Would you pick a sleek new smartphone or a clunky flip phone from the 90s? Or better yet, would you rather send text messages or rely on carrier pigeons?
“What sort of questions are these?”
Exactly—who in their right mind would choose the latter?
So why are so many teams still stuck with old-school team management methods that require more time and effort and can lead to misunderstandings?
What you need are AI tools for team management.
🧠 Did You Know: 77% of project managers say AI has positively impacted their work.
We’ve got you covered if you’re unsure where to start. Check out this lineup of the 13 best AI-powered tools to boost productivity and improve your team’s collaboration.
Summarize this article for me please⏰ 60-Second Summary
Here’s a quick rundown of the best AI tools for team management and what they’re best at:
- ClickUp: Best for comprehensive project management and team collaboration
- Asana: Best for intuitive task management
- Notion AI: Best for knowledge management and team documentation
- Wrike: Best for advanced project visualization
- Trello: Best for simple and visual task management
- Monday.com: Best for customizable workflows and team coordination
- Taskade: Best for lightweight team collaboration and AI-enhanced workflows
- Motion: Best for AI-powered task auto-scheduling and optimization
- Todoist: Best for simple task management with cross-platform support
- Lattice: Best for performance assessment and employee engagement
- Slack: Best for team communication and project updates
- Workday: Best for comprehensive HR and financial management
- Jira: Best for software development and issue tracking
13 Best AI Tools for Team Management in 2025
- What Should You Look for in AI Tools for Team Management?
- The 13 Best AI Tools for Team Management
- 1. ClickUp (Best for comprehensive project management and team collaboration)
- 2. Asana (Best for intuitive task management)
- 3. Notion AI (Best for knowledge management and team documentation)
- 4. Wrike (Best for advanced project visualization)
- 5. Trello (Best for simple and visual task management)
- 6. Monday.com (Best for customizable workflows and team coordination)
- 7. Taskade (Best for lightweight team collaboration and AI-enhanced workflows)
- 8. Motion (Best for AI-powered task auto-scheduling and optimization)
- 9. Todoist (Best for simple task management with cross-platform support)
- 10. Lattice (Best for performance assessment and employee engagement)
- 11. Slack (Best for team communication and project updates)
- 12. Workday (Best for comprehensive HR and financial management)
- 13. Jira (Best for software development and issue tracking)
Summarize this article for me pleaseWhat Should You Look for in AI Tools for Team Management?
When chatting with your team or pitching AI tools to the higher-ups, you’ll hear fancy terms like predictive analytics and machine learning algorithms.
Sure, these tools will help you in the long run—but they shouldn’t be your focus right out of the gate.
💡 Pro Tip: Start simple—identify the workflow headaches that slow you and your team down.
Whether it’s task prioritization, project tracking, or improving team collaboration, pick a tool that tackles those issues head-on. Extra points if the AI tool adds some bonus functionality (like automated task management or multiple integrations with apps) and feels so intuitive that you wonder how you ever worked with other project management tools.
Some key goals to aim for in the ideal AI tool for team management:
- Feels intuitive and easy to use
- Handles projects, task management processes, and sub-tasks like a pro
- Keeps the team engaged, not drowning in complexity
- Simplifies communications for projects and tasks
- Offers integration options to scale with your business
Other things to consider are how well it replicates or enhances human input, the depth of AI functionality, and—let’s be honest—pricing.
Find a tool that checks these boxes, and you’ll save time, reduce repetitive routine tasks, and easily boost productivity.
Summarize this article for me pleaseThe 13 Best AI Tools for Team Management
Automated tasks can save you a solid 2 hours and 24 minutes per day.
Convinced how awesome that would be for your team? Let’s look at the top 13 AI tools that can help you achieve this.
1. ClickUp (Best for comprehensive project management and team collaboration)
The best way to avoid team conflict is to keep every individual accountable.
But is it even possible to track everyone’s progress manually without losing your mind? Yes, if you are using ClickUp.
Work today is broken, with 60% of our time spent sharing, searching for, and updating information across different tools. ClickUp fixes this by becoming your everything app for work that combines projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter by automating tasks for your team.
But before diving into tasks, your team needs a clear objective.
ClickUp Goals let you break down big objectives into smaller, actionable steps across daily, weekly, or even annual timelines.
You can also create checklists to prioritize tasks, ensuring everyone knows what’s most important.
Speaking of task prioritization, nothing does it better than ClickUp’s native AI, ClickUp Brain.
It analyzes past data and deadlines to suggest the most relevant tasks, summarizes updates, and generates new tasks in seconds. These suggestions can then instantly turn into actionable ClickUp Tasks that align perfectly with your goals.
You can also use ClickUp’s Team Management Plan Template to organize your project and help your team align with what’s most important for collective success.
All that remains now is communicating these tasks with your team. ClickUp’s beauty lies in its ability to integrate goals directly into functions. This means no one is scratching their heads, wondering why they’re doing something—it’s crystal clear.
ClickUp Brain easily achieves this by converting goals, emails, and messages into tasks with the click of a button. And the best part? This knowledge is readily available to you—just ask Brain a question in plain English and get the right info from your workspace in seconds.
Speaking of messages—you can tag team members, set priorities, and even share updates, files, or quick notes with ClickUp Chat. It’s like having an instant messaging app built right into your team management system. That’s the perfect recipe for seamless team collaboration.
ClickUp best features
- Summarization: Quickly summarize long threads, project updates, or documents for instant context
- Meeting transcription: Transcribe meeting discussions into actionable docs with real-time collaboration
- Instant communication: Use ClickUp Chat to share updates, files, and links seamlessly
- Actionable feedback: Assign comments directly in files or tasks to ensure precise and actionable feedback
- Integrations: Connect with Slack, Zoom, and Google Workspace for centralized communication
🧠 Did You Know: Studies reveal collaboration inefficiencies cost 64% of employees at least three hours a week, with 20% losing up to six hours in wasted time.
ClickUp limitations
- The wide range of customization options can be overwhelming for new users
ClickUp pricing
- Free Forever
- Unlimited: $7 per user/month
- Business: $12 per user/month
- Enterprise: Custom pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
✨ User reviews: Users appreciate its all-in-one nature, blending project management, knowledge organization, and AI-driven assistance into a seamless experience. As many put it, “ClickUp adapts to your workflow, not the other way around.”
2. Asana (Best for intuitive task management)
When deadlines are looming, and work is piling up, Asana organizes everything and even automates the boring stuff.
This tool connects strategic goals to daily tasks, ensuring everyone knows what’s important.
Moreover, it has capable AI features that reduce manual repetitive work, helping teams focus on other important work.
Asana best features
- Connect strategic goals to tasks, keeping the team focused on company objectives
- Automate workflows to reduce busywork and boost productivity
- Access over 300 integrations, including Slack, Google Drive, and Microsoft Teams
- Enhance teamwork via commenting, real-time updates, and visibility into personal tasks
- Use pre-built templates to kickstart projects and manage tasks effectively
Asana limitations
- The abundance of features can make simple tasks feel more complex than necessary
- Only one user can be assigned to a task, which may hinder collaboration on shared responsibilities
Asana pricing
- Personal: Free
- Starter: $10.99 per user/month
- Advanced: $24.99 per user/month
Asana ratings and reviews
- G2: 4.4/5 (10,700+ reviews)
- Capterra: 4.5/5 (13,200+ reviews)
✨ User reviews: Asana is praised for its ease of use, versatility, and smooth AI features. Its integrations with popular apps like Slack and Everhour enhance productivity, while customizable layouts and reporting features cater to various team needs.
3. Notion AI (Best for knowledge management and team documentation)
Picture this: a new hire has 20 questions about your team’s workflow, and half the team is too busy to answer. Enter Notion AI, your AI personal assistant for knowledge management.
It allows you to centralize team documentation, create shared wikis, and manage permissions so every member knows what to do and when.
Moreover, its AI-powered Q&A feature enables team members to ask questions in plain language and receive accurate, cited answers, eliminating delays caused by searching or miscommunication.
🧠 Did You Know: Miscommunication is responsible for 28% of missed deadlines, emphasizing the importance of structured communication channels to ensure team alignment and efficiency.
Notion AI best features
- Centralize and organize team information into easily accessible wikis
- Assign tasks, share updates, and manage permissions for effective team coordination
- Use customizable templates for onboarding, process management, and team planning
- Connect with tools like Slack and GitHub to ensure seamless workflow integration
Notion AI limitations
- May be overwhelming for teams new to knowledge management tools
- Can slow down when handling large databases
- Requires consistent internet access for most features
Notion AI pricing
- Free
- Plus: $10 per user/month
- Business: $15 per user/month
- Enterprise: Custom pricing
Notion AI ratings and reviews
- G2: 4.7/5 (5,930+ reviews)
- Capterra: 4.7/5 (2,430+ reviews)
✨ User reviews: Notion is highly regarded for its flexibility, ease of use, and innovative AI capabilities, which make knowledge management and task organization seamless. Its templates, AI Writing Assistant, and integration with tools like Slack enhance collaboration, whether for professional tasks or personal projects.
🧠 Did You Know: 41% of employees struggle more with cross-departmental collaboration than working within their teams, highlighting the need to break down organizational silos for better coordination.
4. Wrike (Best for advanced project visualization)
Imagine multiple teams working on different aspects of a project, each with its workflows and priorities. Yet everyone’s progress is aligned and visible on one platform. That’s Wrike in action.
Wrike stands out for its ability to centralize projects, automate repetitive tasks, and provide dynamic visualization tools like Gantt charts and Kanban boards. Teams can customize workflows, create project blueprints, and use AI-powered insights to make data-driven decisions.
Wrike best features
- Tailor workflows to suit specific team and project needs
- Automate repetitive tasks like approvals and notifications for increased efficiency
- Allow direct commenting on files and tasks to streamline feedback and updates
- Connect with tools like Microsoft Teams, Slack, and Adobe Creative Cloud
Wrike limitations
- Premium features can be expensive for solo users or small teams
- Some integrations, like Outlook, may experience notification delays
- No built-in chat feature; requires third-party communication tools
Wrike pricing
- Free
- Team: $10 per user/month
- Business: $24.80 per user/month
- Enterprise: Custom pricing
Wrike ratings and reviews
- G2: 4.2/5 (3,730+ reviews)
- Capterra: 4.3/5 (2,740+ reviews)
5. Trello (Best for simple and visual task management)
Think of Trello as the sticky note system for the digital age.
It is a good option for teams seeking a straightforward way to manage tasks without overcomplicating their workflows. Using boards, lists, and cards, Trello offers a visual way to track progress and organize tasks in a way that’s intuitive for everyone.
Additionally, it supports real-time updates, no-code automation, and integrations with popular tools like Slack and Google Drive.
Trello best features
- Visualize tasks with an intuitive board, list, and card system
- Reflect changes to tasks instantly, keeping all team members on the same page
- Automate repetitive tasks with Trello’s built-in Butler automation
- Connect with tools like Slack, Google Drive, and Microsoft Teams
- Find accessible pricing plans suitable for individuals and small teams
Trello limitations
- Lacks tools like Gantt charts and comprehensive reporting for complex projects
- Struggles with larger teams or high task volumes
- Requires third-party apps or Power Ups to fill functionality gaps
Trello pricing
- Free
- Standard: $5 per user/month
- Premium: $10 per user/month
- Enterprise: $17.50 per user/month
Trello ratings and reviews
- G2: 4.4/5 (13,650+ reviews)
- Capterra: 4.5/5 (23,310+ reviews)
✨ User reviews: Trello is widely praised for its intuitive Kanban-style boards that make task organization and collaboration effortless. Users appreciate its flexibility, team management features, and the ability to integrate with tools like Slack. Features like Butler automation save time, while Trello’s simplicity makes it a favorite for personal and professional use alike.
Also Read: How to Use AI for Operations Management
6. Monday.com (Best for customizable workflows and team coordination)
Monday.com is a highly customizable project management platform designed to cater to teams of all sizes and industries.
From tracking individual tasks to managing enterprise-level projects, Monday offers a range of tools, such as customizable boards, rule-based automation, and integrations with 200+ apps.
Monday.com best features
- Tailor project boards to match your team’s specific needs
- Save time by automating repetitive tasks and processes using Monday AI
- Access 200+ templates for quick project setup
- Keep all team members updated with seamless task tracking and shared boards
- Connect with tools like Slack, Google Drive, and Microsoft Teams for streamlined operations
Monday.com limitations
- Filtering options can feel restrictive for some users
- The mobile version lacks features compared to the desktop app
- Monday AI is available only in higher-tier plans, limiting access for basic users
Monday.com pricing
- Free
- Basic: $9 per user/month
- Standard: $12 per user/month
- Pro: $19 per user/month
- Enterprise: Custom pricing
Monday.com ratings and reviews
- G2: 4.7/5 (12,680+ reviews)
- Capterra: 4.6/5 (5,360+ reviews)
7. Taskade (Best for lightweight team collaboration and AI-enhanced workflows)
Taskade is an all-in-one productivity platform designed to enhance collaboration and streamline project management. With features like real-time collaboration, users can communicate seamlessly through integrated chat and video calls while managing tasks.
Its AI Workflow Generator automates routine tasks, while custom AI agents assist in content creation and document organization. Its easy-to-use interface, flexible setups, and collaboration tools make it a strong contender for smaller teams or those starting with project management.
Taskade best features
- Automate tasks and generate content with integrated AI features
- Visualize projects better using task lists, mind maps, flowcharts, Kanban boards, and calendars
- Organize projects with customizable workspaces and folders
Taskade limitations
- Missing Gantt charts and time-tracking tools for complex projects
- Uploading too many documents can cause glitches or slowdowns
- Requires an internet connection for all functionality
Taskade pricing
- Free
- Taskade Pro: $8 per user/month
- Taskade for Teams: $16 per user/month
Taskade ratings and reviews
- G2: 4.6/5 (50+ reviews)
- Capterra: 4.7/5 (65+ reviews)
🧠 Did You Know: Unclear communication stresses 80% of employees, while 46% spend up to 40 minutes daily resolving confusion, impacting productivity and well-being.
8. Motion (Best for AI-powered task auto-scheduling and optimization)
If your team has fallen victim to never-ending to-do lists, overlapping deadlines, and meetings that eat up half the day, Motion can help.
Motion automatically reshuffles tasks, optimizes workflows, and predicts delivery timelines so you can focus on what truly matters: getting things done.
With its AI-driven scheduling and workflow automation, Motion empowers teams to avoid the chaos of manual planning.
Motion best features
- Maximize team efficiency by automatically prioritizing and scheduling tasks
- Simplify repetitive processes and reduce manual work
- Visually track project progress and deadlines
- Get valuable insights into team schedules and task priorities
- Connect with tools like Zoom, Google Calendar, and Zapier for seamless workflows
Motion limitations
- Few customization options for project and task displays
- Occasional glitches can impact usability
- The mobile app lacks functionality compared to the desktop version
Motion pricing
- Individual: $19 per user/month
- Business Standard: $12 per user/month
- Business Pro: Custom pricing
Motion ratings and reviews
- G2: 4.0/5 (90+ reviews)
- Capterra: 4.3/5 (45+ reviews)
✨ User reviews: Motion has garnered appreciation for its auto-scheduling feature, which eliminates the mental load of task prioritization and helps users achieve both small and large goals efficiently. Features like warning alerts for missed deadlines, dynamic rescheduling, and project triggers add value to users’ workflows.
Also Read: Top 10 AI Task Managers
9. Todoist (Best for simple task management with cross-platform support)
Known for its clean, minimalist interface, Todoist helps individuals and teams manage their tasks seamlessly across devices.
Todoist’s standout feature is its natural language input, which allows users to create and add tasks to lists with phrases like “submit report tomorrow at 3 p.m.”
It also functions as an AI collaboration tool with shared projects, task assignments, and productivity tracking tools, making it versatile for personal and professional use.
Todoist best features
- Seamlessly sync tasks across devices, including desktop, mobile, and browser extensions
- Create projects, assign labels, and set priorities for efficient task management
- Set goals and monitor progress with visual charts and stats
Todoist limitations
- Some core functionalities are locked behind paid plans
- Not ideal for users needing advanced task breakdowns
- Pricing can be expensive for larger groups
Todoist pricing
- Beginner: Free
- Pro: $4 per user/month
- Business: $6 per user/month
Todoist ratings and reviews
- G2: 4.4/5 (800+ reviews)
- Capterra: 4.6/5 (2,530+ reviews)
Also Read: How to Improve Your Team Management Skills
10. Lattice (Best for performance assessment and employee engagement)
Highly engaged employees are the lifeblood of successful organizations—studies even suggest that businesses with highly engaged employees can see a 21% boost in profitability.
You need a platform for performance reviews, employee feedback, goal-setting, and engagement surveys to maintain this.
Enter Lattice. Its OKRs and Goals feature helps businesses align individuals and teams with company objectives, while tools like 1:1s and engagement surveys foster productive discussions and meaningful feedback.
Lattice best features
- Track progress toward company priorities with transparent, measurable objectives
- Facilitate productive meetings with suggested agendas and action items
- Collect employee feedback and analyze trends to improve workplace satisfaction
- Conduct structured reviews using documented examples for fair assessments
- Visualize and understand key workforce metrics to inform strategic decisions
Lattice limitations
- Automated surveys can feel redundant and lead to disengagement
- Lacks payroll and time-tracking modules for comprehensive HR management
- May not offer extensive direct support for organizations with fewer than 50 employees
Lattice pricing
- Talent Management: $11 per user/month
- Engagement: Add-on for $4 per user/month
- Grow: Add-on for $4 per user/month
- Compensation: Add-on for $6 per user/month
- HRIS Core: $5 per user/month (Early Bird Pricing)
Lattice ratings and reviews
- G2: 4.7/5 (3,890+ reviews)
- Capterra: 4.5/5 (180+ reviews)
11. Slack (Best for team communication and project updates)
Over the years, Slack has redefined how teams communicate and stay aligned.
Initially launched as a messaging tool, Slack has evolved into a powerful platform that combines team communication with features to manage tasks, share updates, and integrate workflows.
Whether tracking progress through lists or automating workflows with its Workflow Builder, Slack keeps teams connected and productive—all in one digital workspace.
Slack best features
- Keep discussions organized by projects, departments, or topics with dedicated channels
- Track and manage tasks directly within Slack for improved accountability with lists
- Automate repetitive processes like approvals and status updates
- Connect with apps like Google Drive, ClickUp, and Jira for seamless collaboration
- Host live discussions or share quick video updates to reduce email clutter
Slack limitations
- Large organizations might find managing multiple channels chaotic
- Lacks Gantt charts or Kanban boards, requiring integrations for advanced project management
- Notifications can easily divert focus, especially in active workspaces
- Costs can escalate significantly as team size increases
Slack pricing
- Free
- Pro: $8.75 per user/month
- Business+: $15 per user/month
- Enterprise Grid: Custom pricing
Slack ratings and reviews
- G2: 4.5/5 (33,745+ reviews)
- Capterra: 4.7/5 (23,481+ reviews)
💡 Pro Tip: Use ClickUp’s customizable Dashboard to visualize project metrics with charts and graphs, filter data with interactive tools, and track progress all in one place.
12. Workday (Best for comprehensive HR and financial management)
For businesses specializing in human resources, financial planning, and payroll, Workday offers a user-friendly interface and industry-specific customizability that meets the needs of organizations across various sectors.
With a focus on adaptability, it allows companies to manage organizational changes effortlessly using drag-and-drop tools and real-time modeling.
Plus, Workday’s mobile apps for payroll, resource allocation, and HR tasks empower employees and managers to stay connected from anywhere.
Workday best features
- Create and modify org charts with drag-and-drop functionality for seamless restructuring
- Build unique models for supervisory, matrix, or geographic organizations to match your business hierarchy
- Gain actionable insights into employee performance and costs through dynamic dashboards
- Highly rated mobile apps for iOS and Android enable payroll, time tracking, and HR task management
- Over 600 pre-built integrations, including payroll providers like ADP, ensure smooth data connectivity
Workday limitations
- Workday doesn’t disclose pricing publicly, requiring businesses to request a custom quote
- Frequent crashes, especially with time tracking, remain unresolved despite user feedback
Workday pricing
- Custom pricing
Workday ratings and reviews
- G2: 4.0 (1,300+ reviews)
- Capterra: 4.5 (1,500+ reviews)
13. Jira (Best for software development and issue tracking)
Would you like a virtual command center that tracks every task, predicts potential bottlenecks, and effortlessly aligns your team? Then check out Jira.
Born out of Atlassian’s mission to empower Agile teams, Jira has grown into a powerful tool for managing projects of all sizes.
Jira best features
- Adapt workflows to suit any team or project requirement
- Create, prioritize, and monitor issues with rich features like custom fields and attachments
- Handle everything from small team tasks to enterprise-level complexities
- Use customizable dashboards for data-driven decision-making
- Connect effortlessly with tools like Slack, Zoom, and Figma
Jira limitations
- May feel overwhelming for beginners due to the feature-rich setup
- Pricing can be high for smaller teams or startups
- Some users find navigation less intuitive compared to simpler tools
Jira pricing
- Free
- Standard: $7.53 per user/month
- Premium: $13.53 per user/month
- Enterprise: Custom pricing
Jira ratings and reviews
- G2: 4.2 (770+ reviews)
- Capterra: 4.4 (14,990+ reviews)
Summarize this article for me pleaseDon’t Just Keep Up—ClickUp Your Game
Wise words to live by, but let’s face it—working together effectively is easier said than done.
Take VMware, for example. The company struggled with scattered project requests across multiple channels, disconnected workflows, and limited visibility, leading to messy handoffs and delays.
Here’s what happened next: ClickUp simplified workflows for VMWare with AI-driven automation, standardized processes using templates, and provided leadership with data-driven insights through dashboards—resulting in an 8x improvement in project intake and prioritization.
Another success story comes from ICM.S, where 90% of project managers reported being very satisfied with ClickUp’s flexibility compared to their previous tools.
When you consider its features, ClickUp makes sense. With automated workflows, goal alignment, task prioritization, and real-time collaboration, it’s no wonder it rules as both a project and a task management tool.
So, are you ready to go to the next step? Sign up for ClickUp today and experience the difference.
Everything you need to stay organized and get work done.
