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Top 5 Todoist Alternatives (Features, Pros, Cons, Pricing)

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Looking for the best Todoist alternatives?

Todoist is no stranger to project management; they’ve been alive and kicking since 2007!

But since it’s one of the veteran organizational apps,  wouldn’t it be a little rusty by now?

While it’s to-do list has been updated to keep up with the frantic pace at which we work, it’s starting to show its age a bit.

For starters, Todoist has very basic project management features compared to other tools. Additionally, it requires a lot of add-ons as life support!

And since Todoist is better suited to be a simple to-do list and not a project management tool, many people and teams (including yours! 😉) might be looking for fresher alternatives to Todoist.

In this article, we’ll discuss why you need a Todoist alternative and the top five project management tools along with their pros, cons, pricing, and reviews.

Let’s get started!

What Is Todoist?

todoist landing page

Todoist is a minimalistic task management tool that allows you to organize, plan, and collaborate on projects. 

What are its best features?

  • Assign tasks to yourself or your team
  • Recurring task due dates
  • Deadline reminders
  • Progress tracking

Todoist offers one free version and two paid versions. 

Todoist Premium costs $3/month, and Todoist Business costs $5 per user/month.

That may sound alright, but when projects become complex, you’ll have bigger fish to fry. And you want to look beyond basic task management. 

That’s when the search for Todoist alternatives comes into the picture.

Why Do You Need Todoist Alternatives?

Todoist is a good task management app, but it’s not great.

But why?

To answer this, we’ve compiled a list of issues that Todoist is infamous for. 

And here they are:

  • There’s no built-in time tracking features
  • You can’t create custom statuses to align with your workflows
  • And here’s the most frustrating thing: the free version is now limited to 5 projects (old limit was 80!)

But these are just a few of the Todoist drawbacks you’re going to face in the long run.

No need to panic! 

We have some good news.

We’ve created a curated list of the best Todoist alternatives, so you won’t have to tear your hair out looking for a better project management and productivity app.

What Are the Top Five Todoist Alternatives? 

There are quite a few amazing project management and collaboration tools on the market that’ll help you toss away all the struggles that Todoist comes with.

Let’s take a look at them:

1. ClickUp

clickup devices

ClickUp is one of the world’s highest-rated project management software and a top Todoist free alternative that’s just as powerful for in-house teams as it is for a remote team.

With ClickUp, you can do anything imaginable when it comes to managing projects.

anchorman impressed gif

Here’s are some features that make ClickUp the world’s leading project management software:

A. Custom Views

ClickUp has a ton of different task views to offer. 

After all, everyone likes to group, sort, or use the same filters over and over again for viewing their project tasks (although you can do that in ClickUp too)!

With custom views, you can choose how you want to organize your tasks.

For example, if you prefer to use a task list like Todoist, you can use the List view

Not only you can view your tasks in a neat list, but you also can:

  • Group and sort tasks by status, assignee, priority, etc.
  • Add up numeric columns, so you can calculate budgets, averages, and more
  • Store List Info and set priorities, attachments for each list
Adding descriptive info to a ClickUp list
Easily add descriptive information to your lists in ClickUp’s List view.

Here are a few more Task Views you can use:

Board view: View all your sprint tasks in an interactive Kanban board; great for Agile teams

  • Box view: Lets you see what everyone is working on and determines who’s overloaded with work
  • Calendar view: Schedule all your tasks and appointments effectively
  • Activity view:  View the latest updates within a project

B. Time Tracking

ClickUp offers its own built-in time tracking features, so you don’t have to rely on any other app.

clickup native time tracking

With the Global Timer, you can easily track the time taken to complete a specific task.

You can easily jump from task to task by starting a new timer for a specific task. And finally, you can also start and stop the timer from any device that you’ve logged into.

Plus, the timer is super easy to use, that you can start tracking in no time (pun very much intended.)

C. Notepad

Got a crazy idea but don’t have the time to work on it?

You can instantly jot them down within ClickUp, and convert them into tasks so you can work on them when your schedule frees up.

What’s cool is that you can use the Notepad as a shopping list, errand list, or a place to jot down any interesting thoughts you might have.

And remember, no idea is a bad idea!

clickup notepad

D. Comments

What’s a project management tool without features to help you collaborate with team members?

ClickUp’s Comments allows you and your team members to have clarity on their different objectives and keep communication strong.

How?

In ClickUp, different comments are meant for different purposes. 

Let’s take a look:

  • Assigned Comments: used to convert a comment into an actionable task to ensure that your team member takes action on it
  • Comment Replies: used to reply to comments and create conversations on one topic or task
  • Quote Comments: used to address a specific portion of comments like so:
reply to comment quote in clickup
Quickly reply to a specific quote in ClickUp comments.

E. Gantt charts

ClickUp’s Gantt Chart is unlike most clunky Gantt charts out there. 

Why?

It’s easy to read and visually appealing! 

And it’s smart too. 

Here’s what the Gantt chart does automatically:

clickup gantt chart
Easily create dependencies between tasks in ClickUp’s Gantt view.

You just need to take one look at your Gantt chart, and you’ll know which tasks are open, active, or completed.

Imagine the amount of time you can save!

too much free time

F. Home

Here’s something new for your morning routine.

Your Home stores every task, reminder and to-do list assigned to you. 

to-do items in ClickUp home

You won’t need to spend hours searching for a task because they’re waiting for you at Home! 

It’s the best place to see what you need to do for the day, grab a coffee (or tea…we won’t judge), and get started!

Pros

  • Great task management capabilities
  • Create and store task templates for easy use
  • Tons of integrations (Google Drive, Time Doctor, Teams, Zoom, etc.)
  • Save simple and advanced filters for your tasks
  • Priority feature to show task urgency
  • Customize project notifications to decide how you want to receive them 
  • Drag and drop capabilities for reordering almost anything
  • Bulk rescheduling for remapping tasks or a project
  • Create and access stored project files and documents with Docs
  • Super user-friendly interface
  • Create subtasks with priorities, assignees, and due dates
  • Available on iOS (iPhone & iPad) and Android

Cons

  • Can’t export Dashboards
  • No tags available for Docs 

Pricing

ClickUp offers three pricing options:

  • Free Forever Plan: 100MB storage with unlimited users and tasks
  • Unlimited Plan ($5 per user/month): Unlimited storage, lists, calendars, integrations 
  • Business Plan ($9 per user/month): Google single sign-on (SSO), custom exporting, advanced time tracking

Customer ratings

  • Capterra: 4.7/5 (2050+ reviews)
  • G2: 4.7/5 (1080+ reviews)

2. Tick Tick

tick tick landing page

Tick Tick has a few powerful task management abilities, which make it a quality contender as a Todoist alternative.

But if you’re looking for a tool that offers a free version with many useful features, you may have to look elsewhere.

Features

  • Built-in Pomodoro timer
  • Convert emails into tasks
  • “Plan my day” to help prioritize tasks for the day

Pros

  • Reminders for schedules along with location-based alerts
  • Various calendar views
  • Available for iOS (iPhone & iPad)and Android

Cons

  • No native calendar sync
  • Limited integration options
  • Free version limited to only 99 tasks (we wish it was at least a round number 😏)

Pricing

  • Basic Plan can be upgraded to Premium Plan at $27.99 per year

Customer ratings

  • Capterra: 4.8/5 (40+ reviews)
  • G2: 4.6/5 (20+ reviews)

3. Trello

trello landing page

Trello is a project management software that’s famous for its unique Kanban Boards. 

However, just like a pop star in the 90s, Trello is a bit of a one-hit-wonder:

one hit wonder

The entire tool revolves around Kanban. 

All your tasks are cards that can be dragged and dropped into different project stages. 

And using a Kanban board for the entire project management life cycle can be quite challenging as you need to take a look at the project timeline, schedule, and reports too.

Features

  • Easy to use drag-and-drop interface 
  • Advanced checklists to create more detailed tasks
  • Trello Power-Ups can help you add tons of functionality

Pros

  • Great collaboration features
  • Very minimal learning curve
  • Checklist within tasks allows for prompt feedback

Cons

  • Doesn’t show task dependencies
  • Limited to a Kanban board view
  • Not suited for large organizations

Pricing

Trello offers three pricing options:

  • Free Forever: Unlimited cards and lists
  • Business Class ($12.50 per user/month): Advanced checklists and board collection with power-ups

Customer ratings

  • Capterra: 4.5/5 (17,500+ reviews)
  • G2: 4.3/5 (10,800+ reviews)

Curious about Trello? Check out how to use automations in Trello.

4. nTask

ntask landing page

nTask is a cloud-based task manager and project management tool that focuses on risk management and efficient collaboration. However, a productivity tool dedicated to risk management can also be a risk too!

What, why?

That’s because you need a tool to do a whole lot more, like monitoring your team, generating reports, and connecting to other work tools. 

Unfortunately, nTask can do neither of these things.

Features

  • Native meeting management tool for organizing, managing, and scheduling meetings
  • Issue management module for identifying and tackling issues
  • Converts comments into tasks using Slack

Pros

  • Create unlimited tasks and to-do list items for free
  • Prompt notifications, alerts, and reminders
  • Compatible with your iPhone and iPad

Cons

Pricing

nTask offers three pricing options:

  • Basic Free Plan: includes meetings, timesheets, and issues tracking
  • Premium Plan ($3.99 per user/month): Basic plan features and bulk actions, custom filters, and 5GB storage
  • Business Plan ($11.99 per user/month): includes premium features along with risk management, custom permissions, and 10GB storage

Customer Ratings

  • Capterra: 4.5/5 (10+ reviews)
  • G2: 4.1/5 (10+ reviews)

5. Asana

asana landing page

Asana is another great Todoist free alternative. 

Whether you’re managing a large or a small team, Asana can help you.

However, a lot of their useful features such as unlimited tasks, timelines, dashboards, etc.,  require you to pay up.

(Well, that’s definitely going to eat into your vacation funds.)

Features

  • Powerful timelines for scheduling tasks
  • Reminders and due dates
  • Task milestones to track significant achievements and events
  • Four project views including Kanban (similar to Trello)

Pros

  • Real-time collaboration features
  • Supports tons of third-party integrations
  • Available on the iOS app store (for iPhone & iPad) and Google Play Store

Cons

  • No offline mode
  • Multiple assignees for a single task aren’t possible
  • Mobile app isn’t at par with the web app

Pricing

Asana offers three pricing options:

  • Basic Free Plan: basic features including board view, 100MB storage, and list view
  • Premium Plan ($10.99 per user/month): includes extra features like custom fields and milestones
  • Business Plan ($24.99 per user/month): includes extra features like goals and integrations

Customer ratings

  • Capterra: 4.4/5 (9000+ reviews)
  • G2: 4.3/5 (6800+ reviews)

Already using Asana? Check out these no-brainer reasons to choose Clickup as your Asana alternative.

Conclusion

Finding a decent Todoist alternative doesn’t have to be a chore.

Just go through the five Todoist alternatives we mentioned and pick the one that suits your team best.

You’re welcome! 😊

And while all of the tools that made the list have their share of pros, ClickUp is clearly the best free Todoist alternative that has a lot more to offer.

Why?

You get Project Timelines, Automations, Notepads, Dashboards, and many more features, all for free

So get ClickUp today for free and manage your projects like a boss! 

johnny rose high five

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