A few months back, a corporate event planner shared how she once managed a 500-person conference with little more than color-coded spreadsheets, post-its, and a bottomless inbox.
She said, ‘I aged five years in three days.’
If you’ve ever pulled off a launch party, internal offsite, or client summit, you know the chaos behind the scenes doesn’t always match the polished photos that go online.
That’s where the right event planning software can make all the difference. Think scheduling, guest tracking, vendor coordination, budgets, floor plans—without the 47 open tabs.
In this blog, we’ll explore the top event planning software tools that will actually make your life easier. ⚒️
Top 20 Event Planning Software That Simplify Everything
- What Should You Look for In Event Planning Software?
- Event Planning Software at A Glance
- Top Event Planning Software
- Planning & Collaboration Tools
- 1. ClickUp (Best for managing complex event projects in one unified workspace.)
- 2. Trello (Best for visually tracking event tasks with simple Kanban boards)
- 3. Asana (Best for coordinating event teams and deadlines with structured workflows.)
- 4. Monday.com (Best for organizing large-scale events with customizable templates)
- 5. Basecamp (Best for keeping small event teams and clients aligned in one place.)
- Registration & Ticketing Platforms
- 6. Eventbrite (Best for large-scale event promotion and ticket sales)
- 7. Ticket Tailor (Best for low-cost, self-managed ticketing for independent organizers)
- 8. Brown Paper Tickets (Best for fair-trade ticketing with transparent pricing)
- 9. Eventzilla (Best for flexible event registration across virtual, hybrid, and in-person formats)
- 10. RegFox (Best for fully customizable event registration with powerful automation)
- Virtual & Hybrid Event Platforms
- 11. vFairs (Best for immersive virtual and hybrid events with interactive environments)
- 12. RingCentral Events (previously Hopins) (Best for all-in-one virtual event hosting and networking)
- 13. Airmeet (Best for community-driven events with engaging virtual interactions)
- 14. InEvent (Best for enterprise-grade virtual and hybrid event management)
- 15. ZoomEvents (Best for scalable, Zoom-powered virtual conferences and webinars)
- Event Management Suites
- 16. Cvent (Best for comprehensive enterprise event management and logistics)
- 17. Bizzabo (Best for data-driven event marketing and attendee engagement)
- 18. Whova (Best for mobile-friendly event engagement and agenda planning)
- 19. Planning Pod (Best for venue and event planning with real-time collaboration tools)
- 20. Social Tables (Best for diagramming event layouts and managing venue seating plans)
- Make Your Planning Eventful With ClickUp
Summarize this article for me pleaseWhat Should You Look for In Event Planning Software?
A reliable event management software should help you:
- Coordinate tasks and teams through centralized dashboards and real-time collaboration
- Automate repetitive workflows like registrations, reminders, and follow-ups to reduce manual effort
- Customize registration forms, ticket types, and branding for a personalized attendee experience
- Integrate seamlessly with CRMs for event management, marketing platforms, and payment gateways to keep operations in sync
- Plan visually using drag-and-drop layouts and Gantt views for event timelines and venue mapping
- Engage attendees with features like networking tools, live polls, Q&A, and in-session chat
- Measure success through real-time analytics, ROI tracking, and lead capture dashboards
- Scale effortlessly across virtual, hybrid, and in-person formats without compromising quality
- Protect sensitive data with security and compliance features like GDPR, SOC 2, and SSO
- Support your team on the go with mobile apps, multilingual options, and 24/7 customer assistance
👀 Did You Know? Before the pandemic in 2020, the event industry was valued at ~$800 billion; now it’s making a strong comeback, projected to grow at a 6.4% CAGR—driven largely by technology integration to meet the needs of next-gen attendees.
📮 ClickUp Insight: 48% of survey respondents say finishing 10 small tasks is more satisfying than making progress on one big one.
That dopamine hit? It feels real (almost). Chasing micro-wins all day seems productive on the surface, but it’s really procrastination in disguise.
Working with intention is the antidote here. Let ClickUp’s Calendar automatically schedule protected blocks for deep work, while still leaving space for quick wins. You can configure Automations to auto-sort tasks into preferred categories. For example, “10x tasks” for your high-impact projects, plus “daily wins” or “weekly wins” for those essential or admin tasks that keep work moving forward.
Summarize this article for me pleaseEvent Planning Software at A Glance
Here’s a short breakdown of the best event planning software:
| Tool | Best for | Best features | Pricing |
|---|---|---|---|
| ClickUp | Managing complex event projects in one unified workspace Team size: Individuals to enterprises | Tasks, Calendar, Docs, Whiteboards, Automations, ClickUp Brain | Free forever; Enterprise plans available |
| Trello | Visually tracking event tasks with simple Kanban boards Team size: Solo planners, small teams | Boards & cards, Butler automations, Power-Ups (Calendar), simple checklists | Free plan; Paid from $6/user/mo |
| Asana | Coordinating event teams and deadlines with structured workflows Team size: Small to large teams | Projects, Rules automations, Timelines, Task comments, Asana AI | Free plan; Paid from $13.49/user/mo |
| Monday.com | Organizing large-scale events with customizable templates Team size: Mid-size to enterprise | Boards, Dashboards, Branded forms, Time tracking, Automations | Free plan; Paid from $12/user/mo |
| Basecamp | Keeping small teams and clients aligned with simple comms Team size: Small teams, agencies | Message boards, To-dos, Schedules, File storage, Client access | Plus $15/user/mo; Pro Unlimited $299/mo (annually) |
| Eventbrite | Large-scale event promotion and ticket sales Team size: Organizers, marketers, venues | Registration pages, Ticketing, Onsite check-in app, Analytics | Custom pricing; fees per ticket |
| Ticket Tailor | Low-cost, self-managed ticketing for indie organizers Team size: Small orgs, DIY promoters | White-label pages, Unlimited events, Mobile check-in, Integrations | Free; pay-as-you-sell options from $0.30/ticket |
| Brown Paper Tickets | Fair-trade, community-focused ticketing Team size: Nonprofits, community orgs | Low fees, Donation options, Print-at-home/mobile tickets, Box office | Free for free events; low fees for paid events |
| Eventzilla | Flexible registration for virtual, hybrid, and in-person events Team size: Small businesses, trainers | Branded pages, Conditional forms, Kiosk check-in, Certificates | Free; Paid plans from $1.50/registration |
| RegFox | Fully customizable registration with advanced pricing logic Team size: Professional planners, associations | Drag-drop forms, Conditional logic, Payment plans, Waivers | Custom pricing |
| vFairs | Immersive virtual & hybrid events with interactive environments Team size: Corporates, large conferences | Virtual lobbies, 3D expo halls, Lead capture, Networking tools | Custom pricing |
| RingCentral Events | All-in-one virtual event hosting and networking Team size: Marketing teams, virtual event producers | Multi-track venues, Expo booths, Q&A/polls, Sponsor lead capture | Free; Paid plans from $99/mo |
| Airmeet | Community-driven events with strong networking features Team size: Associations, enterprises | Speed networking, Lounges, Invite-to-stage, On-demand sessions | Premium starts $199/mo; custom for large events |
| InEvent | Enterprise-grade virtual & hybrid event management Team size: Global enterprises, regulated events | Native streaming, NFC badges, Travel logistics, Advanced analytics | Single event $6,000; Annual from $9,000 |
| Zoom Events | Scalable Zoom-powered conferences and webinars Team size: Training teams, internal comms, educators | Event hubs, Branded registration, Expo areas, Hybrid support | Plans from $99–$149/100 attendees/mo |
| Cvent | Comprehensive enterprise event management and logistics Team size: Enterprise, strategic meetings teams | Venue sourcing, Sponsor management, Robust reporting, CRM sync | Custom pricing |
| Bizzabo | Data-driven event marketing and attendee engagement Team size: Large conferences, marketers | AI matchmaking, Mobile event app, Lead capture, Analytics | Event Experience OS $499/user/mo; custom tiers |
| Whova | Mobile-friendly attendee engagement and agenda planning Team size: Community events, nonprofits, universities | Agenda builder, Event feed, Networking, Onsite check-in | Custom pricing |
| Planning Pod | Venue & event planning with integrated collaboration tools Team size: Venues, planners, caterers | Floor plans, CRM, Client portals, Invoicing, Zapier | Custom pricing |
| Social Tables | Diagramming event layouts and managing venue seating plans Team size: Venues, hotels, caterers | 2D/3D floorplans, Real-time collaboration, Guest list sync | Free trial; Pro $199/user/mo; Premium custom |
Summarize this article for me pleaseTop Event Planning Software
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Here are the top project management software for events:
Summarize this article for me pleasePlanning & Collaboration Tools
1. ClickUp (Best for managing complex event projects in one unified workspace.)
ClickUp’s Event Management Software is an all-in-one platform that helps teams plan, execute, and track every detail of an event. It brings together task management, timelines, communication, budgeting, and documentation in one customizable workspace.
ClickUp Tasks are the core building blocks of your event workflow, allowing you to organize, assign, and track every detail with clarity. Think of it like digital to-do items that can be assigned to different people on your team.
You can start by breaking down your event into major categories such as venue logistics, speaker coordination, marketing, and attendee engagement.
For each category, create specific ClickUp Tasks and assign:
- Owners (who are responsible)
- Deadlines
- Priorities (e.g., high, medium, low)
- Dependencies (what needs to be done before something else starts
For example, when you’re booking a keynote speaker, you can create a task titled ‘Book keynote speaker’ and then add the following subtasks:
- Reach out to potential speakers
- Review and finalize the contract
- Book travel and accommodation
Each subtask can have its own assignee and due date, helping you stay aligned with your production schedule.
Once your tasks are set up, you can easily schedule and visualize them using the ClickUp Calendar. It syncs with Google Calendar, Outlook, or Apple Calendar to give you a unified view of your entire event timeline. Whether you’re mapping the run-of-show, scheduling rehearsals, or coordinating sponsor meetings, the Calendar helps you stay on top of every moving part.
Use it to manage a ‘Day-Of’ run sheet with timed sessions, or map out deadlines for email campaigns, sponsor deliverables, and venue confirmations. You can also toggle between daily, weekly, and monthly views to zoom in or out depending on where you are in the planning process.
As you’re planning timelines and deliverables, you’ll also need a place to develop and share event content. ClickUp Docs give your team a shared place to create and collaborate on key event documents—without version chaos. You can use Docs to write event briefs, emcee scripts, speaker bios, sponsorship guidelines, or attendee FAQs.
For example, your team could co-edit a master Event Runbook with sections for venue details, checklists, and emergency contacts, all easily linked to related event management tasks or shared with external partners.
Before those documents take shape, though, you often need space to brainstorm and organize your ideas. That’s where ClickUp Whiteboards come in. They’re ideal for early-stage planning—helping you visually sketch floor plans, map out event themes, or build content funnels—before turning those concepts into structured tasks or formal documents.
Let’s say you’re mapping an attendee journey from registration to post-event survey—you can drag and drop ideas, connect them with arrows, assign them as tasks, and turn the whole thing into an actionable workflow in one click. They’re especially useful when collaborating across teams or vendors in real time.
Whiteboards are perfect for brainstorming seating arrangements, campaign flowcharts, or session mapping. Since Docs are linkable within tasks and Whiteboards are fully interactive, everything stays connected and easy to navigate.
ClickUp Brain, the platform’s AI assistant, adds another layer of support by helping teams plan faster and write smarter. You can use it to generate event descriptions, automate follow-up emails, summarize meeting notes, or even suggest task priorities.
This AI tool for event management is especially useful for content-heavy events where timing and communication are key—think speaker outreach, social media copy, or press material drafts.
And if you don’t want to start from scratch? Turn to ClickUp Templates.
The ClickUp Event Management Template is a centralized workspace built to simplify complex event planning. You’ll find pre-built task lists for logistics, venue selection, budgeting, marketing, and post-event follow-ups, each with customizable statuses, deadlines, and assignees.
A built-in calendar and Gantt chart give you a visual overview of your timeline, while Docs keep everything from contracts to speaker bios easily accessible in one place. It includes features specifically tailored for collaboration: real-time comments, file sharing, and integrated checklists.
ClickUp best features
- Automate repetitive tasks: Reduce manual effort, like moving tasks when statuses change or sending reminders ahead of deadlines, with ClickUp Automations
- Get scheduling assistance: Set reminders, recurring tasks, and deadlines for key activities, like weekly vendor check-ins or final attendee count submissions
- Track guest lists: Use ClickUp Custom Fields to manage RSVPs, dietary preferences, or check-in status, filter, sort, or group attendees based on any criteria
- Track progress: Track budget usage, task progress, team workload, and post-event metrics in one centralized view with ClickUp Dashboards
ClickUp limitations
- Steep learning curve due to its extensive customization options
ClickUp pricing
free forever
Best for individual users
Free Free
Key Features:
60MB Storage
Unlimited Tasks
Unlimited Free Plan Members
unlimited
Best for small teams
$7 $10
Everything in Free +
Unlimited Storage
Unlimited Folders and Spaces
Unlimited Integrations
business
Best for mid-sized teams
$12 $19
Everything in Unlimited +
Google SSO
Unlimited Message History
Unlimited Mind Maps
enterprise
Best for many large teams
Get a custom demo and see how ClickUp aligns with your goals.
Everything in Business +
White Labeling
Conditional Logic in Forms
Subtasks in Multiple Lists
* Prices when billed annually
The world's most complete work AI, starting at $9 per month
ClickUp Brain is a no Brainer. One AI to manage your work, at a fraction of the cost.
ClickUp ratings and reviews
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
What are real-life users saying about ClickUp?
This G2 review sums it all:
💡 Pro Tip: Use ClickUp Forms to ask attendees what they want to learn and who they’re most excited to hear from. Then, leverage automations to assign responses to moderators, shape live talking points, and prioritize post-event content based on real attendee interest.
2. Trello (Best for visually tracking event tasks with simple Kanban boards)
Trello is an event management software option that acts like a visual planning wall for your workflow—simple, clear, and refreshingly easy to manage. Create boards for each event, break them into stages (like pre-event prep, live logistics, and post-event wrap-ups), and use cards to track every task from guest list edits to vendor follow-ups.
While it may not handle deep-level reporting or complex dependencies, Trello is great for solo planners, small teams, and marketers who want a clean workspace that doesn’t get in their way.
Trello best features
- Automate task flows with Butler: set up rules, trigger actions with custom buttons, and schedule recurring tasks like check-ins or reminders
- Use event planning checklists to break big to-dos, like event day timelines, into trackable, bite-sized subtasks with progress bars
- Expand your workspace with Power-Ups like Calendar view, Google Drive, Slack, and Jira to sync everything in one place
- Tap into Atlassian Intelligence (AI) to brainstorm run-of-show ideas, summarize card notes, or turn brainstorms into action items faster
Trello limitations
- Advanced functions like Gantt View need upgrades or Power-Ups
- Lacks native features for certain project management frameworks, making it less effective for complex or enterprise-level projects.
Trello pricing
- Free for 10 users
- Standard: $6/month per user
- Premium: $12.50/month per user
- Enterprise: $17.50/month per user
Trello ratings and reviews
- G2: 4.4/5 (13,600+ reviews)
- Capterra: 4.5/5 (23,500+ reviews)
What are real-life users saying about Trello?
This is how one user described their experience:
💡 Pro Tip: Use Trello labels to track event phases—like “Pre-Event,” “Live,” and “Post-Event”—and combine them with Butler automation to auto-move cards, send reminders, or assign tasks as deadlines approach. It keeps your timeline tight and your team in sync.
3. Asana (Best for coordinating event teams and deadlines with structured workflows.)
Asana helps event teams stay organized without constant back-and-forth messages. You can assign responsibilities for everything, from vendor coordination to social media tasks, track timelines, and create workflows tailored to how your team operates.
It offers just enough structure to keep events running smoothly, without slowing down the event planning process with too many layers. It might not be flashy, but Asana is solid. And when you’re managing budgets, RSVPs, schedules, and internal approvals all at once, dependability matters.
Asana best features
- Automate repetitive tasks like venue management and check-ins with custom Rules to reduce manual work
- Use Asana AI to set priorities, streamline routine planning steps, and quickly get clarity on what needs attention
- Keep conversations in context with task comments, file attachments, and team tagging so nothing gets lost in email threads
Asana limitations
- It doesn’t let you set time ranges for tasks
- Built-in automation tools often fall short when handling complex workflows or meeting specific team needs.
Asana pricing
- Free
- Starter: $13.49/month per user
- Advanced: $30.49/month per user
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews
- G2: 4.4/5 (11,600+ reviews)
- Capterra: 4.5/5 (13,400+ reviews)
What are real-life users saying about Asana?
Straight from a Capterra: review:
🧠 Fun Fact: The name “Asana” comes from the Sanskrit word for a yoga pose—reflecting the founders’ vision for a software that promotes focus, flow, and clarity in modern work.
Want an event calendar that actually works? Use this video to create your calendar, plan ticketing milestones, vendor deadlines, setup/teardown windows, and rehearsals; spot common pitfalls like double-booked slots and fuzzy ownership; and point teams to tools and templates they can plug in to keep the event running on time.
4. Monday.com (Best for organizing large-scale events with customizable templates)
Monday.com is a flexible workspace that gives you a clear view of everything happening across your event project management workflow. Its event-specific templates include everything from budget tracking and RSVP intake to post-event feedback, all backed by dynamic forms that feed data automatically into your boards
You can arrange visual dashboards—complete with timeline, chart, and workload widgets—to monitor resource usage and spot glitches in real time, all without leaving the platform. Layer in automations to randomize alerts, sync cross-team actions, and trigger post-event recaps, and you’ve got a system designed to move beyond static checklists . It’s intuitive for simpler setups, but unlocking its full power like multi‑board integrations, advanced dashboard configurations, or smart templates, can require a bit of exploration.
Monday.com best features
- Collect RSVPs, requests, or feedback through branded forms that automatically feed into your boards—great for guest list management or vendor intake
- Use integrated time tracking to monitor how long tasks take for internal reports or billing external partners
- Keep everything organized with a layered setup: workspaces, boards, tasks, and sub-items to structure every part of your event
Monday.com limitations
- It’s easy to create too many boards, which can lead to clutter and make organization difficult
- Some automations require complex workarounds within Monday.com itself
Monday.com pricing
- Free
- Basic: $12/month per user
- Standard: $14/month per user
- Pro: $24/month per user
- Enterprise: Custom pricing
Monday.com ratings and reviews
- G2: 4.7/5 (13,500+ reviews)
- Capterra: 4.6/5 (5,000+ reviews)
What are real-life users saying about Monday.com?
A G2 reviewer shared this feedback:
5. Basecamp (Best for keeping small event teams and clients aligned in one place.)
Basecamp stands out by putting communication at the heart of event planning. Unlike other tools that layer on endless features, Basecamp keeps things simple: one space for messages, tasks, schedules, and files—so your team, clients, and vendors stay aligned without needing a how-to guide.
For planners who value simplicity and clear communication, Basecamp offers a no-frills setup that works. Whether you’re coordinating across teams, clients, or vendors, it helps cut through the clutter and keep everyone on the same page.
Basecamp best features
- Set up central communication hubs to manage full event workflows in one place
- Use project-specific message boards to replace long email threads and group chat confusion
- Store all your files, schedules, and notes in organized project documents
Basecamp limitations
- While it handles core functions well, it falls short on advanced features like post scheduling and deeper marketing workflows
Basecamp pricing
- Plus: $15/month per user
- Pro Unlimited: $299/month (billed annually)
Basecamp ratings and reviews
- G2: 4.1/5 (5,320+ reviews)
- Capterra: 4.3/5 (14,480+ reviews)
What are real-life users saying about Basecamp?
A quick snippet from a real user:
Summarize this article for me pleaseRegistration & Ticketing Platforms
6. Eventbrite (Best for large-scale event promotion and ticket sales)
Eventbrite combines event logistics and marketing in a unified dashboard. Set up registration pages, embed ticket checkout, and launch email campaigns or social ads all from one platform. Real-time analytics track source performance and attendee conversions, helping you optimize ad spend.
On-site, the Organizer mobile app handles contactless check-in and on-site merchandise sales. Funds are transferred promptly after the event. Integration with CRMs and analytics tools means marketing data and attendee lists sync automatically, enabling segmentation and follow-up.
Eventbrite best features
- Manage service requests, incidents, problems, and changes using pre-built ITSM workflows
- Automate ticket assignments and approvals with powerful no-code/low-code automation rules
- Collaborate across teams using an integrated Confluence knowledge base, Opsgenie for on-call alerting, and Slack or Microsoft Teams integrations
Eventbrite limitations
- The platform offers basic tools, but lacks flexibility for fully branded communications.
- Analytics and reporting features are not very robust
Eventbrite pricing
- Custom pricing
Eventbrite ratings and reviews
- G2: 4.4/5 (870+ reviews)
- Capterra: 4.6/5 (5,680+ reviews)
What are real-life users saying about Eventbrite?
According to a Capterra reviewer:
7. Ticket Tailor (Best for low-cost, self-managed ticketing for independent organizers)
Ticket Tailor offers pay‑as‑you‑go ticketing designed for small operations. You can build branded event pages or embed checkout directly on your own site, with same‑day payment settlement via Stripe, PayPal, Square, Apple Pay, or Google Pay. The platform features a privacy policy generator and GDPR-compliant opt-in fields.
Check in at the venue, online or offline, using its mobile app, with real-time sync across staff devices. You also get built‑in broadcast emails and discount/voucher code setups. Integration with Mailchimp, Zapier, and CRM tools supports streamlined communication.
Ticket Tailor best features
- Use a custom domain and white-label event pages to keep your brand front and center
- List unlimited events and ticket types with no restrictions on the number of events or ticket
- Manage public or private event listings by password-protecting events or hiding them from public searches
Ticket Tailor limitations
- No partial refunds on group bookings
- Lacks strong built-in discovery features or curated event listings
Ticket Tailor pricing
- Free
- Pay upfront: from $0.30
- Pay as you sell: $0.85
Ticket Tailor ratings and reviews
- G2: 4.9/5 (190+ reviews)
- Capterra: 4.9/5 (490+ reviews)
What are real-life users saying about Ticket Tailor?
Straight from a G2 review:
8. Brown Paper Tickets (Best for fair-trade ticketing with transparent pricing)
Brown Paper Tickets offers low-cost, transparent ticketing designed with the community in mind. It’s completely free for free events, and paid ticket fees are kept minimal. You can build rich event pages with multimedia, collect donations alongside ticket sales, and give attendees flexible ticket options: print-at-home, mobile, or mailed.
On the ground, built-in box office and scanning tools handle ticketing without the need for extra hardware. With multi-language support and responsive email-based customer service, it’s a solid option for nonprofits and community-focused organizers managing diverse audiences.
Brown Paper Tickets best features
- Create customizable event pages with multimedia content and detailed descriptions to attract attendees
- Sell multiple ticket types, including general admission, reserved seating, and season tickets for versatile event formats
- Manage attendee registration and check-in with real-time reporting and exportable attendee lists
Brown Paper Tickets limitations
- Organizations cannot view or analyze a buyer’s history over time, limiting opportunities for personalized engagement
Brown Paper Tickets pricing
- Custom pricing
Brown Paper Tickets ratings and reviews
- G2: 4.0/5 (30+ reviews)
- Capterra: 3.7//5 (30+ reviews)
What are real-life users saying about Brown Paper Tickets?
A user shared this feedback:
9. Eventzilla (Best for flexible event registration across virtual, hybrid, and in-person formats)
Eventzilla is a straightforward tool for small businesses running webinars, workshops, or local events. It lets you create branded event pages without coding, set up flexible registration forms with conditional logic, and manage both free and paid tickets.
Real-time remittance helps you keep track of incoming payments, and the platform supports virtual events through its Joinlive add-on. You can also automatically issue digital certificates, which is particularly useful for training sessions or educational events. Onsite, the virtual event software offers a mobile app and kiosk check-in option for managing attendees.
Eventzilla best features
- Automate waitlists and approvals to efficiently manage high-demand or exclusive events
- Host and manage webinars or virtual events directly within Eventzilla using the Joinlive virtual add-on
- Issue and email certificates to attendees, speakers, or participants automatically
Eventzilla limitations
- It doesn’t have a development roadmap that indicates future features and an indicative timeline
- Some third-party integrations aren’t as seamless or intuitive as expected, which can affect workflow efficiency
Eventzilla pricing
- Free
- Basic: $1.50/registration
- Pro: $1.50 + 1.9%/registration
- Plus: $1.50 + 2.9%/registration
- Unlimited: $4,999 per year
Eventzilla ratings and reviews
- G2: 4.4/5 (150+ reviews)
- Capterra: 4.4/5 (390+ reviews)
What are real-life users saying about Eventzilla?
Here’s a firsthand perspective:
10. RegFox (Best for fully customizable event registration with powerful automation)
RegFox offers granular control over registration, pricing, and attendee data collection, features that professional event planners appreciate. Its registration builder supports drag-and-drop customization, conditional logic, and advanced pricing structures, such as installment payments or discount codes.
It allows the collection of custom waivers and signatures, automates confirmations and reminders, and supports group/team registrations. Integrations with CRMs, email platforms, and payment gateways are built in. Its real value lies in its affordability and customizability without sacrificing function or security, making it ideal for planners managing multiple events.
RegFox best features
- Build fully customizable registration forms with drag-and-drop fields, conditional logic, and branding
- Set up complex pricing, discounts, access codes, and payment plans for tickets and add-ons
- Manage check-in, badge printing, and on-site sales with mobile tools
RegFox limitations
- Users complain about a lack of advanced documentation features
RegFox pricing
- Custom pricing
RegFox ratings and reviews
- G2: 4.8/5 (500+ reviews)
- Capterra: 4.8/5 (140+ reviews)
What are real-life users saying about RegFox?
See what this reviewer had to say:
Summarize this article for me pleaseVirtual & Hybrid Event Platforms
11. vFairs (Best for immersive virtual and hybrid events with interactive environments)
vFairs is a solid option for corporate teams hosting virtual or hybrid conferences. It offers interactive features, such as virtual lobbies, 3D expo halls, and gamified elements, to keep attendees engaged. Built-in lead capture through QR scanning and easy CRM exports make it especially useful for B2B-focused events.
Organizers have complete control over session scheduling and speaker timelines, thanks to detailed agenda customization tools. Networking is built into the experience, featuring attendee directories, matchmaking, and live chat capabilities that foster genuine connections.
vFairs best features
- Design immersive virtual lobbies and exhibit halls for engaging virtual experiences
- Enable real-time networking with 1:1 video or text chat, matchmaking, and attendee directories
- Capture and qualify leads using the vFairs Lead Capture app with QR or business card scanning and CRM export
vFairs limitations
- Some users find that essential reports are not available by default and need to be custom-built
vFairs pricing
- Custom pricing
vFairs ratings and reviews
- G2: 4.7/5 (1,700+ reviews)
- Capterra: 4.8/5 (580+ reviews)
What are real-life users saying about vFairs?
Here’s a firsthand perspective:
12. RingCentral Events (previously Hopins) (Best for all-in-one virtual event hosting and networking)
RingCentral Events suits marketing professionals running branded virtual experiences or product launches. It offers a customizable event layout including Reception, Stage, Sessions, Networking, and Expo. Features like audience Q&A, polls, and emoji reactions drive interaction.
It handles multi-day, multi-track scheduling well and supports robust sponsor booths with lead capture. On-site features like kiosk mode and badge printing enable hybrid use. Its integrations with 40+ event marketing tools (Mailchimp, HubSpot, Marketo) support end-to-end lead nurturing and campaign tracking.
RingCentral Events best features
- Build immersive virtual venues with customizable Reception, Stage, Sessions, Networking, Expo, and Replay areas for comprehensive event experiences
- Simplify onsite and hybrid event logistics with floor plan management, check-in areas, kiosk mode for self check-in, badge printing, and access control
- Host unlimited events per license with transparent, tiered pricing and no overage charges for predictable budgeting
RingCentral Events limitations
- The Streamyard integration for streaming is confusing to use and poorly integrated
- The platform requires speakers to stream from the backstage, which adds unnecessary complexity compared to simpler session-based setups
RingCentral Events pricing
- Free
- Events Pro: $99/month per user (billed annually)
- Events Pro+: $199/month per user (billed annually)
- Events Enterprise: $299/month per user (billed annually)
RingCentral Events ratings and reviews
- G2: 4.5/5 (900+ reviews)
- Capterra: 4.5/5 (330+ reviews)
What are real-life users saying about RingCentral Events?
Straight from a Capterra review:
13. Airmeet (Best for community-driven events with engaging virtual interactions)
Airmeet is built to handle large-scale events, making it a strong fit for associations, enterprises, and organizations hosting major conferences or training sessions. Its standout networking features, including speed networking and lounges, enable real-time interaction and engagement across large groups.
It supports a range of event formats: live, pre-recorded, on-demand, and interactive workshops. Exhibitors can host demos and manage virtual booths, while unified event data reporting makes it easy to track engagement across hybrid setups. With built-in accessibility and flexible session formats, it’s well-suited for annual summits, multi-track conferences, and large-scale training events.
Airmeet best features
- Host large-scale events for up to 100,000 participants with robust cloud infrastructure and HD streaming
- Leverage the Invite to Stage feature to bring attendees on stage as speakers, fostering audience-driven content
- Exchange digital business cards and connect instantly for ongoing networking after the event
Airmeet limitations
- Not very mobile-friendly, with limited functionality on smartphones and tablets
- Participants using the app cannot fully engage in 1:1 matches (e.g., occupying a table), limiting interactivity
Airmeet pricing
- Premium Webinars: Starts at $199/month
- Events: Custom pricing
- Managed Events: Custom pricing
Airmeet ratings and reviews
- G2: 4.6/5 (740+ reviews)
- Capterra: 4.4/5 (180+ reviews)
What are real-life users saying about Airmeet?
Here’s what a G2 reviewer had to say:
14. InEvent (Best for enterprise-grade virtual and hybrid event management)
InEvent is built for enterprise teams managing large-scale or highly regulated events. It stands out with features like robust native streaming, real-time video editing, and support for a high number of presenters. Registration tools go beyond the basics, offering NFC badge support and compliance with standards like GDPR, SOC 2, and HIPAA.
What sets it apart is its ability to manage travel and accommodation logistics, a rare feature in this space. With deep analytics, extensive API access, and 24/7 multilingual support, InEvent is a strong choice for global teams that need reliability, flexibility, and control.
InEvent best features
- Manage logistics for incentive travel, including flight and lodging information, making it ideal for complex, multi-location events
- Host high-quality, lag-free native live streaming with real-time video editing and RTMP streaming to multiple social channels
- Enable contactless check-ins using NFC-enabled registration and badge scanning
InEvent limitations
- Lacks strong compatibility with other platforms, limiting integrations
- Integrating with tools like Salesforce can be less straightforward and often requires direct support from the InEvent team
InEvent pricing
- Single Event: $6,000
- Annual Subscription: $9,000
- V&H Advanced: Custom pricing
- V&H Full: Custom pricing
InEvent ratings and reviews
- G2: 4.5/5 (140+ reviews)
- Capterra: 4.5/5 (30+ reviews)
What are real-life users saying about InEvent?
See what this reviewer had to say:
15. ZoomEvents (Best for scalable, Zoom-powered virtual conferences and webinars)
Zoom Events expands on the familiar Zoom experience, making it a practical choice for internal teams, training providers, or anyone running multi-session learning programs. The webinar software offers customizable event hubs, branded registration pages, and granular control over attendee access, great for keeping things organized and secure.
Built-in expo areas and networking tools help participants connect meaningfully, while integrations with CRM and marketing platforms simplify follow-up. With hybrid event support, live engagement metrics, and accessibility features like live captions and language interpretation, Zoom Events is especially effective when consistency is key.
ZoomEvents best features
- Create multi-session, multi-day events with customizable event hubs and branded registration pages
- Offer hybrid event capabilities, allowing simultaneous in-person and virtual participation with unified attendee management
- Ensure security and privacy with enterprise-grade encryption and compliance with major standards
ZoomEvents limitations
- Frequent software updates pop up at inopportune times, disrupting scheduled meetings
- The admin dashboard can be difficult to navigate, particularly for users accustomed to standard Zoom Meetings
ZoomEvents pricing
- Zoom Sessions plan: $99.00/month per 100 attendees
- Zoom Events plan: $149.00/month per 100 attendees
ZoomEvents ratings and reviews
- G2: 4.5/5 (360+ reviews)
- Capterra: 4.6/5 (6,000+ reviews)
What are real-life users saying about Zoom Events?
Straight from a G2 review:
📖 Also Read: How to Make Virtual Meetings More Interactive
Summarize this article for me pleaseEvent Management Suites
16. Cvent (Best for comprehensive enterprise event management and logistics)
Cvent is a robust choice for event managers who need to coordinate logistics-heavy events. Its venue sourcing tools help streamline RFPs and contract negotiation. The platform also offers end-to-end management of registration, check-ins, budgeting, and payment processing.
Real-time analytics, native app support, sponsor management, and CRM integrations (Salesforce, Eloqua, Marketo) help tie events directly into business workflows. Cvent supports both in-person and hybrid formats, with detailed attendee tracking, gamification, and feedback collection tools.
Cvent best features
- Source venues using an integrated supplier network and destination guide, streamlining site selection and contract management
- Oversee event budgets, track spend, and generate custom financial and attendance reports for strategic meetings management
- Manage exhibitors, sponsors, and appointments with dedicated tools for booth setup and lead capture
Cvent limitations
- The platform can be prohibitively expensive and overly complex for smaller events or organizations
- Pulling engagement metrics in a presentable format is difficult, making it hard to share meaningful insights with colleagues
Cvent pricing
- Custom pricing
Cvent ratings and reviews
- G2: 4.3/5 (2,000+ reviews)
- Capterra: 4.5/5 (970+ reviews)
What are real-life users saying about Cvent?
Here’s a firsthand perspective:
17. Bizzabo (Best for data-driven event marketing and attendee engagement)
Bizzabo is a great tool for organizers of large conferences who need control over session agendas, speaker profiles, and attendee engagement. The event management solution supports virtual and hybrid events with sponsor booths and lead capture.
Its AI-powered matchmaking and interactive lounges enhance attendee networking. Custom registration flows, drag-and-drop design tools, and CRM integrations (Salesforce, HubSpot) allow for end-to-end event lifecycle management. Real-time analytics help quantify ROI and engagement, making it a comprehensive tool for large-scale professional gatherings.
Bizzabo best features
- Engage attendees with interactive networking lounges, 1:1 video meetings, group chats, and AI-powered matchmaking
- Provide a unified mobile event app for personalized agendas, live polling, Q&A, and push notifications
- Offer white-glove support, onboarding, and training for event organizers and stakeholders
Bizzabo limitations
- Moderators need to open two separate windows when using the “Ultimate View,” reducing ease of use during live sessions
Bizzabo pricing
- Event Experience OS: $499/user per month (billed annually)
- Klik SmartBadge: Custom pricing
Bizzabo ratings and reviews
- G2: 4.3/5 (360+ reviews)
- Capterra: 4.4/5 (160+ reviews)
What are real-life users saying about Bizzabo?
Straight from a G2 review:
18. Whova (Best for mobile-friendly event engagement and agenda planning)
Whova is well-suited for community-focused events like local summits, university workshops, or nonprofit forums. Its agenda builder and speaker management tools are easy to use. The event feed and community boards create informal networking opportunities, while gamification and surveys keep attendees engaged.
Organizers can also manage check-ins, name badges, and on-site ticketing. Whova excels in attendee engagement, offering a mix of mobile and web-based tools for a hybrid experience. It supports sponsor visibility through banners and digital booths.
Whova best features
- Engage attendees using live polling, surveys, gamification, and a dynamic event feed for real-time interaction
- Facilitate networking with attendee profiles, messaging, virtual meet-ups, and community boards
- Integrate social media promotion and attendee engagement tools directly from the platform
Whova limitations
- Users report difficulty exporting attendee lists, requiring manual copy-paste for reporting
- Initial setup requires manual effort. Entering all your information into the app can be time-consuming, especially for first-time users at a conference
Whova pricing
- Custom pricing
Whova ratings and reviews
- G2: 4.8/5 (1,700+ reviews)
- Capterra: 4.8/5 (2,300+ reviews)
What are real-life users saying about Whova?
One review puts it this way:
19. Planning Pod (Best for venue and event planning with real-time collaboration tools)
Planning Pod brings together budgets, timelines, task lists, floor plans, registration, check-in, client portals, proposals, contracts, invoicing, and team communication. Its drag-and-drop visual designer makes it easy to create accurate, to-scale venue and seating layouts without switching tools.
The built-in CRM helps track leads and client interactions, complete with appointment scheduling, email threads, and editable event planning templates for proposals and contracts. Mobile-friendly and integrated with Zapier, Planning Pod supports workflow automation and syncing with other tools.
Planning Pod best features
- Manage floor plans, room layouts, and seating charts using a drag-and-drop visual designer
- Coordinate teams and vendors with task assignments, shared calendars, and communication tools
- Offer client portals for collaboration, approvals, and document sharing
Planning Pod limitations
- The floor plan and venue layout tool feels clunky and unintuitive compared to other platforms
- While improvements are regularly made, the platform still needs updates to enhance ease of use for larger teams
Planning Pod pricing
- Custom pricing
Planning Pod ratings and reviews
- G2: Not enough reviews
- Capterra: 4.4/5 (30+ reviews)
What are real-life users saying about Planning Pod?
Here’s a Capterra review:
20. Social Tables (Best for diagramming event layouts and managing venue seating plans)
Social Tables is an event management system that excels at collaborative, interactive floor planning that brings venues and event planners onto the same page. Its intuitive drag-and-drop interface lets you create 2D and photorealistic 3D diagrams using tables, chairs, and other layout elements, great for visually mapping guest flow and room setups.
Integrated guest lists link directly to seating assignments, attendee data, and meal preferences, while mobile check-in updates guest status in real time, right on the diagram. With cloud-based storage, important documents, such as contracts and layouts, stay synced across devices.
Social Tables best features
- Design interactive floor plans and 3D diagrams with drag-and-drop tools for venues, tables, and seating arrangements
- Collaborate in real time with clients, vendors, and team members on layouts and guest lists
- Manage guest lists, RSVPs, and seating assignments with easy-to-use roster tools
Social Tables limitations
- Lacks advanced analytics features compared to other tools
Social Tables pricing
- Free Trial
- Pro: $199/month per user
- Premium: custom pricing
Social Tables ratings and reviews
- G2: Not enough reviews
- Capterra: Not enough reviews
Summarize this article for me pleaseMake Your Planning Eventful With ClickUp
There’s no shortage of great tools out there to help you streamline successful event planning for managing a one-day workshop or a 5,000-person conference. From floor plans to guest lists, budgets to branding, these 20 best event management software solutions can help you cut through chaos and stay focused on delivering a memorable experience.
But if you’re looking for one platform that ties your entire event lifecycle—tasks, timelines, docs, AI planning, automations, and even event attendees’ management—ClickUp has you covered. It’s flexible enough to fit your workflow, powerful enough to scale, and built to make collaboration feel effortless.
Sign up for ClickUp for free today! ✅
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