Henry Ford famously said, “If everyone is moving forward together, then success takes care of itself.”
And for many professionals, PDF documents are the center stage for collaboration.
A survey by Adobe found that 75% of businesses consider PDFs essential for collaboration within their organizations.
But without the right tools, working with PDF files can feel like searching for a needle in a 2.5 trillion-document haystack. (Yes, that’s how many PDFs are generated annually!)
Enter PDF data extractors—smart solutions that extract PDF data by pulling structured data from unstructured PDF documents.
Let’s look into some of the best AI PDF data extractors that you can use for information mining and team collaboration.
Summarize this article for me please⏰ 60-Second Summary
Here is a quick list of our top 10 AI PDF extractors whose data extraction process is both effective and easy to use:
- ClickUp: Best for AI-powered document management
- Adobe PDF Extract API: Best for enterprise-grade document automation
- Nanonets: Best for automating data-heavy workflows
- Extracta.ai: Best for secure and simple document data extraction
- Tenorshare AI: Best for summarizing lengthy PDFs
- Google Cloud Document AI: Best for generative AI-powered document processing
- PDF-Extract-Kit: Best for open-source document parsing and custom projects
- Docparser: Best for no-code data extraction and customization
- Parsio: Best for AI-powered email and document parsing
- DocHub: Best for secure and collaborative PDF editing
10 Best AI PDF Data Extractors for Information Mining In 2025
- What Should You Look for in a PDF Data Extractor?
- The 10 Best PDF Data Extractors
- 1. ClickUp (Best for AI-powered document management)
- 2. Adobe PDF Extract API (Best for enterprise-grade document automation)
- 3. Nanonets (Best for automating data-heavy workflows)
- 4. Extracta.ai (Best for secure and simple document data extraction)
- 5. Tenorshare AI (Best for summarizing lengthy PDFs)
- 6. Google Cloud Document AI (Best for generative AI-powered document processing)
- 7. PDF-Extract-Kit (Best for open-source document parsing and custom projects)
- 8. Docparser (Best for No-Code Data Extraction and Customization)
- 9. Parsio (Best for AI-powered email and document parsing)
- 10. DocHub (Best for secure and collaborative PDF editing)
Summarize this article for me pleaseWhat Should You Look for in a PDF Data Extractor?
PDFs might be great for sharing and preserving data, but let’s face it—they’re not exactly made for quick data analysis.
Enter PDF data extractor—they turn unstructured data from various data sources and data types into actionable insights. Or, if you’re a tech wizard, you can get creative with AI-centric data extraction (and other advanced techniques) and get structured data ready for automation and reporting. ✅
You need only an active internet connection and a PDF data extraction tool that seamlessly integrates with your workflow.
With billions of PDFs flying around daily, businesses need tools that handle PDF extraction in large volumes with minimal human intervention.
📌 Here’s what to consider when choosing a PDF data extractor:
- OCR accuracy: Reads text from scanned PDFs
- Data extraction methods: Options for keyword-based or location-specific extraction
- Batch processing: Extracts data from multiple PDFs at once
- Customizable rules: Create patterns for unique data needs
- API integration: Automates workflows by connecting with other tools like Google Sheets
- Security features: Protects sensitive data with encryption and privacy controls
💡 Pro Tip: Look for features like layout analysis, data file formats, and table data or tabular recognition to ensure your PDF extractor can handle the task. These tools ensure your operations run smoothly.
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseThe 10 Best PDF Data Extractors
1. ClickUp (Best for AI-powered document management)
So, you’ve got a PDF and extracted the data. Great! But does the work end there? Of course not. Now comes the real work: analyzing the data, storing it, and organizing the entire lot into something usable.
It’s a lot, and let’s face it: You need a tool to do all this under one roof.
ClickUp is the true “everything app for work” that combines knowledge management, chat, and collaboration into one platform.
Every manager knows the pain of dealing with endless files scattered across random folders. Where’s that client contract? What happened to the draft proposal? Powered by AI features, ClickUp helps you locate your files, summarize them, and share them with your team and clients.
ClickUp Custom Fields
ClickUp Custom Fields allows you to add tags, categories, or specific data points, such as client emails or approval statuses. Their primary purpose is to organize tasks and customize your workspace so that all your files can be easily sorted and accessed with a single click.
ClickUp Connected Search
When you need to find that elusive deck, ClickUp Connected Search helps you locate your documents from your entire workspace, saving you precious time.
Further, within Connected Search, you can ask questions and get real-time, comprehensive answers about your work, freeing knowledge trapped in siloed systems.
But that’s not all. Manual tasks can often get tedious and affect your productivity. That’s why ClickUp Automations are a lifesaver. With task automation, you can automatically assign tasks, update statuses, and send reminders, freeing your team to focus on the big picture.
Moreover, ClickUp’s no-code setup allows you to create customized workflows in minutes. Add ClickUp’s support for integrations with over 1000 tools (including OCR tools), and you have a tool that truly does it all.
ClickUp Brain
Lastly, let’s talk about ClickUp Brain, the AI-powered assistant that feels like having an extra team member.
Whether generating tasks from meeting notes, summarizing your PDFs, or delivering concise project updates, ClickUp Brain makes decision-making effortless.
You can also use ClickUp Brain’s AI capabilities to create and assign tasks to your teammates. Need a team member to send a PDF to your client? Just ask ClickUp Brain and watch the magic unfold in real time!
📌 Example: Imagine asking a question about a client or project and instantly getting a response based on your project history, chats, or task data. That’s the magic of real-time summaries and contextual answers—all designed to keep your team aligned and informed.
ClickUp best features
- Adaptive Custom Fields: Easily categorize and extract data to match workflows
- Smart OCR integrations: Extract data from scanned PDF files
- Automation: Save hours by automating repetitive tasks like manual data entry
- Easy integration: Sync with over 1,000 tools like Google Sheets, Salesforce, HubSpot, and Figma
- Visual dashboards: Track project progress and visualize data
ClickUp limitations
- With plenty of features, new users might find it initially hard to navigate
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
📌 Reddit Consensus: ClickUp consistently shines as a top choice for project management, with many Redditors praising its feature-rich design and value for money. Users who have switched from other platforms appreciate the tools and helpful customer service.
2. Adobe PDF Extract API (Best for enterprise-grade document automation)
Adobe PDF Extract API is your go-to tool for an AI-powered solution that extracts structured data efficiently. This API leverages Adobe Sensei’s AI to pull content and structure from PDFs, allowing easy data extraction of text, images, and tables. 📊
Whether native or scanned, they produce output in a structured JSON format, perfect for developers and businesses looking to automate workflows and boost productivity.
Adobe PDF Extract API best features
- Accurately extracts text, complex tables, and figures
- Provides JSON, CSV, and XLSX formats for downstream applications
- Identifies table data and outputs table images
- Includes ready-to-use SDKs for Java, Python, Node.js, and .NET
Adobe PDF Extract API limitations
- Employing the API effectively often requires developer expertise or coding skills
- Scaling the service can quickly become expensive for large-volume use cases
- Achieving advanced customizations may require extra layers or scripts beyond basic setups
Adobe PDF Extract API pricing
- Free tier: $0 (500 free document transactions per month)
- Enterprise pricing: Custom pricing
Adobe PDF Extract API ratings and reviews
- G2: 4.5/5 (3,430+ reviews)
- Capterra: 4.7/5 (3,850+ reviews)
📌 Reddit Consensus: Adobe PDF Extract API is great for handling complex PDF datasets, especially those with tables, figures, and graphs. Redditors frequently highlight its superior performance in parsing tables and aligning figures with contextual text, critical for advanced use cases like RAG pipelines or model training.
🔗Also Read: How to Use AI for Documentation
3. Nanonets (Best for automating data-heavy workflows)
Nanonets are like the multitool of AI automation—they support intelligent document automation with ease of use. The no-code AI platform makes even complex tasks easy.
Imagine the headache of manually capturing and entering data if your business processes receive PDF files and hundreds of emails daily. (whew!) For example, it can sync invoice details to QuickBooks, flag overdue payments, and notify your team—reducing human errors while saving hours of effort.
Whether invoice processing, table data capture, or managing large data volumes, Nanonets ensures workflows stay fast, accurate, and automated. ⚡
Nanonets best features
- Captures information from invoices and receipts without predefined templates
- Speedy automation approvals and flag anomalies
- Optimizes supply chain operations with faster order handling
- Push data to CRM, WMS, or export as CSV, XML, or XLS
Nanonets limitations
- Handling very large volumes of documents can drive up the price significantly.
- Setting up and adjusting templates for intricate documents may be time-consuming.
Nanonets pricing
- Starter: $0/month (First 500 pages free, then $0.3/page)
- Pro: Custom pricing
- Enterprise: Custom pricing
Nanonets ratings and reviews
- G2: 4.8/5 (90+ reviews)
- Capterra: 4.9/5 (65+ reviews)
📌 Reddit Consensus: Nanonets OCR offers an impressive range of OCR services, including handwriting-to-text capabilities, which initially garners high expectations. Redditors appreciate its polished UI and ease of use.
💡 Pro Tip: Nanonets auto-captures tables like a pro—so you only review what matters if you get the starter plan with 500 free pages.
4. Extracta.ai (Best for secure and simple document data extraction)
Whether you’re working with invoices, resumes, or meeting summaries, Extracta.ai makes document data extraction secure and lightning-fast.
Just upload your document, specify your need, and let Extracta.ai do the rest.
🍪 Bonus: Your data is fully encrypted, GDPR-compliant, and never used for training.
Extracta.ai best features
- Extract data from a variety of documents
- Automatically recognizes and organizes information
- Extract actionable insights for smarter decision-making
Extracta.ai limitations
- Being relatively new, it may lack advanced features present in established solutions
Extracta.ai pricing
- Try-for-Free Plan: $0/month, first 50 pages free
- Pay-As-You-Go Plan: $0.10 per page
- Custom Solutions: Custom pricing
Extracta.ai ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔗 Also Read: Top Document Comparison Tools
5. Tenorshare AI (Best for summarizing lengthy PDFs)
Did you know that more than 50% of office professionals spend more time searching for files (this includes searching for PDFs) than actually working? That time could have been utilized to get more than half of your work done instead.
And that’s why—Tenorshare AI! A tool to help you breeze through long PDFs, extract key insights, and save time—all while keeping your data secure.
Tenorshare AI best features
- Highlights key points for faster reading and comprehension
- Ask questions about the document and get instant answers
- Uses SSL encryption to keep the data safe
Tenorshare AI limitations
- Cannot process scanned or image-based PDFs
- Daily upload and page counts can be insufficient for heavier users
- Focuses primarily on summarization and may not fit into complex workflow environments
Tenorshare AI pricing
- Free version: $0/month, upload 3 PDFs per day, 30-page limit per file
- Paid version: $4.99/month
Tenorshare AI ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
6. Google Cloud Document AI (Best for generative AI-powered document processing)
Google Cloud Document AI, powered by machine learning, easily extracts data from PDFs and makes data extraction relatively straightforward.
This tool uses Google’s foundation models to extract structured data from PDFs, invoices, and other documents. Developers can also use custom extractors suited to specific document types, which can improve data extraction accuracy.
Google Cloud Document AI best features
- Extracts data from complex documents with minimal training
- Fine-tune models for specific document types
- Speeds up dataset creation, reducing time to deployment
- Automatically transitions to updated foundation models for consistent performance
💡 Pro Tip: Want to fine-tune your document processing? Use the Custom Extractor to confirm extraction results and tailor models to your specific needs—no coding wizardry required!
Google Cloud Document AI limitations
- Configuring and customizing pipelines often demands developer skills
- Complex pricing can become expensive for large volumes
Google Cloud Document AI pricing
- Pay-As-You-Go: Pricing varies by processor type and functionality
Google Cloud Document AI ratings and reviews
- G2: 4.2/5 (30+ reviews)
- Capterra: Not enough reviews
📌 Reddit Consensus: Document AI is highly regarded for its reliable text extraction and metadata generation, particularly for large, diverse PDF datasets. While its accuracy is praised, the cost can be a drawback, leading some users to explore alternatives like Gemini.
7. PDF-Extract-Kit (Best for open-source document parsing and custom projects)
PDF-Extract-Kit is ideal for developers and researchers looking for an open-source tool to extract information from PDFs.
This toolkit leverages advanced models to deliver high-quality parsing across complex and diverse documents. It’s also community-driven, making it a free solution that occasionally receives updates from developers.
PDF-Extract-Kit best features
- Includes LayoutLMv3 for layout detection, YOLOv8 for formula recognition, and PaddleOCR for text extraction
- Parsing Rules – customize data extraction with flexible rules
- Easily combine or tweak components with minimal coding to build applications
- Supports applications ranging from PDF-to-Markdown conversion to document assistants
- Open to contributions from researchers and engineers
PDF-Extract-Kit limitations
- Its open-source nature assumes familiarity with machine learning and Python
- The modular architecture requires time to understand and implement effectively
- Unlike commercial tools, community-driven support may be less timely and comprehensive
PDF-Extract-Kit pricing
- Open-Source: $0/month, free to download and use
PDF-Extract-Kit ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
🔗Also Read: 10 Best Document Workflow Software Tools
8. Docparser (Best for No-Code Data Extraction and Customization)
Did you know that 80% to 90% of business data is unstructured? Docparser, a no-code solution, can help transform this chaotic data into actionable information.
Whether you’re dealing with invoices, contracts, or images, Docparser’s intuitive interface and features simplify the PDF file extraction process.
For example, its smart layout recognition feature uses pre-built functions to extract specific data points from PDFs, making it useful for businesses that want to extract only specific information from their documents.
Docparser best features
- Utilize pre-built rules to extract specific data like dates, email addresses, and invoice numbers.
- Create personalized extraction workflows
- Process documents with varied structures using a single parser.
- Enhance and rotate images for improved data extraction accuracy.
Docparser limitations
- Creating custom rules for inconsistent documents can be labor-intensive
- As parsing volume or the number of parsers grows, pricing can become prohibitive
- Highly complex or unusual layouts may still need human intervention
Docparser pricing
- Starter: $39/month
- Professional: $74/month
- Business: $159/month
- Enterprise: Custom pricing
Docparser ratings and reviews
- Capterra: 4.8/5 (110+ reviews)
- G2: 4.6/5 (50+ reviews)
📌 Reddit Consensus: Reddit users have mixed but largely positive views on Docparser as a dependable tool for digitizing and transforming paper records into structured database formats like SQL and NoSQL.
Users highlight its zonal OCR capabilities, which require setting up templates for each document layout. While this makes it ideal for projects with consistent document types, managing numerous layouts can become time-intensive without additional help.
💡 Pro Tip: Dealing with documents that have inconsistent layouts? Utilize Docparser’s multi-layout parsers to handle them without manual adjustments.
9. Parsio (Best for AI-powered email and document parsing)
If managing emails and documents feels like a task, Parsio can be useful. It can automatically extract data from emails, PDF documents, and attachments.
With features like AI-powered OCR and multiple integrations, Parsio can extract data from handwritten documents and images and access them through over 6,000 apps.
Parsio best features
- Automatically extract data from incoming emails
- Use OCR and GPT to extract data from scanned PDFs, handwritten text, and images
- Highlight data or let AI do the work—perfect for fixed-layout documents
- Format and refine parsed data before exporting it
- Connect with 6,000+ apps via Zapier, Make, or Pabbly Connect
- Download parsed data as XLSX, CSV, JSON, or push it directly to Google Sheets
Parsio limitations
- Complex or handwritten documents may need manual rule adjustments
- Converting parsed data into certain specialized formats can be difficult
Parsio pricing
- Sandbox: $0/month, 30 credits
- Starter: $49/month, 1,000 credits/month
- Growth: $149/month, 5,000 credits/month
- Business: $299/month, 12,000 credits/month
Parsio ratings and reviews
- G2: Not enough reviews
- Capterra: 4.6/5 (150+ reviews)
🔗Also Read: 10 Best Web Scraping Tools
10. DocHub (Best for secure and collaborative PDF editing)
DocHub is a feature-packed PDF editor focusing on compliance and security and offers a suite of features for managing, editing, and sharing PDFs.
Its intuitive design and advanced integrations are helpful for any document-heavy workflow.
DocHub best features
- Fully GDPR, CPRA, and HIPAA compliant with PCI DSS and SOC 2 certifications for ultimate data protection
- Add text, images, highlights, stamps, and comments to your PDF
- Reorder, rotate, delete, or merge PDFs using a drag-and-drop interface
- Works with Gmail, Google Drive, and Dropbox for smooth imports and exports
- Access and edit documents on the go without requiring a dedicated app
DocHub limitations
- Adding multiple files simultaneously can be cumbersome.
- The limited allowances for signatures and completed documents may not meet all user needs.
DocHub pricing
- Free: $0/month
- Pro: $14/month (free trial available for 30 days)
DocHub ratings and reviews
- G2: 4.6/5 (180+ reviews)
- Capterra: 4.8/5 (250+ reviews)
🚀 Fun Fact: Need to annotate PDFs in a rare language? DocHub’s universal language support ensures you can edit and collaborate, no matter the script!
🔗 Also Read: Top 10 Document Automation Software
Summarize this article for me pleaseDon’t Just Extract Data—Optimize It with ClickUp
As Albert Einstein famously said, “Out of clutter, find simplicity.”
In today’s business environment, achieving that simplicity requires tools prioritizing efficiency, accuracy, and smarter workflows.
And that is exactly what PDF data extractors deliver. The ideal PDF data extractors unlock valuable insights, automate workflows, and streamline tasks for you and your team.
Among them, ClickUp shines bright with its AI-powered document management, Custom Fields, and seamless integrations with OCR tools! It’s not just about managing documents; it’s about creating a workflow that works for you.
So why wait? Sign up on ClickUp and extract, edit, and share all the data you need from your PDFs!
Everything you need to stay organized and get work done.
