Policy creation and adherence cannot be done using a one-size-fits-all approach. Rather, you need to focus on creating frameworks that cater to your business’s diverse needs and ensure that your entire organization uniformly adheres to these policies and procedures.
So, how can you do this in a simple and effective manner?
This is where I’d bring in policy management software.
A policy management platform is designed to help you comply with regulatory changes and adhere to specific governance standards. It simplifies policy creation and distribution and offers multiple features and procedure templates that can help your organization manage its compliance programs and mitigate risks.
Think of the policy and procedure management software as a centralized repository to store your organization’s policy documents, compliance policies, and policy management procedures for everyone to access or refer to.
After extensive research, I’ve compiled a list of 10 best policy management software solutions for 2024 in this blog. Let’s have a look!
10 Best Policy Management Software in 2024
- What Should You Look for in a Policy Management Software?
- Top 10 Policy Management Software for 2024
- 1. ClickUp (Best for policy and procedure management and project management)
- 2. PowerDMS (Best for policy distribution and compliance tracking)
- 3. SAI360 (Best for integrated risk and compliance management)
- 4. Strike Graph (Best for cybersecurity compliance)
- 5. LogicGate Risk Cloud (Best for flexible cyber risk management and auditing)
- 6. StandardFusion (Best for streamlining compliance management)
- 7. NAVEX One (Best for unified governance and third-party risk mitigation)
- 8. LogicManager(Best for enterprise risk management)
- 9. EisenVault (Best for streamlined document management)
- 10. RLDatix (Best for healthcare compliance and risk management)
Summarize this article for me pleaseWhat Should You Look for in a Policy Management Software?
I tested out some of the widely used corporate policy management systems and found a few common features that stood out. I’d recommend considering a tool that offers these features to help you stay compliant.
- Centralized document repository: The policy management tool should have a single hub for securely storing critical documents, policies, and frameworks
- Automated workflows: Look for a cloud-based platform to automate tasks like policy creation, distribution, and approval for policy managers
- Tracking: Your policy management solution should give you insights into how employees adhere to policies. You should be able to generate compliance reports, automated notifications, and real-time dashboards to help you detect policy anomalies and compliance issues and highlight areas for improvement
- Cost: Identify a policy management system that fits well within your budget. Measure the price of the tool against the value it provides to estimate the ROI of the policy management solution
- AI-powered assistance: The best policy management tools come with AI assistants to automate repetitive tasks like filling procedure templates, facilitating comparative analysis, version control between different iterations of the same document, automating reminders for internal audits, and generating a succinct summary of the policy document or reportÂ
- User-friendly interface: Choose a policy management software that does not require extensive training to get used to. A complicated interface adds to your employees’ cognitive load. If your policy managers and relevant employees do not use the platform to its potential, then it defeats the whole purpose of implementing a policy management solution
Summarize this article for me pleaseTop 10 Policy Management Software for 2024
As promised, here’s a rundown of the policy management platforms I tested and reviewed. For every tool, I’ve covered the best features, limitations, and ratings from review sites like G2 and Capterra.
I hope you find this list useful when looking for the right policy management tool.
1. ClickUp (Best for policy and procedure management and project management)
ClickUp is one of the best-rated productivity platforms that can double up as policy management software.
The platform offers a user-friendly interface and robust features that streamline the creation, distribution, and adherence to policies and procedures.
For instance, I can create and centrally manage company policies, frameworks, HR documents, and SOPs in a single hub using ClickUp Docs.
You can use a ClickUp Doc for:
- Managing almost any type of information and formatting the content using tables, headers, bullets, and more
- Inviting stakeholders in charge of policy management to work collaboratively on documents
- Using @mentions to add team members to a conversation, use comments for feedback, and assign action items directly from the document
- Securing access controls and managing who can and cannot access and edit your policy document
Accelerate the creation of guidelines and procedures for your policy management process with ClickUp Brain, ClickUp’s AI assistant. What makes ClickUp the best policy management system is the fact that ClickUp Brain automates time-consuming and repetitive parts of the policy creation process.
ClickUp Brain helps you with:
- Drafting policies using a clear and consistent tone based on your prompts
- Summarizing meeting notes after policy discussions
- Generating outlines for compliance programs
- Spell-checking your content for grammatical errors
If you don’t want to spend time crafting procedures from scratch, you can always start by using ClickUp’s company policy or process documentation templates.
For instance, use the ClickUp Process and Procedures Template to document and manage all your processes in a single location. Create step-by-step guides for every process to maintain consistency and save important information about every step using custom fields and views.
Here’s how to use this template:
- Map out each step of the process in order using the Process Flowchart View
- Keep track of all the documents related to a specific policy using the Documentation List View
- Organize documents by the stage of completion using the Documentation Stage View
- Visualize the process to stay on track using the Timeline View
Additionally, you can use the ClickUp Employee Handbook, Policies & Procedures Template to outline all the policies and procedures you want your employees to follow.
This template will help you:
- Clearly communicate your company’s mission, expectations, and key procedures to employees
- Cover everything from payroll to leave policies to code of conduct in one document so that it is easily accessible
- Outline how to handle different situations and use custom statuses to track the progress of different policies
- Use notifications to get alerts whenever changes are made to the content in the document
If you’re looking to streamline processes, use the ClickUp Standard Operation Procedures Template to create best practices and ensure tasks are completed consistently.
Simply plug in the right information under different sections to get started. Use custom fields to capture specific information such as due date, priority, lead score, and more to help you manage your tasks.
Add a designated timeline for every task so that it is easier to track progress and stay on top of important activities.
ClickUp best features
- Collaborate seamlessly: Use ClickUp Docs as a central location for storing and managing policies. Your governance team and audit managers can collaborate in real time over the editable Docs, tag relevant team members, add interactive elements such as tables, videos, and spreadsheets, and give access control to relevant documents
- Leverage the AI element: Use ClickUp’s AI-powered writing assistant and project manager to draft the policy document, track changes, generate reports from lengthy documents, and assign tasks to different team members
- Use pre-built procedure and policy templates: Get a framework for managing procedures and frameworks and ensure tasks and processes are completed consistently and reliably with ClickUp’s compliance policy templates
- Manage tasks efficiently: Create and assign tasks for every procedure using ClickUp Tasks. Add context using task descriptions and set due dates to avoid delays in completing compliance activities. Use task types to differentiate activities in a way that makes the most sense for your team
- Track project progress: Use ClickUp Goals to set targets for completing policy-related tasks and activities. Track the progress of related targets to view how much of a goal has been completed
- Access information with ease: Quickly find any information from ClickUp, a connected app, or your local drive using the ClickUp Universal Search. Use custom search commands to enable employees to easily locate specific policies and regulatory documents with a few simple clicks
- Streamline data collection: Capture essential details for policy documentation using the ClickUp Form View. Create forms for any type of work and turn responses into trackable tasks
ClickUp limitations
- ClickUp Brain is available only on paid plans
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
💡Pro Tip: Follow the 5 Ws—who, what, where, why, and why to draft effective policies and procedures for your organization.
2. PowerDMS (Best for policy distribution and compliance tracking)
PowerDMS is a cloud-based policy management software designed to ensure compliance across public and health sectors.
Its unique capabilities include centralizing and organizing critical documents, automating workflows for approvals and reviews, and providing robust analytics to identify trends and potential risks.
The software also facilitates employee training, tracks certifications, and offers mobile access for on-the-go policy updates. This comprehensive approach empowers organizations to mitigate risks, enhance efficiency, and ensure adherence to regulations.
PowerDMS best features
- Draft and share public-facing documents: Create and share important policy information with your community. Every document comes with a custom URL that can either be embedded into your website or be shared with anyone who needs it
- Use comprehensive data analysis: Unlock important insights into how your company is adhering to policies with compliance data
- Automate the policy review and approval process: Assign policy owners and reviewers to review and approve documents, save workflow templates for consistent process steps, and give one-time edit rights on documents for ad-hoc requirements
PowerDMS limitations
- Users feel that PowerDMS offers limited reporting features and lacks customization
- It can get difficult to set up policy management workflows, especially for larger teams
PowerDMS pricing
- Custom pricing
PowerDMS ratings and reviews
- G2: 4.7/5 (100+ reviews)
- Capterra: 4.7/5 (300+ reviews)
3. SAI360 (Best for integrated risk and compliance management)
SAI360 is a training software designed for organizations to manage risks, follow ethical practices, and comply with internal and external governance standards.
Beyond core functions like policy creation, storage, and approval, it integrates seamlessly with other GRC modules, providing a holistic view of organizational risks.
The tool’s advanced analytics empower businesses to identify patterns, assess vulnerabilities, and make data-driven decisions. SAI360 further enhances its value through features such as risk assessment integration, automated workflow optimization, and real-time reporting, enabling organizations to manage compliance operations proactively.
SAI360 best features
- Manage governance, risk, and compliance: Manage organizational policies, identify risks, and track compliance with the GRC module
- Evaluate the effectiveness of compliance programs: Use comprehensive reporting and analytics to assess risks in compliance
- Access compliance training programs: Give employees access to over 200 regulatory and compliance-related content to improve awareness and deliver impactful learning experiences.
SAI360 limitations
- Advanced customization requires you to pay an additional fee for professional services
- Does not offer AI-powered assistance
SAI360 pricing
- Custom pricing
SAI360 ratings and reviews
- G2: 4.1/5 (100+ reviews)
- Capterra: Not enough reviews
💡Pro Tip: SOP templates can help you take the effort out of creating standard operating procedures from scratch. Use these templates to streamline and standardize critical business processes in your organization.
4. Strike Graph (Best for cybersecurity compliance)
Strike Graph is a customizable cybersecurity compliance tool used to adhere to data security protocols and protect sensitive information.
It offers the option to build compliance programs that cater to your organization’s specific needs, helping you better manage compliance policies and procedures.
The platform’s strength lies in its ability to streamline complex security processes, consolidate information into a centralized platform, and generate insightful reports for stakeholders.
Strike Graph key features
- Automate responses to routine queries: Get instant answers to all your security-related questions with Strike Graph’s AI security assistant. The AI assistant fetches answers from multiple resources, such as policy documents, to give accurate answers
- Audit security programs with ease: Reduce the hassle of involving third-party auditing firms by using the in-platform certification process to audit security programs and monitor compliance
- Track the efficacy of compliance activities: Use intuitive dashboards to visualize the effectiveness of your security programs, gain insights into risks, and ensure policy controls are working properly
Strike Graph limitations
- The initial implementation of the platform is complex and can take a significant amount of time and resources
- Reporting capabilities are limited
Strike Graph pricing
- Free forever
- Certify: $9,000/year
- Scale: $18,000/year
- Enterprise: Custom pricing
Strike Graph ratings and reviews
- G2: 4.8/5 (100+ reviews)
- Capterra: Not enough reviews
5. LogicGate Risk Cloud (Best for flexible cyber risk management and auditing)
If you’re looking for agile software to help you build a secure governance, regulation, and compliance (GRC) management process, LogicGate Risk Cloud is a good choice. The cloud-based platform provides a user-friendly, no-code interface to identify risks, manage regulatory compliance, and monitor data security, enabling rapid deployment and configuration.
LogicGate’s USP is its ability to provide real-time visibility into the risk landscape through interactive dashboards and analytics.
LogicGate Risk Cloud best features
- Manage cyber risks: Identify cyber risks and assess their impact on your business’s bottom line. Gather insightful reports and share them with stakeholders
- Automate policy management: Automate every aspect of your compliance program, from drafting to approval
- Streamline internal audits: Use pre-built workflows to audit internal processes and assign documentation requests to the appropriate team members
LogicGate Risk Cloud limitations
- LogicGate Risk Cloud offers little to no loss data estimates (data related to financial or any other type of loss an organization experiences in the context of risk management) to conduct risk analysis
LogicGate Risk Cloud pricing
- Custom pricing
LogicGate Risk Cloud ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.7/5 (60+ reviews)
6. StandardFusion (Best for streamlining compliance management)
If your organization operates in a highly regulated industry like healthcare, financial services, manufacturing, government, or automotive, enterprise risk management would be at the forefront.
StandardFusion’s GRC software helps you integrate GRC components to enhance trust and consolidate operations across the organization. The software encourages collaboration through real-time editing and automated approval workflows, ensuring efficient policy development and implementation.
StandardFusion best features
- Incident management: Unlock detailed insights into incidents. Prevent data breaches and proactively manage incidents
- Automation: Use automated workflows to track and log all your compliance-related activities to detect irregularities in policy adherence
- Policy management: Leverage the platform’s in-app editor to create policies. Use automated approval workflows for quick approval
StandardFusion limitations
- Task notifications cannot be customized
StandardFusion pricing
- Custom pricing
StandardFusion ratings and reviews
- G2: 4.6/5 (40+ reviews)
- Capterra: 4.7/5 (30+ reviews)
7. NAVEX One (Best for unified governance and third-party risk mitigation)
NAVEX One is a policy management software that offers an integrated platform for businesses to manage various aspects of the entire policy management lifecycle.
To address internal and external business risks and manage compliance priorities in one platform, this corporate policy management system gives you a 360-degree view of your existing processes, employees, and third-party vendors.
By leveraging advanced analytics, NAVEX One empowers organizations to measure policy effectiveness, identify potential vulnerabilities, and make data-driven decisions. Additionally, the software’s emphasis on user experience and accessibility enhances its usability for both policy administrators and employees.
NAVEX One best features
- Centralized compliance hub: Monitor employee compliance activities from a single source of truth
- Vendor risk management: Visualize any risks or incidents associated with third-party vendors
- Ethics and compliance training: Educate employees on key risk and compliance scenarios through engaging learning modules
NAVEX One limitations
- The interface is complicated and not very user-friendly
- Reporting is clunky and unintuitive, making it difficult to pull up detailed insights
NAVEX One pricing
- Custom pricing
NAVEX One ratings and reviews
- G2: 3.8/5 (50+ reviews)
- Capterra: Not enough reviews
Read More: How to Use AI for Documentation
8. LogicManager(Best for enterprise risk management)
While researching policy management tools, I also tested LogicManager, a popular enterprise risk management software. The SaaS-based product allows businesses to anticipate potential issues and risks by monitoring high-risk zones across multiple departments.
Its ability to connect policies to specific risks, automate workflows, and generate insightful reports empowers organizations to identify and address potential issues proactively.
LogicManager best features
- Manage internal audits: Study different departments in your organization to understand and prioritize audit areas based on their risk level
- Control financial reporting: Manage financial risks and ensure accurate financial reporting by monitoring errors, fraudulent transactions, and fund mismanagement
- Maintain accountability with task assignment: Assign, track, and complete all project compliance tasks
LogicManager limitations
- The software lacks standard pre-built templates and AI-powered assistance
LogicManager pricing
- Custom pricing
LogicManager ratings and reviews
- G2: 4.6/5 (50+ reviews)
- Capterra: Not enough reviews
9. EisenVault (Best for streamlined document management)
EisenVault is a secure document management platform for tracking and managing critical business documents such as employee handbooks, codes of conduct, business licenses, and legal contracts.
It can handle large volumes of technical documents like AutoCAD files, contracts, and manuals. The tool also offers seamless integration with ERP systems like SAP and provides offline access for remote teams.
Additionally, EisenVault excels in document version control, search functionality, and audit trails, ensuring policy document integrity and compliance. While not solely a policy management tool, its strong document management foundation makes it suitable for managing policies.
EisenVault best features
- Digitize documents: Scan and upload copies of important paperwork instead of printing them every time
- Automate routine tasks: Integrate EisenVault with your CRMs, ERPs, or other legacy systems with the help of RPA (robotic process automation). Automate repetitive tasks and direct your focus on completing tasks that actually matter
- Improve visibility into policy documents: Use the optical character recognition feature to scan your digital documents and extract relevant information
EisenVault limitations
- EisenVault’s mobile application has limited functionality
EisenVault pricing
- Custom pricing
EisenVault ratings and reviews
- G2: Not enough reviews
- Capterra: 4.6/5 (100+ reviews)
💡Pro Tip: Create comprehensive, easy-to-understand documentation on your company policies, vision, and values using employee handbook templates. Simply plug in the right information in the pre-defined sections, and you’ll have everything you need for your employees to succeed in their roles in a centralized document.
10. RLDatix (Best for healthcare compliance and risk management)
RLDatix is a GRC platform that identifies risks and improves healthcare organizations’ operational efficiency. You can use the platform to secure patient health records, manage incidents, and monitor patient safety metrics.
Its unique capabilities include a strong focus on document lifecycle management, enabling efficient creation, review, and storage of policies. The platform excels at providing a centralized, searchable repository, ensuring easy access to critical information.
RLDatix best features
- Manage contracts in a single location: Centralize contract management and use templates to standardize contracts and agreements for process standardization
- Create and share policy documents: Work collaboratively with your team to create compliance programs and link them directly to the standards set by healthcare accreditation companies
- Analyze healthcare processes and events: Identify gaps in patient care and manage events properly for better outcomes by using built-in reports and dashboards.
RLDatix limitations
- The back-end setup for the platform is complicated
- RLDatix has a notes feature, but there is a character limit of 255, making it difficult to add detailed information
RLDatix
- Custom pricing
RLDatix ratings and reviews
- G2: Not enough reviews
- Capterra: 4.5/5 (90+ reviews)
Summarize this article for me pleaseStreamline Your Policy Management Process with ClickUp
Policy management is an important process in ensuring that your organization is operating safely and securely by adhering to the proper internal and external governance standards.
Like with anything, a little technological help can go a long way in streamlining your policy management process and ensuring that nothing important falls through the cracks.
I’d recommend ClickUp, a comprehensive project management and policy management system, to centralize and consolidate your policy management efforts.
ClickUp offers multiple features like Docs, Tasks, AI-powered assistant, version control, and pre-built templates for your policy managers to create, approve, and adhere to policy frameworks.
Sign up to ClickUp for free today and upgrade your policy and compliance management process.
Everything you need to stay organized and get work done.
