Nozbe has long been recognized for its intuitive design and alignment with the Getting Things Done (GTD) methodology, making task management straightforward for individuals and teams.
While it’s a solid task manager, sometimes you need more—better collaboration, advanced automation, or just a fresh approach to productivity. Having customizable fields for managing tasks better doesn’t hurt either.
The good news? There are plenty of powerful alternatives that can help you stay organized, boost efficiency, and keep your team in sync. Even more good news? Unlike Nozbe, many of these tools offer generous free versions with a higher number of projects and seats for successful task management.
Whether you’re looking for a feature-packed team task planner or a simple, no-fuss mobile task management tool, my team and I have rounded up the best Nozbe alternatives to fit your needs. Let’s take a look!
13 Best Nozbe Alternatives for 2025
- ⏰ 60-Second Summary
- What Should You Look for in Nozbe Alternatives?
- 13 Best Nozbe Alternatives
- 1. ClickUp (Best for AI-powered collaborative task and project management)
- 2. Trello (Best for visual project management with a simple drag-and-drop system)
- 3. Todoist (Best for personal and team task organization)
- 4. Microsoft To Do (Best for seamless task management in Microsoft ecosystem)
- 5. nTask (Best for Agile project management and team collaboration)
- 6. TickTick (Best for personal productivity and task scheduling)
- 7. Basecamp (Best for real-time centralized team communication and unified project organization dashboards)
- 8. Evernote (Best for note-taking and information management)
- 9. Google Tasks (Best for frictionless integration with Google Workspace)
- 10. Asana (Best for team collaboration and workflow management)
- 11. Notion (Best for all-in-one workspace and knowledge management)
- 12. Things (Best for personal task management on Mac and iOS)
- 13. Any.do (Best for simple cross-platform task management)
- ClickUp—The Best Nozbe Alternative You Could Ever Ask for
Summarize this article for me please⏰ 60-Second Summary
Here’s a quick rundown of the top alternatives to Nozbe:
- ClickUp: Best for AI-powered collaborative task and project management
- Trello: Best for visual project management with a simple drag-and-drop system
- Todoist: Best for personal and team task organization
- Microsoft To Do: Best for seamless task management in the Microsoft ecosystem
- nTask: Best for Agile project management and team collaboration
- TickTick: Best for personal productivity and task scheduling
- Basecamp: Best for real-time centralized team communication and unified project organization dashboards
- Evernote: Best for note-taking and information management
- Google Tasks: Best for frictionless integration with Google Workspace
- Asana: Best for team collaboration and workflow management
- Notion: Best for all-in-one workspace and knowledge management
- Things: Best for personal task management on Mac and iOS
- Any.do: Best for simple cross-platform task management
🧠 Fun Fact: The Zeigarnik Effect suggests that unfinished tasks stick in our brains more than completed ones. That’s why crossing things off a to-do list feels so satisfying—it gives our minds closure!
Summarize this article for me pleaseWhat Should You Look for in Nozbe Alternatives?
Imagine you’re leading a dynamic team of freelancers working on multiple client projects. You’ve been using Nozbe as a task and team management software, but as your projects become more complex, you realize the need for a tool that offers advanced features to keep your team organized.
Here’s how you can evaluate Nozbe alternatives for your evolving business processes:
- Advanced task management and collaboration: Nozbe lacks the ability to create tasks that automatically trigger the next step in a workflow. If that’s important to you, choose platforms with task dependencies and automations that support tailored workflows
- Cross-platform accessibility: Ensure seamless access across devices to manage tasks without disruption, whether in the office or on the go
- User-friendly interface: Opt for intuitive tools that simplify project outlining and help you keep track of tasks, reducing the learning curve and boosting productivity
- Customization and flexibility: Select software with customizable templates and task fields that’ll adapt to unique workflows and enhance efficiency. Intelligent and personalized suggestions are the cherry on top
- Reporting and analysis: Does the tool provide detailed insights on productivity, task progress, and workload? Can you generate custom reports to track performance and deadlines? These are must-haves in a robust task management tool
- Integration capabilities: Look for platforms that integrate with the essential tools you use, such as Google Calendar, streamlining task and schedule management
- Pricing and scalability: Check if the tool offers a free plan with sufficient features so you can test it out before committing. Are the paid plans cost-effective compared to Nozbe? Can it scale with your team as your needs grow?
By considering these factors, you’ll be able to ditch multiple calendar apps and find a Nozbe alternative that fits your task and project management needs.
👀 Did You Know? Breaking larger tasks into smaller, manageable subtasks—known as task chunking—can enhance focus and reduce overwhelm.
Summarize this article for me please13 Best Nozbe Alternatives
Whether you want to simplify workplace communication, handle multiple projects without hassle, or avoid disrupting your existing workflow, I’ve narrowed down the 13 best Nozbe alternatives. I hope they help you manage tasks efficiently and keep your projects progressing smoothly.
1. ClickUp (Best for AI-powered collaborative task and project management)
No matter how many tools I tried for an efficient workflow, something was always missing—until I switched to ClickUp, the everything app for work. It brings next-generation AI-powered automation, search, and flexible task management into one seamless space. Now, I can easily handle complex workflows by managing my documents, projects, and team communication together.
Check out the video to learn how ClickUp’s AI makes task automation simpler.
With ClickUp Tasks, you can easily create tasks, assign them to team members, and set four different priorities with priority flags.
📮 ClickUp Insight: Think your to-do list is working? Think again. Our survey shows that 76% of professionals use their own prioritization system for task management. However, recent research confirms that 65% of workers tend to focus on easy wins over high-value tasks without effective prioritization.
ClickUp Task Priorities transforms how you visualize and tackle complex projects, easily highlighting critical tasks. With ClickUp’s AI-powered workflows and custom priority flags, you’ll always know what to tackle first.
Custom Fields in ClickUp let you tailor tasks with specific data points relevant to your projects—add details such as due dates, assignees, stages, and other information to maintain context.
Task scheduling is easy, too, with ClickUp’s comprehensive tasks feature. Break down large projects into manageable subtasks, link related tasks using dependencies, and monitor progress with seamless tracking inside custom dashboards.
ClickUp for Project Management offers a full suite of tools to handle even the most complex workflows.
Define project objectives with ClickUp Goals and set Milestones to celebrate success. Set start and due dates with custom project management calendars, and allocate specific time blocks to enhance productivity. Visualize progress with Kanban boards, Gantt charts, and Timeline views.
This structuring keeps my team organized, simplifies deadline management, and helps us not just meet but exceed our goals.
Ready to streamline your workflow? Start with the ClickUp Task Management Template.
It offers pre-built workflows for task tracking and goal setting, and even a project planning calendar—perfect for saving time and staying organized.
ClickUp best features
- Use ClickUp Automations to automate recurring tasks and set reminders to stay on top of deadlines
- Switch between the List View, Board View, Gantt View, and Calendar View for flexible project tracking with custom ClickUp Views
- Receive intelligent suggestions for managing your day and improve workflow efficiency with ClickUp Brain, ClickUp’s native AI assistant. It also generates standups and task summaries so you’re always aware of the progress made
- Track billable hours and team productivity directly within tasks using the integrated ClickUp Time Tracking feature
- Co-create and edit documents, share real-time comments and feedback, and stay aligned with Live Collaboration in ClickUp
- Send instant messages to individuals or groups without leaving ClickUp, using ClickUp Chat. Convert messages into actionable tasks or link conversations to existing tasks for better context
ClickUp limitations
- Expansive features can overwhelm beginners and create a steep learning curve
- Customizing ClickUp to match specific workflows can be time-consuming the first time
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
2. Trello (Best for visual project management with a simple drag-and-drop system)
Trello is great for visually organizing complex projects. I can drag and drop task cards between columns such as To-do, Doing, and Done in real time, which makes tracking and communicating progress easier.
Trello helps teams stay on top of deadlines with due dates, checklists, and color-coded labels you can add to each task card.
Need a head start? Trello’s board templates make setting up workflows for marketing, product launches, and personal projects quick and easy.
Trello best features
- Use Kanban boards to simplify task mapping, workflow management, and team collaboration
- Automate routine tasks with custom rules and triggers via Butler Automations
- Expand functionality with integrations like Slack, Google Drive, and more Power-Ups
- Assign tasks, add comments, and attach files to cards for collaborative task management
- Manage projects from anywhere with Trello’s user-friendly mobile app access
Trello limitations
- Lacks native time tracking and advanced reporting tools
- Boards can become overwhelming with too many tasks
- Accessing advanced features through Power-Ups can increase costs significantly
Trello pricing
- Free Forever
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: Contact for pricing
Trello ratings and reviews
- G2: 4.4/5 (13,000+ reviews)
- Capterra: 4.5/5 (23,000+ reviews)
What are real-life users saying about Trello?
3. Todoist (Best for personal and team task organization)
Whenever you need to declutter your mind and focus on priorities, Todoist is a reliable companion. When collaborating on team projects, it keeps everything neatly organized in one place.
Automate routine tasks like weekly reports or daily check-ins with recurring due dates. Plus, integrations with tools like Google Calendar and Slack make it effortless to sync your tasks and progress updates across platforms.
Todoist best features
- Instantly capture tasks with natural language input
- Organize tasks by context, priority, or project using labels and filters
- Gamify productivity with points and streaks through its karma system
- Enjoy cross-platform accessibility with apps for web, mobile, and desktop
Todoist limitations
- Not ideal for complex project workflows
- Requires third-party integrations for time tracking
- Lacks advanced collaboration tools for large teams
Todoist pricing
- Beginner: Free
- Pro: $2.50/user per month
- Business: $8/user per month
Todoist ratings and reviews
- G2: 4.4/5 (800+ reviews)
- Capterra: 4.6/5 (2,000+ reviews)
📖 Also Read: Best Todoist Alternatives & Competitors
4. Microsoft To Do (Best for seamless task management in Microsoft ecosystem)
When I used to work with Microsoft tools, Microsoft To Do came in handy as a project manager tool. Its tight integration with Outlook and Microsoft 365 made managing tasks and emails seamless.
I used it to convert flagged emails into tasks, set due dates, and organize projects for daily focus. The app’s smart lists automatically categorize tasks, and file attachments allow you to keep related documents at your fingertips.
Microsoft To Do best features
- Sync tasks with Outlook and Teams with Microsoft 365 Integration
- Focus on daily priorities with personalized task lists
- Access tasks easily on the web, desktop, and mobile
Microsoft To Do limitations
- Unlike many project management tools, it lacks advanced features and automations
- Requires integrations for time tracking
Microsoft To Do pricing
- Free with the Microsoft account
- Included with Microsoft 365 subscription
Microsoft To Do ratings and reviews
- G2: 4.4/5 (80+ reviews)
- Capterra: 4.6/5 (3,000+ reviews)
What are real-life users saying about Microsoft To Do?
5. nTask (Best for Agile project management and team collaboration)
Managing multiple projects with Agile workflows can be challenging, but nTask makes it easier with dedicated task management and project planning tools. I’ve used it for streamlining team communication and assignments, set priorities, and track progress—all in one centralized workspace.
Set task relationships to ensure workflow accuracy and manage task dependencies while scheduling, organizing, and documenting meetings directly within the platform.
nTask best features
- Use Kanban boards and Gantt charts for streamlined project tracking
- Identify and manage potential project risks in real time using risk and issue tracking
- Monitor task progress and manage billable hours without third-party time tracking
nTask limitations
- Fewer third-party integrations compared to competitors
- Can feel outdated for some users
- Occasional lags and slower performance on mobile devices
nTask pricing
- Premium: $4/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
nTask ratings and reviews
- Capterra: 4.2/5 (100+ reviews)
- G2: Not enough reviews
6. TickTick (Best for personal productivity and task scheduling)
Balancing personal goals and daily tasks can be overwhelming, but TickTick simplifies it with intuitive task management and smart scheduling. It organizes to-do lists, sets reminders, and effortlessly manages recurring tasks.
With its calendar integration, I can visualize tasks alongside events, which is helpful for better time management. Custom tags and priority levels help me categorize and prioritize tasks, ensuring nothing gets overlooked.
TickTick best features
- Easily reschedule tasks with intelligent suggestions using smart scheduling
- Stay in the flow with built-in focus timers like the Pomodoro timer
- Build positive habits and track progress with the habit tracker
- Sync tasks with calendars for better time management
TickTick limitations
- Lacks built-in time tracking for tasks
- Best suited for personal use rather than team collaboration
TickTick pricing
- Free
- Premium: $35.99/year
TickTick ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.7/5 (100+ reviews)
What are real-life users saying about TickTick?
7. Basecamp (Best for real-time centralized team communication and unified project organization dashboards)
Managing multiple projects with scattered communication can lead to confusion and missed deadlines. Basecamp centralizes team collaboration by combining task management, real-time messaging, and file sharing in one unified workspace.
Basecamp’s to-do lists make assigning tasks, setting due dates, and tracking progress easier. They’re especially helpful for keeping remote teams connected and projects moving forward without constant check-ins.
Basecamp best features
- Organize and assign tasks with deadlines using to-do lists
- Centralize project discussions and updates with message boards
- Communicate through the built-in campfire chat for real-time team messaging
- Store and share project files in one place with the docs and files feature
- Gather team updates without micromanaging, using automatic check-ins
Basecamp limitations
- Fewer customization options for building your own workflows
- Can be costly for small teams that need only basic task management features
Basecamp pricing
- Free
- Plus: $15/month per user
- Pro: $349/month per organization
Basecamp ratings and reviews
- G2: 4.1/5 (5,000+ reviews)
- Capterra: 4.3/5 (14,000+ reviews)
8. Evernote (Best for note-taking and information management)
Balancing task management with detailed note-taking can be challenging, especially for complex, collaborative projects. Evernote simplifies this by merging rich note-taking with seamless task organization.
It’s handy for capturing ideas, organizing research, and planning daily tasks in one place. With built-in to-do lists, due dates, and prioritization, I can stay on track without switching apps.
Evernote best features
- Integrate tasks within notes for seamless project management
- Attach files, record audio notes, and clip web pages
- Access notes and tasks across all devices
- Digitize paper documents and business cards using OCR
Evernote limitations
- The basic plan has storage and feature restrictions
- Not ideal for managing large-scale projects
- Users report delays in cross-device syncing
Evernote pricing
- Free
- Premium: $7.99 per user/month
Evernote ratings and reviews
- G2: 4.4/5 (2,000+ reviews)
- Capterra: 4.4/5 (8,000+ reviews)
What are real-life users saying about Evernote?
9. Google Tasks (Best for frictionless integration with Google Workspace)
I often return to Google Tasks when I need a simple and intuitive way to manage personal tasks directly within my Google ecosystem. It integrates well with Gmail and Google Calendar, making it easy to turn emails into tasks and manage deadlines from the comfort of my inbox.
This connection streamlines daily task management and keeps me organized. It also allows me to create to-do lists, set due dates, and organize tasks with subtasks.
Google Tasks best features
- Turn emails into tasks and view deadlines within your calendar
- Break down large tasks into smaller, manageable steps using subtasks and lists
- Manage tasks on the go with the Google Tasks mobile app
- Enjoy the minimalist design for distraction-free task management
Google Tasks limitations
- Lacks robust project management tools
- Not ideal for team-based task management as it doesn’t have collaboration tools
- Limited customization for organizing complex workflows
Google Tasks pricing
- Free: Included with a Google account
📖 Also Read: Best Google Tasks Alternatives and Competitors
10. Asana (Best for team collaboration and workflow management)
Asana is a decent choice when managing multiple projects with cross-functional teams. Its intuitive interface and structured workflows simplify task delegation, project tracking, team collaboration, and workload management.
Asana’s customizable workflows adapt to any team size or project complexity, keeping everyone aligned and accountable.
Asana best features
- Set up task dependencies or tasks that rely on other tasks for improved efficiency
- Choose between List, Board, Timeline, and Calendar views to get a project overview
- Automate repetitive tasks to improve efficiency
- Integrate with tools you use every day, such as Slack, Google Drive, and Zoom
Asana limitations
- Lacks a general file repository for each project
- Most advanced project management features are only available on premium plans
- Excessive notifications can become distracting
Asana pricing
- Free Plan
- Starter: $10.99/month per user
- Advanced: $24.99/month per user
- Enterprise: Contact for pricing
Asana ratings and reviews
- G2: 4.4/5 (10,000+ reviews)
- Capterra: 4.5/5 (13,000+ reviews)
What are real-life users saying about Asana?
11. Notion (Best for all-in-one workspace and knowledge management)
Known best for its nested pages, Notion became one of my preferred solutions when I needed a space to organize my project plans and meeting notes (before I moved to ClickUp). Its flexibility allows me to create custom workflows, wikis, task databases, and collaborative documents—all in one place.
Notion makes it simple to switch between personal note-taking and complex projects without needing multiple tools. Whether you’re tracking progress with Kanban boards, outlining project timelines, or sharing team documents, Notion seamlessly adapts to your workflow.
Notion best features
- Access a library of pre-made templates for to-do lists, project management, and note-taking
- Customize pages with a drag-and-drop interface and modular content blocks
- Connect instantly with tools like Slack, Google Drive, and Trello
- Share pages, comment in real time, and collaborate effortlessly
Notion limitations
- The extensive customization options can overwhelm new users
- Limited functionality when offline
- Lacks advanced workflow automation compared to dedicated tools
Notion pricing
- Free
- Plus: $22/month per user
- Business: $28/month per user
- Enterprise: Contact for pricing
Notion ratings and reviews
- G2: 4.7/5 (5,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
12. Things (Best for personal task management on Mac and iOS)
For someone deeply embedded in the Apple ecosystem, Things can be an excellent task manager for staying organized across their Mac, iPhone, and iPad.
Its clean, minimalist design makes it incredibly intuitive to capture ideas, plan projects, and manage daily tasks without feeling overwhelmed. I love how seamlessly it integrates with native Apple features like Reminders and Calendar.
Things best features
- Sync across Mac, iPhone, iPad, and Apple Watch without hassle
- Add tasks with due dates using natural language input
- Organize projects into clear steps with headings and checklists
- Prioritize your work with the today and upcoming views, using focus modes
Things limitations
- Not available for Windows or Android users
- Designed for personal task management, not team projects
Things pricing
- Mac: $49.99 (one-time purchase)
- iPhone & Apple Watch: $9.99 (one-time purchase)
- iPad: $19.99 (one-time purchase)
- Vision Pro: $29.99 (one-time purchase)
Things ratings and reviews
- Capterra: 4.8/5 (100+ reviews)
- G2: Not enough reviews
13. Any.do (Best for simple cross-platform task management)
When you need a straightforward, no-frills task manager that works across devices, Any.do delivers. Its simplicity makes it perfect for managing daily tasks without getting bogged down by complex features.
I can recommend starting your day with the Moment feature, reviewing and planning tasks to stay on track. Any.do syncs smoothly across mobile, desktop, and web platforms, making it easy to track task progress from whichever device you’re using.
Any.do best features
- Prioritize daily tasks with a guided planning experience
- Sync across iOS, Android, web, and desktop
- Set daily, weekly, or custom recurring reminders to stay on top of tasks
- Add tasks and create multiple reminders quickly using voice commands
Any.do limitations
- Lacks robust project management capabilities for complex workflows
- Some essential features are locked behind the premium plan
- Team collaboration features are minimal compared to other tools
Any.do pricing
- Personal: Free
- Premium: $7.99/month per user
- Teams: $7.99/user/month per month
Any.do ratings and reviews
- G2: 4.2/5 (100+ reviews)
- Capterra: 4.4/5 (100+ reviews)
Summarize this article for me pleaseClickUp—The Best Nozbe Alternative You Could Ever Ask for
From Trello’s visual appeal to Google Tasks’ seamless integration capabilities, we’ve explored the 13 best alternatives to Nozbe, each offering unique features that cater to different needs.
However, after thorough research and personal experience, I believe ClickUp is the best alternative to Nozbe. Thanks to its AI-powered capabilities, collaborative features, and customizable options, it perfectly balances simplicity and power.
If you’re looking for an all-star system that adapts to your workflows and enhances your team’s collaboration, I highly recommend ClickUp. With its extensive features and user-friendly interface, you’ll be well-equipped to tackle any project confidently.
Don’t wait—sign up on ClickUp today!
Everything you need to stay organized and get work done.
