Sunsama is a daily planner and task management tool that’s been around since 2013. And even though this web app is over 10 years old, it’s still popular and regularly updated.
Fans love its calendar app, task management functions, and ability to integrate other tools like Trello and Asana. But it’s missing integrations with essential automation and productivity tools like Zapier, Toggl, and TickTick.
Not to mention that it’s too expensive for some freelancers and small businesses, with a monthly rate of $20.
And that’s where the free options come in! 👀
This guide highlights our top picks for the best Sunsama alternatives, complete with key features, pros, cons, and pricing tiers.
Keep reading to make your life easier (and more budget-friendly).
What Should You Look for in a Sunsama Alternative?
We get it—choosing a productivity tool isn’t easy, especially when you’re on a budget. But you can sidestep the headache by asking yourself a few questions:
- Are you willing to pay for an upgrade if you love the free version of a task management app?
- What apps, tools, and platforms do you need your Sunsama alternative to integrate with?
- Which functions do you need to prioritize in a free app?
- How many team members will be using your Sunsama alternative?
You might want to set a short Pomodoro timer and jot down what you want if you’re a fellow list-maker. But no worries if you don’t have time for that—we’re here to help either way. 🙂
The 10 Best Sunsama Alternatives
Ready to find your game-changer? Check out our list of the 10 best Sunsama alternatives to see if there’s a better option and price for your workflow.
Yes, we’re a bit biased toward ClickUp, and you probably expected it’d be at the top of our list, but this isn’t the only list it’s topped. ClickUp was voted #1 in Project Management Software in 2023 on G2! And with good reason. 🙌
ClickUp features over 15 views, with at least 10 available in the free version. These views let you transform your workspace to fit your flow. Additionally, you can choose from thousands of templates in our template center for planning, scheduling, and organizing your tasks or documents.
For example, the ClickUp Daily Planner template is comparable to Sunsama’s planner. But it’s available to free members instead of being locked behind a paywall. So anyone can use it to schedule appointments, one-off tasks, recurring tasks, and milestones for their daily and weekly goals.
The list of awesomeness could go on, but long story short, ClickUp covers all the bases: project management calendar, CRM solution, real-time business messaging app, collaboration software, to-do list, and so much more. It’s also great for professionals and teams using various platforms. You can access ClickUp via mobile apps for iOS and Android, desktop apps for Windows, Linux, and Mac, and a Chrome extension.
ClickUp best features
- Free members have access to numerous features, including 100 MB storage, unlimited tasks, unlimited users, 10-plus free views, Whiteboards, Chat, Kanban boards, Gantt charts, native time-tracking, Calendar view, in-app recording, and 24/7 support
- Make project management easier with features like nested subtasks, recurring tasks, native time tracking, task and status templates, recurring checklists, recurring tasks, milestones, and reminders
- Create custom fields, statuses, notifications, assignees, filters, hotkeys, shortcuts, drag-and-drop attachments, spreadsheets, tags, and statuses
- Collaborate with team members using features like two-way calendar sync, list details and discussions, mentions, real-time editing, assign comments, clip, who’s online, user groups, proofing, thread comments and replies, markdown, and offline access
- ClickUp integrations cover 1,000-plus tools, including Trello, Asana, Slack, Jira, Todoist, TickTick, and Zapier
- It may present a learning curve for new users (but this can be resolved with free demos and training)
- Some users report too many notifications if they don’t adjust smart notification settings
- Free Forever
- Unlimited: $7/month per user
- Business: $12/month per user
- Business Plus: $19/month per user
- Enterprise: Contact for pricing
Todoist has been on the project management scene since 2007, and it’s well-suited for straightforward to-do lists and simplifying your life.
Fans of Todoist enjoy its clean, intuitive interface. It allows small teams to collaborate on task lists and simple projects. And it can keep solopreneurs on top of their many deadlines.
It’s worth noting, however, that many users need a more dynamic alternative when faced with complex projects requiring more-than-basic task management.
Todoist best features
- Free features include up to five active projects, five collaborators per project, 5 MB file uploads, three filters, and one week of activity history
- Make task management easier with task lists, convenient timeboxing, priority levels, favorites, reminders, and Kaban-style cards
- Delegate tasks between remote team members for easy collaboration and customize notifications accordingly
- Customize themes, colors, and notifications
- Integrate with tools like Outlook, Chrome, Gmail, and Alexa
- There is no offline access or ability to track time within the app
- Some users have reported dissatisfaction with the lack of customization options
- Free plan has limited collaborators, projects, and activity history
- Pro: $5/month
- Business: $8/month per user
The platform nTask has served individuals and small businesses as a cloud-based task management tool since 2015. It features collaboration tools to unite team members and a user-friendly workspace with good free features.
Free members can add up to five team members with unlimited tasks and workspaces. They’ll also receive access to other task management features designed to keep every workday organized.
And if you like it enough to upgrade, nTask paid members also receive access to Gantt charts, recurring tasks, progress reports, and other valuable features.
nTask best features
- Free plan features unlimited workspaces, tasks, meetings, timesheets, and issues tracking for up to five team members
- Manage your workdays with features like scheduling, drag-and-drop Kanban boards, prioritization templates, task tracking, offline access, and follow-up actions
- Collaborate with team members using task comments, file attachments, assigned roles, permissions, and team management
- Integrate with Outlook Calendar, Google Calendar, Apple Calendar, Microsoft Teams, Google Meet, and Zoom
- Some members report limited customization and formatting options
- Free plan is limited to five team members
- nTask Basic: Free
- nTask Premium: $3/month per user
- nTask Business: $8/month per user
- nTask Enterprise: Contact for pricing
4. Google Calendar
We love a good Google Calendar! 🤩
It’s intuitive, convenient, and free for anyone with a Google account. And it’s hard to believe it’s been around since 2009 with how often it updates.
Google Calendar’s features, like intuitive time-blocking, have you covered if you’re looking for an alternative to Sunsama’s calendar view. It’ll help you spend more time doing and less time planning.
Multitaskers will love the traditional view of your workday’s tasks, meetings, and events. And since Google Calendar makes it easy to schedule events and meetings, complete with automatic syncing for all members and devices, it’s ideal for collaborations.
Overall, Google Calendar is a practical, albeit simple, solution for projects, teams, and businesses of all sizes.
Google Calendar best features
- Free for all Gmail and Google Workspace users
- Smooth to-do list management with features like meeting reminders, recurring tasks, subtasks, and project milestones
- Multiple views, event colors, default task duration, and backgrounds
- Everyone can stay on the same page by sharing tasks, calendars, projects, meetings, and statuses
- Integrations with tools like ClickUp, Zoom, Salesforce, Slack, Google Tasks, and more
Google Calendar limitations
- Some users report clunky task editing and creation that may lead to sharing personal events on professional calendars
- Advanced features may be challenging to find and use for new users
- Task management features do not match the versatility of dedicated task management tools
Google Calendar pricing
- Standard: Free
- Business Starter for Google Workspace: $6/month per user for all Google apps
Learn about the best Google Calendar alternatives in our complete guide!
TickTick is an app-first task management tool with a simple, flexible interface to keep you on track. And it’s been going strong since 2013.
With everything from personalized features and voice input to location-based reminders and real-time data syncing, TickTick is an ideal option for small businesses. In addition, you can share lists with your team, prioritize and track tasks, and keep everyone on your team up to date.
TickTick is popular with those who are just starting their task management journeys and solopreneurs who don’t want extra features.
TickTick best features
- Free users can create up to nine lists with 99 tasks per list, plus 19 subtasks and two reminders per task
- Make your life easier with folders, list sharing, location-based reminders, tags, smart dates, voice input, Pomodoro timers, multiple views, and task duration settings
- Create or choose custom smart lists, swipe options, and themes
- Integrations include tools like Alexa, Gmail, Google Assistant, Zapier, and Spark
- Free version has limited access to features
- It doesn’t integrate with many popular task-management apps
- Some users report difficult app navigation and UI
- TickTick Free
- TickTick Premium: $27.99/month per user
Compare TickTick Vs Todoist!
TimeCamp is all about efficient time management and making your life easier. It hit the scene in 2009, and while its age sometimes shows, it’s still one of the most popular time management tools.
This friendly cloud-based app is designed to help project managers and organizations track work hours, monitor project statuses, and stay informed about their teams. TimeCamp is also popular with the WFH crowd, who often rely on TimeCamp to keep them accountable during their workdays.
It’s worth mentioning that TimeCamp’s free features are somewhat limited, but there’s enough there for teams of any size to benefit from its basic functionalities.
TimeCamp best features
- Free plan features include unlimited users, projects, and tasks
- Track time from desktop, web, and mobile apps
- Integrations with popular business tools like Asana, ClickUp, Gmail, Airtable, and Google Calendar
- Streamlines invoicing by tracking billable hours
- Limited features for free plan members
- Some members have noted a clunky app interface and a steep learning curve with advanced functionality
- Time-tracking functions subject to manual operation errors
- Free Forever
- Basic: $7.99/month per user
- Pro: $10.99/month per user
- Enterprise: Contact for pricing
Learn about the best TimeCamp alternatives in our complete guide!
Basecamp is designed to be, well, a basecamp for your team members, projects, and tasks. It’s an all-in-one project management app that launched way back in 2004.
Since then, it’s been updated, simplified, and refined based on feedback from hundreds of thousands of teams. This process has resulted in a set of tools and methods designed to reduce the complexity of project management.
Basecamp is designed to bring everything task management and team communication under one roof. In doing so, it aims to reduce the complexity of project management and make it less of a chore.
Unfortunately, though, Basecamp doesn’t have a truly free version. You can try it free for 30 days, but you’ll have to sign up if you’d like to continue using the app.
Basecamp best features
- To-do lists are easy to create, manage, archive, assign, and edit, and the quick search feature makes it easy to find what you’re looking for
- Basecamp’s unique hill charts provide a bird’s eye view of your project and progress, dividing it into uphill (ideation) and downhill (execution) phases that everyone can see and edit
- Collaboration is easier with message boards, individual tasks, and notification customization
- Integrates with popular tools like Jira, Zendesk, HubSpot, Trello, Asana, and Wrike
- No task priorities or native time tracking
- Limited customization, progress tracking, and project views
- High price points after the end of your free trial
- Basecamp: $15/month per user
- Basecamp Pro Unlimited: $299/month
8. Microsoft Outlook
Microsoft Outlook is the oldest tool on this list. It was released in 1997 as an information management tool and is available as a part of Microsoft Office and Microsoft 365.
While Microsoft Outlook isn’t explicitly designed for project management, it has several valuable functionalities. And if it’s your primary email provider, it’s super convenient.
You can create tasks from email and use the at-a-glance boards and sticky notes to stay organized. And it integrates seamlessly with other Microsoft applications like SharePoint, Excel, and PowerPoint.
Plus, members can use Microsoft Planner—a basic Kanban-style board—to organize, share, and schedule their projects, tasks, and activities.
Note that those seeking a free plan will have access to limited features compared to paid Microsoft Suite packages.
Microsoft Outlook best features
- Free users have access to calendar tools, email, 5 GB file storage, 15 GB email storage, and basic Teams features
- Collaboration is a breeze with calendar sharing, tagging, @mentions, email scheduling, message management, and customizable alerts
- Like Gmail, Outlook provides file attachment reminders if you mention an attachment in an email but forget to attach it
- Automated calendar updates will add events, flights, meetings, and more to your calendar from an email
- Works with Microsoft Project, which provides access to organized timelines, project tracking tools, project reports, budget management, premade project templates, and an active user community
- Integrates with popular tools like ClickUp, Office 365, Microsoft Teams, Salesforce, Slack, Wrike, and Asana
Microsoft Outlook limitations
- Compatibility issues are possible if all team members aren’t using the same tools and versions
- It can be expensive for small teams
- It has limited customization options compared to other project management tools
Microsoft Outlook pricing
- Free plan
- Microsoft 365 Business Basic: $6/month per user
- Microsoft 365 Business Standard: $12.50/month per user
- Microsoft 365 Business Premium: $22/month per user
- Microsoft 365 Apps for Business: $8.25/month per user
Any.do is a productivity app launched in 2011 aimed at task management for small teams and individuals alike.
With a lightweight UI and straightforward features, it’s easy to see why Any.do has some dedicated fans. And since it syncs across all devices, this powerful little app will keep everything up to date.
The free version has enough features to get you started with personal task management and to-do lists. And if you need to upgrade to use Any.do with teams, the price points are relatively low.
Any.do best features
- Free users receive access to assigned tasks, task lists, reminders, calendar view, daily planner view, and syncing
- Built-in calendar app and digital planner make it easy to organize and track your projects
- One-time, recurring, location-based, and WhatsApp reminders help you stay on track
- Customizable themes and color tags
- Integrations with tools like Gmail, Google Assistant, Zapier, WhatsApp, and Siri
- Some users report that the UI is confusing and complicated
- It lacks some options like subtasks, commenting, notes, file management, Gantt charts, project planning, and project tracking
- Free Plan
- Premium for Individual Users: $3/month
- Teams: $5/month per user
Notion is a robust note-taking app and internal knowledge base that’s been around since 2013. It’s designed to help you organize the work and tasks for your teams, creating documents and simplifying collaboration.
Project managers can use Notion to draft project plans, create information databases, and build critical internal guides and training materials. In addition, you can create unique layouts and templates using a super-simple system to organize your project space.
Notion is also popular with solopreneurs looking to simplify their lives.
On the downside, the free version of Notion is limited, and even paid members may be left missing some tracking and management features.
Notion best features
- Free members have access to unlimited blocks, collaborative workspaces, basic page analytics, a seven-day page history, and up to 10 guests
- Different templates for different use cases
- Customization options for various components within the UI
- Collaboration with team members is made more accessible with task sharing and editing
- Unique blocks system puts some users off
- Many users experience a steep learning curve with Notion’s unique systems (but this can be addressed with their extensive tutorials and documentation)
- Free Plan
- Plus: $10/month per user
- Business: $18/month per user
- Enterprise: Contact for pricing
Find the Best Sunsama Alternative for You
You’re not asking for too much if you want a free Sunsama alternative that does it all. At least, not if you go with ClickUp!
With lots of free features and mobile apps for every device, ClickUp is an excellent way to level up your organization and productivity skills.
Download the app today to get started!