Task functionality allows assignments to meeting attendees and includes email reminders for incomplete action items
- Info request features help the meeting organizer pull together documents and information from each attendee before the meeting
Magic Minutes limitations:
- Capable of uploading PDF files only
- Limited integrations, which can make incorporating Magic Minutes into your larger work plan difficult
Magic Minutes pricing:
- Premium: $12/month per user
- 10+ Teams: $6/month per user
Magic Minutes ratings and reviews:
- G2: N/A
- Capterra: 4.8/5 (50+ reviews)
Evernote is a productivity tool that helps you capture notes from meetings and projects. A simple structure allows you to turn a stack of individual notes into a more productive, organized virtual filing system for your notes and minutes.
With Evernote, you can capture and manage ideas, projects, memories, and to-do lists so nothing gets missed. Write notes, attach documents, scan images, take voice memos, or clip from the web. Organize everything from big projects to personal moments in a single place, accessible on your computer, tablet, or phone—even when offline.
Evernote best features:
- Combine written notes with voice memos, scanned images, and web clips
- Integrate across devices, including your computer, tablet, and phone—you can even include handwritten notes
- Quickly find past notes, tasks, and minutes with the powerful, AI-enabled search engine
- Search the extensive template library for different types of notes and meetings
- Relatively expensive compared with other software on this list, especially when choosing the Teams collaborative option
- Not suitable for enterprise meeting management because of the limited access to notes and files when working offline
- Personal: $10.83/month per user
- Professional: $14.17/month per user
- Teams: $24.99/month per user
Evernote ratings and reviews:
- G2: 4.4/5 (1,900+ reviews)
- Capterra: 4.4/5 (8,000+ reviews)
Beenote prides itself on helping its users run more structured and efficient meetings through easy agenda, minutes building, and extensive integrations that incorporate the tool into your larger workflow.
Beenote best features:
- Agenda collaboration features help attendees get on the same page and decide on topics before meetings
- Notes, decisions, and follow-up tasks automatically compile into comprehensive minutes you can share with other stakeholders
- Extensive integrations with Microsoft Teams, Office 365, and Google Workspace for broader collaboration
- Advanced solutions for executive boards and committees to improve governance in more formal applications
- A complex interface that new users may find difficult to navigate
- Rudimentary analytics that make it difficult to gain broader insights into meetings
- Beenote 1: $8.67/month for one user
- Beenote 10: $4.60/month per user for up to 10 users
- Beenote 30: $3/month per user for up to 30 users
- Beeboard: $15/month per user
- Enterprise: Contact for pricing
Beenote ratings and reviews:
- G2: 4.2/5 (10+ reviews)
- Capterra: 4.5/5 (2+ reviews)
Most professionals know that the time required for meetings is much greater than the time spent in discussion. MeetingBooster has made it its mission to reduce that extra time, saving more than 100 minutes for every meeting you hold.
MeetingBooster best features:
- Extensive agenda editor with templates and pre-meeting tasks to prepare everyone ahead of time
- In-meeting note cards for participants to keep track of the discussion and takeaways
- Automated minutes editor that formats notes into a standardized format to email to participants
- Enhanced meeting analytics and feedback mechanisms to improve meetings over time
- Initial setup can be somewhat difficult
- No functionality to share meeting ownership across multiple participants
- Contact for pricing
MeetingBooster ratings and reviews:
- G2: 4.5/5 (2+ reviews)
- Capterra: 4.8/5 (5+ reviews)
With Tactiq, you can automatically record and transcribe any of your meetings and calls. Its AI-based functionality then turns those transcripts into succinct notes, minutes, and follow-up agendas.
Tactiq best features:
- Integrations with most major meetings software, including Zoom, MS Teams, and Google Meet
- Automated speaker identification simplifies after-meeting actions
- 92% accuracy rate for meeting transcriptions
- One of the most affordable options on this list, thanks to flat rate pricing and a free option
- A narrow focus on transcription means other features, such as follow-up tasks and comprehensive agenda items, aren’t available
- Limited customer support at times
- Pro: $8/month
- Business: $16/month
Tacatiq ratings and reviews:
- G2: 4.2/5 (5+ reviews)
- Capterra: 4.2/5 (4+ reviews)
MeetingKing shines with simplicity as a meeting minutes software solution. Its value proposition focuses slowly on streamlining your meeting agendas, notes, and minutes. That includes integrations from Outlook Calendar and Google Calendar, along with simple collaboration features to keep everyone in the meeting on the same page.
MeetingKing best features:
- A simple export function allows you to add post-meeting tasks to your project management software
- An automated feature turns impromptu meeting notes into formal, professional meeting minutes
- Commenting functionality allows all participants to collaborate seamlessly
- Meeting participants can create free accounts to add comments and complete tasks, so you only need to pay for meeting organizers
- Documents are attached to meeting agendas, but there is no centralized resource section
- Group pricing is less budget-flexible than per-user pricing
- Pro Single: $9.95/month
- Pro Small: $39.95/month for up to five users
- Pro Medium: $64.95/month for up to 10 users
- Pro Large: $124.95/month for up to 25 users
MeetingKing ratings and reviews:
- G2: 4.5/5 (5+ reviews)
- Capterra: 4.7/5 (3+ reviews)
Built specifically for recurring meetings, Tadum looks to bring order to the chaos surrounding the average workday. Through automated agenda and minutes creation, team members stay in the loop, while simple task management increases accountability for everyone involved.
Tadum best features:
- Easy agenda creation, with incomplete items from the previous meeting, automatically carried forward
- Dynamic read-only minutes creation that combines notes, comments, and agenda items into a professional package
- Real-time integration across multiple devices, including computers, laptops, and phones
- Intentional simplicity that allows members to start within minutes
- No current integrations with other work management software
- More suited to informal meetings than executive or board meetings
- Member: $9/month
- Collaborator: $0/month
Tadum ratings and reviews:
- G2: 5/5 (1+ reviews)
- Capterra: 5/5 (3+ reviews)
Use the Best Meeting Minutes Software for 2023
Despite the name, you don’t have to write down every minute that happened in your meeting minutes. Instead, the term comes from the Latin minuta scriptura, meaning small notes.
Its purpose is to condense the meeting into the most important points quickly, using as few words as possible.
That in itself is an art. But it’s much easier when you have the right software by your side.
Imagine how much easier notetaking could be with a tool that simplifies the process and allows you to turn takeaways into tasks, share your minutes, and attach them to a larger project build.
That’s where ClickUp comes in. The intuitive meeting templates and Docs feature are part of the greater work management software, making them a perfect fit for you to start recording your important notes.
Best of all, you can use the platform for free forever. Sign up for a ClickUp account today to start exploring!