You can’t deny this—Stackby had us all hooked at first glance. It was clean, no-code, and felt like the perfect bridge between databases and spreadsheets.
But the moment workflows become more complex, cracks begin to show. Users have found automation to be basic and the tool to be less powerful than expected. Many have reported being frustrated by the lack of integrations with other tools.
If your workspace has outgrown the spreadsheet software meant to simplify it, this roundup is for you.
We’ve handpicked some powerful alternatives that do everything Stackby does—and then some. These Stackby alternatives help you tame scattered data, automate repetitive work, and give your team room to scale without rebuilding everything from scratch.
Best Stackby Alternatives for Smarter Workflows
- Stackby Alternatives At a Glance
- What Should You Look for in Stackby Alternatives?
- The Best Stackby Alternatives for Project Management
- How we review software at ClickUp
- 1. ClickUp (Best for end-to-end workflow management)
- 2. Airtable (Best for no-code databases with visual flair)
- 3. monday.com (Best for visual project tracking and collaboration)
- 4. Asana (Best for task prioritization and team alignment)
- 5. Smartsheet (Best for complex project schedules and enterprise operations)
- 6. Quickbase (Best for building custom business apps without coding)
- 7. Nifty (Best for project timelines and milestone tracking)
- 8. Trello (Best for visual task boards and simple workflows)
- 9. Coda (Best for turning documents into dynamic workspaces)
- 10. Retable (Best for lightweight spreadsheet-database hybrids)
- From Spreadsheets to Superpowers With ClickUp
Summarize this article for me pleaseStackby Alternatives At a Glance
Short on time? Here’s a quick snapshot of how the top Stackby alternatives compare.
| Tool | Best for | Standout feature | Pricing |
| ClickUp | End-to-end workflow and data management for teams of all sizes | Custom Fields, Automated workflows, real-time dashboards, Table View for full project control | Free plan available; Custom pricing available for enterprises |
| Airtable | No-code databases with visual flair for small teams and solopreneurs | Custom dashboards, filtered views, record-level permissions | Free plan; Paid plans start at $24/month |
| monday.com | Visual project tracking and collaboration for small and mid-sized teams | Visual boards, drag-and-drop workflow builder, workload management | Free plan (up to 2 users); Paid plans from $12/month |
| Asana | Task prioritization and team alignment for agencies and teams | Timeline, Custom fields, AI-powered task breakdown | Free plan; Paid plans from $13.49/month |
| Smartsheet | Complex project schedules for enterprises and large ops teams | Gantt charts, cross-sheet dependencies, permission controls | Free trial available; Paid plans from $12/month |
| Quickbase | Enterprises and large teams seeking to build custom business apps without coding | Automations and logic, role-based dashboards, custom calculations | No free plan; Paid plans start at $35/month |
| Nifty | Project timelines and milestone tracking for mid-sized to large teams | Timeline-linked milestones, built-in chat, recurring tasks | Free plan; Paid plans start at $49/month |
| Trello | Visual task boards and simple workflows for freelancers and small teams | Butler automation, Kanban-style boards, Workspaces | Free plan; Paid plans from $6/month |
| Coda | Dynamic docs with app-like behavior for large teams | Customized workflows, team hubs, AI assistant | Free plan; Paid plans from $12/month per Doc Maker |
| Retable | Lightweight spreadsheet-database hybrid for solo operators or startups | Team collaboration, column-level permissions, flexible view options, AI data enrichment | Free trial available; Plans start at $12/month |
👀 Did You Know? In the database vs. spreadsheet debate, one major difference lies in how data is related.
While spreadsheets handle flat, linear data, databases allow relational structures, meaning you can connect different tables using unique identifiers—just like linking customer orders to individual profiles. This makes databases far more powerful when managing complex or dynamic data across multiple categories.
📖 Also Read: Free Spreadsheet Templates in Excel & ClickUp
Summarize this article for me pleaseWhat Should You Look for in Stackby Alternatives?
If you’ve outgrown Stackby or need more advanced features and robust functionality, the right alternative can make a dramatic difference. However, not every spreadsheet-database hybrid will match your workflow needs.
Here’s what matters most when choosing a Stackby replacement:
- Flexible data views: Go beyond tables with tools that support list, calendar, board, and gallery views—switchable in just a click
- Automation capabilities: Automate repetitive tasks with triggers and actions to save time and minimize errors
- Integration depth: Sync seamlessly with your existing tech stack, including CRMs, Slack, Gmail, and other essential apps
- Permission controls: Set granular access levels to protect sensitive data and enable secure, streamlined collaboration
- Customization: Add custom fields, formulas, and layouts—no code required—for a fully personalized workspace experience
Let’s dive into the best alternative tools for data organization that check all these boxes and more.
👀 Did You Know? A relational database isn’t just for developers—it’s the foundation of many no-code tools you already use.
By organizing data into linked tables, relational databases let you track everything from client details to project updates without duplication. It’s what makes platforms like ClickUp and Airtable, among others, so powerful behind the scenes.
Summarize this article for me pleaseThe Best Stackby Alternatives for Project Management
We’ve curated the best software tools similar to Stackby, which seamlessly blend database functionality with task and workflow management. These tools are ideal for modern teams seeking to accomplish more with minimal effort.
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
1. ClickUp (Best for end-to-end workflow management)
Think of ClickUp’s work management platform as a Stackby alternative with better collaboration features.
ClickUp, the everything app for work, combines project management, task tracking, document management and collaboration, automation, and customizable databases into one unified AI-powered workspace.
ClickUp’s Table View mirrors the simplicity of spreadsheets but is superior with linked tasks, priority flags, calculated columns, and interactive progress bars. You can use it to manage marketing campaigns, organize product launch tasks, or build a lightweight CRM in a single location.
The real magic lies in the platform’s customizability. With over 15 types of Custom Fields, including drop-downs, formulas, currencies, and ratings, this flexible tool lets teams capture, filter, and act on any kind of project data.
The ClickUp Spreadsheet Template makes it easy for teams switching from Stackby to recreate their data structure in just a few clicks.
Whether you’re dealing with product roadmaps or content calendars, this template saves setup time while giving you advanced features like task rollups and nested subtasks.
Automation is another standout strength. You can create rules to assign owners, update statuses, or send alerts, significantly reducing manual overhead.
Everything syncs with your calendar, email, and favorite third-party tools, making ClickUp a superior Stackby alternative and a serious upgrade for project planning and scheduling.
Curious how to start with workflow automation? This video simplifies it! 👇
Whether you’re a solopreneur or managing large cross-functional teams, ClickUp’s user-friendly interface adapts to your needs and scales as you grow.
ClickUp best features
- Set goals and track OKRs using built-in dashboards
- Use pre-built templates across project management, CRM, and content planning
- Toggle between Table, List, Calendar, and Gantt views for a better perspective
- Gain granular productivity insights with time tracking
- Create recurring tasks with advanced automation triggers
- Import data from Google Sheets in a few seconds
ClickUp limitations
- Slight learning curve due to the breadth of features
- Can feel overwhelming for simple use cases
ClickUp pricing
free forever
Best for personal use
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited, plus:
Google SSO
Unlimited Teams
Unlimited Message History
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business, plus:
White Labeling
Conditional Logic in Forms
Team Sharing for Spaces
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.6/5 (10,300+ reviews)
- Capterra: 4.7/5 (4,400+ reviews)
What are real-life users saying about ClickUp?
A G2 reviewer says:
📮 ClickUp Insight: 45% of workers have thought about using automation, but haven’t taken the leap. Factors like limited time, uncertainty about the best tools, and overwhelming choices can hold people back from taking the first step toward automation. ⚒️
With its easy-to-build AI agents and natural language-based commands, ClickUp makes it easy to get started with automations. From auto-assigning tasks to AI-generated project summaries, you can unlock powerful automation and even build custom AI agents in minutes—minus the learning curve.
💫 Real Results: QubicaAMF cut reporting time by 40% using ClickUp’s dynamic dashboards and automated charts, transforming hours of manual work into real-time insights.
📖 Also Read: Free and Customizable Table Templates
2. Airtable (Best for no-code databases with visual flair)
Few tools make organizing data feel as smooth and satisfying as Airtable. It combines the flexibility of a spreadsheet with the design sensibility of a modern app—making it a favorite for creatives and planners alike.
Its Interface Designer lets you create custom dashboards and app-like views that adjust for different users without any coding. That means your content team can focus on publishing workflows while your finance team tracks campaign ROI—all within the same workspace.
Compared to Stackby, Airtable’s user experience is more polished, collaborative, and scalable, especially when teams require role-based views or need to visualize data in multiple ways.
Airtable also simplifies database creation with its rich template library and intuitive linking between tables, something Stackby still handles more manually.
Airtable best features
- Import CSVs or sync external data sources in real time
- Create record-level permissions to control user access
- Visualize data with pivot tables, charts, and timelines (Pro add-on)
- Share filtered views externally with a unique URL access
- Collaborate in real time with field-level change tracking
Airtable limitations
- Pricing can scale up quickly for larger teams
- Reporting and analytics are relatively basic without add-ons
Airtable pricing
- Free
- Team: $24/month per user
- Business: $54/month per user
- Enterprise Scale: Custom pricing
Airtable ratings and reviews
- G2: 4.6/5 (2,000+ reviews)
- Capterra: 4.7/5 (2,000+ reviews)
What are real-life users saying about Airtable?
A G2 review reads:
📖 Also Read: Best Airtable Alternatives & Competitors
3. monday.com (Best for visual project tracking and collaboration)
Color-coded, timeline-driven, and organized—monday.com is a reliable Stackby alternative for project management. Users particularly like its signature visual boards and drag-and-drop workflow builder.
What sets it apart is how seamlessly it combines data tracking with collaboration. Unlike Stackby, which can feel siloed and static, monday.com offers interactive boards where teams comment, update statuses, and assign owners in real time.
Its column-based layout may look spreadsheet-like, but beneath that simplicity is a robust platform that handles task dependencies, time tracking, and automation with ease. The platform’s AI assistance can also automate workflows and organize data.
For teams that want to go beyond passive databases and into actionable execution, monday.com is an upgrade.
monday.com best features
- Build custom automations using 250+ pre-built triggers and actions
- Use the workload view to balance team capacity across multiple projects
- Integrate natively with Gmail, Outlook, HubSpot, and more
- Access templates designed specifically for marketing, PMO, HR, and IT teams
- Set up private boards and item-level permissions for sensitive workstreams
monday.com limitations
- May require training to onboard non-technical users
- Some views (like Gantt) are restricted to higher-tier plans
monday.com pricing
- Free (up to 2 seats)
- Basic: $12/month per user
- Standard: $14/month per user
- Pro: $24/month per user
- Enterprise: Custom pricing
monday.com ratings and reviews
- G2: 4.7/5 (13,000+ reviews)
- Capterra: 4.6/5 (5,000+ reviews)
What are real-life users saying about monday.com?
A Capterra review says:
📖 Also Read: Best monday.com Alternatives & Competitors
4. Asana (Best for task prioritization and team alignment)
Imagine a task list that not only reminds you what to do but also tells you how it fits into the bigger picture. That’s the clarity Asana delivers. With its clean interface and color-coded tags, Asana makes complex projects feel manageable and purposeful.
Its Timeline feature lets you map out dependencies visually, so everyone sees how delays ripple through the plan. Compared to Stackby’s flat data tables, Asana connects tasks into a living project roadmap. Comments, subtasks, and priorities keep your team aligned without bouncing between tools.
You can attach files, tag teammates, and set due dates with one click. Asana’s AI suggestions also help break down goals into trackable steps, making it a smarter choice for teams that want more than storage.
Asana best features
- Create goals and track key results with built-in OKR dashboards
- Automate routine work using Asana Rules and logic conditions
- Visualize workload across teammates to prevent burnout
- Add custom fields and sorting filters to tailor task views
- Use project templates for marketing, design, and engineering workflows
Asana limitations
- No native spreadsheet-like view for database-heavy tasks
- Timeline and advanced reporting features are only available on paid plans
Asana pricing
- Personal: Free
- Starter: $13.49/month per user
- Advanced: $30.49/month per user
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews
- G2: 4.4/5 (11,000+ reviews)
- Capterra: 4.5/5 (13,000+ reviews)
What are real-life users saying about Asana?
A user on G2 reviews:
📖 Also Read: Asana Vs. ClickUp: Which Tool is Better?
5. Smartsheet (Best for complex project schedules and enterprise operations)
Smartsheet looks like a spreadsheet but acts like a powerhouse. Underneath its rows and columns, it is a full-fledged work execution platform built for big-picture coordination.
Its Gantt charts, critical path tracking, and cross-sheet linking go far beyond what Stackby offers. You can visualize multi-phase projects, allocate resources, and manage risks—all while keeping leadership informed with dynamic dashboards.
While Stackby struggles with large-scale dependencies and schedule forecasting, Smartsheet thrives in those scenarios. Its permission layers and activity logs are ideal for enterprise teams dealing with compliance or cross-departmental reporting.
Smartsheet best features
- Automate approvals and alerts using the built-in workflow engine
- Build and share dashboards for real-time project reporting
- Generate formulas, calculate metrics, and generate charts with AI
- Use cell-level history to audit every update
- Manage access with group-level and sheet-level permissions
- Collaborate with vendors or clients using shared sheets and reports
Smartsheet limitations
- User interface can feel dated compared to modern tools
- Advanced features require time to set up and learn
Smartsheet pricing
- Pro: $12/month per user
- Business: $24/month per user
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing
Smartsheet ratings and reviews
- G2: 4.4/5 (19,000+ reviews)
- Capterra: 4.5/5 (3,000+ reviews)
What are real-life users saying about Smartsheet?
👀 Did You Know? Before naming their OG spreadsheet software Excel, Microsoft gave it the title ‘Odyssey’!
6. Quickbase (Best for building custom business apps without coding)
Think of Quickbase as your internal software builder kit—no engineering degree required. It’s built for teams that want to turn spreadsheets into structured apps with business logic, forms, and real-time reporting.
Quickbase goes far beyond Stackby’s no-code offering by letting users build fully relational apps that automate workflows across departments. You can create conditional rules, configure data models, and trigger actions like approvals or notifications—all from a visual interface.
Unlike Stackby, which stays in the realm of task tracking and databases, Quickbase becomes your backend for everything from inventory control to vendor onboarding.
It’s particularly valuable for operations, finance, and IT teams who want scalable workflows tailored to their business logic without reinventing the wheel.
Quickbase best features
- Use formulas and expressions for custom calculations across fields
- Create reports with filtering, grouping, and dynamic charts
- Automate data sync from external sources like Excel or Salesforce
- Implement role-based dashboards for tailored user access
- Leverage sandbox environments for app testing before deployment
Quickbase limitations
- Can be overkill for simple task tracking or personal projects
- UI lacks modern polish compared to newer tools
Quickbase pricing
- Team: Starts at $35/month per user (billed annually)
- Business: Starts at $55/month per user (billed annually)
- Enterprise: Custom pricing
- Free Trial: 30 days with access to business features
Quickbase ratings and reviews
- G2: 4.4/5 (1,200+ reviews)
- Capterra: 4.4/5 (300+ reviews)
What are real-life users saying about Quickbase?
A G2 review reads:
7. Nifty (Best for project timelines and milestone tracking)
Nifty blends planning and execution into one clean, collaborative space. It’s the kind of tool that feels surprisingly lightweight until you realize it’s handling your entire project pipeline from kickoff to delivery.
Its timeline feature automatically ties tasks to milestones, so teams focus on outcomes instead of just outputs. Unlike Stackby, where milestone tracking requires building custom views and formulas, Nifty offers a built-in, visual roadmap that keeps everyone aligned without the hassle.
You also get chat, docs, file sharing, and task boards all in one place—making it far more versatile for teams managing client projects or product sprints.
Nifty best features
- Create recurring tasks and task dependencies across projects
- Use team chat with topic threads tied directly to tasks
- Generate smart tasks and project-specific documents with Orbit AI
- Switch between timeline, swimlane, and list views effortlessly
- Set client-facing project permissions and external sharing links
Nifty limitations
- Smaller integration ecosystem compared to larger platforms
- Limited analytics or advanced reporting features
Nifty pricing
- Free (unlimited members)
- Starter: $49/month per user
- Pro: $99/month per user
- Business: $149/month per user
- Enterprise: Custom pricing
Nifty ratings and reviews
- G2: 4.7/5 (400+ reviews)
- Capterra: 4.4/5 (300+ reviews)
What are real-life users saying about Nifty?
A Capterra review reads:
8. Trello (Best for visual task boards and simple workflows)
Trello turns task tracking into a visual experience—sticky notes on a digital corkboard, but way smarter. It’s the kind of tool that helps your team “see” work in progress, not just list it.
The beauty of Trello lies in its card-based interface. Each card can hold checklists, comments, attachments, deadlines, and custom fields.
Unlike Stackby, which prioritizes structured data, Trello is built for flow. It’s perfect for lightweight task management, team planning, and editorial workflows where agility matters more than databases.
Plus, its Butler automation tool lets you set up rules and triggers to move cards, assign teammates, and send alerts—reducing busywork without needing integrations. With the higher paid plans, you can also leverage Atlassian Intelligence for your work.
Trello best features
- Add Power-Ups for calendars, time tracking, voting, and more
- Use card templates to standardize recurring tasks
- Filter boards by label, member, or due date
- Sync boards with Slack, Google Drive, and Microsoft Teams
- Manage multiple boards with Trello Workspaces
Trello limitations
- Not ideal for complex workflows or large datasets
- Limited reporting and project analytics
Trello pricing
- Free (up to 10 collaborators)
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: $17.50/month per user (billed annually, estimated at 50 users)
Trello ratings and reviews
- G2: 4.4/5 (13,000+ reviews)
- Capterra: 4.5/5 (23,000+ reviews)
What are real-life users saying about Trello?
A G2 reviewer shares:
📖 Also Read: Best Trello Alternatives and Competitors
9. Coda (Best for turning documents into dynamic workspaces)
Somewhere between a doc and a database, Coda quietly bends the rules of what a document can do. You don’t just write in Coda—you build, automate, and connect entire workflows inside a page.
Coda’s real magic is its Packs and formula system, which turn your doc into a powerful mini-app. You can pull in data from tools like Slack, Jira, or Google Calendar, run buttons to trigger tasks, and write formulas that span tables and sections.
Stackby, while offering database power, doesn’t allow this level of interaction and customization within a document.
In Coda, your team doesn’t have to switch tabs or tools—they can manage tasks, make decisions, and take action without leaving the document. It’s ideal for knowledge-based teams and operations leads who want a flexible canvas with smart logic baked in.
Coda best features
- Create interactive pages with collapsible sections and embedded tables
- Use buttons to trigger actions like notifications, updates, or API calls
- Customize workflows with logic-based conditional formatting
- Publish docs as websites or share as client-friendly portals
- Collaborate with granular permissions across tables, pages, and Packs
Coda limitations
- Can take time to learn the full logic and formula syntax
- Mobile experience is less fluid than the desktop version
Coda pricing
- Free
- Pro: $12/month per Doc Maker (editors are free)
- Team: $36/month per Doc Maker (editors are free)
- Enterprise: Custom pricing
Coda ratings and reviews
- G2: 4.7/5 (450+ reviews)
- Capterra: 4.6/5 (90+ reviews)
What are real-life users saying about Coda?
A Capterra reviewer shares:
📖 Also Read: Best Coda Alternatives and Competitors
10. Retable (Best for lightweight spreadsheet-database hybrids)
Beneath its crisp, minimalist design, Retable hides surprising flexibility—like a spreadsheet that quietly learned new tricks while you weren’t looking.
Retable offers a familiar table layout, but elevates it with conditional formatting, multiple views, and smart column types. Where Stackby feels rigid or overwhelming once complexity increases, Retable keeps things nimble and user-friendly.
You can easily filter views, color-code data, and apply formulas without requiring a steep learning curve. Its dynamic structure makes it perfect for solo operators, startups, or teams looking to escape bulky spreadsheets without diving headfirst into enterprise software.
Retable best features
- Collaborate in real time with instant cell-level syncing
- Set column-level permissions for secure team collaboration
- Use calendar, kanban, and gallery views to visualize data
- Share live views externally via public links or embed codes
- Track changes with version history and rollback options
- Enrich data with Chat GPT column types
Retable limitations
- Limited template library compared to larger platforms
- Lacks deep automation or native integrations
Retable pricing
- Team: $12/month per user
- Enterprise: Custom pricing
Retable ratings and reviews
- G2: Not enough reviews
- Capterra: 4.6/5 (70+ reviews)
What are real-life users saying about Retable?
A Capterra review reads:
Summarize this article for me pleaseFrom Spreadsheets to Superpowers With ClickUp
Let’s face it—Stackby got you started, but it’s time to graduate to tools that do more than just store data. Whether you want cleaner collaboration, more intelligent automation, easy project scheduling, or a platform that adapts to your unique workflows, the right alternative can completely transform your team’s work.
Among all the tools out there, ClickUp stands out as the all-in-one powerhouse that combines flexibility, structure, and ease of use like no other. From Custom Fields to dynamic Table Views, it’s the modern workspace you won’t outgrow.
Ready to leave the spreadsheet struggle behind? Sign up for ClickUp and take your workflow from basic to brilliant.
Everything you need to stay organized and get work done.
