Ever left a meeting thinking, Wait, what did we actually decide?
AI-powered meeting tools such as Grain AI help capture conversations as meeting notes you can fall back on. But Grain AI isn’t your only option.
Depending on your team’s needs, you might want deeper integrations, more advanced analytics, or a free plan that actually gives you value. Plenty of Grain AI alternatives offer smarter ways to capture, analyze, and act on meeting insights—whether through AI-powered assistants, conversation intelligence, or seamless CRM sync.
Here are some top meeting transcription tools that are changing the way sales teams and other professionals handle meeting notes and customer interactions.
Top 11 Grain AI Alternatives for Meeting Transcriptions & Collaboration
Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.
Summarize this article for me please
What is Grain AI?
Grain AI is a meeting intelligence platform that helps teams capture, organize, and share notes and key moments from virtual meetings. It acts as a collaborative workspace, allowing users to record video calls, highlight key insights, and create shareable clips.
Seamlessly integrating with popular video conferencing platforms like Zoom, it automates note-taking and preserves important moments and discussions—making meetings more accessible and actionable with AI-powered highlights and collaboration tools.
🧠 Fun Fact: “Zoom fatigue,” a term coined by Stanford’s Jeremy Bailenson, is a real, studied phenomenon—our brains work harder in virtual meetings, leading to increased mental exhaustion.
Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.
Summarize this article for me please
Why Go for Grain AI Alternatives?
While Grain AI offers excellent meeting documentation capabilities, several factors might prompt teams to explore alternatives:
Limited integration options: Grain AI primarily works with Zoom, which can be restrictive for organizations using multiple collaboration platforms. Many teams need solutions that work seamlessly across Google Meet, Microsoft Teams, and other conferencing tools
Pricing concerns: The pricing structure may not scale effectively for growing teams, as costs can quickly escalate with additional users and advanced features. Small to mid-sized businesses often need more flexible pricing models
Transcription accuracy limitations: While generally reliable, transcription quality may fall short compared to specialized services, especially with technical terms, multiple speakers, or accents
User experience challenges: The interface, though functional, can feel overwhelming for new users who need a more intuitive experience without extensive training
Limited analytics depth: The platform’s insights may not be robust enough for sales teams and customer success teams seeking deeper analysis of conversation patterns and customer sentiment
For teams facing these challenges, the alternatives in this list offer specialized features and capabilities that might better address your specific needs.
Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.
Summarize this article for me please
11 Grain AI Alternatives at a Glance
Here’s a quick overview of the use cases and standout features of each Grain AI alternative!
Studio-quality editing with high-quality transcription
Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.
Summarize this article for me please
The Best Grain AI Alternatives to Use
Whether you need a free Grain alternative or a robust sales engagement platform with reliable AI features, this list has got you covered:
1. ClickUp (Best for AI meeting notes and workflow management)
Imagine if every brilliant idea from your team discussions automatically transformed into assigned tasks with deadlines. ClickUp, the everything app for work, bridges the gap between conversation and execution that so many teams struggle to cross.
Unlike Grain’s meeting-only focus, ClickUp combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter.
ClickUp AI Notetaker automates meeting notes and action items, letting teams focus on discussions while it captures everything in real time. Integrated with ClickUp Meetings, this intelligent speech-to-text software voice records, transcribes, and summarizes your meetings—while you focus on meaningful participation.
Turn meeting insights into action items with ClickUp AI Notetaker
The smart AI for meeting notes recognizes speakers, understands context, and even bridges language gaps, ensuring no detail is lost—a seamless way to document conversations without distractions. Notes appear instantly in your ClickUp Inbox, eliminating post-meeting delays. While the AI provides suggestions and detects potential action items, users maintain control over task list creation, assignment, and deadline setting.
Make meeting notes and transcripts searchable with ClickUp Brain
ClickUp’s native AI, ClickUp Brain, can further make your transcripts searchable. Simply ask a question in natural language—for instance, What was discussed on Jan 10 with the Sales team?—and Brain will review your meeting notes to fetch you the key details.
Brain can also convert your notes into tasks, draft emails and replies, translate discussions, or extract key insights for reports.
Translate meeting notes into various languages using ClickUp Brain
Brain Max: Talk to Text (instant capture → action): With ClickUp Brain MAX, dictate ideas, follow-ups, or next steps in real time. Talk to Text turns your speech into structured notes or assignable tasks on the spot—linked to the right meeting, Doc, or List—so nothing gets lost between discussion and delivery.
ClickUp Brain Max action items from meeting
Based on this foundation, ClickUp Docs integrates with the AI Notetaker to organize and store meeting transcripts in a searchable, collaborative workspace.
Work together on meeting notes and action plans using ClickUp Docs
Team members can easily access, edit, and comment on these documents, ensuring everyone stays aligned on important decisions and information. AI-generated notes seamlessly integrate with your document system, building a knowledge base that preserves institutional memory across your organization.
For teams seeking consistency in their meeting documentation, the ClickUp Meeting Minutes Template provides a structured framework that standardizes how discussions are recorded across the organization.
Hit the ground running with the ClickUp Meeting Minutes Template
This customizable template includes sections for attendees, meeting agenda items, decisions, and action items, ensuring critical information is captured consistently regardless of who takes notes.
Automatically convert discussion points into assignable tasks with deadlines
Schedule and document meetings within your project workspace
Use ClickUp Clips to record and share key moments with team members who couldn’t attend
Coordinate team availability and meeting times visually with ClickUp Calendar. Let AI plan your schedule based on your task priorities, availability, and more
Go async and eliminate unnecessary meetings with ClickUp Chat, keeping your tasks and conversations linked together in one tool, instead of juggling many
ClickUp limitations
The mobile app functionality is sometimes more limited than the desktop experience
Some users report occasional performance issues with video recordings in larger meetings
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
per user per month
Everything in Free Forever plus:
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
Most Popular
business
Best for mid-sized teams
$12 $19
per user per month
Everything in Unlimited, plus:
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
“I’m kinda really impressed by this [ClickUp AI Notetaker] in that I don’t need another tool to do all this. It’s all within the ClickUp interface. Connects to my Google Calendar and is just super seamless.”
👀 Did You Know? The ‘6-3-5 Brainwriting’ method is a powerful brainstorming technique where six people write down three ideas in five minutes. They then pass their ideas to the next person to build upon them. In just 30 minutes, this method aimed at having productive meetings can generate 108 unique ideas—boosting creativity without the pressure of speaking up! 🚀
Across global teams with diverse accents, technical jargon, and overlapping voices, Otter.ai is a transcription tool that aims to understand what everyone is saying—not just what it thinks they might be saying.
Otter AI pips Grain AI as the latter sometimes struggles with delivering consistently accurate transcriptions even in challenging audio environments. With industry-leading speech recognition technology, unlike many Otter AI alternatives, the platform provides superior transcription quality that precisely captures nuanced conversations.
Otter.ai best features
Connect quickly with Zoom, Google Meet, and Microsoft Teams
Train AI for industry-specific terminology
Add comments and highlights to transcripts during meetings
Generate automated meeting summaries with key points
Search conversations across all recorded meetings
Otter.ai limitations
Limited project management integration compared to more comprehensive tools
The free plan restricts recording length and number of transcriptions
Otter.ai pricing
Basic
Pro: $16.99/month
Business: $30/month
Enterprise: Custom pricing
Otter.ai ratings and reviews
G2: 4.3/5 (290+ reviews)
Capterra: 4.4/5 (90+ reviews)
What are real-life users saying about Otter.ai?
“The real-time transcription is highly accurate, and AI summaries save time. Searchable transcripts make reviewing meetings effortless, boosting productivity.”
📮 ClickUp Insight: Our meeting effectiveness survey data shows that 25% of meetings involve eight or more participants. While large meetings can be valuable for alignment and decision-making, they often create challenges. In fact, another ClickUp survey revealed that 64% of people struggle with unclear next steps in nearly half their meetings.
As the everything app for work, we address this gap with an end-to-end meeting management solution. ClickUp Meetings transform how teams collaborate with dynamic agendas, while AI Notetaker captures every valuable insight—eliminating follow-up confusion and keeping everyone aligned!
💫 Real results: Teams using ClickUp’s meeting management features report a whopping 50% reduction in unnecessary conversations and meetings!
While other tools capture conversations, Fireflies.ai looks to reveal hidden patterns within them—transforming raw dialogue into actionable intelligence that drives better decisions.
Fireflies.ai goes beyond transcription with AI-driven analytics that track conversation patterns, sentiment analysis, and key topics. It automatically identifies customer objections, competitors, and discussion points, giving teams quantifiable meeting minutes—no manual tagging required.
Fireflies.ai surpasses Grain with powerful search, letting users find moments across meetings with natural language queries. Its 40+ integrations—including CRMs and project management tools—ensure meeting insights flow seamlessly into existing workflows.
Fireflies.ai best features
Detect and categorize discussion topics automatically
Search conversations with natural language queries
Analyze conversation sentiment for deeper insights
Track mentions of competitors or specific keywords
Automate workflows based on meeting content
Identify different speakers with voice recognition
Fireflies.ai limitations
More focused on insights than task management
Occasional latency issues with real-time transcription
Fireflies.ai pricing
Free
Pro: $18/month per seat
Business: $29/month per seat
Enterprise: $39/month per seat
Fireflies.ai ratings and reviews
G2: 4.8/5 (630+ reviews)
Capterra: Not enough ratings
What are real-life users saying about Fireflies.ai?
“The minutes are as good as a human’s with the added bonus of audio/video recording, transcription, and some nice extras.”
👀 Did You Know? The term “Groupthink” was popularized by psychologist Irving Janis in 1971, inspired by George Orwell’s “doublethink” from 1984. It describes a phenomenon where a group’s desire for harmony overrides critical thinking, leading to poor decisions.
While not all cohesive teams fall into groupthink, recognizing its symptoms—like pressure to conform and lack of dissent—is key to avoiding flawed decision-making! 🧠🚀
4. Avoma (Best for sales meeting intelligence and coaching)
Picture a world where your sales reps receive not just meeting notes but personalized coaching based on actual customer conversations. Avoma looks to turn every call into a growth opportunity.
Avoma outshines Grain AI with sales-focused intelligence. It tracks talk ratios, engagement, and key metrics for data-driven coaching. Its CRM integration auto-logs notes in Salesforce and HubSpot, reducing manual entry.
Its AI Meeting Assistant also goes beyond recording, offering real-time coaching cues, competitive insights, and objection-handling prompts during live conversations.
Avoma best features
Track conversation metrics directly correlated with sales success
Sync meeting data to CRM without manual entry
Receive AI-powered coaching prompts during live calls
Connect conversation patterns to pipeline outcomes
Compare performance metrics across team members
Generate AI meeting summaries with action items
Avoma limitations
Primarily built to analyze sales calls; less versatile for other departments
Prepare for a steeper learning curve for maximizing advanced features
Fathom makes meeting recaps effortless by automatically identifying and timestamping key moments, eliminating the need for manual highlights. Unlike Grain, it works across Zoom, Google Meet, Microsoft Teams, and Webex, making it a flexible choice.
Its AI meeting assistant crafts clear, concise summaries—capturing action items, decisions, and key points in an easy-to-scan format. Fathom helps teams focus on what matters without sifting through lengthy transcripts or recordings by filtering out the noise.
Fathom best features
Record meetings with a single click from the browser extension
Generate AI summaries with key points and action items
Create and share video highlights with automatic timestamps
Connect to all major video conferencing platforms
Organize meetings in a searchable library
Access all features completely free
Fathom limitations
Limited CRM functionality
Fewer advanced analytics features than specialized tools
What if meeting recordings weren’t just for replay but became living, interactive documents? tl;dv turns passive videos into collaborative workspaces, letting teams engage directly in the video timeline.
Unlike Grain AI, tl;dv boasts timestamped annotations, AI-powered summaries, and automatic topic categorization—making meetings more searchable and actionable. Plus, integrations with Slack and Notion ensure insights flow seamlessly into workflows.
Instead of just recording meetings, tl;dv makes them a space for ongoing collaboration, discussion, and decision-making.
tl;dv best features
Add comments to specific moments in meeting recordings
Tag team members in video discussions for better collaboration
Generate AI summaries with key points and action items
Create timestamped bookmarks for quick reference
Share video clips with context-preserving timestamps
Build a searchable library of meeting knowledge
tl;dv limitations
Less sophisticated transcription compared to specialized tools
Limited analytics capabilities
tl;dv pricing
Free
Pro: $29/month per user
Business: $98/month per user
Enterprise: Custom pricing
tl;dv ratings and reviews
G2: 4.7/5 (350+ reviews)
Capterra: Not enough reviews
7. Notta (Best for multi-language transcription support)
Global teams speak dozens of languages, but most transcription tools don’t. Notta breaks this barrier, supporting 104+ languages—far beyond Grain AI. Its speaker diarization ensures clear attributions even in overlapping conversations.
Unlike Grain, Notta offers offline transcription, making it useful beyond meetings. Additionally, its AI assistant provides real-time summaries, action items, and question tracking, turning transcriptions into actionable insights.
For multilingual, flexible, and intelligent meeting documentation, Notta outperforms Grain’s more limited approach.
Notta best features
Transcribe meetings in 104+ languages with high accuracy
Identify different speakers automatically in conversations
Process uploaded audio and video files offline
Train the AI with custom terminology for your industry
Notta limitations
Less robust project management integration than all-in-one tools
The mobile app has fewer key features than the desktop version
Notta pricing
Free
Pro: $13.49/month
Business: $27.99/month per user
Enterprise: Custom pricing
Notta ratings and reviews
G2: 4.5/5 (150+ reviews)
Capterra: Not enough reviews available
What are real-life users saying about Notta?
“Very good quality transcription. British English is picked up well. And it seems the model does a few passes to understand the context and retranscribe.”
Gong turns meeting recordings into a revenue roadmap, going far beyond Grain’s basic documentation.
It captures calls across video, phone, and web, using AI to transcribe with precision. But Gong doesn’t stop at words—it uncovers patterns behind successful deals, flags risks, and tracks competitive mentions.
Sales leaders get real-time coaching insights, helping teams refine their approach based on actual customer conversations. With Gong, meeting data becomes a smart tool for growth, not just a record of what was said.
Gong best features
Record conversations across video, phone, and web conferencing platforms
Identify deal risks and improvement opportunities automatically
Track team performance with customizable coaching dashboards
Analyze competitive mentions and market trends across customer calls
Provide guided selling prompts based on successful conversation patterns
Ensure compliance with enterprise-grade security features
Gong limitations
Primarily designed for the sales process rather than general meeting documentation
Requires substantial data to maximize AI insights
Gong pricing
Custom pricing
Gong ratings and reviews
G2: 4.8/5 (6,000+ reviews)
Capterra: 4.8/5 (500+ reviews)
9. ZoomInfo Chorus (Best for conversation intelligence and deal coaching)
What makes the top sales reps stand out? ZoomInfo Chorus uncovers the conversation patterns behind successful deals and helps teams replicate them. Unlike Grain AI, which focuses on general meeting documentation, ZoomInfo Chorus delivers sales-specific insights that improve performance and customer engagement.
Its AI pinpoints key moments—like competitor mentions, pricing discussions, and next steps—without manual effort. The platform’s coaching tools analyze team-wide patterns to highlight what top performers do differently.
ZoomInfo Chorus best features
Identify critical moments in sales conversations automatically
Assess deal health with AI-powered Momentum Scoring
Create targeted training playlists from successful call examples
Track coaching needs and skill development across the team
Enhance CRM records with conversation insights and action items
Connect conversation data with ZoomInfo’s contact intelligence
ZoomInfo Chorus limitations
Primary focus on sales use cases limits versatility
Requires significant setup for maximum benefit
ZoomInfo Chorus pricing
Custom pricing
ZoomInfo Chorus ratings and reviews
G2: 4.6/5 (2,900+ reviews)
Capterra: 4.5/5 (60+ reviews)
10. MeetGeek (Best for automated meeting highlights and action items)
No more scrambling to recall action items from your calls—MeetGeek captures everything automatically, eliminating the need for manual note-taking. Unlike Grain AI, which requires users to highlight key points, MeetGeek’s AI extracts and organizes important details for you.
Its intelligent summarization engine structures meeting content by topic, providing clear, actionable insights. MeetGeek also automates follow-ups, assigns tasks, and sends reminders to keep teams on track. With seamless calendar integration and role-based summaries, it ensures meetings translate into progress, offering a hands-off experience that outperforms Grain’s manual approach.
MeetGeek best features
Organize discussion points by topic categories
Record scheduled meetings without manual intervention
Receive personalized summaries based on your role
Search across all meeting transcripts and notes
MeetGeek limitations
Less robust video editing compared to specialized tools
Limited customization for enterprise requirements
Newer platform with fewer integrations than established alternatives
MeetGeek pricing
Free
Basic: $19/month per user
Pro: $39/month per user
Business: $59/month per user
Enterprise: Custom pricing
MeetGeek ratings and reviews
G2: 4.6/5 (400+ reviews)
Capterra: Not enough reviews
What are real-life users saying about MeetGeek?
“I also can talk about concepts quite fast, and sometimes my colleagues don’t get it the first time. With MeetGeek, they can listen to the recording again and at the same time read the transcription.”
💡Pro Tip: Not all AI note-takers work the same way. Try different platforms to see which best fits your needs—some excel at transcription, others focus on highlighting action items, and some integrate more deeply with your existing tools. Many offer free trials, so test before committing.
11. Descript (Best for advanced audio/video editing capabilities)
Descript turns raw meeting footage into polished, professional content with minimal effort. Unlike Grain AI, which focuses on basic clip creation, Descript offers a full editing suite for high-quality content production.
Its text-based editing lets users modify audio and video simply by editing the transcript, while Overdub AI enables seamless voice corrections. Studio Sound enhances audio clarity, removing noise and echo for a professional finish.
Descript helps teams transform meetings into engaging training materials and presentations with collaborative editing and powerful video effects.
Descript best features
Generate realistic voice-overs for corrections with Overdub
Enhance audio quality automatically with Studio Sound
Capture screen recordings with integrated editing tools
Publish finished content directly to multiple platforms
Descript limitations
Steeper learning curve than simple meeting recorders
Focus on media creation rather than meeting analytics
Descript pricing
Hobbyist: $19/month per user
Creator: $35/month per user
Business: $50/month per user
Descript ratings and reviews
G2: 4.6/5 (770+ reviews)
Capterra: 4.8/5 (150+ reviews)
What are real-life users saying about Descript?
“Descript is a game-changer for anyone looking to streamline their audio and video editing process–especially for beginners. It has great features like automatic transcription, screen recording, and text-based editing. The ability to edit media files as easily as editing a Word document saves significant time and effort.”
Summarize this article with AI ClickUp Brain not only saves you precious time by instantly summarizing articles, it also leverages AI to connect your tasks, docs, people, and more, streamlining your workflow like never before.
Summarize this article for me please
Why ClickUp Stands Out Among Grain Alternatives
Grain AI handles recording and transcription well, but other tools offer deeper insights, smoother workflows, or budget-friendly options to enhance collaboration. While sales pros swear by Gong and Chorus, Otter and Fireflies are also preferred by many.
However, ClickUp stands out as the most versatile option for teams seeking a complete productivity ecosystem where meeting notes seamlessly transform into actionable workflows.
Ready to transform how your team captures and leverages meeting insights? Sign up for ClickUp today and discover how AI-powered meeting documentation can seamlessly integrate with your entire workflow.
Everything you need to stay organized and get work done.
Summarize this article for me please
