Fireflies AI is one of the top AI tools for virtual meetings, and there’s no doubt about it. It serves as your virtual assistant that takes notes, generates summaries, and facilitates collaboration.
However, once you sign up for Fireflies, you might be slightly bummed by its busy interface. And when you start using it, you might encounter inaccuracies and errors in your meeting notes.
If you’re already facing these issues, you’re at the right place. This blog has the top 10 handpicked Fireflies alternatives. Stick till the end to find out which one of these tools checks all your boxes.
Top 10 Fireflies AI Alternatives To Explore in 2025
- ⏰ 60-Second Summary
- Fireflies AI Limitations
- Fireflies AI Alternatives at Glance
- The 10 Best Fireflies AI Alternatives to Use
- 1. ClickUp (Best AI-powered meeting, task management, and collaboration tool)
- 2. Fathom (Best for generating meeting summaries and transcriptions)
- 3. Otter.ai (Best for generating real-time meeting transcripts)
- 4. Avoma (Best for end-to-end meeting management)
- 5. Grain (Best for creating meeting clips and keeping teams in sync)
- 6. MeetGeek.ai (Best for notetaking and maintaining a meeting notes repository)
- 7. tl;dv (Best for enterprise teams to capture key meeting details and create AI reports)
- 8. Gong (Best for sales teams to analyze and improve calls)
- 9. Tactiq (Best for automated real-time transcription)
- 10. Chorus.ai (Best for deal-based conversation intelligence)
Summarize this article for me please⏰ 60-Second Summary
Here are the top 10 Fireflies AI Alternatives:
- ClickUp: Best AI-powered meeting, task management, and collaboration tool
- Fathom: Best for generating meeting summaries and transcriptions
- Otter.ai: Best for generating real-time meeting transcripts
- Avoma: Best for end-to-end meeting management
- Grain: Best for creating meeting clips and keeping teams in sync
- MeetGeek.ai: Best for notetaking and maintaining a meeting notes repository
- tl;dv: Best for enterprise teams to capture key meeting details and create AI reports
- Gong: Best for sales teams to analyze and improve calls
- Tactiq: Best for automated real-time transcription
- Chorus.ai: Best for deal-based conversation intelligence
Summarize this article for me pleaseFireflies AI Limitations
Fireflies AI is popular for its ease of use and versatility. It has great transcription features, supports different languages, and offers several integration options for managing meeting discussions. However, according to users, the software has certain downsides.
- Accuracy issues: There are occasional errors in transcription services, especially with languages other than English, heavy accents, noisy audio, and technical terms. Also, the tool struggles to distinguish multiple participants
- Vague summaries: The AI-generated meeting summaries often require edits as the contexts are sometimes unclear. Also, there are errors in translations
- Limited free plan: Fireflies AI’s free plan is basic. You cannot access AI assistant features or smart search. Plus, there are limited AI summaries and a total of 800 minutes of storage/seat for your meetings
- Lack of customizations: Fireflies AI doesn’t offer many customizations for recording settings. Plus, there are no custom reports to view all your meeting insights in one place
🧠 Did you know? According to research, the global AI meeting assistants market was valued at USD 1.95 billion in 2023 and is expected to reach USD 11.88 billion by 2031. The ‘Meeting Organizer’ segment dominates the market among different types due to its user-friendly UI and integration with popular productivity tools.
Summarize this article for me pleaseFireflies AI Alternatives at Glance
Before we dive deeper, here’s a sneak peek into the top 10 tools, their key features, and the business structures they are the best for!
| Fireflies AI Alternatives | Standout feature | Best for |
| ClickUp | Creates a connected meeting ecosystem where you can take notes, collaborate, share, and create tasks directly from the notes | Professionals, SMEs, and enterprises |
| Fathom | Has a user-friendly UI and allows you to generate mid-call highlights | Enterprise teams |
| Otter.ai | Enables automatic capturing of images during screen shares | Personal use and small teams |
| Avoma | Performs meeting and call analysis to improve their quality | Large-scale enterprise teams |
| Grain | Allows you to clip meeting segments, share them, and tag specific people | Medium to large businesses |
| MeetGeek.ai | Creates detailed summaries and lets you access past meeting notes | Personal use and small teams |
| tl;dv | Generates custom AI reports and dashboards to view all meeting insights in one place | Medium to large teams |
| Gong | Helps track calls, forecast sales pipeline, and analyze deals | Sales and RevOps teams of large companies |
| Tactiq | Transcribes meetings in real-time without a bot | Freelancers and growing teams |
| Chorus.ai | Captures calls, extracts insights, and analyzes conversations to determine the likelihood of deal success | Sales and revenue teams of large organizations |
Summarize this article for me pleaseThe 10 Best Fireflies AI Alternatives to Use
1. ClickUp (Best AI-powered meeting, task management, and collaboration tool)
Looking for a tool that’s way more than a meeting recorder? Meet ClickUp, the everything app for work that combines meeting and project management in one platform.
ClickUp’s solution for productive meetings? A built-in AI Notetaker that lives in your calendar! This nifty tool takes notes for you, allowing you to stay fully engaged in your meetings.
It seamlessly integrates with third-party apps, such as Zoom, Teams, and Google Meet, making it a versatile solution. The AI Notetaker automatically documents the meeting name, date, and attendees and even provides a full audio recording.
It also offers summarized insights with a quick overview, key takeaways, and next steps in a neat checklist format. Plus, you get detailed transcripts for those in-depth reviews. After the meeting, you can easily access your notes in a private ClickUp Doc, tagged and ready for you to review or share.
Further, ClickUp Meetings brings everything under one roof—managing agendas, setting action items, documenting weekly meetings, and more. Thus, you can access all your docs, tasks, and other materials without switching tabs. You can use the ClickUp Meeting Notes Template to structure these notes and ensure they are well-documented before sharing them with stakeholders.
ClickUp Brain, ClickUp’s AI-powered tool, can also help translate your meeting notes into other languages and suggest improvements/potential tasks to organize the information correctly. The best part? You can directly convert meeting notes and recaps into tasks or action items and link them to specific projects and workflows.
Additionally, ClickUp Docs lets you create live documents with meeting notes. You can use them as dynamic resources that teams can refer to during their customer calls. It’s also easy to search for any specific meeting or task details in the document only to find it within seconds.
ClickUp also has several meeting templates you can use when you’re too busy to set up agendas, minutes, and structure notes. For example, ClickUp’s Meeting Minutes Template helps you:
- Organize meeting agenda, action items, and participants
- Track key insights and outcomes of the meeting
- Assign action items as tasks to teammates
Similarly, you can use the ClickUp Meetings Template to manage your agenda items, notes, and follow-ups.
ClickUp best features
- Create action items: Turn notes into to-dos with ClickUp Tasks, add details, and tag people responsible for doing them
- Note organization and editing: Organize and edit meeting notes and tasks in one place with ClickUp Notepad
- Screen recordings: Share screen recordings with AI-powered transcriptions within meeting notes with ClickUp Clips and instantly transcribe them with ClickUp Brain
- Real-time collaboration: Access notes, share them with your team, and collaborate on conversations using ClickUp Chat
ClickUp limitations
- With so many customizations and features, it might take some time to get hang of the tool
ClickUp pricing
- Free Forever
- Unlimited: $7 per user/month
- Business: $12per user/month
- Enterprise: Contact for pricing
- ClickUp Brain: Add to any paid plan for $7 per member/month
ClickUp ratings and reviews
- G2: 4.7/5 (9,900+ reviews)
- Capterra: 4.6/5 (4,00+ reviews)
What are real-life users saying about ClickUp?
Learn how to use AI for meeting notes?👇
📖 Read More: How to Share and Collaborate on Notes
2. Fathom (Best for generating meeting summaries and transcriptions)
If you have a non-tech-savvy team, Fathom can be a valuable meeting assistant. Unlike Fireflies AI’s busy UI, Fathom has a clean interface, making it the easiest-to-use note-taker for your project meetings.
You can organize your discussions A-Z into a meeting recap and create an action plan within minutes. Fathom generates detailed meeting notes and even pulls out action items so you can quickly use them to create follow-up emails.
The highlight? Fathom is great with translations. It supports 28 languages and generates accurate notes regardless of the meeting language.
Fathom best features
- Create and share short video clips from specific parts of the meeting to convey only the most critical information
- Generate mid-call highlights and summarize meeting notes with AI
- Get all necessary data, such as page views, top referral sources, etc. in one dashboard with Fathom Analytics
Fathom limitations
- There’s no option to copy-paste notes without automatically linking the meeting video or adding a ‘watch’ button at the end
- The installation process is straightforward but lengthy
Fathom pricing
- Free
- Premium: $19 per user/month
- Team Edition: $29 per user/month
- Team Edition Pro: $39 per user/month
Fathom ratings and reviews
- G2: 5/5 (4,000+ reviews)
- Capterra: 5/5 (600+ reviews)
What are real-life users saying about Fathom?
3. Otter.ai (Best for generating real-time meeting transcripts)
Otter.ai is a great Fireflies AI alternative for small teams. It comes with an AI tool for meeting notes that summarizes and generates meeting transcriptions in real time so you can give your undivided attention to the call.
If you can’t attend the call, Otter can provide key meeting insights and even create action items for the next steps. You can also search and playback specific audio-synced-with-text transcripts, edit them, and annotate them with images and comments.
Otter.ai best features
- Bring live voice conversations and async updates together and get insights from Otter and teammates with AI Chat
- Use Otter to identify multiple speakers, create spaces in transcripts for pauses, and get timestamps for every topic discussed in the meeting
- Capture images automatically when screens are shared or changed in the call for context in transcripts
Otter.ai limitations
- Sometimes, Otter.ai does not record the entire calls
- The transcriptions often come out as very inaccurate
- The search feature is faulty and can be challenging to navigate initially
Otter.ai pricing
- Basic: Free
- Pro: $16.99 per user/month
- Business: $30 per user/month
- Enterprise: Custom pricing
Otter.ai ratings and reviews
- G2: 4.4/5 (280+ reviews)
- Capterra: 4.4/5 (80+ reviews)
What are real-life users saying about Otter.ai?
4. Avoma (Best for end-to-end meeting management)
While Fireflies AI is mainly an AI transcription tool, Avoma goes beyond basic transcription services. It is a meeting management tool that helps you schedule calls, create meeting agendas, and perform post-meeting analysis.
Avoma is best known for its conversation intelligence features and provides a deeper analysis of your meetings. It lets you automate call scoring to improve quality, equip sales teams with real-time answers, and track your team’s feedback and performance.
Avoma best features
- Get real-time transcripts of calls and meetings in 60+ languages
- Generate follow-up emails with AI that recap meetings and communicate the next steps within minutes
- Use purpose-based scorecards for each meeting to gain insights into the key improvement areas
Avoma limitations
- Avoma has multiple extra features which might be overwhelming at first
- The tool’s setup takes long. You must tailor each section to make the most out of it
- You cannot download playlists. You must find the snippet in the playlist, search for the call, and then find the snippet in the call
Avoma pricing
- AI Meeting Assistant: $24 per user/month
- Conversation Intelligence: $69 per user/month
- Revenue Intelligence: $99 per user/month
Avoma ratings and reviews
- G2: 4.6/5 (1,300+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Avoma?
5. Grain (Best for creating meeting clips and keeping teams in sync)
Grain stands out as a Fireflies AI alternative for its team collaboration features. The tool lets you highlight specific meeting moments with clips, just like Fireflies’ soundbites, but better. This feature is perfect when you need to share only important meeting segments with your team members. Plus, you can tag people and alert them with automatic notifications.
The best part is that you can integrate Grain with Zoom and Microsoft Teams to take notes, record, transcribe, and summarize meetings, and even create meeting minutes. You can also use its meeting notes templates to structure meeting notes the way you want.
Grain best features
- Type notes, tag specific moments, or clip meeting segments with a live notepad
- Highlight transcript sections, leave time-stamped comments, and tag relevant people
- Create video clips and share them across teams with playlists and stories
Grain limitations
- The phrase recognition in smart tags is limited. It’s challenging to capture specific phrases across calls consistently
- By default, meeting recordings are shareable internally only
- The automatic categorization function doesn’t have the option to record selective external meetings and send their AI summaries over Slack
Grain pricing
- Free
- Starter: $19 per seat/month
- Business: $39 per seat/month
- Enterprise: Custom pricing
Grain ratings and reviews
- G2: 4.7/5 (290+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about Grain?
💡Pro Tip: Implement a standard clip-sharing protocol in your team. For example, keep clips under two minutes and add context in descriptions to quickly understand the meeting’s subject without watching it entirely.
6. MeetGeek.ai (Best for notetaking and maintaining a meeting notes repository)
MeetGeek is an excellent Fireflies AI alternative that helps you take notes, generate AI summaries, and automate meeting management, right from agenda setting to follow-ups. It listens to your conversations and categorizes them into key topics and highlights such as facts, action items, decisions, concerns, etc.
MeetGeek also lets you automatically extract key insights from calls and catch up on past meetings. The tool integrates seamlessly with CRM systems like HubSpot, providing critical customer insights during sales calls.
MeetGeek.ai best features
- Access the notes of past meetings and recall specific details with a keyword search
- Send detailed email summaries with spot-on recap pointers after every meeting
- Customize the name of your AI-powered meeting assistant, chat messages, and the meeting summaries you share to take branding to the next level
MeetGeek.ai limitations
- A few users dislike MeetGeek’s default intrusion whenever they share a meeting. The tool inserts itself into a participant’s every meeting even if they create a login only to access notes
- The recording feature is hard to navigate and it requires several clicks to locate the link and add it to a meeting
MeetGeek.ai pricing
- Basic: Free plan
- Pro: $19 per user/month
- Business: $39 per user/month
- Enterprise: $59 per user/month
MeetGeek.ai ratings and reviews
- G2: 4.6/5 (400+ reviews)
- Capterra: Not enough reviews
What are real-life users saying about MeetGeek.ai?
📖 Read More: How to Share and Collaborate on Notes
7. tl;dv (Best for enterprise teams to capture key meeting details and create AI reports)
tl;dv is the smart meeting assistant that plugs right into your meeting platforms, including Zoom, Teams, and Google Meet, and does the heavy lifting of recording all your meetings. You can create AI summaries and highlights of your conversations, get detailed transcripts, jump to specific segments in the transcript, tag important moments, and create and share clips.
Unlike Fireflies AI, the tool lets you customize reporting themes and templates to present meeting insights the way you like. The coolest part? tl;dv sends you a to-do list summary at the end of each day to make things easier.
tl;dv best features
- Create clips from meetings and stitch them together into one reel to avoid spamming your team chat with multiple clips
- Timestamp important meeting segments you want to revisit later and loop your teammates in for a discussion
- Get speaker insights such as average talking time, longest monologue, questions, and more
tl;dv limitations
- Sometimes, the tl;dv bot doesn’t show up in meetings when using the free version
- The mobile version is considerably less intuitive than the desktop, which makes recording meetings difficult on the go
- The meeting recording viewer has glitches when replaying recordings
tl;dv pricing
- Free forever
- Pro: $29 per seat/month
- Business: $98 per seat/month
- Enterprise: Custom pricing
tl;dv ratings and reviews
- G2: 4.7/5 (300+ reviews)
- Capterra: No reviews
What are real-life users saying about tl;dv?
📖 Read More: Free Task List Templates in Excel & ClickUp
8. Gong (Best for sales teams to analyze and improve calls)
Gong is a fusion of meeting recordings and sales intelligence. It is an AI transcription tool that offers deep sales analytics features such as identifying customer pain points, capturing customer interactions, AI insights into deal health, and more.
The tool brings sales, product, and marketing teams under one roof. While sales teams can track calls and analyze deals, marketing, and product teams can capture customer feedback with Gong. Plus, they can also use the tool to create quick follow-up emails.
Gong helps with forecasts, pipeline management, and churn analysis, along with transcribing sales meetings. It also offers recommendations on improving sales pitches and improving client interactions.
Gong best features
- Search important information across sales meetings, phone calls, emails, and notes
- Generate 30-second summaries to stay updated on deal activity
- Get deal-related insights into pricing conversations, competitor mentions, etc., to pinpoint risks
- Spot trends, uncover market insights, and find opportunities in your sales pipeline with forecasting and reporting
Gong limitations
- The dashboard is too busy, and there’s no easy way to filter the key details faster
- Doesn’t allow bulk call downloads, which makes it inefficient for enterprises with large data volumes
- The self-service onboarding process takes a long time without any support from the Gong team
- According to a few users, Gong is expensive for small businesses
Gong pricing
- Custom pricing
Gong ratings and reviews
- G2: 4.8/5 (6,000+ reviews)
- Capterra: 4.8/5 (500+ reviews)
What are real-life users saying about Gong?
🧠 Did you know? 80% of sales transactions require at least five follow-up emails or other forms of contact. With AI meeting tools, you can generate follow-up emails quickly with minimum effort.
9. Tactiq (Best for automated real-time transcription)
Tactiq is a meeting assistant that records, transcribes, and summarizes live meetings without a bot joining your meeting. The tool provides structured meeting notes to track conversations and gain insights that inform your next steps.
It transcribes meetings in real time, allows you to highlight notes during live calls, and notifies participants about the live transcript. You can also take in-meeting screenshots, generate action items, follow-up emails, and custom insights with personalized AI queries.
Tactiq best features
- Add screenshots to transcripts and convert transcripts into summaries, recaps, and progress updates for more productive meetings
- Get transcript breakdowns by participant with speaker identification
- Ask questions, create Jira tickets, and assign tasks with Tactiq AI
Tactiq limitations
- The analytics feature is basic
- Sometimes, transcription words are incorrect
- The free version has only 10 transcripts per month
Tactiq pricing
- Free
- Pro: $12 per user/ month
- Team: $20 per user/ month
- Enterprise: Custom
Tactiq ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
What are real-life users saying about Tactiq?
📮ClickUp Insight: 83% of knowledge workers rely primarily on email and chat for team communication.
However, nearly 60% of their workday is lost switching between these tools and searching for information. With an everything app for work like ClickUp, your project management, messaging, emails, and chats all converge in one place! It’s time to centralize and energize!
10. Chorus.ai (Best for deal-based conversation intelligence)
Chorus.ai has similar transcription features to Fireflies. It records, transcribes, and summarizes meetings with speaker identification and transcript downloads. You can also take snippets of important meeting segments and send them directly to participants.
However, unlike Fireflies AI, Chorus.ai analyzes conversations in real time to provide actionable insights that inform pitches and strategies. The tool captures all conversations, including calls, video conferences, and emails, and analyzes them to determine the likelihood of cracking deals.
Chorus.ai best features
- Transcribe sales calls, extract insights, and rate call recordings to determine their impact
- Use interactive reports and dashboards to view sales call analytics and employee and team performances
- Review recorded view pitches to identify areas that require improvement
Chorus.ai limitations
- Meeting summaries lack detailed information, making users revisit transcripts, which might be frustrating
- Chorus often repeats items across recaps, summaries, and action items, making thorough checks and edits essential
- It has limited report and dashboard customization features
- The software lags when handling large data volumes, affecting performance
Chorus.ai pricing
- Custom pricing
Chorus.ai ratings and reviews
- G2: 4.5/5 (2,900+ reviews)
- Capterra: 4.5/5 (60+ reviews)
What are real-life users saying about Chorus.ai?
Summarize this article for me pleaseChoose ClickUp as Your Meeting Assistant
Meetings can keep you busy all day long and can be counterproductive, but not if you have the right AI meeting tool to bear the brunt. So, it all boils down to choosing the best Fireflies AI alternative for your business.
Consider your business needs to get the ideal tool for effective meetings. For instance, if you’re a small team looking for a basic transcription tool, you can try Tactiq’s AI features. Similarly, if you’re an enterprise looking to improve sales call quality, consider Avoma or Chorus.ai.
If you’re looking for an everything app for work, choose ClickUp. Whether you want to record meetings, share clips, create meeting summaries and reports, or create project tasks directly from your meeting notes, ClickUp has it all!
Sign up for ClickUp for free for more productive meetings!
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