Top 10 Hybrid Work Software for Better Collaboration

The hybrid work model is the new operating system for modern workplaces and not just a passing phase.

But as flexible and convenient as it sounds, managing hybrid teams brings its own challenges. Between booking desks, coordinating in-office days, and keeping everyone looped in (without a million calendar invites), things can get messy—fast.

The right hybrid work software can make a huge difference. Whether you’re juggling a distributed workforce, handling visitor management, or trying to make the most of limited office space, these tools help your team stay connected, productive, and even more sane.

Let’s look at the best ones.

Hybrid Work Software for Better Collaboration

10 Hybrid Work Software at a Glance

Here’s how the best hybrid work tools stack up against each other for best features, use cases, and pricing structure:

Tools	Best for	Key features	Pricing
ClickUp	All team sizes needing AI-powered task tracking, remote collaboration tools, chat, and automation	Collaborative docs, chat, reporting, whiteboards, integrated AI, and hybrid work templates	Free plan available; Custom pricing available for enterprises
Robin	Small to mid-sized businesses needing hybrid office space management	Workplace analytics, interactive maps, desk booking, and attendance tracking	Custom pricing
Cisco Webex	Mid-sized to large companies needing hybrid meeting management features	Real-time translation, breakout rooms, noise removal, and gesture recognition	Free plan available; Paid plans start at $14.40/month
OfficeRnD Hybrid	Mid to large-scale businesses wanting to optimize office space usage	Workplace analytics, mobile booking, branded portals, visitor check-ins	No free plan; Paid plans start at $265/month
Miro	Startups and mid-sized businesses looking for a collaborative and virtual brainstorming space	Shared boards, templates, async collaboration, activity tracking	Free plan available; Paid plans start at $8/user per month
Flowlu	Small hybrid teams looking for project management solutions	Project tools, CRM, invoices, knowledge base, workflow automation	Free plan available; Paid plans start at $49/month per team
WorkInSync	Enterprises needing office management tools	Real-time availability, contactless check-ins, and smart floor plans	No free plan; Paid plans start at $3/user per month (billed quarterly)
Pult	Large-scale companies wanting hybrid work scheduling	Hybrid schedule planning, real-time desk booking, analytics, and visitor kiosk	No free plan; Paid plans start at $2.200/user per month
Collabora Online	Small to mid-sized companies looking for collaborative document editing	Real-time co-editing, Office file compatibility, and inline comments	Free plan available; Paid plans start at $2.03/month
Zulip	Companies with distributed global teams looking for a context-based communication platform	Email-style threading, real-time & async chat, integrations, self-hosting	Free plan available; Paid plans start at $3.50/month

*Please check the tool website for the latest pricing

What Should You Look for in Hybrid Work Software?

Choosing the right hybrid work software can help your team communicate, collaborate, and balance workplace flexibility with accountability. It’s not just about productivity—it’s about keeping your hybrid meetings efficient, your tools aligned, and your people connected.

Here are the core features to look for in any solid hybrid office software:

Video conferencing tools: Enable smooth hybrid meetings with real-time collaboration, fewer misunderstandings, and better engagement
Desk booking: Help hybrid employees reserve desks, manage visitor check-ins, and make hot desking less chaotic
Remote project management: Combine workplace analytics, file sharing, and real-time edits to support hybrid collaboration and keep projects moving
Centralized communication: Keep updates, feedback, and discussions in one place to reduce scattered conversations
Automated scheduling and task assignments: Save time and keep hybrid work schedules balanced across the team
Clear visibility into workloads: Prevent burnout by tracking task distribution and workload across the hybrid workforce
Simple user interface: Make onboarding easy with an intuitive design and clean dashboards
Security and access control: Protect sensitive data and ensure your hybrid tech stack stays compliant and secure

👀 Did You Know? A massive 84% of employees say they get more work done in a hybrid or remote work model than in the traditional onsite setting.

The 10 Best Software for Hybrid Work

Now that you know what to look for in hybrid workplace tools, let’s look at platforms built for hybrid teams. These tools support workplace flexibility, simplify hybrid collaboration, and help manage the demands of a distributed workforce. We’ll cover key features, pricing, limitations, and honest user reviews for each.

This will help you compare options and choose the right fit for your team’s daily collaboration needs.

How we review software at ClickUp

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at ClickUp.

1. ClickUp (Best for managing tasks and collaboration in hybrid work environments)

Manage your remote and hybrid teams effortlessly with ClickUp Remote Work

ClickUp is the everything app for work; one flexible platform that adapts to how your team works best. It serves as a central hub for hybrid collaboration, bringing together tasks, calendars, documents, workload management, and resource allocation in one place.

With ClickUp for Remote Work, your teams can communicate and collaborate without needing to switch between apps. Scheduling calls and meetings is just as seamless, keeping teams aligned and everything organized.

Collaboration starts with ClickUp Docs, with teams able to create, edit, and share documents directly where the work occurs. You can link docs directly to tasks, turn mapped-out steps into tasks with one click, and embed tables, views, and roadmaps, all in a single document.

You also get ClickUp Assign Comments, where team leaders and managers can provide their feedback and assign it to relevant employees.

For example, say you have a hybrid content team working from different time zones. They can use a doc to plan the editorial way forward, with sections for topic ideas, deadlines, and assigned writers. Each writer adds their input asynchronously, while the editor drops comments and mentions the right teammates for updates.

Then there’s ClickUp Chat, which helps you keep conversations right within the workflow, no matter where your team is working from. Talking about a deadline or reviewing feedback on a task? The built-in chat shows the full context alongside the work.

Your hybrid content team can coordinate publishing schedules, resolve last-minute changes, and quickly tag teammates when new drafts are ready, keeping hybrid workplace communication streamlined and contextual.

ClickUp Whiteboards is a virtual canvas where real-time and asynchronous brainstorming meet project execution. You can add sticky notes, shapes, text, and connectors, or draw freehand, and link them directly to tasks and docs.

Struggling to monitor billable hours for remote employees? ClickUp’s Project Time Tracking can help you monitor how time is spent.

Monitor how much time each task takes to keep projects on track with ClickUp Project Time Tracking

Start and stop timers directly on tasks, log time manually, and track hours across devices to manage your hybrid work schedule from desktop, web, mobile apps, or a Chrome extension.

Plus, ClickUp offers some stellar project management templates for remote teams.

Plan your organization’s transition to a hybrid work model with the ClickUp Remote Work Plan Template

Begin with the ClickUp Remote Work Plan Template to create a comprehensive plan for transitioning to remote work. You can outline expectations and roles of each team member and organize and track progress on transition-related tasks.

Get free template

Another handy template is the ClickUp Daily Planner Template, which lets remote and hybrid employees categorize and prioritize their tasks and track progress.

ClickUp best features

Schedule tasks and set up reminders to keep your remote and in-office teams on track
Customize ClickUp Dashboards to track timelines, workloads, and goals in one clear, widget-packed view
Generate automatic meeting notes, summaries, and action items with ClickUp AI Notetaker
Record meetings and embed clips on tasks and docs with ClickUp Clips
Simplify collaboration between a distributed workforce with work plan templates
Schedule meetings, events, and tasks with the AI-powered ClickUp Calendar

ClickUp limitations

Beginners may find the extensive features a little overwhelming at first

ClickUp pricing

free forever

Best for individual users

Free Free

Key Features:

60MB Storage

Unlimited Tasks

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free +

Unlimited Storage

Unlimited Folders and Spaces

Unlimited Integrations

ClickUp ratings and reviews

G2: 4.7/5 (10,200+ reviews)
Capterra: 4.6/5 (4,400+ reviews)

What are real-life customers saying about ClickUp?

A TrustRadius reviewer says:

ClickUp has made asynchronous alignment much simpler and more effective. By building a framework in which to outline and structure objectives and results, remote teams are able to understand expectations and provide status updates fluidly. Brainstorming with whiteboards is easy, reorganizing priorities is easy, and adding reference images, etc., is all very fluid.

Q. What are some ways to improve hybrid work collaboration?

Here are some tips to improve teamwork in hybrid or remote teams:

Set clear communication norms: Define when to use chat, email, or meetings to avoid confusion and overload
Create shared visibility: Maintain transparent goals, tasks, and progress through dashboards or weekly updates
Build in async collaboration: Allow team members to contribute across time zones with recorded meetings, comments, shared docs, and hybrid work communication tools
Solicit regular feedback: Check in on what’s working and adapt processes based on team input
Use collaborative tools effectively: Leverage shared docs, whiteboards, and project management tools to keep everyone aligned

2. Robin (Best for hybrid office space management)

Reports state that overall office occupancy has doubled, rising from 30% to 60%. In hybrid work settings, this presents challenges like tracking the number of employees returning to work and the amount of office space needed.

Robin is a hybrid workplace management software built specifically for flexible offices. Its standout feature is workplace analytics, which provides teams with real-time insights on space usage, so they can make smarter decisions about desk availability, meeting room allocation, and long-term space planning.

The platform also enables you to collect and analyze employee feedback to enhance the effectiveness of the hybrid work model.

Robin best features

Book desks and meeting rooms ahead of time to avoid conflicts
Check who’s in the office and plan your day accordingly
Use interactive maps to find people, rooms, or available desks
Connect Microsoft Teams, Outlook, and Google Workspace to manage hybrid collaboration without switching tools
Set rules for desk booking based on teams, days, or office zones
Track attendance trends to plan better and reduce overcrowding

Robin limitations

Room booking through Microsoft Outlook can be faulty
Editing floors takes quite some time

Robin pricing

Custom pricing

Robin ratings and reviews

G2: 4.5/5 (200+ reviews)
Capterra: 4.7/5 (70+ reviews)

What are real-life users saying about Robin?

A G2 review says:

Very intuitive to use, that allows for simple and painless reserving of office space. Our firm recently moved to a “hoteling” office space that has limited offices and meeting rooms. The Robin platform was integrated to prevent duplicate reservations and to track the office traffic. The email alerts to check in and confirmation are great as well.

3. Cisco Webex (Best for meeting management)

Cisco Webex - hybrid work software — via Cisco Webex

Cisco Webex is a platform that streamlines hybrid meetings. With noise removal and gesture recognition, virtual interactions feel more human and inclusive. The integrated AI assistant provides real-time translations and discussion summaries, and can even draft messages.

Features like breakout rooms, polling, and moderated Q&A help keep meetings structured and engaging. Additionally, Webex supports messaging, calling, and file sharing on a single platform.

Cisco Webex best features

Make virtual meetings more interactive with breakout rooms, live polls, and more
Message, call, and share files in one platform to streamline communication
Integrate with Microsoft Teams, Google Workspace, and calendar tools to stay in sync
Secure your remote work tools with enterprise-grade security and compliance features
Track meeting analytics and manage devices with built-in IT controls

Cisco Webex limitations

The hybrid work management tool has a steep learning curve
Limited customization in interface elements compared to competitors

Cisco Webex pricing

Free
Webex Meet: $14.50/month per user
Webex Suite: $25/month per user
Webex Enterprise: Custom pricing

Cisco Webex ratings and reviews

G2: 4.3/5 (20,000+ reviews)
Capterra: 4.4/5 (7,000+ reviews)

What are real-life users saying about Cisco Webex?

A G2 review said:

What I like best about Webex Suite is how everything I need. Meetings, messaging, and calling is all in one place. The video and audio quality are solid, and features like noise cancellation and real-time translation really make a difference, especially in busy or international meetings. I also like how it works well with tools I already use, like Google Workspace or Microsoft 365, which just makes things easier and more efficient.

📖 Also Read: Team Leadership: Essential Skills and Strategies for Success

4. OfficeRnD Hybrid (Best for optimizing and customizing the office space)

OfficeRnD Hybrid - hybrid work software — via OfficeRnD Hybrid

Approximately 49% of all workplace spaces are underutilized, with an average utilization of less than one hour per day. OfficeRnD can optimize how your office space is used and shared, ensuring your hybrid teams have everything they need for effective meetings.

You can set smart booking rules that keep scheduling simple and stress-free. And when things get busy, office managers and admins can step in to book spaces on behalf of others, ensuring everyone gets the right room at the right time.

OfficeRnD Hybrid best features

Analyze occupancy trends with built-in workplace analytics
Integrate with Microsoft Teams, Google Workspace, and Slack
Book desks and rooms on mobile for easy on-the-go access
Create branded employee portals for a consistent experience
Manage visitors with check-in tools and access tracking
Set hybrid work schedules and permissions to match company policies

OfficeRnD Hybrid limitations

This platform can get quite expensive for startups with a limited budget
The platform navigation isn’t very user-friendly

OfficeRnD Hybrid pricing

Start: Starting from $265/month
Grow: Starting from $532/month
Scale: Custom pricing

OfficeRnD ratings and reviews

G2: 4.6/5 (150+ reviews)
Capterra: 4.5/5 (30+ reviews)

What are real-life users saying about OfficeRnD Hybrid?

A G2 review said:

The customization that allow us to set the products and branding according to our business needs. The support is also quick and efficient, ad also that the platform keeps improving and getting better at a cost-effective for our business .

🧠 Fun Fact: Full-time remote workers generate less than 50% greenhouse gas emissions compared to those who commute to an office.

5. Miro (Best for collaborative brainstorming between remote and hybrid teams)

Hybrid and remote work offer flexibility and better work-life balance, but they can also leave teams feeling disconnected. In fact, 45% of remote and hybrid employees say it’s harder to collaborate and connect than in a traditional office.

Miro helps bridge that gap with a visual collaboration platform built for hybrid teams. The tool’s shared digital canvas supports real-time and async teamwork, making brainstorming, planning, and building feel natural.

With tools like sticky notes, diagrams, voting, and communication plan templates, Miro turns scattered input into structured action. Miro AI speeds up work by turning rough ideas into refined outcomes.

Miro best features

Embed boards into documents, wikis, or presentations
Track changes with real-time cursors and activity history
Present ideas using Miro’s presentation mode for structured walkthroughs
Access boards from desktop, tablet, or mobile devices
Secure collaboration with SSO, access controls, and admin permissions

Miro limitations

Performance can slow down on large boards with many active collaborators
The free plan restricts board count and lacks access to advanced features

Miro pricing

Free
Starter: $8/month per user
Business: $16/month per user
Enterprise: Custom pricing

Miro ratings and reviews

G2: 4.7/5 (8,100+ reviews)
Capterra: 4.7/5 (1,600+ reviews)

What are real-life users saying about Miro?

A G2 review writes:

The collaborative experience is the industry standard.
Especially to share and review animations its so easy to align stroyboard stills, but also upload small GIF previews of a full sequence.
Unfortunately there is no real way to upload full .mp4 files. Which would make it even more insane to review Animations on there with a big team and get instant feedback

📮 ClickUp Insight: 48% of employees say hybrid work is best for work-life balance. Yet, with 50% still working mostly in the office, staying aligned across locations can be a challenge. But ClickUp is built for all kinds of teams: remote, hybrid, async, and everything in between.

With ClickUp Chat and Assigned Comments, teams can quickly share updates, give feedback, and turn discussions into action without endless meetings. Collaborate in real time via ClickUp Docs and ClickUp Whiteboards, assign tasks directly from comments, and keep everyone on the same page no matter where they work from!

💫 Real Results: STANLEY Security saw an 80% increase in teamwork satisfaction thanks to ClickUp’s seamless collaboration tools.

Try ClickUp now

6. Flowlu (Best for managing small-scale collaborative projects)

Flowlu - hybrid work software — via Flowlu

Low-performing teams are four times more likely to juggle 15 or more tools, as valuable time is wasted managing an elaborate tool stack rather than actual tasks.

Flowlu addresses this issue with a hybrid collaboration platform that combines project management, CRM, invoicing, knowledge sharing, and communication under one roof.

Teams can track tasks using Kanban boards, Gantt charts, and time logs, while monitoring workloads and deadlines. You can build internal knowledge bases, automate workflows, and manage deals through customizable sales pipelines.

Besides helping you manage hybrid teams, this software also enables you to create invoices, manage finances, and generate reports, with integrations that seamlessly fit into your existing tech stack.

Flowlu best features

Manage projects with Kanban boards, Gantt charts, and task automation
Track time, deadlines, and workloads to support strong team leadership
Create internal knowledge bases to centralize information and reduce confusion
Manage leads, deals, and customer relationships with built-in CRM tools
Send professional invoices and track payments with integrated finance tools

Flowlu limitations

May not be ideal for managing complex, large-scale technical projects
The user interface is functional but less visually engaging than some alternatives

Flowlu pricing

Free
Team: $49/month per team
Business: $99/month per team
Professional: $199/month per team
Enterprise: $329/month per team

Flowlu ratings and reviews

G2: 4.7/5 (190+ reviews)
Capterra: 4.8/5 (350+ reviews)

What are real-life users saying about Flowlu?

A G2 review says:

The all in one project and task management software. Each feature have a separte api. It makes it very easy to integrate with another software.User friendly. Their customer support also awesome.CRM support is also good.

📖 Also Read: Home Office Tips to Boost Remote Work Productivity

7. WorkInSync (Best for enterprise office space management)

WorkInSync - hybrid work software — via WorkInSync

Coordinating conference room usage across large offices and multiple locations can be challenging, especially in a hybrid work model. WorkInSync streamlines workplace operations with a centralized platform built for distributed teams and shifting schedules.

It simplifies room and desk booking, employee scheduling, and provides real-time availability through a single unified dashboard. Smart booking rules, interactive floor plans, and mobile access help avoid conflicts and no-shows.

With features like contactless check-ins and detailed workplace analytics, WorkInSync helps you optimize space and improve the employee experience. It also supports smarter, data-driven decisions across your hybrid workplace.

WorkInSync best features

View real-time availability to avoid scheduling conflicts
Set smart booking rules to manage capacity and prevent double bookings
Use interactive floor plans to locate and reserve spaces
Schedule in-office days and sync with team calendars
Track attendance trends to plan space usage more effectively

WorkInSync limitations

Initial setup can be complex, particularly when configuring floor plans and booking policies
Lacks built-in collaboration tools, requiring separate platforms for messaging and meetings

WorkInSync pricing

Standard: $3/month per user (billed quarterly)
Professional: $4.50/month per user (billed quarterly)
Enterprise: $6.75/month per user (billed quarterly)

WorkInSync ratings and reviews

G2: 4.7/5 (200+ reviews)
Capterra: 4.8/5 (140+ reviews)

What are real-life users saying about WorkInSync?

A G2 review reads:

WorkInSync’s desk booking feature has revolutionized the way our team works. The self-serve option allows us to book desks whenever we need them, without having to rely on administrative staff. The ability to book desks directly through the mobile app is incredibly convenient. I love being able to see the layout of the workspace and find colleagues easily

👀 Did You Know? Three out of four employees report experiencing delays and lost time due to technical issues when starting meetings.

8. Pult (Best for hybrid work scheduling)

If your team’s juggling in-office days, desk bookings, and meeting room coordination, Pult can help bring order to the chaos. It offers a centralized way to manage hybrid schedules with real-time visibility into who’s coming in, when, and where.

Whether you’re hybrid, remote, or somewhere in between, Pult makes office coordination easier and more predictable.

Pult best features

Plan hybrid schedules and build a consistent in-office routine
Book rooms and desks using real-time floor plans
Automate check-ins with Wi-Fi-based attendance tracking
Set smart booking rules to manage space effectively
Track occupancy and space usage with detailed analytics

Pult limitations

Relies on consistent team-wide adoption to deliver full value
Floor plan setup may require manual input or assistance from Pult’s support team for accuracy

Pult pricing

Starter: $2.20/user per month
Growth: Custom pricing
Business: Custom pricing
Enterprise: Custom pricing

*Euro pricing converted to USD

Pult ratings and reviews

G2: 4.7/5 (30+ reviews)
Capterra: Not enough reviews

What are real-life users saying about Pult?

A G2 reviewer says:

Pult is smart and simple. It solves exactly our problem: who will be coming to the office and does he/she still have a desk to work? The setup is easy, the colleagues think it’s great and the support is good!

9. Collabora Online (Best for document editing with hybrid teams)

Collabora Online - hybrid work software — via Collabora Online

Standard document editing tools can make collaboration tricky, especially for hybrid teams dealing with scattered files and version issues. Collabora Online offers a browser-based office suite for real-time editing of documents, spreadsheets, and presentations.

It supports Microsoft Office formats and includes features like in-line comments, real-time cursors, version history, and editing permissions.

Teams can host it on their own servers or use a cloud setup, making it a practical option for those who prioritize open-source flexibility and greater control over their data.

Collabora Online best features

Track changes across users and review detailed version history
Secure content with enterprise-grade permissions and end-to-end encryption
Collaborate on documents without installing additional desktop software
Customize the interface and features to fit specific organizational needs with open-source flexibility

Collabora Online limitations

The user interface may appear dated compared to newer platforms
Converting files between formats can sometimes cause layout or formatting inconsistencies

Collabora Online pricing

Collabora Online Development Edition: Free
Collabora Online for Business: $2.03/month per user
Collabora Online for Enterprise: Custom pricing

Collabora Online ratings and reviews

G2: Not enough reviews
Capterra: 4.7/5 (100+ reviews)

🧠 Fun Fact: Mark Zuckerberg, the founder of Facebook, swears by the productivity-boosting power of an icy conference room, keeping the thermostat at a brisk 59F (15°C).

10. Zulip (Best for topic-based threaded conversation)

Zulip - hybrid work software — via Zulip

Switching between tools and searching for updates can be time-consuming and drain focus, especially for hybrid teams managing overlapping conversations. In fact, employees spend 61% of their time updating, searching, and managing information across scattered systems.

Zulip offers an open-source team chat platform that combines real-time messaging with email-style threading, making it easier to follow discussions without losing context.

This hybrid work communication tool is particularly helpful when multiple topics are active at once, allowing team members to stay organized and respond on their own time. With a self-hosting option, Zulip also gives organizations more control over their data and internal communication, making it a thoughtful choice for structured hybrid collaboration.

Zulip best features

Organize conversations with topic-based threads for clearer communication
Support asynchronous collaboration by allowing replies to specific topics at any time
Stay on top of discussions without the clutter of endless chat histories
Integrate with 100+ tools like GitHub, Jira, and Zapier for seamless workflows
Choose between on-premises hosting for complete data control or Zulip Cloud for convenience

Zulip limitations

The threaded conversation model may take time for users used to traditional chat layouts to adjust to
The interface feels dated compared to more modern tools like Slack or Microsoft Teams

Zulip pricing

Zulip Cloud Free
Zulip Cloud Standard: $8/month per user
Zulip Cloud Plus: $12/month per user
Zulip Self-hosted Free
Zulip Self-hosted Basic: $3.50/month per user
Zulip Self-hosted Business: $8/month per user
Zulip Self-hosted Enterprise: Custom pricing

Zulip ratings and reviews

G2: 4.6/5 (90+ reviews)
Capterra: 4.9/5 (100+ reviews)

What are real-life users saying about Zulip?

A G2 reviewer writes:

Channels and conversation threads are very useful for compartmentalizing various conversations. The web/desktop interface is pleasant and intuitive. The support and documentation are very effective.

Simplify Collaboration With the Best Software for Hybrid Work: ClickUp

While many of the hybrid work software tools above offer solid features for communication, scheduling, or document sharing, few bring everything under one roof. Some excel at office management, while some provide phenomenal collaboration tools.

If you don’t want a trade-off, choose ClickUp, the hybrid work software for project management. From project planning and task management to team chat, docs, whiteboards, time tracking, and dashboards, it unifies your entire team’s workflow, whether they are remote, in-office, or hybrid.

Want a more innovative and seamless way to manage hybrid work? Sign up for ClickUp today and bring clarity, coordination, and control to your hybrid setup.

Everything you need to stay organized and get work done.

Contact Sales