Choosing the right task manager can make or break your daily workflow.
If you’re torn between Sunsama and Todoist, you’re not alone—they’re both popular tools, but they serve different types of users and needs.
In this comparison, we’ll break down their key features, pricing, pros and cons, and who each tool is best for.
If neither checks all the boxes, we’ll show you why ClickUp might be the all-in-one solution you’ve been looking for.
Sunsama vs. Todoist: Which Task Manager Fits Your Workflow Best?
Summarize this article for me pleaseSunsama vs. Todoist—and the Best Alternative at a Glance
| Feature | Sunsama | Todoist | Best alternative: ClickUp |
| Task creation | Manual task input with structured planning | Natural language input for quick task entry | Smart task creation via chat, docs, AI, and templates |
| Workflow automation | Basic workflows and recurring tasks | Labels, filters, subtasks, and projects | Full customization with statuses, fields, dependencies, tags, templates |
| Calender integration | Bidirectional sync with Google, Outlook, iCloud | Calendar view via integrations | AI-powered calendar with automatic task scheduling and focus time |
| Time tracking and timeboxing | Built-in time tracking and manual timeboxing | No native time tracking | Native time tracking, planned vs. actual comparison, and productivity reports |
| Cross-platform sync | Web and desktop apps (mobile limited) | Full cross-device sync including wearables | Sync across desktop, mobile, browser extensions, and integrations |
| Team collaboration | Shared task lists and Slack/email integration | Shared projects with comments and attachments | Real-time collaboration with chat, docs, goals, and workload view |
| AI features | No AI assistance | No AI assistance | ClickUp Brain: Smart summaries, content writing, auto-scheduling, insights |
| Automation | Manual processes only | Basic recurring task setup | Full workflow automation with triggers and actions across tools |
| Templates | Not offered | Customizable templates for various use cases | Dozens of templates + ClickUp Calendar To Do List Template |
| *Pricing | $20/month | $2/month (Pro), $8/month (Business) | Free forever plan; Customizations available for enterprises |
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
Summarize this article for me pleaseWhat Is Sunsama?
Sunsama is a digital daily planner designed to help professionals manage tasks, plan their day, and balance work-life priorities.
This task management tool combines your to-do list, calendar events, emails, and meetings into one single view. It’s ideal for individuals and teams who need a structured schedule to stay productive without the chaos of juggling multiple apps.
👀 Did You Know? Multitasking can reduce productivity by up to 40%.
Sunsama Features
Here’s how Sunsama makes daily planning effortless:
Feature #1: Daily planning
Sunsama doesn’t just help you manage daily tasks; it guides you through a structured daily planning process. Every morning, you’re prompted to review all your tasks, set realistic goals, and assign estimated time blocks for each activity.
This ensures that you don’t overload your schedule or underestimate how long a task will take—a common trap known as the planning fallacy bias. With its ability to integrate task scheduling with a mindful, step-by-step approach, Sunsama helps you maintain a balanced workload while still making consistent progress on your goals.
Feature #2: Powerful Google Calendar integration
Sunsama’s Google Calendar integration works well for professionals who rely on their calendars to manage their day. Unlike many other productivity tools, Sunsama offers bidirectional sync, meaning any task you schedule in Sunsama appears in your calendar—and vice versa.
This eliminates the hassle of manually updating multiple platforms. Plus, it supports Outlook and iCloud calendars, making it a task management system that adapts to your workflow, regardless of which calendar app you use.
Feature #3: Task management
We all have tasks that need to be done regularly, whether it’s a weekly report, a monthly team meeting, or even something as simple as sending follow-up emails. Sunsama allows you to set up recurring tasks so you don’t have to re-enter them manually every time.
Additionally, it lets you import tasks from other tools like Trello, Asana, and ClickUp, keeping all your work organized in one place. The best part? The imported tasks remain synced across all connected platforms, so you don’t have to worry about updating them separately.
💡 Pro Tip: When time blocking in Sunsama, always add a 15-minute buffer between tasks. This accounts for unexpected delays and keeps your schedule from derailing.
Feature #4: Time tracking and timeboxing
Sunsama goes beyond simple to-do list apps by offering built-in time tracking and timeboxing features. Time tracking enables you to monitor the time you spend on specific tasks and projects, helping you identify bottlenecks and improve efficiency.
Timeboxing, on the other hand, allows you to schedule tasks directly into your calendar, ensuring each activity has a dedicated time slot. This approach is particularly helpful for managing complex projects, as it ensures that high-priority tasks are not overlooked.
📮 ClickUp Insight: 18% of our survey respondents want to use AI to organize their lives through calendars, tasks, and reminders. Another 15% want AI to handle routine tasks and administrative work.
To do this, an AI needs to be able to: understand the priority levels for each task in a workflow, run the necessary steps to create tasks or adjust tasks, and set up automated workflows.
Most tools have one or two of these steps worked out. However, ClickUp has helped users consolidate up to 5+ apps using our platform!
Experience AI-powered scheduling, where tasks and meetings can be easily allocated to open slots in your calendar based on priority levels. You can also set up custom automation rules via ClickUp Brain to handle routine tasks. Say goodbye to busy work!
Feature #5: Team collaboration
Integrations like Slack, Microsoft Teams, Gmail, and Outlook allow you to convert emails and messages into actionable tasks. This means fewer forgotten emails and fewer distractions.
Additionally, Sunsama’s team collaboration features make sharing tasks and coordinating with colleagues easy. Whether you’re assigning responsibilities or keeping track of tasks, Sunsama provides a structured approach to keeping everything on track.
Sunsama pricing
- Free: 14-day trial
- Yearly subscription: $16/month
- Monthly subscription: $20/month
📖 Also Read: Free Sunsama Alternatives and Competitors
Summarize this article for me pleaseWhat Is Todoist?
Todoist is a task management app designed to help users organize, prioritize, and complete their to-dos with ease. Whether you’re a professional juggling deadlines, a student keeping track of assignments, or just someone trying to stay on top of daily life, Todoist provides a structured yet flexible way to manage tasks efficiently.
With its minimalist, user-friendly interface and powerful automation, Todoist helps you stay focused, organized, and in control, even when your to-do list becomes overwhelming. Plus, with syncing across desktop, mobile, and even wearables, your tasks are always within reach.
Todoist Features
Here’s what makes Todoist stand out:
Feature #1: Natural language input
Typing out tasks manually can be tedious, but Todoist makes the process intuitive with natural language input.
Instead of clicking through menus, you can simply type ‘Submit report every Monday at 10 AM,’ and the app automatically schedules it as a recurring task. This feature saves time and makes adding tasks feel as fluid as writing a note.
Feature #2: Cross-platform sync
A task manager is only as useful as its availability, and Todoist excels in cross-platform accessibility.
The app seamlessly syncs across desktop, mobile, tablets, smartwatches, email add-ons, and browser extensions, allowing users to stay updated no matter where they are.
Whether adding a task via the mobile app, checking to-dos on a laptop, or using voice commands on a smartwatch, Todoist ensures everything stays up to date in real-time.
Feature #3: Task scheduling and organization
Todoist provides scheduling and organizational tools to keep you on top of your tasks.
Due dates and recurring reminders ensure important tasks always stay prioritized, while projects, sections, and subtasks allow for detailed work structuring.
You can categorize tasks using labels and filters, making it easy to find tasks based on urgency, priority, or specific contexts.
💡 Pro Tip: Use Todoist’s sub-tasks and project hierarchy to break down large projects into manageable steps. This prevents overwhelm and makes it easier to track progress.
Feature #4: Team collaboration
Todoist is not just your personal productivity hack—it’s also designed for team collaboration. You can create shared projects, assign tasks to specific team members, and add comments and attachments to keep discussions organized within tasks.
The activity log ensures transparency, allowing team members to track changes and updates effortlessly. These features keep groups aligned and productive without relying on scattered email chains or multiple communication tools.
Feature #5: Customizable templates
For those who need a structured starting point, Todoist offers customizable templates tailored to different workflows.
Whether you need a meeting agenda, project tracker, project management calendar, or habit tracker, these pre-designed Todoist templates help set up tasks instantly.
This feature is a productivity hack for business teams, students, and entrepreneurs, as it provides a ready-made framework to stay organized without spending time on manual setup.
Todoist pricing
- Beginner: Free
- Pro: $2/ month per user
- Business: $8/ month per user
📖 Also Read: Best Todoist Alternatives & Competitors
Summarize this article for me pleaseSunsama vs. Todoist: Features Compared
Choosing between Sunsama and Todoist? It all comes down to how you prefer to organize your day.
Feature #1: Daily planning and calendar integration
Sunsama: Apart from the calendar integrations, Sunsama’s calendar view sits front and center, allowing you to see calendar events alongside tasks for truly effective time blocking. This visual representation helps create a realistic daily plan that accounts for all commitments.
Todoist: While offering calendar integrations, it doesn’t have the same guided approach—tasks are scheduled but not embedded into a step-by-step daily workflow like in Sunsama.
🏆 Winner: When it comes to calendar organization, Sunsama takes the crown.
Feature #2: Task management capabilities
Sunsama: It offers solid task management but emphasizes daily workflow more than complex organizational systems. While it can manage and organize tasks effectively, it lacks some of Todoist’s more advanced filtering and sorting capabilities.
Todoist: The AI task management features, like natural language understanding for creating tasks, are unmatched. Additionally, its organizational system, which includes projects, subtasks, labels, filters, and priorities, provides a solid workflow to organize tasks without overwhelming users.
🏆 Winner: Todoist tasks win this round!
Feature #3: Team collaboration
Sunsama: Teams can share channels, see each other’s daily plans, and coordinate more effectively. However, it doesn’t have features like task assignments, team discussions, or file sharing, making it less ideal for team-based task management.
Todoist: It offers robust team collaboration tools, including shared projects, task assignments, real-time comments, and progress tracking. However, it lacks the calendar visibility and workload transparency that Sunsama offers.
🏆 Winner: It’s a tie! The choice here depends entirely on your requirements.
Feature #4: Integrations with other tools
Sunsama: It focuses on deep, workflow-oriented integrations that allow you to pull tasks from tools like Asana, Trello, Jira, and GitHub, viewing and managing them alongside your calendar.
Todoist offers numerous integrations (over 200) with other productivity tools through native connections and Zapier, including Slack, Gmail, and Google Calendar.
🏆 Winner: It’s a tie! Sunsama has deeper integrations with project management tools, while Todoist connects with a broader ecosystem.
Summarize this article for me pleaseSunsama vs. Todoist on Reddit
Nothing helps like an honest user review, right? Well, we took to Reddit to see what people had to say about Sunsama vs. Todoist, and here’s what we found.
On r/productivity, a user, Rejendra2124, points out Sunsama’s time-blocking abilities.
While another user, littlelorax, points out Todoist as a better choice for task management.
Want a Sunsama review from the expert? Here’s what Sunsama’s founder, sunsamahq, says on r/msp.
Summarize this article for me pleaseMeet ClickUp—The Best Alternative to Sunsama vs. Todoist
If you’re still undecided between Sunsama and Todoist or seeking an alternative that combines the best features of both apps, look no further than ClickUp, the everything app for work!
ClickUp is an all-encompassing project management tool with a comprehensive suite of features designed to enhance productivity, optimize workflows, and facilitate easy collaboration.
Whether managing personal tasks or overseeing complex team projects, here’s how ClickUp makes your life easier.
ClickUp’s One Up #1: Create tasks within seconds
Forget basic checklists—ClickUp Tasks are built for real work. Unlike Todoist’s simple task system or Sunsama’s daily planner, ClickUp lets you fully customize your workflow with subtasks, dependencies, and project-specific fields.
You can optimize these tasks with Custom Statuses, Custom Fields, and Tags to highlight priorities and track progress. The best part? You can create the task from almost everywhere, like the built-in ClickUp Chat and ClickUp Docs, or you can even have AI do it for you.
Need a big-picture view? Switch between the ClickUp Board View, List View, the ClickUp Calendar View, and more to manage everything from daily to-dos to long-term projects.
ClickUp’s One Up #2: Smart time-tracking right where you work
The biggest issue people face while daily planning is not knowing where their time goes.
The ClickUp Project Time Tracking feature allows you to log hours, compare planned versus actual work, and generate detailed productivity reports directly within the tasks. This helps you track billable hours and makes sure the work gets completed well in time.
ClickUp’s One Up #3: AI assistance whenever you need
Ever wish your productivity tool could think ahead for you? ClickUp Brain does exactly that.
It streamlines your workflow by automating repetitive tasks, generating smart suggestions, and providing instant summaries.
Stuck on a task? Ask ClickUp Brain for real-time updates on your team, project insights, or auto-generated reports. It’s like having a personal assistant who understands your work.
Here’s an example of ClickUp Brain at work 👇🏼
If you thought that’s all the Brain does, you’re in for a surprise! How often have you struggled writing content and fumbled between LLMs like ChatGPT, Gemini, and Claude? Well, guess what? ClickUp brings all of these tools to your workspace!
ClickUp Brain MAX, the desktop AI super app, uses advanced AI to automate, prioritize, and summarize your tasks, making task management faster and smarter.
It also lets you manage work through Talk-to-Text, integrates with your documents and calendar, and delivers personalized recommendations and automated reports—all in one place.
ClickUp’s One Up #4: Manage calendars effortlessly
Managing your schedule shouldn’t feel like a second job.
The AI-powered ClickUp Calendar takes the manual workflows out of planning by automatically scheduling your tasks and events based on priority.
At ClickUp, the calendar is in the context of all your work. Watch this video to find out how👇🏼
Unlike Sunsama’s manual planning and Todoist’s simple scheduling, the calendar has the capabilities of an AI calendar app. It intelligently blocks focus time, reschedules all the tasks when conflicts arise, and syncs seamlessly with Google Calendar and other platforms.
However, if you need some help with the setup, the ClickUp Calendar To-Do List Template is your ready-to-use solution. It organizes tasks, events, and deadlines, ensuring your day works for you, not the other way around.
Here’s how this task management template helps you.
- Schedule tasks effortlessly and keep everything planned in one place
- Categorize your tasks into clear buckets to separate work, personal goals, and priority projects for better organization
- Drill down into task details with real-time tracking, so you always know what’s next and what needs attention
- Use Custom Statuses like Open and Complete to monitor progress at a glance and stay on top of your workflow
- Enhance your planning with multiple views, including Meeting Requests, By Role, By Category, and Schedules, for a flexible and structured approach
ClickUp’s One Up #5: Automate the repetitive stuff
Manually updating tasks and projects? Not anymore.
ClickUp Automations + AI Agents lets you set up custom workflows that run on their own. New project? Auto-assign team members and send reminders. Task status changed? Trigger automatic updates.
With over 100 pre-built automation recipes, ClickUp does the heavy lifting so you can focus on what matters—getting things done.
With AI-powered insights, deep customization, time tracking, and automation, ClickUp is everything you need in one place.
Summarize this article for me pleaseThe Smarter Pick: ClickUp
Sunsama is ideal for planning your day, and Todoist is a good task scheduling software.
But why settle for one when you can have it all?
ClickUp combines task management, time tracking, calendar planning, AI-powered assistance, automation, and seamless collaboration into one powerful platform. No more bouncing between tools or drowning in tabs—just one smart workspace that does it all.
If you’re ready to stop juggling tools and start working smarter, ClickUp is your choice. Sign up for a free ClickUp account today!
Everything you need to stay organized and get work done.
