Top 11 Akiflow Alternatives for Better Task & Time Management

Some days, your calendar and task list are in two different tools.

You’re trying to plan your time, track your work, and get things done, but switching between multiple tools is a task in itself. That’s why apps like Akiflow have caught on: they bring scheduling and task management under one roof to make the daily grind feel less chaotic.

But no single tool works for everyone.

Maybe you’re after a simpler layout, more team-focused features, or a workflow matching your thoughts. Whatever the reason, if you’re exploring Akiflow alternatives, this list gives you a solid starting point. And more information on the replacement of your dreams, aka, ClickUp! 🎯

Top 11 Akiflow Alternatives for Better Task & Time Management

Why Go for Akiflow Alternatives

Akiflow’s task management and calendar sync shine for solo productivity, but its gaps can frustrate teams or users needing more flexibility.

Here’s why you might want to explore other daily planner apps:

Limited mobile app: Restricts on-the-go task management with a clunky iOS/iPad app, lacking full functionality
High subscription cost: Charges a premium price compared to some other smarter calendar and to-do apps; the cost-benefit comparison may not justify using the tool
Basic team features: Misses robust collaboration tools like shared project boards or real-time editing, making it unsuitable for teams
No task timer: Fails to track actual time spent on tasks, only allowing estimated durations
Slow feature updates: Delays new functionality, like custom reminders, frustrating users awaiting improvements
Rigid Zoom settings: Locks meetings into strict security defaults, limiting customization for hosts
No project tracking: Lacks comprehensive project management with whiteboards or file attachments

🧠 Fun Fact: The Industrial Revolution did more than introduce steam engines and factories; it also gave rise to early project management. Massive undertakings like the U.S. transcontinental railroad in the 1860s pushed teams to develop new ways to plan, manage resources, and coordinate efforts.

Best Akiflow Alternatives at a Glance

Let’s compare our top picks for the best Akiflow alternative.

Tool	Best features	Best for	Pricing*
ClickUp	AI-powered productivity assistant (ClickUp Brain), custom workflows, docs, chat, and time tracking, calendar view with time blocking, Dashboards for team workload and task progress	Individuals, small businesses, mid-market companies, and enterprises seeking an all-in-one productivity tool with AI-powered calendars and task management	Free plan available; Customization available for enterprises
Motion	AI-based calendar automation, real-time schedule adjustments, focus time protection, integrated meeting booking	Small businesses and mid-market companies that need AI-powered calendar optimization	Free trial; Custom plans for teams
Todoist	Natural language task input, priority levels, and recurring tasks, Karma productivity tracker, cross-platform syncing	Individuals and small businesses looking for straightforward task-tracking	Free plan available; Upgrades for collaboration
Routine	Unified calendar + task interface, drag-and-drop time blocks, custom stacks for grouping tasks, clean distraction-free UI	Individuals looking to unify a visual calendar with task lists	Free and business plan available
Notion	Wiki-style task documentation, customizable task databases, dashboards for cross-project views, shared workspaces, and real-time comments	Small businesses and mid-market companies that need to connect task documentation and note-taking	Free plan available; Add-ons for teams and AI features
Sunsama	Daily planning ritual, cross-tool task importing, time tracking and reflection, focus-friendly interface	Individuals who want to plan their daily to-dos with focus and mindfulness	Free trial available; Monthly/yearly subscription
TickTick	Built-in Pomodoro timer, habit + task tracking, calendar, list, and kanban views, location-based reminders	Individuals and small businesses looking for a habit-tracker and task manager in one	Free plan available; Annual subscription
Reclaim.ai	Smart calendar auto-scheduling, adaptive task timing, smart habit blocking, calendar analytics	Mid-market companies and enterprises looking to automate calendar management	Free plan available; Enterprise billing options
Trello	Drag-and-drop kanban boards, Power-ups for calendar and time tracking, Butler automation rules, simple team collaboration	Visual task management for small businesses and mid-market companies	Free plan available; Premium tiers for teams
Amie	Calendar-first interface, unified personal productivity + work calendars, quick task scheduling, meeting prep with contact details	Individuals who need calendar-first task management	Free trial available; Monthly subscription
Things 3	Clean Apple-native UI, ‘Magic Plus’ task creation, headings, checklists, and project flow, focus-based planning	Individuals (Apple users only) who enjoy minimalist apps for task management	One-time purchase per platform

*Please check the tool website for the latest pricing

The Best Akiflow Alternatives to Use

How we review software at ClickUp

Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.

Here’s a detailed rundown of how we review software at ClickUp.

Let’s explore Akiflow alternatives that could transform how you manage tasks, organize your calendar, and boost your productivity. 📈

1. ClickUp (Best for all-in-one AI-powered productivity and task management)

ClickUp Brain — View and organize your work using ClickUp Tasks and Subtasks

At some point, your productivity setup starts feeling like a stack of Band-Aids. A calendar app here, a time tracker there, and a mental note to check your actual to-do list later. It works…until it doesn’t.

ClickUp gives you a cleaner way to bring it all together.

And this is where ClickUp solves two increasingly common problems: AI Sprawl and Work Sprawl.
Most productivity setups now involve a calendar app, a task app, a notes tool, an AI writer, a meeting recorder, and a workflow tool—none of which talk to each other. Tasks end up scattered across apps. AI outputs sit in isolated prompts. And your calendar never fully syncs with your work. ClickUp consolidates all of that into one system where tasks, meetings, docs, AI, time tracking, and workflows live together. Instead of juggling tools, the AI understands your full context—so it can actually prioritize, schedule, summarize, and move work forward without you stitching everything manually.

It’s the everything app for work that combines project management, knowledge management, and chat—all powered by AI that helps you work faster and smarter. The app goes beyond just replacing Akiflow and gives you a smarter way to manage your day, deadlines, and team.

Let’s start with ClickUp Tasks. This is where all your work lives: big projects, small to-dos, quick reminders, and everything in between. Add task descriptions, due dates, subtasks, assignees, priorities, comments, and Custom Fields to record details that matter to you.

📌 Suppose you’re running a product launch. You can create tasks for daily planning, outreach, design, and QA, then assign each piece to the right person. You’ll always know what’s done, what’s pending, and what needs attention.

Akiflow alternatives with advanced features for time tracking — *Track billable hours using ClickUp Project Time Tracking*

Once your tasks are in place, ClickUp’s Native Project Time Tracking helps you monitor how long things take. You can start an automatic timer on any task or log time manually.

📌 For example, if you’re managing client projects, you can track time spent on each task. This way, you don’t have to guess when a client asks for a breakdown.

Of course, tracking time is only part of the picture. You also need to plan it. That’s where ClickUp Calendar steps in. It pulls your tasks, due dates, and meetings into a unified view so you can structure your days realistically.

One standout feature is Calendar’s AI-powered time blocking.

Block focus time using smart suggestions inside the ClickUp Calendar

Work more intelligently with ClickUp Calendar

It automatically blocks time for deep work, scheduled tasks, and meetings. For instance, if your mornings are your most productive hours, it reserves 9 a.m. to 12 p.m. for focused work and schedules creative tasks like strategy planning or writing drafts into that window.

The AI calendar also reschedules overdue tasks and helps you adjust your week ahead as priorities shift.

Plan and prioritize better with ClickUp Brain

To avoid planning fatigue, ClickUp Brain, the integrated AI assistant, adds a layer of intelligence. It helps you prioritize tasks, summarize task activity updates, and pull action items from discussions so you don’t waste time rephrasing or recapping.

ClickUp’s AI Notetaker can help you record and transcribe your calls and share a neatly labelled transcript, complete with the meeting overview, key highlights, and action items. Pair your transcript with ClickUp Brain to instantly summarize key takeaways and extract insights based on the discussion.

Record, transcribe, and analyze meetings easily with ClickUp’s AI Notetaker

Try ClickUp AI Notetaker

ClickUp best features

Check team availability: Compare team schedules inside Calendar to find meeting slots without endless back-and-forth
Get notified before meetings: Stay on time with smart meeting reminders prompting you right before every call (that you can join right from ClickUp)
Capture meeting notes automatically: Let the ClickUp AI Notetaker transcribe your calls, pull out action items, and link them directly to your tasks or documents
Automate repetitive work: Set up ClickUp Automations to assign tasks, update statuses, and trigger alerts based on conditions you define
Visualize your schedule: Plan your work using the ClickUp Calendar View and move tasks around using drag-and-drop across daily, weekly, or monthly layouts
Track progress in one place: Monitor tasks, time logs, and team workload using customizable ClickUp Dashboards that keep your work visible
Plan with pre-built templates: Pick from ClickUp’s to-do list templates to quickly organize personal or team tasks without starting from scratch

ClickUp limitations

ClickUp offers a lot of flexibility, but getting everything tailored to your workflow can take some trial and error

ClickUp pricing

free forever

Best for individual users

Free Free

Key Features:

60MB Storage

Unlimited Tasks

Unlimited Free Plan Members

unlimited

Best for small teams

$7 $10

per user per month

Everything in Free Forever plus:

Unlimited Storage

Unlimited Folders and Spaces

Unlimited Integrations

ClickUp ratings and reviews

G2: 4.7/5 (10,200+ reviews)
Capterra: 4.6/5 (4,450+ reviews)

What are real-life users saying about ClickUp?

This Reddit review really says it all:

ClickUp is definitely worth it! I mean, beyond it being a PM tool, it has so many uses. My absolute favourite is Calendar View though. Nothing beats being able to see all my work and commitments in one place. So my work assignments? Check. That coffee date? Check. Mom’s birthday? Also check! There’s one thing that does beat that though. ClickUp Brain. Guys, I can just ask it when I’m free to schedule a meeting or if my team members can take up more work and it’s all right there! Mind? Blown.

📮 ClickUp Insight: 30% of workers stick to set hours, but 27% regularly work overtime, and 19% don’t have a set schedule at all. When work is unpredictable, how do you ever truly clock out? 🕰️
Automated task scheduling in ClickUp Calendar can help bring more structure to even the most unpredictable schedules. Plan your week, set firm work hours, and automate reminders to log off—because your time should be yours to control!

💫 Real Results: Lulu Press saves 1 hour per day, per employee using ClickUp Automations—leading to a 12% increase in work efficiency.

Boost productivity with ClickUp

2. Motion (Best for AI-powered calendar optimization)

Motion: Sync across multiple platforms with this Akiflow alternative

via Motion

Manual task scheduling eats up precious time and mental energy. Motion takes a different approach by using AI-driven scheduling to plan your day automatically. The platform analyzes your deadlines, meetings, and priorities to create an optimized schedule that adapts in real time.

When a meeting gets rescheduled, Motion automatically reorganizes your calendar so you don’t have to. This saves precious mental energy you’d otherwise spend on constant replanning. Plus, its AI Meeting Assistant considers all team members’ schedules and priorities for optimal booking times.

Motion best features

Customize your workspace using keyboard shortcuts for quick task addition, calendar access, and meeting scheduling
Assign realistic time estimates and over-commitment alerts to tasks based on the AI analysis of your work patterns
Collaborate through Team Workload View, which visualizes team availability and prevents overload

Motion limitations

Many Motion reviews complain that some features, like task consolidation or color-coding, are missing or underdeveloped compared to competitors
The absence of a free tier steers many users to Motion alternatives

Motion pricing

Pro AI: $49/month per user
Business AI: $69/month per user
Enterprise: Custom pricing

Motion ratings and reviews

G2: 4.1/5 (115+ reviews)
Capterra: 4.3/5 (75+ reviews)

What are real-life users saying about Motion?

A Capterra reviewer summed it up like this:

I really feel a “before” and “after” in my productivity and efficiency related to when I began using Motion. I no longer have to worry about forgetting about a task and can smart-schedule all of my to-dos, even ones that are not immediately urgent or pressing.

🔍 Did You Know? In the late 19th and early 20th centuries, Frederick Winslow Taylor introduced scientific management, emphasizing efficiency, time management, and analysis of work processes. His principles influenced the development of modern project management.

3. Todoist (Best for straightforward task tracking)

Todoist: Set reminders for personal task management

via Todoist

Simplicity meets power in Todoist’s clean, intuitive interface. This popular task manager focuses on getting items out of your head and into an organized system with minimal friction.

Task entry is simple with plain English instructions. Type ‘Buy groceries tomorrow at 5 p.m.’ and it automatically sets the date and time. The natural language processing feels almost too easy in daily use. Users particularly love the Karma points system that gamifies productivity, giving you that little dopamine hit every time you check off a task.

Todoist best features

Add tasks instantly from anywhere on your device with Global Quick Add, including a draggable input bar for convenience
Create tasks hands-free using voice commands integrated with Siri, Google Assistant, and Alexa
Build complex task views using advanced filters to see projects and sub-projects together
Automate task creation from emails with the new AI Assist feature that extracts deadlines and action items

Todoist limitations

Lacks native time blocking and calendar visualization features
It misses advanced features like time tracking or detailed analytics

Todoist pricing

Beginner: Free
Pro: $5/month per user
Business: $8/month per user

Todoist ratings and reviews

G2: 4.4/5 (800+ reviews)
Capterra: 4.6/5 (2,560+ reviews)

What are real-life users saying about Todoist?

Straight from a G2 review:

It is a simple and quick task software. It is very simpole to add tasks. The learning curve is also very easy compared to other task softwares…The only thing I dislike about it is when I want to add a photo or add subtasks, I have to first click add task and then go and find that task to add subtasks, this is very frustrating. I don’t understand why they don’t just create a button right there for subtasks.

📖 Also Read: Guide to Task Prioritization at Work (Steps to Improve Your Workflow)

4. Routine (Best for visual calendar and task unification)

Routine: Alternative Motion with integrations for all the tools

via Routine

Routine connects your tasks, calendars, projects, notes, and even contacts into one customizable workspace. Jot down quick meeting notes, draft to-do lists on the fly, or use natural language to schedule a ‘follow up next Thursday.’

Plus, you can tweak everything, such as the visual mode (dark or light), start-of-week, and time format, so it feels like your setup. Need automation? It plays nicely with Notion, Zoom, ClickUp, Asana, and Zapier, and you can sync across devices, even offline.

Share availability, comment live, and manage team access controls all in one place.

Routine best features

Drag tasks directly onto your calendar to convert them into scheduled blocks of time
Group related tasks into customizable stacks that keep projects organized
Organize your day using the Timeline Agenda view with timestamps for clear visualization of plans
Utilize smart planning features like filtered views, unlimited versioning, and contextual capture to streamline task management

Routine limitations

Users have reported difficulties reading certain views due to low contrast in the UI
It currently supports only Google Calendar, which may not be suitable for users dependent on other calendar platforms

Routine pricing

Free
Professional: $10/month per user
Business: $13/month per user
Enterprise: Custom pricing

Routine ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

What are real-life users saying about Routine?

Users have mixed feelings with this G2 reviewer saying:

Routine is a wonderful productivity app that helps me schedule my work tasks daily. It helps me establish and maintain my daily routine…First-time users need to spend a considerable amount of time figuring their way around this app.

5. Notion (Best for connected task documentation and note-taking)

Notion: User-friendly Akiflow alternative for daily tasks

via Notion

Notion approaches productivity from a document-first perspective. This project management software originated as a note-taking app that gradually expanded to include databases, wikis, and task management capabilities.

Task management in Notion feels fundamentally different from dedicated task managers. Users create tasks within pages and databases rather than starting with a task-oriented interface. This makes it more suitable for teams and individuals who primarily work with information and need occasional task tracking within that context.

Notion best features

Leverage Notion AI for writing assistance, brainstorming, and automating workflows
Utilize Notion as a content management system (CMS) for website creation with scalable databases
Create customizable pages using various content blocks and embed images, videos, and other media
Manage tasks with multiple project views, automation, filtering, and sorting options

Notion limitations

Its block-based system and features overwhelm new users
Users must download the Notion Calendar app for robust calendar management

Notion pricing

Free
Plus: $12/month per user
Business: $24/month per user
Enterprise: Custom pricing

Notion ratings and reviews

G2: 4.7/5 (2,495+ reviews)
Capterra: 4.7/5 (2,500+ reviews)

What are real-life users saying about Notion?

One G2 reviewer says:

What I like best about Notion is how flexible it is. You can use it for everything—from taking simple notes to managing big projects…What I don’t like about Notion is that it can be a bit overwhelming at first. There are so many features, and it can take time to learn how to use them all effectively. Also, while it’s great for organizing, it can sometimes feel slow, especially when you have a lot of pages or content.

💡 Pro Tip: Want your task list to be more digestible? Implement the PARA method for better organization. Here’s a breakdown:

Archives (completed or inactive items)
Projects (active tasks with deadlines)
Areas (ongoing responsibilities like HR, finance, and clients)
Resources (reference docs, SOPs, research)

6. Sunsama (Best for daily focused planning with mindfulness)

Sunsama: Productivity apps for solo users

via Sunsama

Sunsama is a time management tool that encourages you to plan just one day at a time, promoting focus and realistic workloads rather than endless task accumulation.

Users start each morning dragging in only the most important tasks from connected tools like email, Asana, or Trello with the task import and sync functionality. You can visualize these updates in the Unified Daily View. It also lets you set realistic daily goals by deciding how long to work on each task and ending your workday at a reasonable time.

Sunsama best features

Allocate dedicated time for emails by dragging them into your task list with Email Time Blocking
End each day with a reflection practice that celebrates progress and prepares you for tomorrow
Convert Slack and Teams messages into actionable tasks using Message Follow-up Integrations
Enhance focus using Focus Mode to hyperfocus on critical tasks without distractions

Sunsama limitations

Lacks functionality for long-term note-taking
Users complain that there’s no seamless flow between adding tasks and subtasks

Sunsama pricing

Free trial available
Monthly subscription: $20/month
Yearly subscription: $16/month (billed annually)

Sunsama ratings and reviews

G2: Not enough reviews
Capterra: 4.7/5 (20+ reviews)

What are real-life users saying about Sunsama?

Here’s what a Capterra reviewer had to say:

The calendar integration is super robust and the ability to see all your to-dos collected from all places (Notion task assignments, GitHub issues, Slack and email conversations and so many more) is unique to Sunsama at this quality level…

7. TickTick (Best for habit tracking alongside tasks)

TickTick: Best Akiflow alternative to simplify habit tracking

via TickTick

TickTick stands out in the crowded task management space through its balance of intuitive features and clean design. Beyond basic task lists, it offers five different views, including List, Kanban, Calendar, Timeline, and Eisenhower Matrix, so you can visualize your workload the way that works best for you.

This versatile app combines standard task management with unique elements like built-in Pomodoro timers and habit tracking. Its calendar view provides great visual organization, while the global quick-add shortcut captures tasks from anywhere on your device.

TickTick best features

Automate recurring tasks with flexible repeat rules for daily, weekly, monthly, or custom schedules
Track time spent on tasks with built-in timers to improve productivity and time management
Set powerful reminders, including multiple alerts, location-based (iOS only), email, repeat, and constant reminders, to stay on top of deadlines

TickTick limitations

Its collaboration features are not as strong as team-focused productivity tools
Natural language processing (NLP) is inconsistent, especially in web apps and for non-English languages

TickTick pricing

Annual plan: $35.99/year

TickTick ratings and reviews

G2: 4.6/5 (100+ reviews)
Capterra: 4.7/5 (120+ reviews)

What are real-life users saying about TickTick?

See what a Capterra reviewer had to say about this Akiflow alternative:

One of the best things about TickTick is the versatility. You can keep it SUPER simple, or build out an entire system. You can manage your calendar, habits, tasks, notes, and lists- or just jot down quick to-do’s. There are many ways to organize and view tasks, lots of customization options, and a flow that makes sense.

8. Reclaim.ai (Best for automated calendar management)

Reclaim: Track a single task with this great alternative to Akiflow

via Reclaim

Reclaim AI is like having an intelligent, personal assistant in your calendar. It syncs effortlessly with tools like Google Calendar and learns how you work. Then, it automatically schedules meetings, tasks, habits, and even breaks based on your real-time priorities.

Say you’ve got a packed day, but you still need time for deep work or a quick workout. Reclaim quietly makes it happen by adjusting your schedule on the fly. This free Akiflow alternative even syncs with project management tools, so your tasks show up on your calendar without you lifting a finger.

Reclaim.ai best features

Schedule meetings across different time zones, considering availability, preferences, and potential conflicts, with Smart Meetings
Analyze your calendar and automatically allocate time for these routines with the Habit Tracker
Analyze how you spend time with detailed insights about your calendar patterns
Insert buffer time in between meetings for small breaks and prepare for upcoming meetings

Reclaim.ai limitations

There’s no standalone mobile application
Tasks that aren’t completed don’t automatically reschedule unless users adjust settings

Reclaim pricing

Free
Starter: $10/month per user
Business: $15/month per user
Enterprise: Custom pricing (billed annually)

Reclaim ratings and reviews

G2: 4.8/5 (100+ reviews)
Capterra: Not enough reviews

What are real-life users saying about Reclaim.ai?

One G2 review puts it this way:

It’s super easy to use, and integrates with my calendar well. I previously used Motion, which I liked, but it just wasn’t intuitive. The habits feature has to be my favourite thing, in a few minutes I was able to add in details about all of my most mundane but regular tasks, and Reclaim literally slots them in perfectly to my schedule.

🤝 Friendly Reminder: Always build in buffer time when planning deadlines. Real life happens, and padding a day or two into your schedule helps keep your project on track without last-minute panic.

9. Trello (Best for visual project management)

Trello: Project management tool to visualize tasks

via Atlassian

With its intuitive Kanban board interface, Trello transforms task management into a visual experience. The system lets you drag and drop physical cards across the board as tasks progress from ‘To Do’ to ‘Done.’

Power-ups extend its functionality with calendar views, time tracking, and automation. While initially designed for team collaboration, many individuals adopt Trello for personal projects due to its satisfying visual workflow optimization and accessibility across devices.

Trello best features

Add rich context to cards with checklists, attachments, due dates, and comments
Automate repetitive actions using Butler rules that trigger based on card movements
Capture to-dos from anywhere using Trello Inbox with AI-powered task capture via voice (Siri), Slack, email, and more
Break down complex tasks using advanced task checklists with deadlines, attachments, and labels

Trello limitations

It doesn’t offer native time tracking or scheduling
Searching across multiple boards or archived cards is slow and less intuitive

Trello pricing

Free
Standard: $6/month per user
Premium: $12.50/month per user
Enterprise: $17.50/month per user (billed annually)

Trello ratings and reviews

G2: 4.4/5 (13,670+ reviews)
Capterra: 4.5/5 (23,435+ reviews)

What are real-life users saying about Trello?

Here’s what a Capterra reviewer said about this Akiflow alternative:

This tool really helps us to keep transparency around where work is at, any actions remaining and what feedback others have on the next steps…Not easy to use on its own without a second tool like excel e.g. when planning my content I like a spreadsheet so I’m not opening multiple cards.

10. Amie (Best for delightful calendar-first task management)

Amie: Google Tasks with integrated notes to generate summaries from

via Amie

Amie is a great AI meeting assistant and scheduling sidekick that automates context-aware AI summaries and instant action items. Tasks live directly on your calendar, transforming abstract to-dos into concrete time commitments. Users particularly love the emoji reactions and clean aesthetic that make work planning feel less corporate.

Need to prep for your next call or shoot off a recap email? Amie’s AI workflow automation and email assistant handles it in your voice, so no copy-pasting is required. You can also schedule tasks, juggle meetings, and manage emails with simple natural language commands via AI Chat Actions.

Amie best features

Draft and send follow-up emails directly from the app using the AI email assistant that mimics your writing style
Track project progress over time with summaries organized by recurring events or domains using contextual meeting history
Organize your day automatically by combining action items from meetings with tasks from apps like Todoist, using AI-powered day planning and time blocking

Amie limitations

Newer to the market, with occasional stability issues reported
Primarily focused on individual productivity rather than team collaboration, and syncing with apps like Things 3 or Google Calendar can be inconsistent

Amie pricing

Pro: $25/month per user
Business: $50/month per user

Amie ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

What are real-life users saying about Amie?

One Reddit user offers a helpful breakdown:

I really like Amie. It’s beautiful and meets my needs. Notion & calendar & To do. The interactive interface on iOS is also very novel, but it’s really heartbreaking that there is no Android version, and they don’t have a webpage adapted to mobile browsers.

11. Things 3 (Best for minimalist task management)

Things 3: Akiflow calendar alternative with no free version and support for command bar

via Things 3

Things 3 embodies ‘less is more.’ This Apple-only task manager has a remarkably intuitive structure. Tasks flow naturally from the inbox to today, upcoming, or someday lists.

The unique Magic Plus button speeds up task creation, while headings and checklists add just enough organization without complexity. The one-time purchase model also stands out in a subscription-dominated market.

Things 3 best features

Customize and organize tasks with tags and sections within projects for better clarity
Review completed work efficiently in the Logbook, tracking progress over time
Plan your weekly schedule with intuitive today, upcoming, and someday views that clarify priorities
Filter and find tasks instantly using Quick Find with powerful search and tag filtering

Things 3 limitations

It’s available exclusively only for Apple devices (Mac, iPhone, iPad), and a separate one-time purchase is required for each platform (Mac, iOS)
You can’t attach files or photos directly to tasks, only add notes or links

Things 3 pricing

Custom pricing

Things 3 ratings and reviews

G2: 4.4/5 (20+ reviews)
Capterra: 4.8/5 (140+ reviews)

What are real-life users saying about Things 3?

One perspective from Reddit worth noting:

I love Things 3. It is simple and clean. I love the function to send emails to the App so they appear in the Inbox. I miss locations so I switch sometimes to Apple Reminder.

Outgrowing Akiflow? Try ClickUp

As workflows evolve, you might need more flexibility, deeper collaboration, or a setup supporting solo focus and team momentum.

This list proves there’s no shortage of smarter project management software out there. But if you’re done hopping between five other tools to get one thing done, ClickUp makes the switch worth it.

It integrates project management, time tracking, automation, multiple calendars, and real-time collaboration in a single platform without locking key features behind a paywall.

FAQs (Frequently Asked Questions)

Do Akiflow alternatives support deeper project work?

Only a few do. Tools like ClickUp add workflows, dashboards, time tracking, docs, and automations so your tasks actually connect to bigger projects.

Why do some users switch from Akiflow even if scheduling works well?

Because they outgrow calendar-only planning and need features like collaboration, project views, automations, and doc-linked tasks—all missing in Akiflow.

Can ClickUp replace both my task app and calendar?

Yes. ClickUp merges tasks, time tracking, priorities, and AI time-blocking in one calendar, eliminating the split-tool problem most users struggle with.

Is AI scheduling enough for team productivity?

Not fully. You need context—dependencies, workloads, blockers—which ClickUp provides through automations, dashboards, and AI-powered prioritization.

How do these tools handle scattered tasks across apps?

Some import tasks, but ClickUp centralizes them—Slack, email, docs, notes—so your day isn’t rebuilt manually every morning.

Everything you need to stay organized and get work done.

Contact Sales

Top 11 Akiflow Alternatives for Better Task & Time Management in 2025

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