Top 9 Project Management Software With Google Workspace Integration

If your team lives in Gmail, Google Docs, Sheets, and Meet all day, you’re not alone. Google Workspace now powers well over 3 billion users worldwide, yet most project plans still sit in scattered tabs and quick spreadsheets. 

This is where a project management tool with Google Workspace integration can help. The right software lets you assign ownership, track progress, and keep project documents connected to the right tasks and meetings ✅.

This list covers the best project management tools that connect with Google apps for effective project management without rebuilding how your team already works in Google Workspace.

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Top 9 Project Management Software With Google Workspace Integration at a Glance

Use this quick table to compare how each tool connects with the productivity tools of Google Workspace (formerly Google Suite), what it is best suited for, and where its pricing roughly starts:

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⭐ Featured Template

Plan, track, and organize your next project faster with the ClickUp Project Management Template. It gives you a ready-made workspace to capture tasks, timelines, and docs so your team can move beyond scattered Google Sheets and inbox notes into one clear project hub.

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What Should You Look for in Project Management Software With Google Workspace Integration?

A good Google Workspace setup is not only about storing files. It’s about reducing the back-and-forth between tools when tasks change, files get updated, and timelines shift. 

✅ Use this checklist to pick a project management software option that fits how your team already works in Google apps. The ideal tool does the following:

• Connects Google Drive so you can attach, create, and organize Docs, Sheets, and Slides next to tasks
• Syncs due dates and meetings with Google Calendar so schedules stay visible for remote team members
• Supports task management basics like owners, priorities, and dependencies for more complex projects
• Offers views like boards and Gantt charts, so you can track milestones across specific projects
• Includes permissions and sharing controls for sensitive project documents and external collaborators
• Reduces repetitive tasks with automation, so teams spend less time on manual updates

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The Best Project Management Software With Google Workspace Integration

These tools are built for teams that already live in Gmail, Google Docs, Sheets, and Google Calendar and want project work to stay tied to those apps instead of scattered across tabs. 

Below, you’ll find the top project management tools that connect tasks, files, and workflows with Google Workspace so you can plan, track, and deliver projects without breaking your team’s habits.

1. ClickUp (Best AI-powered project management software)

If your team runs projects inside Google Workspace, you already have the building blocks: Gmail for requests, Google Docs for specs, Google Sheets for trackers, Google Drive for files, and Google Calendar for deadlines. 

But with work split across so many places, it’s hard to track progress and keep remote team members aligned once projects get more complex.

That’s work sprawl: action items live in email threads, and “the plan” becomes a mix of spreadsheets and calendar invites. Then AI sprawl shows up too: one tool summarizes meetings, another generates tasks, and you still end up copying and pasting updates between apps.

ClickUp for Project Teams solves both by acting as a converged AI workspace for project management. You keep task management, docs, timelines, and collaboration in one platform while still working closely with Google apps. 

Here’s a quick rundown of how you can use ClickUp to manage projects, tasks, and Google Workspace files in one connected workspace:

Keep task management tied to ClickUp Tasks

When an ask comes in via Gmail or a change happens in a Google Doc, the fastest way to manage projects effectively is to turn that “request” into a real task with an owner, priority, and due date. 

ClickUp Tasks are built for that workflow. You can create tasks from docs, add details with Custom Fields, and use priorities, dependencies, and milestones to manage resources and keep the entire team aligned. 

Start by connecting Google Drive (and Google Calendar) from ClickUp’s integrations, so your team can attach files, search, and preview Drive content in ClickUp.

You can also connect your Gmail inbox, so ClickUp Brain can help prioritize tasks, suggest follow-ups, draft responses, and more.

💡 Pro Tip: You can use ClickUp Brain to generate task summaries and progress updates directly from docs, comments, and meeting notes. You can then auto-create new tasks from those conversations so your task list updates itself without extra copy-paste. 

For example, you can ask it to scan a project doc or meeting recap, pull out clear action items with owners and due dates, and push them straight into your task list.

Try ClickUp Brain now

Sync schedules with Google Calendar so deadlines stay visible

If your team plans their day in Google Calendar, you don’t want project due dates living somewhere else. ClickUp’s Google Calendar integration is designed to sync ClickUp Tasks with Google Calendar so you can manage schedules, track deadlines, and update events in real time. 

Practical way to run this:

• Treat the ClickUp task as the source of truth for scope, status, and owners
• Use Google Calendar for time-blocking and meeting visibility, so deadlines show up where your team already plans the week

Watch this short video to learn how to manage multiple calendars from one place using ClickUp as your central project hub:

💡 Pro Tip: Run project updates faster with ClickUp BrainGPT (and Enterprise Search).

ClickUp BrainGPT is built for teams that need answers and updates across ClickUp and Google Workspace without bouncing between AI tools. You can search across your work apps and the web, switch between premium AI models, and use Talk to Text to turn voice into action when typing slows you down.

Here’s how you can use it:

• Log project updates instantly with your voice: Use Talk to Text to dictate a status update, meeting takeaway, or next step directly into BrainGPT (or any text box via the extension), then paste it into the right task or ClickUp Chat thread
• Ask questions about delivery risk and workload: Query ClickUp BrainGPT with questions like “Which tasks are most likely to miss the milestone?” or “What’s waiting on approval this week?” so you can spot issues early instead of scanning Google Sheets and chat threads manually
• Search past decisions by doc, keyword, or project: Use Enterprise Search to locate the doc, task, or thread where a decision was made, especially when links are spread across Google Drive, Docs, and Chat
• Choose the right model for the job: Use ClickUp Brain for work-aware answers (it can include ClickUp + connected apps). Switch to ChatGPT, Claude, or Gemini when you want general writing or reasoning, but note that those external models don’t have access to your ClickUp knowledge

Attach, create, and work with Google Docs and Google Sheets without leaving the flow

You can create Google Docs directly from a ClickUp Task (so every new doc starts already tied to the work item), and embed Drive files so they open as a preview inside ClickUp. 

This can be done for a couple of other Google Docs alternatives as well, thanks to ClickUp’s 1000+ integrations.

ClickUp supports editing embedded Google Sheets, so you don’t need to navigate away every few minutes.

ClickUp best features

• Centralize tasks, timelines, email, docs, and chat in one workspace that connects directly to Google Workspace apps
• Switch between ClickUp Views (List, Board, Calendar, Gantt, Timeline) to support different teams and project needs
• Use ClickUp Brain Enterprise Search to find answers with context and citations across tasks, docs, chat, and connected apps 
• Use ClickUp Automations (including an AI Automation Builder) to reduce repetitive tasks like assignments and status updates with workflow automation

ClickUp limitations

• Offers so many features and configuration options that new teams may face a learning curve and need time to set up their ideal workspace

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,600+ reviews)
• Capterra: 4.6/5 (4,500+ reviews)

What users are saying about ClickUp

A G2 review says:

2. Asana (Best for structured work management alongside Google Workspace)

If your team runs day-to-day execution through Google Workspace, the hard part is keeping ownership and follow-through clear once requests start flying through Gmail and plans are stored across numerous Google Docs and Google Sheets. 

Asana is ideal when you want a more structured project management approach without replacing Google apps. It adds a clear layer of accountability on top of the way teams already collaborate. This helps convert email threads into trackable work, which can be accessed in a single place instead of multiple tracker sheets.

That means you can keep writing in Google Docs, updating trackers in Google Sheets, and scheduling in Google Calendar, while Asana becomes the place you track progress and manage projects effectively.

Asana best features

• Connect with Google Workspace so teams can turn Gmail messages into tasks, attach Google Drive files, and sync work to Google Calendar
• Plan and track complex work across multiple project views, including lists, boards, timelines, and Gantt charts
• Use automation rules to handle repetitive updates like assigning tasks, changing fields, and sending notifications
• Monitor capacity and spot at-risk projects across teams with workload, dashboards, and reporting features
• Integrate with many other tools (including Slack and Google apps) so project data stays connected across the stack
• Extend team capabilities with Asana AI and AI Teammates

Asana limitations

• Steep learning curve for advanced features, which can feel overwhelming for new or non-technical team members
• More powerful capabilities, such as advanced reporting and higher automation limits, are only available on paid tiers, which may be costly for smaller teams
• Interface and notifications can feel cluttered on large workspaces, making it harder to keep views and inboxes tidy without deliberate setup

Asana pricing

• Personal: Free
• Starter: $13.49/month per user
• Advanced: $30.49/month per user
• Enterprise: Custom pricing
• Enterprise+: Custom pricing

Asana ratings and reviews

• G2: 4.4/5 (12,800+ reviews)
• Capterra: 4.5/5 (13,400+ reviews)

What users are saying about Asana

A G2 user mentions:

3. Wrike (Best for complex projects with Google Workspace teams)

Wrike tends to work best when your “projects” are more than a simple checklist and include multiple stakeholders. If you are coordinating multiple approvals and shifting timelines, a spreadsheet alone rarely shows what is truly at risk, especially once dependencies pile up and priorities change. 

This is where Wrike steps in as an execution layer that connects with core Google apps, so project work is not trapped inside email threads or multiple Drive folders. You can keep Google Drive as your source of files and Google Calendar as your scheduling hub, while Wrike helps teams coordinate tasks and track milestones across more complex projects. 

It’s also a practical pick for organizations that want more control over how work flows across different teams. You can standardize how work gets assigned and how progress gets reported back to stakeholders. 

Wrike best features

• Integrate with Google Workspace so you can convert Gmail messages into tasks and keep work synced with your Google account
• Attach and collaborate on Google Drive files directly from tasks, so project documents stay linked to the right work items
• Sync task dates and milestones with Google Calendar so teams see project work alongside their regular schedule
• Access flexible views such as table, board, Gantt, and calendar for planning, tracking, and adjusting complex projects
• Use automation, project management dashboards, and custom workflows to reduce manual updates and standardize project processes across teams

Wrike limitations

• Rich feature set and configuration options can feel overwhelming at first, so new users may need time and training to get comfortable
• Business and higher plans are priced for larger teams, which can be expensive for small groups that only need basic project tracking
• Some users mention that offline access is limited, which can be a drawback for teams that often work without a stable connection

Wrike pricing

• Free
• Team: $10/month per user
• Business: $25/month per user
• Enterprise: Custom pricing
• Pinnacle: Custom pricing

Wrike ratings and reviews

• G2: 4.2/5 (4,600+ reviews)
• Capterra: 4.4/5 (2,800+ reviews)

What users are saying about Wrike

A G2 reviewer notes:

4. Zoho Projects (Best for Google-first teams that want structured planning)

Zoho Projects works ideally for teams that prefer a “classic” project management software feel, where planning revolves around tasks, milestones, dependencies, and timeline-based tracking. 

For Google Workspace users, Zoho Projects is designed to plug into the tools teams already use every day. Instead of treating Gmail, Google Drive, and Google Calendar as separate islands, the Google Workspace integration is meant to keep tasks and files connected inside your project hub.

This makes Zoho Projects a practical fit for small to mid-sized teams that want more reliable tracking and coordination, especially if they already use other Zoho products.

Zoho Projects best features

• Work with Gmail, Google Drive, and Google Calendar so Google Workspace users can keep tasks, files, and events connected
• Add emails as tasks or issues from Gmail using the Zoho Projects add-on
• Plan and track complex projects with task lists, milestones, dependencies, and Gantt charts 
• Monitor progress, hours, and budgets in one place with timesheets, issue tracking, and reports
• Integrate with other Zoho apps like Zoho CRM and Zoho Desk

Zoho Projects limitations

• Interface and setup can feel overwhelming at first, especially without guidance or a consultant
• Mobile app and offline access are more limited than some competitors, which can frustrate teams that work on the go
• Works best when you lean into the Zoho ecosystem, so it may not be ideal if most of your other tools sit outside Zoho

Zoho Projects pricing

• Free 
• Premium: $5/month per user
• Enterprise: $10/month per use
• Ultimate: $15/month per user
• Projects Plus: Custom Pricing

Zoho Projects ratings and reviews

• G2: 4.3/5 (490+ reviews)
• Capterra: 4.5/5 (840+ reviews)

What users are saying about Zoho Projects

A G2 reviewer shares:

5. Trello (Best for simple boards that plug into Google Workspace)

If your projects are lightweight, like weekly planning or internal checklists, Trello’s boards make task management feel approachable and easy to work on.

Google Workspace teams often like Trello because it layers neatly on top of the Google tools they already rely on. 

You can keep project documents in Google Drive and bring them into the flow of work using Trello’s Google connections. This ensures project files are easy to access when someone is working from a Trello card.

And when scheduling matters, Trello can keep deadlines visible inside project management calendars like Google Calendar, which helps remote team members stay aligned on what’s due without having to open yet another planning tool.

Trello best features

• Use boards, lists, and cards to give teams a simple visual way to track tasks and projects
• Connect with Google Workspace so you can attach and preview Google Drive files from cards
• Search Drive and create Docs, Sheets, and Slides directly from Trello with Google Drive Power-Up
• Sync card due dates with Google Calendar so work and events appear in the same schedule
• Access built-in automation to handle repetitive actions like moving cards, assigning owners, or updating fields

Trello limitations

• Lacks deeper reporting and native time tracking, which can limit its use for complex projects
• Can feel too simple for large teams or work with many dependencies and approvals
• Extra power-ups and higher usage limits require paid plans, which can raise costs as you scale

Trello pricing

• Free
• Standard: $6/month per user
• Premium: $12.50/month per user
• Enterprise: $17.50/month per user

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.5/5 (23,000+ reviews)

What users are saying about Trello

A Capterra reviewer shares:

6. Kanbanchi (Best for Google-first teams inside Workspace)

Kanbanchi is built specifically for teams that want a Google-native project management tool. If your organization already signs in with Google, stores everything in Google Drive, and plans the week in Google Calendar, Kanbanchi feels like an extension of that environment rather than a separate platform. 

It’s especially useful when you want the simplicity of Kanban boards but still need planning tools like Gantt charts or time tracking. Because it’s built around Google Workspace access, onboarding is often straightforward for teams that don’t want to manage yet another login and tool switch. 

That combination works well for teams that run delivery work where schedules matter, but you don’t want a heavyweight platform.

Kanbanchi best features

• Integrate natively with Google Workspace, including Google Drive, Gmail, Calendar, and Forms
• Use Kanban boards to visualize tasks, priorities, and project stages in a familiar card-based layout
• Access Gantt charts and time tracking for teams that need schedules and effort tracking alongside their boards
• Attach and preview Google Docs, Sheets, and Slides from cards and Shared Drives so project documents stay close to the work
• Export data to Google Sheets and connect with Google Forms to conveniently collect input and report on progress

Kanbanchi limitations

• Some reviewers mention slow loading on larger boards and occasional bugs when duplicating or recurring cards
• Per-seat pricing can feel expensive for very large teams compared to some other project management tools
• Customization details like label colors and board-specific settings are more limited than in some enterprise-focused platforms

Kanbanchi pricing

• Essential: $5.99/month per user
• Premium: From $9.49/month (custom price from 2 seats)
• Professional: From $32.49/month (custom price from 2 seats)
• Enterprise: From $12.95/month per user (custom price from 100 seats)

Kanbanchi ratings and reviews

• G2: 4.7/5 (90+ reviews)
• Capterra: 4.5/5 (290+ reviews)

What users are saying about Kanbanchi

A Capterra reviewer notes:

7. Kissflow (Best for workflow-driven projects in Google Workspace)

Kissflow is an ideal fit when your projects are made up of processes like approvals, request intake, and work routing between teams.

What Kissflow does well is give teams a structured way to run those workflows while still staying connected to Google Workspace. 

Instead of letting the work stay inside Gmail threads and disconnected project documents, you can keep the flow visible with Kissflow’s interface, which helps teams deliver projects with fewer follow-ups and less manual coordination. 

Teams generally use it to create processes like onboarding, procurement requests, internal operations workflows, and project-style delivery that depends on approvals. 

Kissflow best features

• Automate approval workflows and project processes with low-code builders
• Connect Gmail, Google Drive, Google Sheets, and Google Calendar to keep work in sync with Workspace
• Use boards and swimlanes to manage project tasks and visualize status at a glance
• Sync form and workflow data to Google Sheets for reporting and analysis
• Control access and permissions on documents and workflows for different teams

Kissflow limitations

• Pricing can feel high for smaller teams as costs rise with additional users
• Some users find the advanced customization limited for very complex workflows
• New users may experience a learning curve before they are comfortable building flows

Kissflow pricing

• Basic: Starts at $2,500/month 
• Enterprise: Custom pricing

Kissflow ratings and reviews

• G2: 4.3/5.0 (500+ reviews)
• Capterra: 4.2/5.0 (80+ reviews)

What users are saying about Kissflow

A Capterra reviewer notes:

8. Smartsheet (Best for spreadsheet-style project management with Google Workspace)

A spreadsheet is good for managing your projects until you are reviewing multiple owners, versions, and status changes, which can make tracking changes quite difficult. 

Smartsheet is often the upgrade path for teams that plan in Google Sheets but need stronger control once work gets more complex. This tool keeps the grid-style experience many teams are comfortable with while adding more structure around how work is managed and reported.

For Google Workspace users, Smartsheet supports integrations that help keep files and schedules connected, which is useful when your project documents are stored in Google Drive, and your team depends on Google Calendar to stay on track. 

This makes it a practical choice for teams that want to keep the spreadsheet-like workflow but reduce the chaos that comes with manual updates and unclear ownership across projects.

Smartsheet best features

• Use a spreadsheet-style grid view that feels familiar to teams coming from Google Sheets
• Integrate with Google Workspace so you can attach and manage Google Drive files from rows
• Sync tasks and deadlines with Google Calendar to keep project dates visible in daily schedules
•  Plan and track complex projects with Gantt charts, card views, and dashboards
• Include automation rules to send alerts, update fields, and move work forward without manual effort

Smartsheet limitations

• Can feel heavy or complex for very small teams that only need simple task lists
• Advanced features and higher automation limits require paid plans at a higher price point
• New users may need time to learn permissions, reports, and dashboards

Smartsheet pricing

• Pro: $12/month per user
• Business: $24/month per user
• Enterprise: Custom pricing
• Advanced work management: Custom pricing

Smartsheet ratings and reviews

• G2: 4.4/5 (3,400+ reviews)
• Capterra: 4.5/5 (3,300+ reviews)

What users are saying about Smartsheet

A G2 reviewer shares:

9. monday.com (Best for visual workflows alongside Google Workspace)

monday.com is popular with teams that want a visual way to run projects, especially when you are coordinating lots of moving parts across marketing, operations, and client delivery. It’s approachable for non-technical teams while still giving managers a clear way to track milestones and see progress.

For Google Workspace-heavy teams, monday.com is often where work happens, while Google apps remain the place where communication and files are tracked.

Its Gmail and Google Calendar connections are designed to reduce tab-switching, so the work that starts in email or needs to show up on a schedule stays connected to the project plan.

It’s also useful when you want templates and a quick setup for repeatable processes across teams.

monday.com best features

• Connect with Gmail so you can turn emails into items and send updates without leaving your inbox
• Sync boards with Google Calendar so due dates appear next to meetings and events
• Attach and manage Google Drive files from items, so project documents stay linked to the right work
•  Plan and track work the way you prefer with boards, timelines, calendars, and Gantt views
• Work with automation and dashboards to reduce repetitive updates and give managers real-time visibility into progress and workloads

monday.com limitations

• Rich features and customization options can create a learning curve, especially when you start using advanced automations and dashboards
• Costs can add up as you add more seats or need higher tier plans for advanced features
• Some users mention that they would like even more flexibility in customizing fields and layouts to match very specific workflows

monday.com pricing

• Free
• Basic: $12/month per user
• Standard: $14/month per user
• Pro: $24/month per user
• Enterprise: Custom pricing

monday.com ratings and reviews

• G2: 4.7/5 (17,000+ reviews)
• Capterra: 4.6/5 (5,600+ reviews)

What users are saying about monday.com

A G2 reviewer shares:

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Additional Helpful Tools

If you are still looking for the best project management tools that work well with Google Workspace, here are three more options worth a look, each with a slightly different style and workflow.

• Notion: A flexible workspace that blends docs, databases, and tasks in one place. With Google Drive and Google Calendar integrations, you can embed Docs, Sheets, and Slides in pages and keep schedules visible 
• Teamwork: Built for client work and agencies, Teamwork combines task management, time tracking, and billing. It connects with Google Drive, Gmail, and Google Calendar so you can attach files and line up deliverables with client meetings and deadlines
• Airtable: A spreadsheet database hybrid that works well for teams that already live in Google Sheets. You can connect Airtable with Google Drive and Calendar to attach assets and sync key dates, then use views like grids, calendars, and Kanban boards to track campaigns

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ClickUp Keeps Your Google Tabs (And Projects) in Line

Choosing project management software with Google Workspace integration makes sense if a lot of your work happens in Google apps. Teams can quickly find tasks and files across different projects, saving precious time and allowing stakeholders to easily access important documents through a simple interface.

As you compare the different tools you can work with, prioritize the basics that keep work moving: Drive files tied to real tasks, timelines that stay in sync with your calendar, and a setup that supports remote team members as projects get more complex.

ClickUp works well here because it gives you one hub for execution while still fitting into Google Workspace.

You can manage tasks, docs, and chat in one place, with Google Docs, Sheets, Slides, and Drive folders embedded into your work, sync schedules with Google Calendar, and add AI power with ClickUp Brain and ClickUp BrainGPT.

If you want one place to manage projects without leaving Google behind, try ClickUp for free.

Everything you need to stay organized and get work done.

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