You had a tiring day at work with multiple tasks and meetings. But when you look at your to-do list, many action items are still pending, and you feel you didn’t achieve anything significant.
This often happens when you’re juggling too many things at once and are constantly distracted. Time-blocking apps can help you here. By assigning dedicated time slots for each task, you can focus on one thing at a time and improve your productivity.
But which time-blocking app should you choose? Let’s explore the best time-blocking apps, their features, and pricing.
- What Is Time Blocking?
- Essential Features of the Best Time Blocking Apps
- The 13 Best Time Blocking Apps
- 1. ClickUp (Best for task management with time blocking and calendar integration)
- 2. Google Calendar (Best for color-coding personal and work tasks)
- 3. Clockify (Best for time reporting)
- 4. Sunsama (Best for guided work planning)
- 5. Toggl Track (Best for tracking time spent on different tasks)
- 6. Planyway (Best for tracking tasks on Jira and Trello)
- 7. Todoist (Best for quick task entry and managing recurring tasks)
- 8. Notion (Best for flexible time-blocking and managing workflows)
- 9. TickTick (Best for task prioritization)
- 10. TimeBloc (Best for creating routines and blocking time on mobile)
- 11. Plan (Best for GitHub users)
- 12. Fantastical (Best for advanced scheduling and multi-calendar management)
- 13. Clockwise (Best for AI-powered time blocking)
Summarize this article for me please⏰ 60-Second Summary
Here are the 13 best time blocking apps:
- ClickUp: Best for task management with time blocking and calendar integration
- Google Calendar: Best for color-coding personal and work tasks
- Clockify: Best for time reporting
- Sunsama: Best for guided work planning
- Toggl Track: Best for tracking time spent on different tasks
- Planyway: Best for tracking tasks on Jira and Trello
- Todoist: Best for quick task entry and managing recurring tasks
- Notion: Best for flexible time-blocking and managing workflows
- TickTick: Best for task prioritization
- TimeBloc: Best for creating routines and blocking time on mobile
- Plan: Best for GitHub users
- Fantastical: Best for advanced scheduling and multi-calendar management
- Clockwise: Best for AI-powered time blocking
Summarize this article for me pleaseWhat Is Time Blocking?
Time blocking is a productivity and time management method in which you divide your day into dedicated blocks of time for specific tasks or activities. Instead of jumping between tasks or reacting to interruptions, this time management technique helps you plan your schedule in advance, assigning each block of time to a particular task, meeting, or break.
Benefits of time blocking:
🎯 Improves focus: When you set dedicated time blocks for specific tasks, you avoid multitasking, context switching, and distractions
🚀 Enhances productivity: You work more efficiently when you know exactly what to do and when to do it
🌿 Prevents burnout: By scheduling breaks and personal time, you maintain a better work-life balance
🔝 Encourages prioritization: Time blocking forces you to plan ahead, ensuring your most important tasks get done first
⏳ Reduces procrastination: When tasks are scheduled, there’s less room to delay or avoid them
🧠 Did you know? People spend 12 minutes and 40 seconds on a task on average before they are interrupted. Frequent interruptions change the work rhythm and mental state, resulting in longer task duration.
Summarize this article for me pleaseEssential Features of the Best Time Blocking Apps
Here are the essential features of the best time-blocking apps you should look for:
- Dynamic rescheduling: A good time-blocking app can help you automatically adjust your time blocks when meetings run late or unexpected tasks arise. This ensures your schedule stays balanced without requiring constant manual updates
- Recurring time blocks: For daily habits or repeated tasks, recurring blocks save time and promote consistency. The app should let you set recurring schedules easily. This makes sure your essential routines and long tasks aren’t forgotten in a busy calendar
- Task prioritization: A comprehensive time-blocking app should allow you to prioritize tasks so you can tackle high-impact activities first
- Reminders and notifications: The app should be able to send you timely reminders and notifications so you don’t miss your focus time
- Integration with other tools: Another useful feature is the ability to sync with calendars, to-do lists, or project management tools. This ensures seamless workflow and better task management
- Collaboration and shared scheduling: For team environments, a time-blocking app should offer shared calendars or tools like meeting polls to find the best times for collaboration. Look for team availability sync to ensure that meetings don’t overlap with a team member’s focus time
💡Pro Tip: Schedule buffer time between blocks. Adding 5–10 minutes between tasks lets you wrap up, refocus, and avoid feeling rushed. This is especially useful for back-to-back meetings or demanding tasks.
Summarize this article for me pleaseThe 13 Best Time Blocking Apps
Let’s see the 13 best time-blocking apps you can try to improve focus and productivity:
1. ClickUp (Best for task management with time blocking and calendar integration)
ClickUp’s Calendar serves as an AI-powered time-blocking tool aimed at enhancing your workload management. Picture having an assistant that evaluates your task backlog and prioritizes your assignments, automatically allocating time blocks for maximum productivity.
ClickUp’s AI performs this function by intelligently identifying the optimal times for you to address your most crucial tasks, ensuring that your priorities are accomplished.
In the event of shifting deadlines or the addition of new tasks from your backlog, the system adapts your schedule on the fly, keeping you on course without requiring manual adjustments. This AI-enhanced method alleviates the stress associated with daily planning, enabling you to concentrate on executing your priorities and tackling your backlog efficiently.
On a team level, the ClickUp Calendar offers AI-driven insights into overall availability, facilitating smoother team scheduling and minimizing conflicts.
ClickUp’s Time Management feature can help you set appropriate time blocks by tracking how much time you spend on each task. Simply start and stop time from your desktop, mobile app, or browser and analyze the time estimate for different tasks.
You can also get recent and upcoming task updates from ClickUp Brain and block time for pending or important tasks.
Want to get started instantly with productivity tools? ClickUp also offers time-blocking templates to simplify planning.
For example, the ClickUp Daily Time Blocking Template helps you break your tasks into smaller, time-bound slots, ensuring you stay on track while balancing work and personal responsibilities.
If you want to plan more meticulously, try the ClickUp Hourly Schedule Template. It lets you plan out every hour in detail. To block off bigger chunks of time for focused work or specific projects, you can use the ClickUp Schedule Blocking Template.
ClickUp best features
- Automatically change the due dates for dependent tasks with ClickUp’s Calendar View
- Visualize task progress and time spent on each task with ClickUp Dashboards
- Prioritize tasks as Urgent, High, Normal, and Low with ClickUp Task Priorities
- Create to-do lists and link tasks for time blocking with ClickUp Task Checklists
- Collaborate with your team in real-time without leaving the app with ClickUp Chat
ClickUp limitations
- New users might face a steep learning curve due to a variety of features
ClickUp pricing
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member per month
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
2. Google Calendar (Best for color-coding personal and work tasks)
If you want a simple, familiar time-blocking app, go with Google Calendar. You can click anywhere on the calendar to add a task and block the time slot. The app also lets you add task descriptions and set recurring schedules.
The color-coded calendars help you separate complete tasks from work, personal, and other commitments, and it syncs effortlessly with Gmail and other Google apps. Need a reminder for your next meeting or project deadline? Set it up in seconds. You can even share your calendar with others to stay coordinated.
Google Calendar best features
- Create recurring events to save time for regular schedules
- Add meeting links directly to events with Google Meet integration
- Set notifications and reminders to stay on top of tasks
- Create and schedule Google tasks directly from the ‘My Tasks’ space
Google Calendar limitations
- Limited offline access, which can be inconvenient if you’re traveling
Google Calendar pricing
- Free to use
Google Calendar ratings and reviews
- Capterra: 4.8/5 (3,400+ reviews)
- G2: Not enough reviews
What are real-life users saying about ClickUp?
📖 Read More: Best Google Calendar Alternatives
3. Clockify (Best for time reporting)
Clockify makes it easy to turn your time-blocked plans into action. You can block time for tasks and then start a timer right from each block to see how long things actually take. It’s a great way to stay accountable and make adjustments if needed. With Clockify, team managers can also schedule tasks and block employees’ time on their calendar.
Clockify’s weekly time reports are helpful to track which tasks require more time and figure out your most productive hours. This helps plan your daily schedule better. Plus, Clockify connects with tools like Google Calendar and Trello, so everything stays in sync without extra effort.
Clockify best features
- Track time directly within your time blocks to stay on track
- Generate reports to compare planned vs. actual time usage
- Create recurring blocks for tasks you handle regularly
- Sync with tools like Google Calendar and Trello for a connected workflow
Clockify limitations
- Doesn’t offer advanced options for prioritizing or linking tasks
Clockify pricing
- Free
- Basic: $4.99/month
- Standard: $6.99/month
- Pro: $9.99/month
- Enterprise: $14.99/month
Clockify ratings and reviews
- Capterra: 4.8/5 (9000+ reviews)
- G2: 4.5/5 (170+ reviews)
What are real-life users saying about Clockify?
📖 Read More: Best Clockify Integrations
4. Sunsama (Best for guided work planning)
Sunsama takes time blocking to the next level by integrating your daily tasks with your calendar in one seamless view. It starts with a guided daily planning session, during which you can pick the tasks you want to tackle and assign them specific time slots.
You can also pull tasks from tools like Trello, Asana, or Notion and schedule them alongside meetings or personal priorities. Sunsama even allows you to set up daily working hours, so you can wrap up your day on time and avoid burnout.
Sunsama best features
- Use guided daily planning to prioritize and time-block your tasks with auto-scheduling
- Drag and drop tasks from other tools like Trello, Asana, or Gmail for easy scheduling
- Drag emails into your task list and block time for replying
- Focus on priority tasks without any distractions by using the Focus mode
Sunsama limitations
- Premium features may feel unnecessary for simpler workflows
Sunsama pricing
- $20/month
Sunsama ratings and reviews
- Not enough reviews
📮ClickUp Insight: 60% of workers respond to instant messages within 10 minutes, but each interruption costs up to 23 minutes of focus time, creating a productivity paradox.
By centralizing all your conversations, tasks, and chat threads within your workspace, ClickUp allows you to ditch the platform hopping and get those quick answers you need. No context is ever lost!
5. Toggl Track (Best for tracking time spent on different tasks)
Toggl Track effortlessly fits into your workflow. You can use the calendar view or list view to add tasks and block time slots. Toggl lets you convert all calendar events into time entries, making it easier to track time spent on different tasks.
Once you’ve set up your time blocks, you can use the built-in timers to track how long each task actually takes. The reports provide a clear breakdown of your time usage, helping you identify areas for adjustments.
Toggl Track best features
- Track actual time spent on tasks directly from your time blocks
- Generate detailed reports to understand time usage and improve workflows
- Integrate with tools like Google Calendar, Asana, and Trello
- Access cross-platform support with desktop, mobile, and browser extensions
Toggl Track limitations
- Lacks advanced task prioritization or dependency features
Toggl Track pricing
- Free
- Starter: $10 per user/month
- Premium: $20 per user/month
- Enterprise: Custom pricing
Toggl Track ratings and reviews
- G2: 4.6/5 (1500+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Toggl Track?
💡Pro Tip: Use color coding to differentiate between task types. For example, use one color for meetings, another for deep work, and a third for personal time. This visual clarity helps you quickly understand how your day is structured.
6. Planyway (Best for tracking tasks on Jira and Trello)
Planyway is designed primarily for Jira and Trello users who want to combine time blocking with task management and project management apps. You can view your tasks in a calendar format and drag and drop tasks to block time for them. This helps create a clear plan for your day or week.
Planyway lets you view your tasks alongside events from Google Calendar, allowing you to manage both work and personal schedules in one place. It even supports team timelines and resource planning, so you can stay on top of deadlines while coordinating with your team.
Planyway best features
- Drag-and-drop tasks directly from Jira or Trello boards
- Sync tasks with Google Calendar for an all-in-one view
- Manage team timelines and resources for projects
- Visualize project progress and deadlines with Gantt charts
Planyway limitations
- Some users have reported delayed or lack of customer support
Planyway pricing
- Free
- Individual: $6/month
- Team: $5 per user/month
Planyway ratings and reviews
- Not enough reviews
7. Todoist (Best for quick task entry and managing recurring tasks)
Todoist is a great choice if you need a tool that makes task creation effortless and keeps your schedule organized. Its standout feature, ‘Quick Add,’ allows you to create and assign tasks in seconds using natural language.
For example, type “Call Alex Wednesday at 10 AM” to schedule a call.
You can group tasks into projects, add labels for extra context, and set priorities to focus on what matters most. The tool integrates with over 80 platforms, including Google Calendar, so you can plan your time effectively and stay on track, whether for personal goals or team projects.
Todoist best features
- Capture tasks instantly with natural language input
- Add recurring tasks to automate schedules for repeated activities
- Explore over 80 integrations, including Google Calendar and Slack
- Add task labels and priority levels for seamless task management
Todoist limitations
- Some advanced features like reminders and labels are locked behind the premium version
Todoist pricing
- Free
- Pro: $2.50 per user/month
- Business: $8 per user/month
Todoist ratings and reviews
- G2: 4.4/5 (800+ reviews)
- Capterra: 4.6/5 (2500+ reviews)
What are real-life users saying about Todoist?
📖 Read More: How to Save Time Tips & Tricks
8. Notion (Best for flexible time-blocking and managing workflows)
Notion enables you to plan your day efficiently. With calendar views and databases, you can schedule tasks, events, and deadlines while keeping everything connected.
Want a daily planner? Create one from scratch, and add time blocks and checklists. Need a project tracker? Link your tasks back to detailed project pages so everything stays organized.
You can plan your day, review your week, and adjust on the fly. It also syncs with Google Calendar, so your blocked schedule stays in sync with your other commitments.
Notion best features
- Combine time blocking with note-taking, tracking, and project management
- Block time and organize tasks visually with customizable calendar views
- Link tasks directly to project pages for added context
- Sync with Google Calendar to keep your schedule updated
Notion limitations
- The endless customization options can feel overwhelming for first-time users
Notion pricing
- Free
- Plus: $12 per user/month
- Business: $18 per user/month
- Enterprise: Custom pricing
Notion ratings and reviews
- G2: 4.7/5 (5900+ reviews)
- Capterra: 4.7/5 (2400+ reviews)
What are real-life users saying about Notion?
9. TickTick (Best for task prioritization)
TickTick is a task management app that allows easy task scheduling and time blocking. With the built-in calendar view, you can drag and drop tasks into time slots to create a clear plan for your day. It also allows you to use tested prioritization methods, like the Eisenhower Matrix, to determine urgent and important tasks and schedule them in your calendar.
If you are finding it difficult to take out personal time, you can block time on the calendar to focus on yourself. TickTick also offers a habit tracker to ensure consistency. Plus, the Pomodoro timer and Focus Mode help avoid distractions during your scheduled time blocks.
TickTick best features
- Drag-and-drop calendar for scheduling tasks into time blocks
- Automate routine activities by setting up recurring tasks
- Integrate with Google Calendar for syncing tasks and events
TickTick limitations
- Might feel basic for enterprise users due to the lack of time reporting features
TickTick pricing
- Free
- Premium: $35.99 per year
TickTick ratings and reviews
- G2: 4.6/5 (100+ reviews)
- Capterra: 4.7/5 (100+ reviews)
What are real-life users saying about TickTick?
10. TimeBloc (Best for creating routines and blocking time on mobile)
If you’re looking for a simple time-blocking app that works perfectly on your phone, TimeBloc is the one to try. It helps you plan your day and build routines—without overwhelming you with features.
You can set up recurring time blocks for daily habits, like a morning workout, focus time, or even a wind-down routine, and drag them into your timeline.
Time Bloc best features
- Simply drag-and-drop tasks to block time for tasks and routines
- Create recurring time blocks for daily habits and repeated tasks
- Get reminders to stay on track during each block
Time Bloc limitations
- No integrations with other tools, which could be a downside for more complex workflows
Time Bloc pricing
- Free
Time Bloc ratings and reviews
- Not enough reviews online
11. Plan (Best for GitHub users)
Plan combines your tasks, meetings, and projects into a single, actionable workflow.
Its standout Agenda + Calendar feature lets you see your tasks alongside scheduled events, giving you a full picture of your day at a glance. You can drag tasks into your timeline, adjust their duration, and even link them to GitHub issues or other project details.
For developers or project managers working with GitHub, Plan makes it seamless to turn your to-dos into real progress. You can sync tasks directly from repositories and integrate them into your daily schedule.
Plan best features
- Sync issues and turn them into actionable tasks with GitHub integration
- Get real-time updates and better collaboration with Team Feed
- Visualize work timelines to get an overview of task priorities and deadlines
Plan limitations
- Heavily focused on GitHub users, which may not be ideal for non-technical teams
Plan pricing
- Free
- Premium: $10 per user/month
Plan ratings and reviews
- Not enough reviews online
12. Fantastical (Best for advanced scheduling and multi-calendar management)
Fantastical is a calendar app for scheduling tasks and events. What truly sets Fantastical apart is its Meeting Proposals feature. Instead of endless email chains trying to find a meeting time that works, you can propose multiple time slots, and invitees can choose the one that fits.
For Apple users, it’s fully integrated with macOS and iOS, offering widgets, notifications, and handoff between devices. Fantastical also supports features like weather integration and time zone adjustments, making it especially useful for those managing busy schedules across multiple locations.
Fantastical best features
- Simplify scheduling with external collaborators with meeting proposals
- Get a unified multi-calendar management for personal, work, and family schedules
- Access time zone support and weather integration for frequent travelers or remote workers
Fantastical limitations
- Exclusively optimized for Apple devices, leaving non-Apple users with fewer options
Fantastical pricing
- $4.75 per user/month, billed annually
Fantastical ratings and reviews
- Not enough reviews online
13. Clockwise (Best for AI-powered time blocking)
Clockwise is a time management tool designed to solve one of the biggest time-blocking problems: finding uninterrupted focus time in a busy schedule. Its AI tool automatically optimizes your calendar and adjusts meetings and tasks to minimize distractions. This creates more time for deep work, boosting productivity.
For teams, Clockwise shines by syncing schedules and minimizing conflicts. It reorganizes meetings to reduce fragmented work hours, prioritizes focus time for everyone, and even identifies the best times for collaboration.
Another standout feature is its ‘Focus Time’ blocks, which are dynamically updated based on your availability. Instead of manually blocking time, Clockwise keeps adjusting to give you the most productive day possible.
Clockwise best features
- Reorganize meetings with smart scheduling to reduce workday fragmentation
- Align schedules and minimize scheduling conflicts with team sync
- Dynamically adjust focus time blocks that adjust as your calendar changes
- Integrate with apps like Google Calendar, Slack, and Asana for streamlined workflows
Clockwise limitations
- Limited to Google Calendar users, which may not suit teams using other platforms
Clockwise pricing
- Free
- Teams: $6.75 per user/month, billed annually
- Business: $11.50 per user/month, billed annually
- Enterprise: Custom pricing
Clockwise ratings and reviews
- G2: 4.7/5 (40+ reviews)
- Capterra: 4.7/5 (50+ reviews)
Summarize this article for me pleaseImprove Productivity With ClickUp
Time-blocking apps ensure uninterrupted working hours and increase productivity by sending task reminders, adjusting events or tasks that require more time, and providing time reports. For simple time blocking with an intuitive interface, you can use tasks like Todoist or Google Calendar.
However, for efficient data reporting, go with Calendly. If you are looking for an app with the best time tracking, task management, and project management features, try ClickUp. Its powerful Calendar View and task management features allow you to plan, prioritize, and adjust your schedule effortlessly.
Whether you’re creating tasks directly from events or using pre-built templates like daily time blocking, ClickUp makes it simple to stay on top of your goals. Plus, with seamless calendar integrations, it’s perfect for keeping personal and work commitments in one place.
Ready to take control of your time? Sign up for ClickUp today and start time blocking like a pro!
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