AI tools for meetings Blog Feature

10 Best AI Tools for Meetings & Meeting Assistants in 2024

Most of us are no strangers to meetings. Whether you’re organizing them, attending them, or tasked with taking notes, there’s often much more to concentrate on than the meeting itself. 

The growth of artificial intelligence (AI) tools for meetings means we can offload some of that admin work to be more active participants. 🙋

Want an AI note-taking tool that extracts key points and creates neat summaries? Or perhaps you need one to help with scheduling and note-taking for your next video call? Whatever the situation calls for, there’s an AI meeting tool for that. 

Let’s delve into some of the top AI tools for meetings, including must-have features, pros, cons, pricing, and more to help you get the best AI meeting assistant.

What Should You Look For in AI Tools for Meetings?

AI tools for meetings should make the entire meeting or decision-making process simpler—whether that’s automatically creating meeting summaries or transcribing your meeting in real-time. The best AI meeting assistants save time, energy, and money, so it’s worth finding the right match for you. 🤩

As you compare AI tools for meetings, ask yourself these questions: 

  • Features: Does this tool include your must-have features and functionality?
  • Expertise: Does the tool do one thing really well, or does it give you a range of features? 
  • Use: Can you use the platform for different types of meetings, or only internal meetings? 
  • Integrations: Does the assistant tool work with video conferencing platforms or meeting platforms like Zoom, Webex, or Google Meet? What about messaging apps like Slack or Microsoft Teams? Is there an AI Chrome extension?
  • User experience: Is the tool easy to learn and use?
  • Pricing: Is the AI meeting management software within your budget?

Every team will have slightly different needs, so think about your unique goals. Maybe you want to save time on writing meeting minutes or need a faster way to create meeting recaps. Consider your needs and use the list above to create a shortlist of the right options.

The 10 Best AI Meeting Tools to Use in 2024

With so much noise about AI tools, finding the best one for meetings can be daunting. That’s why we did the work for you. Here’s our list of the best AI tools for meetings that’ll streamline your process from start to finish.

1. ClickUp

AI tools for meetings: ClickUp views
See the 15+ views in ClickUp to customize your workflow to your needs

With the arrival of ClickUp AI, everyone’s favorite project management platform is now one of the best AI meeting assistants available today. This AI-powered assistant is tailored to the work you do, thanks to hundreds of handcrafted AI tools. ⚒️

Use ClickUp AI to summarize your meetings, then automate a list of action items that you can transform into Tasks in moments. Instantly turning your meeting notes into to-do lists saves time, holds your team accountable, and keeps your productivity levels high.

AI tools for meetings: screenshot of a summarized meeting
Summarize meeting notes in seconds with ClickUp AI

Of course, ClickUp is where you get all your work done in one place. Beyond ClickUp AI, you gain access to an extensive library of templates to streamline your workflow, including this Agenda Template by ClickUp. Manage all your to-do lists and action items with ClickUp Tasks. Create and share documents with team members and create collaborative meeting agendas with ClickUp Docs

ClickUp best features:

  • Get an instant, high-quality meeting summary that covers key moments and decisions
  • Pull out action items from meetings, Docs, and Tasks to build a to-do list
  • Create and share meeting agendas with ClickUp Docs
  • Use built-in Templates to save time on creating new agendas and meeting notes
  • Coming soon: Task and subtask creation with metadata Smart Fill to save time
  • Coming soon: Get summaries of your project meetings and standups

ClickUp limitations: 

  • Not all views are available on the mobile app yet
  • ClickUp AI is only available on paid plans

ClickUp pricing: 

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

ClickUp ratings and reviews: 

  • G2: 4.7/5 (8,500+ reviews)
  • Capterra: 4.5/5 (3,700+ reviews) 

2. Airgram

Airgram is an AI meeting assistant designed to handle the details so you can focus more on the meeting itself. The tool records meetings, transcribes, and summarizes them so you can easily share meetings and voice conversations with others. 🔗

Airgram best features:

  • Use Airgram’s AI to turn audio and video footage into text transcriptions
  • Invite Airgram to automatically record scheduled meetings
  • Organize your meeting notes in one place
  • Share meeting snippets and links with internal and external contacts

Airgram limitations: 

  • Some users report the AI struggles to differentiate between speakers
  • Transcriptions are currently only available in English

Airgram pricing: 

  • Free plan
  • Plus: $18/month per user

Airgram ratings and reviews: 

  • G2: 4.6/5 (60+ reviews)
  • Capterra: n/a

3. Otter

Otter Meeting AI Tool Example
Via Otter

Otter is an AI-powered tool that takes care of real-time transcription and voice meeting notes. This AI tool for meetings includes collaborative notes and transcriptions, a live in-meeting summary, and the chance to assign action items to participants. 💬

Otter best features:

  • Add highlights and comments to meeting transcriptions and turn them into action items
  • Invite Otter to scheduled online meetings and capture notes even if you can’t make it
  • Get instant answers from the AI and your team without leaving the meeting with Otter AI Chat
  • Automatically send a summary to meeting participants

Otter limitations: 

  • There’s no prompt to end the recording, so it’s easy to accidentally leave Otter recording your call
  • Users report that you can’t edit the audio file afterward to remove any sensitive information before sharing

Otter pricing: 

  • Free plan
  • Pro: $10/month per user
  • Business: $20/month per user
  • Enterprise: Contact for pricing

Otter ratings and reviews: 

  • G2: 4/5 (100+ reviews)
  • Capterra: 4.5/5 (60+ reviews) 

4. Fathom

Fathom AI Meeting Tool Example
Via Fathom

Fathom is a free AI tool for note-taking that you can invite to join video meetings with you to record, transcribe, and summarize meetings. The tool gives you instant access to the call recording after your meeting, transcriptions, and any of your highlight clips. 📹

Fathom best features:

  • Automatically summarize your meetings
  • Sync call notes to your CRM system
  • Copy summaries and notes across platforms with no formatting issues
  • Use in 7 languages, including English, Spanish, and French

Fathom limitations: 

  • Some users report that the AI in this note-taking app struggles to distinguish between voices in large meetings
  • There’s no “light mode” version, which may be a challenge for some users with astigmatism

Fathom pricing: 

  • Free

Fathom ratings and reviews: 

  • G2: 5/5 (1,000+ reviews)
  • Capterra: 4.8/5 (8 reviews) 

5. Fireflies.ai

Fireflies.ai is an AI meeting assistant that automates your meeting notes. Use it to transcribe meetings, summarize them, and build a library of previous meetings that you can search and revisit. 📚

Fireflies.ai best features:

  • Transcribe conversations from video call apps, audio files, and dialers
  • Use the AI-powered search to filter through past conversations
  • Analyze speaker talk time, understand sentiment, and track your own custom topics like competitor mentions
  • Share meeting notes with others through collaboration apps like Slack

Fireflies.ai limitations: 

  • Some users found the amount of action item suggestions overwhelming for the length or depth of their meetings
  • Fireflies.ai only works on internal meetings, so you can’t use it as a note-taking assistant in external calls

Fireflies.ai pricing:

  • Free plan
  • Pro: $10/month per user
  • Business: $19/month per user
  • Enterprise: Contact for pricing

Fireflies.ai ratings and reviews: 

  • G2: 4.5/5 (80+ reviews)
  • Capterra: 4/5 (5 reviews) 

6. Sembly

Sembly AI Meeting notes example
Via Sembly

Sembly is an AI tool for meetings that takes meeting notes, summarizes meetings, and gives you useful insights thanks to a built-in Chat feature. Take your meeting notes and sync them to task management tools so you can work more effectively. ✍️

Sembly best features:

  • Find previous meetings with the search function
  • Add time-stamped notes and bookmarks to highlight key points and takeaways
  • Use Semblian, the built-in Chat, to get answers and generate a follow-up email based on your call or meeting
  • Send Sembly to meetings that you can’t attend and review the call notes when you can

Sembly limitations: 

  • Some users have experienced difficulty in adding Sembly to calls at the last minute
  • Sembly is currently available only in English

Sembly pricing: 

  • Free plan
  • Professional: $10/month for one user
  • Team: $20/month for up to 40 users
  • Enterprise: Contact for pricing

Sembly ratings and reviews: 

  • G2: 4.3/5 (10+ reviews)
  • Capterra: n/a

7. Avoma

AI tools for meetings: Avoma meeting with notes example
Via Avoma

Avoma is an end-to-end AI meeting assistant and revenue intelligence tool that streamlines the entire meeting process. The tool offers agenda templates, collaborative note-taking, automatic recording, live transcription, and AI-generated notes. 🙌

Avoma best features:

  • Use built-in agenda templates and send them to your participants for their input
  • Search through transcriptions and recordings and return to bookmarked sections
  • Generate human-like AI-powered meeting notes
  • Add notes, comments, and mentions in your call or meeting notes

Avoma limitations: 

  • Some users find that listening to transcriptions at higher speeds means words get cut out
  • It can take several minutes for Avoma to join a last-minute meeting

Avoma pricing: 

  • Free plan
  • Starter: $19/month per user
  • Plus: $49/month per user
  • Business: $79/month per user
  • Enterprise: $149/month per user

Avoma ratings and reviews: 

  • G2: 4.6/5 (900+ reviews)
  • Capterra: 5/5 (5 reviews) 

For more AI powered revenue intelligence tools check out these Gong alternatives!

8. Supernormal

Supernormal is an AI tool for meetings that will automatically take notes, polish them, and format them so they’re ready to use. Store your meeting notes in one place, sync with third-party tools, and share instantly with meeting participants. 🖋️

Supernormal best features:

  • Automatically capture the important details with AI note-taking
  • Customize your own templates to match your writing and note-taking style
  • Build a searchable library of previous calls, conversations, and meetings
  • Create a list of action items that you can check off

Supernormal limitations: 

  • Some users found the AI software didn’t distinguish clearly between different voices
  • Pricing is based on the number of minutes you record per month rather than a set monthly fee per user

Supernormal pricing: 

  • Free plan
  • Pro: Starting at $24/month for 1,000 minutes per month

Supernormal ratings and reviews: 

  • G2: 4.4/5 (10+ reviews)
  • Capterra: n/a

9. Rewatch

Rewatch’s AI functionality allows you to automatically record, share, and work collaboratively with your team on video meetings. Get the details with meeting recordings, rewatch timestamped important moments, and access your recordings in a central video hub. 🌻

Rewatch best features:

  • Automatically record and transcribe virtual meetings
  • Store all your video calls and screen recordings in one place
  • Collaborate with your team by sharing ideas, discussing feedback, and asking questions
  • Get support in more than 30 languages

Rewatch limitations: 

  • Some users wish it was easier to find or filter out conversations based on the speaker
  • While you can download videos on the mobile app, this isn’t available on the web version

Rewatch pricing: 

  • Free plan
  • Team: $19/month per user
  • Custom: Contact for pricing

Rewatch ratings and reviews: 

  • G2: 4.6/5 (80+ reviews)
  • Capterra: 5/5 (1 review) 

10. jamie 

jamie recorded meeting summaries
Via jamie

jamie is a new AI tool for meetings that’s focused on creating meeting summaries. When you invite this AI meeting assistant to your call, it listens to the audio recording and summarizes everything discussed.

jamie best features:

  • Capture an AI-powered meeting summary in moments
  • Use it with any meeting software
  • Choose whether you want a simple or in-depth summary

jamie limitations: 

  • jamie only creates meeting summaries, so you’ll want another tool for recordings, clips, or full transcriptions
  • As it’s a new tool, jamie is currently onboarding new users from a waitlist

jamie pricing: 

  • From €24/month (Approx. $26/month)

jamie ratings and reviews: 

  • G2: n/a
  • Capterra: n/a

Save Time With These AI Tools for Meetings

Thanks to AI technology, plenty of tools allow you to be more present in your meetings, sales calls, and live demos. With the different software options on this list, you’ll find the best AI meeting assistant for your needs and start streamlining your process.

When you’re ready to streamline your entire workflow, look no further than ClickUp. Our all-in-one productivity platform helps you simplify your processes, seamlessly collaborate with others, and integrate with thousands of other tools you already use. 🏆

Plus, ClickUp AI is your personal AI-powered assistant that can write meeting summaries and create action items that you can turn into to-do lists in moments. 

But don’t just take our word for it. Try ClickUp for free to discover a better way to manage your meetings and your work life at large!

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